HomeMy WebLinkAboutContract 54364-A2 CSC No.54364-A2
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54364
WHEREAS the City of Fort Worth ("City") and Center for Transforming Lives
("Agency")made and entered into City Secretary Contract No. 54364 ("Contract");
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development (HUD) through the Community Development Block Grant ("CDBG)
Program, Program No. B-19-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, City has received an additional allocation of CDBG grant monies under the
Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as
"CDBG-CV"
WHEREAS, Agency was selected to use CDBG-CV funds for an emergency rental
assistance program to serve individuals and families, 100% of whom must be low and moderate
income;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of
the budget, subject to written approval by the Director of the City's Neighborhood Services
Department;
WHEREAS, the Agency requested a budget amendment from the City in order to adjust
multiple line item amounts, as reflected in the attached amended Exhibit B;
WHEREAS, City believes that the requested amendment will help Agency meet the
program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
Exhibit"B"-Budget attached to the Contract is hereby deleted and replaced in its entirety with
EXHIBIT "11% Budget revised 11/14/2022, attached hereto.
II.
Unless otherwise specified, this amendment is effective as of October 1, 2022, and the
Agency may request reimbursement for allowable costs directly related to implementation
CDBG CV funds.
OFFICIAL RECORD
CITY SECRETARY
Amendment No.2 to CSC No.54364 FT.WORTH,TX Page 1
Center for Transforming Lives.(CDBG-CV)
III.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No.2 to CSC No.54364 Page 2
Center for Transforming Lives.(CDBG-CV)
ACCEPTED AND AGREED:
CENTER FOR TRANSFORMING LIVES CITY OF FORT WORTH
B arol Klocek(Nov 16,202216:25 CST) By
Carol Klocek, Chief Executive Officer Fernando Costa, Assistant City Manager
4,�44U�g4�
ATTEST: "�J'ooF pp F�R oo*
pdd APPROVE AS TO FORM AND
o�-0-�� LEGALITY:
Pvo oo
=d
dp� o° d
7AFliLBffB'S. Gi �n4 nEXAS4
By: Jannette S.Goodall(Nov 18,2022 07:58 CST) By:
Jannette Goodall, City Secretary Jessika Williams, Assistant City Attorney
M&Cs: 20-0330 and 20-0471
1295 Certification No. 2020-622397
Date: June 23, 2020
RECOMMENDED:
By:
Victor Turner,Neighborhood Services Director
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Charletta Moaning, Sr. Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Amendment No.2 to CSC No.54364 Page 3
Center for Transforming Lives.(CDBG-CV)
EXHIBIT"B"-BUDGET
Account Grant Budget Increase Decrease Total
PROGRAM PERSONNEL
Salaries 1001 $ 102 100.00 $ 1,114.61 $ $ 103 214.61
FICA 1002 $ 7,810.65 $ 242.52 $ 7,568.13
Life/Disabill Insurance 1003 $ $
Health/Dental Insurance 1004 $ 13 902.86 $ (4,430.02) $ 9,472.84
