HomeMy WebLinkAboutContract 53668-A1 CSC No.53668-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 53668
This First Amendment to Fort Worth City Secretary Contract No. 53668 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Carousel Industries, Inc., a Rhode Island Corporation("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 53668 beginning September 1, 2019 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase funding for enhancements to the Water Department network;
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by adding $45,000, the amount allowed as an
Administrative Change Order, which was approved on January 14, 2020, M&C 20-0035. These
funds will be used for additional hardware, software, professional services, maintenance and
support of the Water Department's Extreme networks;
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
First Amendment to Fort Worth City Secretary Contract No. 53668 Pagel of 2
Executed effective as of the date signed by the Assistant City Manager below.
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
ISa� $GL`'a of this contract,including ensuring all performance
By. Dana Burghdoff(146v 17,2D 15ZZ :52 CST) and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Nov 17, 2022 By:
Name: Jason Lyssy
APPROVAL RECOMMENDED: Title: IT Manager,Water Department
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APPROVED AS TO FORM AND LEGALITY:
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By: Christopher H rder(Nov 17,2022 06:58 CST)
Name: Christopher Harder
Title: Director,Water Department By:
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�oFF°".*& Name: Taylor Paris
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ATTEST: dam° �' Title: Assistant City Attorney
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By: ette S.Goodall(Nov 18,2022 08 CST)
Name: Jannette Goodall
Title: City Secretary
VENDOR:
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By: Adam Frankel(Nov 14,202216:07 EST)
Name: Adam Frankel
Title: General Counsel Corporate-Legal
Date: Nov 14,2022
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
First Amendment to Fort Worth City Secretary Contract No. 53668 Page 2 of 2
2/6/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FOPT WORTH
DATE: 1/14/2020 REFERENCE **M&C 20- LOG NAME: 60CAROUSEL
NO.: 0035 INDUSTRIES
CODE: C TYPE— CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize a Cooperative Purchase Agreement with Carousel Industries, Inc. in the
Amount of$180,000.00 for Hardware, Software, Maintenance and Support of the Water
Department's Extreme Networks, and Professional Services Using the Texas Department
of Information Resources Cooperative Contract Number DIR-TSO-4339 (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
Authorize a cooperative purchase agreement with Carousel Industries, Inc, in the amount of
$180,000.00 for hardware, software, maintenance and support of the Water Department's Extreme
Networks, and professional services using the Texas Department of Information Resources
Cooperative contract number DIR-TSO-4339.
DISCUSSION:
The Water Department will use this agreement to purchase hardware, software, maintenance and
support of its Extreme Networks components, such as switches and routers.
PRICE ANALYSIS
The prices were obtained using Texas Department of Information Resources (DIR) contract number
DIR-TSO-4339. The DIR contract offers fixed discounts for these services. Water Information
Technology staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASING - State law provides that a local government purchasing an
item/service under a Cooperative Purchasing Agreement satisfies state laws requiring that the local
government seek competitive bids for purchase of the item/service. DIR contracts have been
competitively bid to increase and simplify the purchasing power of government entities. DIR is
authorized to offer the cooperative purchasing program to state agencies, public institutions of higher
learning, public school districts and local governments.
SUCCESSOR CONTRACTS -To facilitate planning and budgeting, Staff would prefer to have annual
Agreements that align with the Fiscal Year. However, the DIR Agreement is out of alignment with the
City's Fiscal Year and the current term DIR-TSO-4339 will expire on January 22, 2024. In order for
the Agreement to align with the City's Fiscal Year, adoption of this Mayor and Council Communication
(M&C) technically authorizes (i) a series of Purchase Agreements, each of which will align to a term
of the DIR, Agreements to ensure legal authority exists for the contract, and (ii) an annual spend
amount, future years of which would be subject to City Council appropriation. In the event that a
Cooperative Agreement is not renewed, Staff would cease purchasing at the end of the last Purchase
Agreement coinciding with the valid Cooperative Agreements. If the City Council were to not
appropriate funds for a future year, Staff would stop making purchases when the last appropriation
expires, regardless of whether the then-current Purchase Agreement has expired. The City will
initially use DIR-TSO-4339 to make purchases authorized by this M&C. As noted, DIR-TSO-4339
expires January 22, 2024. If DIR-TSO-4339 is extended this M&C authorizes the City to purchase
similar equipment and supplies under the extended contracts. If DIR-TSO-4339 is not extended but
DIR executes new cooperative contracts with Carousel with substantially similar terms as DIR-TSO-
4339, this M&C authorizes the City to purchase the equipment and supplies under the new ❑1R
contract.
http:llapps.cNvnet.org/counciI_packet/rnc review.asp?ID=27604&counciIdato=9114/2020 112
2l612020 M&C Review
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager in the amount up to $45,000 and does'not require specific City Council approval as
long as sufficient funds have been appropriated.
MIWBE OFFICE -A waiver of the goal for MBEISBE subcontracting will not be required due to this
agreement being a Cooperative Purchasing Agreement. This satisfies the local government
requirements.
AGREEMENT TERMS — Upon City Council approval, this agreement shall begin on September 1,
2019 and end on August 31, 2020. This agreement will have a one-year initial term with three one-
year options for renewal.
RENEWAL OPTIONS - This Agreement may be renewed in accordance with the renewal options in
DIR-TSO-4339. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the Water & Sewer Fund. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
TO _ __ _ ____ ___
Fund Departmen# Account Project Program Activity Budget Reference# Amount
ID I_. ._.... IDj Year (Chartfield 2) �
FROM _ _ _[F�D��_a_rtmer!J_Account Project Program Activity Budget Referenc #e Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Rick Lisenbee (2515)
ATTACHMENTS
60CAROUSEL INDUSTRIES EW.pdf
60CAROUSEL INDUSTRIES PW.pdf
http:llapps.cfwnet.org/eouncil_packet/mc_review.asp?]D=27604&councildate=1/14/2020 212