HomeMy WebLinkAboutContract 52796-R3 DocuSign Envelope ID:66B12951-1480-427F-B72B-4BB37D4C879E
CSC No. 52796-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 24, 2022
Granicus LLC
408 St.Peter Street, Suite 600
Saint Paul,MN 55102
Re: Contract Renewal Notice
Contract No. CSC No. 52796(the"Contract")
Renewal Term No. 3: September 13, 2022 through September 13, 2023
The above referenced Contract with the City of Fort Worth expires on September 12, 2022
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City requests renewal of the Contract for an additional
one (1) year period, which will begin immediately after the Expiration Date. All other terms and
conditions of the Contract remain unchanged. Please return this signed acknowledgement letter,
along with a copy of your current insurance certificate, to the address set forth below,
acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas. ov/departrnents/finance/purchasing
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katie May
Administrative Assistant
200 Texas Street
Fort Worth, TX, 76102
Amy.gerdes(ibfortworthtexas.gov
(817) 392 -2473
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Contract Renewal Page 1 of 2
DocuSign Envelope ID:66B12951-1480-427F-B72B-4BB37D4C879E
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor: Granicus, LLC
Docu Signed by:
FellMG Fb
By: Valerie Washington(Nov 11,202213:06 CST) By.
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Name: Valerie Washington Name: Bern d tte`&f ey
Title: Assistant City Manager Title: Manager, Renewals
Date: NOV 11, 2022 Date: 10/28/2022
City of Fort Worth internal ROUTING process:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
By: ensuring all performance and reporting
Name: Kevin Gunn requirements.
Title: Director, IT Solutions
S
Approved as to Form and Legality: By: teven Vandever(Nov 8,202212:53 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
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By: ago oo��dd
Name: Taylor Paris City Secretary: o
o o o=d
Title: Assistant City Attorney °aa* 49
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Yann&t'fe,5 Goodall
Contract Authorization: By: Jannette S.Goodall(Nov 14,202213:40 CST)
M&C: 19-0001 Name: Janette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Contract Renewal Page 2 of 2
DocuSign Envelope ID:66B12951-1480-427F-B72B-4BB37D4C879E
GG(; G R A N I C U S Exhibit A
408 Saint Peter Street,Suite 600 THIS IS NOT AN INVOICE Order Form
Saint Paul, MN 55102 Prepared for
United States Fort Worth TX
Granicus Proposal for Fort Worth TX
ORDER DETAILS
Prepared By: Noah Brogan
Phone:
Email: noah.brogan@granicus.com
Order#: Q-213831
Prepared On: 10/28/2022
Expires On: 10/01/2022
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 10/01/2022
Order#: Q-213831
Prepared: 10/28/2022
Page 1 of 5
DocuSign Envelope ID:66B12951-1480-427F-B72B-4BB37D4C879E
G GRANICUS
Order Form
Fort Worth TX
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Renewing Subscription Fees
Solution Billing Quantity/Unit Annual Fee
Frequency
OpenCities SaaS License Annual 1 Each $78,904.00
LEGACY- OpenForms ENTERPRISE License Annual 1 Each $25,000.00
SUBTOTAL: $103,904.00
Order#: Q-213831
Prepared: 10/28/2022
Page 2 of 5
DocuSign Envelope ID:66B12951-1480-427F-B72B-4BB37D4C879E
G GRANICUS
Order Form
Fort Worth TX
PRODUCT DESCRIPTIONS
Solution Description
OpenCities SaaS License The OpenCities platform allows you to launch modern, easy to use
websites that evolve to put the needs of your community at the center.
The SaaS License includes:
• All OpenCities out of the box functionality (excluding
optional/premium modules priced separately)
• Platform setup and full project management
• Managed cloud hosting via Microsoft AzureGov
• Ongoing security updates
• Ongoing product updates and enhancements
• WCAG AA Accessibility maintained perpetually
• 99.9%up-time guarantee and 24/7 support for Priority 1 issues (per
SLA)
• Comprehensive SLA and Support Ticketing system
See subscription agreement for details.
Order#: Q-213831
Prepared: 10/28/2022
Page 3 of 5
DocuSign Envelope ID:66B12951-1480-427F-B72B-4BB37D4C879E
G GRANICUS
Order Form
Fort Worth TX
TERMS & CONDITIONS
• The terms and conditions set forth in the Agreement effective 09/13/2019 are incorporated herein by reference.