Une b nt-State 1005 $ 1288.04 $ $ 314.48 $ 973.56
Worker's Compensation 1006 $ 1,276.25 $ 511.87 $ 764.38
Retirement 1007 $ 3,782.00 $ $ (2,367.60) $ 1,414.40
SUPPLIES AND SERVICES
Office/Program Supplies 2001 $ 7,986.00 $ (7,089.70) $ 896.30
Postage 2002 $ $
Marketin 2003 $ 2,000.00 $ (2,000.00) $
Computers 2004 $ 2,600.00 $ (1,475.00) $ 1,125.00
Books 2005 $ $
MISCELLANEOUS
Contract Labor(City needs copy of
contract before expenses can be
reimbursed) 3001 $
Food Supplies 3002 $
Teaching Aids 3003 $
Craft Supplies 3004 $
Field Trip Expenses 3005 $
Mileage 3006 $ 10 522.50 $ 10 522.50 $
Other 0 3007 $
Othero 3008 $
FACILITY AND UTILITIES
Telephone 4001 $ 820.00 $ 511.87 $ 308.13
Electric 4002 $
Gas 4003 $
Water and Wastewater 4004 $
Solid Waste Disposal 4005 $
Rent(City needs copy of lease before
experses can be reimbursed) 4006 $
Cleaning Su lies/PPE 4007 $ 864.00 $ 864.00 $
Other t of&WiFi 4008 $ 340.00 $ 282.98 $ 57.02
LEGAL,FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent 5001 $
Directors and Officers 5002 $
General Commercial Liability 5003 $
Othero 5004 $
DIRECT ASSISTANCE
Other (Mortgage/Rental Assistance 6000 $ 732 862.20 $ 138 295.15 $ 871 157.35
Other(Direct Assistance for
Employment Related Costs:
certifications,uniforms,supplies,
technology,etc.) 6001 $ 118,203.50 $ 108,797.20 $ 9,406.30
BUDGET TOTAL $ 1,006,358.00 8 139 409.76 $ 139 409.74 $ 1,006,358.00
FUNDING A:Private(Fundraising/Foundations/Corporations)
FUNDING B:HUD CoC
FUNDING C:Directions Home
FUNDING D:Other City of Fort Worth CDBG-CV Funding
CORO CV 100%CONTRACT-EXMrr"E"- Peae1
The M.wmg W.was aeatd f the propose ofpmparig.negotiating,and detenri®g the coat reasomblemss and cast dbwticnmdhd aced by the Agency for me live
item budget memented ov the that page o£this EXHIBIT"B^-Budget.The id tim cefkctedm the mblea is m be conaideed pat ofthe tan,and cunditices ofthe
Coetmot.Agemymlathavepnorwdtteeapprovalbythe Cdym make changmto any Sneitemm the Hudgetas oWmedm Section 5.2.2 iethe Coutuct.Thedeadlmemmake
ehangam EX IT"B"-Budget is November 30,2022.
SALARY DETAIL-PROGRAM PERSONNEL
Poltion Title Annual SIMU Est Pout to Cram Amount to Cram
E.com®e Mobility PujeunCwrdi®tor $ 45gp.00 120% $ 59 77.97
Fummml Coach $ 46500.00 7% $ 3 .31
Caren Coach $ 46500.00 1% $ 403.27
Case Mona- $ 44000.00 0% $
A.-Buildina Pro Maya 'oasl P ro®e Mobility Services $ 65000.00 17% $ 11111.62
Pro Aasismd $ 4 000.00 60% $ 25,148.43
IXrecmrf Ecommie Mobility $ 92000.00 4% $ 3,847.01
'1'O'1'AL $ 384,000.01) 27% $ 103 14.61 $ -
FRINGE DETAIL PROGRAM PERSONNEL
Percent of Pa H Annual Amount Est Percent to Grant Amount to Grant
Pro Coordmata-FICA 7.65% $ 3672.00 122% $ 4476.58 7,568.13 -
Pro Coordmata-S[7pA 0.50% $ 240.00 219% $ 525.81 973.56 -
Pro Cwrd®tor-Hw111.4 Dk tal 13.54% $ .40 79% $ 5132.15 9,472.84 -
Pro Coordmata-ReM-ned 2% $ 960.00 102% $ 981.99 1,414.40 -
Pro Ceeninate,WkCen, 1.25% $ 600.00 00% $ 481.78 764.38 -
FinamidCoaeb-FICA 7.65% $ 3 7.25 5% $ 168.39
Finamid Coach-SUTA 0.5% $ 223.20 0% $ 16.74
Fummml Conch-Health ad D-W 13M% $ 6400.40 1% $ 76.99
Finamid Coaeb-ReM-ned 2% $ 930.00 13% $ 117.87
Fummml Coach-Work C= 1.25% $ 581.25 5% $ 28.44
Caren Coach-FICA 7A5% $ 3 7.25 1% $ 29.67
Caren Coach-SUTA 0.5% $ 223.20 0% $
Caren Coach-Health ad Dedal 13M% $ .40 1% $ 55.00
Caren Coaeb-Red_na 2% $ 930.00 0%
Caren Coach-Woh 1.25% $ 581.25 1% $ 4.91
Cme Mane -FICA 7A5% $ 3,366.09 0%
Cme Mane -S A OZ% $ 220.00 0%
Case Mane -Health and
])ednl 14.77% $ 6,50.40 0%
Case Mann -Retkement 2% S 880.00 0%
Case Mane -Work Ca 1.25% S 550.00 0%
AssdH PM SM -FICA 7.65% $ .50 16% $ 787.17
As B PM SM -SUTA 0.3296 $ 208.00 30% $ 62.53
AssdH PM SM -Healtbaud Dedal 10.00% $ .40 11% $ 703.54
Aaed PM SM -ReM-ned 2% $ 1 00.00 10% $ 127.88
Asset H PM S M -Work 1.25% $ 012.50 14% $ 113.86
Pro Asat-FICA 7.65% $ 3.213.00 57X $ 1524.87
Pro Asat-S[7pA 2.869/6 $ 1.20120 31% $ 368.48
Pro Asat-Health and Dedal 15,18% $ 6400.40 50% $ 3235.25
Pro Asst-RetiremaO TOM $ 2.940.00 0% $
Pro Asst-Work 1.25X $ 525.00 23% $ 120.95
Di,EM-FICA 7A5% $ 7,038.00 4% $ 281.46
Di,EM-SUTA 2.869/6 $ 2,631.20 0% $
Di,EM-Health ad D=W 7.07% $ .40 4X $ 269.91
Di,EM-ReM-ned TOM $ 6440.00 3%% $ 186.66
Dn EM-We& 1.25% $ 1150.00 1% $ 14.44
65,280.60 31% $ 20,193.31
MWG 1005G PSACOHt'RACtXX-lminrr^e^-BtInG
P-2
SUPPLIES AND SERVICES
Total Bded Est.Pareant to Grant Amowt to Grant
&Acce„Dries $ 600.00 43% $ 1125.00 $ -
Officea lie,-$SO/staff/momh•3.1 FTE $ 6656.00 8% S 500.00 $ -
Prht $ 250.00 29% $ 72.40
Soft—f Eloob nic Pmcoama-eat Ud S3001moo<h $ 3600.00 9% $ 323.90
Mmk &prif. .00 OX $
106.00 13% $ 2,021.30
WSCELLANEOUS
Total Budget Est.Pareant to Grant Amount to Grant
MR -610 ft,/.onth-2.5 FTE•57.5 centWmBe $ 10 522.50 OX $
TOTAL $ 1 22.50 OX $
FACILITY AND UTILITIES
Total Budget Est.Pareant to Grant Amoont to Grant
Tel --$50 se S301month 3 520.00 38% S 305.13 S -
P.Icotric
Go,
Water and Wastewater
Solid Waste Disposal
Rent
C S Rea$20/month•3.6 FTE 3 564.00 OX $
Oth t&R"iF 350 $10/month $ 340.00 17% $ 57.02 $ -
TOTAL $ 2,024.00 18% $ 365.15
LEGAL FA7ANCIAL ANDINSORANCE
Total Boded Est.Pareant to Grant Amount to Grant
Fide$ Hondm ltivalent
I>acotor,and OlScers
Canard Commemial Lia
Oth
TOTAL $ $
DIRECT ASSISTANCE
Total Budget Est.Pareant to Grant Amount to Grant
RettaMortage asd,tance $ 732,S62.20 100% $ 571157.35 $ -
Dkcot asd,tancef employment-related costa
(—Ufioa o un8' lies teuhmlo etc. $ 9406.30 100% $ 9406.30 $ -
TOTAL $ smM.65
TOTAL BUDGET Is 1219 1.60 83% Is 1 58.00
$ 1�006,.i58.00
MWC 1009L PSACOBTRACt'2020-Bxttmrr^B^-B[ lft
PW3
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT II
DATE: 5/19/2020 REFERENCE M&C 20- LOG NAME: 19NS CARES ACT HUDFUNDS
NO.: 0330 SUBTSAMEND1
CODE: C TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for the Use
of Federal Grant Funds in the Amount of $6,810,056.00 to be Awarded by the U.S.