• This quote is exclusive of applicable state, local, and federal taxes,which,if any,will be included in the invoice. It
is the responsibility of Fort Worth TX to provide applicable exemption certificate(s).
• If submitting a Purchase Order, please include the following language:The pricing,terms and conditions of quote
Q-213831 dated 10-28-2022 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
Order#: Q-213831
Prepared: 10/28/2022
Page 4 of 5
DocuSign Envelope ID:66B12951-1480-427F-B72B-4BB37D4C879E
G GRAN ICUS
Order Form
Fort Worth TX
BILLING INFORMATION
Billing Contact: Purchase Order [ ] - No
Required? [ ] -Yes
Billing Address: PO Number:
If PO required
Billing Email: Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-213831 dated 10/28/2022 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement.The
undersigned also understands the services and terms.
Fort Worth TX
Signature:
Name:
Title:
Date:
Order#: Q-213831
Prepared: 10/28/2022
Page 5 of 5
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT 111
Create New From This M&C
REFERENCE **M&C 19- 04P18-0384 CONTENT
DATE: 8/6/2019 NO.: 0001 LOG NAME: MANAGEMENT SYSTEM SB
ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Agreement for Hosted Content Management System Software, Services and
Training with OpenCities, Inc. in the Amount of$168,904.00 for the First Year for the
Information Technology Solutions Department with Two Renewals in an Annual Amount
of$103,904.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council authorize agreements with OpenCities, Inc. for hosted content
management system software, professional services and training in the amount of$168,904.00 for
the first year. The subscription fee for renewal years 2 and 3 are a not to exceed amount of
$103,904.00 annually.
DISCUSSION:
The City of Fort Worth and various individual departments such as Police, Park and Recreation and
Library have public web sites that are maintained by Communications and Public Engagement
Department, using up to 20 different applications. Changes made to a website under one application
may result in another application and website no longer working properly. OpenCities, Inc. provides a
hosted content management system which will reduce, if not eliminate, web site application
incompatibilities. The new system will also provide additional functionality to bring in dynamic data
easily from many other systems to the City of Fort Worth's public website.
Currently website content changes must be made to two systems—one for the public use and one for
internal use. With the OpenCities, Inc. content management system, the City will be able to bring its
intranet site into the same system. Using network credentials, City employees will have the
opportunity to get valuable internal information via the website externally, eliminating the need to
maintain both separate current systems.
The annual subscription fee includes hosting, bandwidth, maintenance and support. The first year
costs include a one-time set up fee of$65,000.00 and annual subscription fee of$103,904.00. Year
Two and Year Three costs will be the annual subscription fee of$103,904.00 each year.
BID ADVERTISEMENT: A Request for Proposals (RFP)was advertised in the Fort Worth Star-
Telegram on Wednesdays between August 1, 2018, August 8, 2018, August 15, 2018, August 22,
2018, August 29, 2018, and September 5, 2018. The evaluation factors included ability to address
requirements, waranty and maintenance, qualifications and references, project implementation plan,
financial stability and ability to obtain insurance and bonding, weight of raw score from proposer
response form and cost. One hundred forty-seven vendors were solicited from the purchasing
vendors database system and nine non-registered vendors were solicited via email. Ten responses
were received. The proposals received were reviewed by an evaluation committee consisting of staff
from the Information Technology Solutions, Communications and Public Engagment, Library, and
Economic Development Departments.
MWWBE: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the MWBE Office, in accordance with the M/WBE or BDE
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27149&councildate=8/6/2019 11/2/2022
M&C Review Page 2 of 2
Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
ADMINISTRATIVE AMENDMENT: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of the Agreement shall
commence upon final execution of the Professional Services Agreement and expire 12 months later
with two one-year options to renew.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current Information Technology
Solutions Department capital budget, as appropriated, in FY 2019 and prior to an expenditure being
made, the Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Sheila Baker (8356)
ATTACHMENTS
Form 1295-OPENCITIES Redacted.pdf (CFW Internal)
SAMs Results OpenCities 6.6.19.pdf (CFW Internal)
SIGNED WAIVER 18-0834.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27149&councildate=8/6/2019 11/2/2022