Department of Housing and Urban Development from the Coronavirus Aid, Relief, and
Economic Security (CARES) Act Community Development Block Grant, Emergency
Solutions Grant, and Housing Opportunities for Persons with AIDS Programs; Authorize
Amendment to Citizen Participation Plan to Reduce Public Comment Period for CARES
Act Related Activities from Thirty Days to Five Days; Authorize Execution of Related
Contracts; Adopt Attached Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council:
1. Approve a Substantial Amendment to the City's 2019-2020 Annual Action Plan for submission
to the U.S. Department of Housing and Urban Development for the use of federal grant funds
in the Amount of $6,810,056.00 to be awarded through the CARES Act Community
Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS programs, including allocations of grant funds to particular programs and activities
as detailed below;
2. Approve an amendment to the City's Citizen Participation Plan to reduce the public comment
period for CARES Act related activities from thirty days to five days;
3. Authorize the City Manager or his designee to execute contracts for eighteen-month terms
with the nonprofit agencies listed in Tables 1, 2 and 3 below for CARES Act Community
Development Block Grant (CDBG-CV), Emergency Solutions Grant (ESG-CV), and Housing
Opportunities for Persons with AIDS (HOPWA-CV) grant funds, contingent upon receipt of
funding and satisfactory completion of all regulatory requirements;
4. Authorize the City Manager or his designee to extend contracts for up to one year if an
agency or department requests an extension and such extension is necessary for completion
of the program, or to amend contracts if necessary to achieve program goals, provided any
amendment is within the scope of the program and complies with City policies and all
applicable laws and regulations governing the use of federal grant funds; and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and
appropriations to the Grants Operating Federal Fund in the amount of $6,810,056.00
consisting of $4,360,291.00 in CARES Act Community Development Block Grant (CDBG-CV)
funds, $2,202,959.00 in CARES Act Emergency Solutions Grant (ESG-CV) funds, and
$246,806.00 in CARES Act Housing Opportunities for Persons with AIDS (HOPWA-
CV) funds, all subject to receipt of such funds.
DISCUSSION:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27,
2020 to respond to the many impacts of the COVID-19 public health emergency. The CARES Act
includes provisions to help local governments prevent, prepare for and respond to the coronavirus,
including providing for additional allocations of formula grant funds under the Community Development
Block Grant (CDBG), Emergency Solutions Grant (ESG), and Housing for Persons with AIDS
(HOPWA) programs administrated by the U.S. Department of Housing and Urban Development
(HUD). The City was notified on April 9, 2020 of awards of $4,360,291.00 in CDBG-CV funds,
$2,202,959.00 in ESG-CV funds, and $246,806.00 in HOPWA-CV funds. All of these funds must be
used to prevent, prepare for, and respond to the coronavirus.
In order to allowlocal governments &oact quicklyto use the funds, the CARES Act also provides for
certain waivers
3O- — federal
b|rstatutes
�� [and �regulations
0z . S� n�min`' �hese programs,
e ��oneoincluding a waiver of the
at�d P|8n 8Md ~
oVs�0o� �u�a public comment for Substantial Amendments m oo
ActoO Plan and G waiver of the standard 15\% limitation on public services activities for the C[JBG �
program. The CARES Act also instructed HUD to make additional avVanjm of further C[)BG-CV and �
ESG-CV funds to state and local governments based on factors such as economic and housing market /
disruption resulting from coronaVirUs' risk of transmission of the illness, number Of CmrOnaVirUg C88a8.
and rates of homelessness. It is anticipated that the second allocation ofES{3-CVfunds for local
governments will be announced by June 30. 2020' and the second allocation ofCOBC3-CV funds will
bm announced later this year.
To receive the initial award of CARES Act funds from HUD, the City must revise its Citizen Participation
F»|on to allow for @ five-day public comment period for CARES Act related activities, and must prepare
and submit o Substantial Amendment to its 2019-20 Action p|@M which tells how the CDBG-CV. ESG-
C\/ and HOP\NY\ C\/ funds will be used. The proposed Citizen Participation Plan AmaDd0neD1 is
attached to this K8&C.
On April 29. 2020. the CornNnUOitv Development Council (CDC) as the Citv's advisory body for the use
ofC|[)BG. ES[3 and HC)PWAfUnds. 8Dpn]Ved 8 recommendation that the Ci ' Citizen Participation
F»|@n be revised to authorize a five-day public comment period for Substantial Amendments related to
the CoroD8VinJeresponse. The CDC also approved a Substantial Amendment Action Plan for CARES
Act grant funds based on the following principles:
Addressing needs which HUD grant funds are Vn}qUa|y qualified to meet and that other funding
sources cannot serve (housing).
Addressing the most urgent needs (food, shelter) and the needs of populations most sensitive to
CC]VlD-19 /e|der|yl.
Reliance on existing allocation processes and existing nonprofit partners to increase the speed and �
simplicity mf service delivery and to reduce administrative challenges and compliance concerns.
Consistency with local priority needs and goals previously established in the C|ty's 2018-2023
Consolidated Plan.
Using these principles, three key activities were approved by the CDC for CARES Act funds:
emergency Dt8l @GGiGt8Dum. services for the a|deM}\ and employment-related services. Emergency
nanto| assistance activities address both the Consolidated P|8D goals for affordable housing and
horne|aoo services and may include ho0nm|eosOeee prevention and rapid rehousing for persons
already homeless. Services for the elderly address the CmDGu|idmbad Plan goals for aging in place.
Employment-related services address the Consolidated Plan goal for poverty reduction.
The CDC also approved a two-tier process for allocation of these CARES Act funds. Tier One funds
totaling $2546,754.00 are recommended tobe awarded directly to agencies for the activities listed in
the Tables below 8o that oerVivao can begin as quickly 88 possible. Tier Two funds totaling
$2'924'143.00 /$457.664.00 in ES{3-CV and $2.460.479.00 in C0BG-CV) will be awarded for the
three above-listed priority activities through 8 competitiveRaqUeptfor [oropoea| pmoceoe1hatideOUfimo
additional service-delivery partners by the end of May, for CDC review and approval iD early June, and
subsequent City Council approval.
A 5-day public comment period was held from May 4 2020 to May 10 2020 Notice of this b||
comment period was published in the Fort Worth Star-Telegram, posted on the City's website, and
distributed through the City News and other ongoing communications activities of the City Community
Engagement Office. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations.
A ouDlrn8ry of funding orn[neQd8tioDa approved by the CDC is provided below. /\ spreadsheet of
funding recommendations is also attached. This Substantial Amendment Action Plan for use ofCARES
Act funds under the C[]G]G-CV ESC9-CV, and H[)PVVA-CV programs will be submitted to HUD following
City Council approval.
Indirect costs are not being charged to these AKoMts' as the Neighborhood Services Department
Indirect Cost rate was zero in the Cih/G most recent Cost Allocation Plan.
CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG~CV)
|tis recommended that$4.380.281.00ofC[)BG-CV funds be allocated msfollows:
Emergency Rental Assistance Programs: $1,866,479.00
These funds will be awarded on a competitive basis to agencies that administer emergency rental
assistance consistent with a program model that provides up to three months of rental assistance
for households with incomes at or below 80\% of Area Median Income (AMI) who are late on their
rent or unable to pay next month's rent. Eligible clients will pay 30\% of current income toward
their rent, will provide proof of income for all household members, will provide proof of reduction
and/or loss of income due to the COVID-19 crisis; will provide a copy of their current lease; and will
obtain verification of landlord's acceptance of terms and conditions of City rental assistance.
Services for the Elderly: $300,000.00
These funds will be awarded on a competitive basis to agencies that provide services to elderly
persons to reduce their risk of COVID-19, such as in-home meals or other services, transportation,
health and wellness-related services, and the like.
Employment-related Services: $300,000.00
These funds will be awarded on a competitive basis to agencies that provide services addressing
COVID-related unemployment, such as job placement, training, coaching, and/or direct assistance
to support employment or remove barriers to employment, such as child care, certifications, work
clothing or tools, and related items.
General Administration: $872,058.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with CDBG-
CV funds.
Direct Awards to Public Services Agencies ($1,021,754.00): Contracts are recommended for the
following agencies and programs in the following amounts:
TABLE 1: CDBG-CV AGENCIES
AGENCY PROGRAM AMOUNT
Housing Channel Emergency Rental Assistance $350,000.00
Center for Transforming Lives Emergency Rental Assistance $350,000.00
Meals on Wheels Home Delivery of Meals/Food $200,000.00
Center for Transforming Micro-Enterprise
Lives Support $121,754.00
TOTAL CDBG-CV CONTRACTS
$1,021,754.00
i
CARES ACT EMERGENCY SOLUTIONS GRANT (ESG-CV)
It is recommended that$2,202,959.00 of ESG-CV funds be allocated as follows:
Rapid Rehousing Programs: $457,664.00
These funds will be awarded on a competitive basis to agencies that provide rapid rehousing
assistance and accompanying support services to homeless persons living in shelters or on the
streets.
Administration: $220,295.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with ESG-CV
funds.
Direct Awards to Public Service Agencies: $1,525,000.00
Contracts are recommended for the following agencies and programs in the following amounts:
TABLE 2: ESG-CV AGENCIES
AGENCY PROGRAM AMOUNT
Presbyterian Night Shelter of Tarrant Shelter Operations/Services $230,000.00
County
True Worth Place Day ShelterOperations/Services $120,000.00
The Salvation Army, a Georgia Homelessness Prevention $75,000.00
Corporation
SafeHaven of Tarrant County Rapid Re-Housing $100,000.00
Day Resource Center Rapid Re-Housing $375,000.00
Presbyterian Night Shelter of Tarrant Rapid Re-Housing
County p g $300,000.00
The Salvation Army, a Georgia Corporation Rapid Re-Housing $325,000.00
TOTAL ESG-CV CONTRACTS $1,525,000.00
CARES ACT HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA-CV)
It is recommended that$246,806.00 of HOPWA-CV funds be allocated as follows:
City's Neighborhood Services Department Community Action Partners (CAP) Program, Tenant Based
Rental Assistance (TBRA) $77,332.00
Grant Administration: $14,808.00
Costs of planning for, administering, reporting on, and monitoring all activities paid for with
HOPWA-CV funds.
Direct Awards to Public Service Agencies: $154,666.00
Contracts are recommended for the following agencies and progams in the following amounts:
TABLE 3: HOPWA-CV AGENCIES
AGENCY PROGRAM AMOUNT
Tarrant County Samaritan Supportive Services, Facility-Based $77,333.00
Housing, Inc. Housing Operations, Administration
Short Term Rent Mortgage and Utility
AIDS Outreach Center Assistance, Supportive Services, $77,333.00
Administration
TOTAL HOPWA-CV $154,666.00
CONTRACTS
All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
I
f
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department will be
responsible for the collection and deposit of funds due to the City. Prior expenditures being incurred the
Neighborhood Services Department has the responsibility to validate the availability of funds prior to an
E
expenditure being made. These are reimbursement grants.
TO
Fund Department Account Project Program Activity Budg ear
Reference# Amou nt
ID � ID _ ar (Chartfield 2)
FROM __ _
Fund Department Account Project Program Activity Budget Reference# Amount
ID � Year L (Chartfield 2� i
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Victor Turner (8187)
Additional Information Contact:
Barbara Asbury (7331)
ATTACHMENTS
19NS CARES ACT HUDFUNDS SUBTSAMEND1 REC5.docx
CARES Act Citizen Participation Plan Amendmt 5day final.docx
CARES Act Proposed Budget Allocations.xlsx
F
h
i
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORT11
DATE: 6/23/2020 REFERENCE **M&C 20- LOG NAME: 19NS CARES ACT HUDFUNDS
NO.: 0471 TIER2 AWARDS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize the Acceptance of Award of Federal Grant Funds in the Amount of
$2,924,143.00 from the U.S. Department of Housing and Urban Development Coronavirus
Aid, Relief, and Economic Security (CARES) Act Community Development Block Grant
and Emergency Solutions Grant Funds, and Authorize Execution of Related Contracts
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council:
1. Authorize the acceptance award of federal grant funds in the amount of $2,924,143.00 from the
U.S. Department of Housing and Urban Development Coronavirus Aid, Relief, and Economic
Security (CARES) Act for programs detailed below;
2. Authorize the City Manager or his designee to execute contracts with the agencies listed in Tables 1
and 2 below for up to eighteen-month terms for Coronavirus Aid, Relief, and Economic Security
(CARES) Act Community Development Block Grant (CDBG-CV) and Emergency Solutions Grant
(ESG-CV) funds, contingent upon receipt of funding and satisfactory completion of all regulatory
requirements; and
3. Authorize the City Manager or his designee to extend contracts for up to one year if an agency
requests an extension and such extension is necessary for completion of the program, or to amend
contracts if necessary to achieve program goals, provided any amendment is within the scope of
the program and complies with City policies and all applicable laws and regulations governing the
use of federal grant funds.
DISCUSSION:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020 to
respond to the many impacts of the COVID-19 public health emergency. The CARES Act includes provisions
to help local governments prevent, prepare for and respond to the Coronavirus, including providing for
additional allocations of formula grant funds under the Community Development Block Grant and Emergency
Solutions Grant programs. The City was notified on April 9, 2020 of the award, consisting of $4,360,290.00
in CDBG-CV funds and $2,202,929.00 in ESG-CV funds.. All funds must be used to prevent, prepare for,
and respond to the coronavirus.
On May 19,2020, City Council approved a Substantial Amendment to the City's 2019-20 Action Plan for U.S.
Department of Housing and Urban Development (HUD) grant funds stating how these CARES Act grant
funds were to be used, and amended the City's Citizen Participation Plan to reduce public comment periods
for CARES Act funds from 30 days to five days as authorized by the CARES Act (M&C 20-0330). This 5-day
public comment period was held from May 3, 2020 to May 9, 2020. Notice of this public comment period
was published in the Fort Worth Star-Telegram, posted on the City's website, and distributed through the City
Community Engagement Office. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations.
The Substantial Amendment to the Action Plan for CARES Act funds was based on the following guiding
principles as approved on April 29, 2020 by the Community Development Council (CDC):
Addressing needs which HUD grant funds are uniquely qualified to serve and that other funding sources
cannot serve (housing).
Addressing the most urgent needs (food, shelter) and the needs of populations most sensitive to the
Coronavirus (elderly).
Reliance on existing allocation processes and existing nonprofit partners to increase the speed and
simplicity of service delivery and to reduce administrative challenges and compliance concerns.
Consistency with local priority needs and goals previously established in the City's 2018-2020
Consolidated Plan.
Using these principles, three key activities were approved by the CDC for the use of CARES Act funds:
emergency rental assistance, services for the elderly, and employment related services. Emergency rental
assistance activities address both the affordable housing and homeless services Consolidated Plan goals
and may include homelessness prevention and rapid rehousing for persons already homeless.All
emergency rental assistance programs funded with CARES Act funds will provide up to three months rental
payments for income eligible applicants, and will require tenants pay no more than 30 percent of their
income towards their rent. Services for the elderly address the Aging in Place Consolidated Plan
goal. Employment-related services address the Poverty Reduction Consolidated Plan goal.
The CDC also approved a two-tier process for allocation of these HUD CARES Act funds. Tier One funds
totaling $2,546,754.00 were awarded to activities and agencies through M&C 20-0330 (which also
appropriated the entire award of$6,810,056.00). Tier Two funds totaling $2,924,143.00 ($457,664.00 in
ESG-CV and $2,466,479.00 in CDBG-CV)were to be allocated through a competitive Request for
Proposal (RFP)with the goal of identifying additional service delivery partners by the end of May. The
responses to the Tier Two RFP were received on May 25, 2020. The CDC reviewed the proposals and
approved recommendations for additional CARES Act funding awards on June 3, 2020.
As authorized by the CARES Act, for all CDBG-CV, ESG-CV, and HOPWA-CV contracts, the Effective Date
for reimbursement of eligible costs will be March 13, 2020, the date of the declaration of national
emergency due to COVID-19, provided such costs have been documented to have been incurred to
prevent, prepare for, or respond to the Coronavirus Pandemic.
A summary of these Tier Two funding recommendations approved by the CDC is provided below. A
spreadsheet of funding recommendations is also attached.
CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT: Tier 11 (CDBG-CV)
It is recommended that the $2,466,479.00 of CDBG-CV funds be awarded for public service agency
contracts as follows:
TABLE 1: CDBG-CV AGENCIES
AGENCY PROGRAM AMOUNT
Housing
Channel Emergency Rental Assistance $350,000.00
Center for
Transforming Emergency Rental Assistance
Lives $656,358.00
Meals on
Wheels, Inc. Home Delivery of Meals/Food $100,000.00
of Tarrant
County
Family
Pathfinders of Emergency Rental Assistance $375,000.00
Tarrant
E
County
The
Presbyterian
Night Shelter Clean Slate Employment Services $160,000.00
of Tarrant
County, Inc.
Recovery
t
Resource Employment Services for Veterans $54,900.00
Council
i
Sixty and Meal Delivery Program $200,000.00
Better, Inc.
Tarrant
County Emergency Rental Assistance $200,000.00
Samaritan
Housing, Inc
The Salvation Emergency Rental Assistance $250,000.00
Army
The Women's
Center of
Tarrant Employment Services $120,221.00
County, Inc.
TOTAL
CDBG-CV $2,466,479.00
CONTRACTS
CARES ACT EMERGENCY SOLUTIONS GRANT (ESG-CV)
It is recommended that the $457,664.00 ESG-CV funds be awarded for public service agency contracts as
follows:
TABLE 2: ESG-CV AGENCIES
AGENCY PROGRAM AMOUNT
The Presbyterian Night Rapid Re-Housing $200,000.00
Shelter of Tarrant County, Inc.
Center for Transforming Lives Rapid Re-Housing $257,664.00
TOTAL ESG —CV $457,664.00
CONTRACTS
All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, adoption of the attached
appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as
appropriated, of the Grants Operating Federal Fund. These are reimbursement grants. The Neighborhood
Services Department has the responsibility to validate the availability of funds prior to an expenditures being
made.
TO
Fund ®apartment Account Project Program Activity Budget ��Reference# Amount �
FROM _
Fund Department Account Project ProgramV Activity �B�u�dget Reference,#, Amount
ID ID _ � _w. 1 Tear Chartfield
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Victor Turner (8187)
Additional Information Contact: Barbara Asbury (7331)
ATTACHMENTS
i