HomeMy WebLinkAboutContract 54513-R2A5 CSC No.54513-R2A5
RENEWAL 2 AND AMENDMENT 5 TO CITY OF FORT WORTH CONTRACT 54513
BETWEEN THE CITY OF FORT WORTH AND THE PRE,SBYTERIAN NIGHT
SHELTER OF TARRANT COUNTY, INC. FOR RAPID EXIT,DIVERSION AND
SHALLOW SUBSIDY SERVICES
This Contract Renewal and Amendment (the "Renewal and Amendment") is made and entered
into by and between the City of Fort Worth, a home-rule municipality of the State of Texas
(hereinafter referred to as the "City"), acting by and through Fernando Costa, its duly authorized
Assistant City Manager, and Presbyterian Night Shelter of Tarrant County Inc., a Texas nonprofit
corporation ("Agency"). Each party shall be individually referred to herein as Party and
collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54513, (the "Agreement");
WHEREAS, the Parties executed the first amendment to the Agreement through which
the Parties agreed to reduce the budget to utilize other funding sources;
WHEREAS,the Parties executed the second amendment to the Agreement through which
the Parties agreed to increase the budget in order to better meet demand for services;
WHEREAS, the Parties executed the third amendment to the Agreement through which
the Parties agreed to increase the budget in order to better meet demand for services;
WHEREAS,the Parties executed the fourth amendment to the Agreement through which
the Parties agreed to amend the scope of services and increase the budget in order to better meet
demand for services;
WHEREAS,the Parties agree to amend the scope of services to include a client survey;
WHEREAS,the Parties agree to amend the Budget Modification form;
WHEREAS, at the expiration of the Agreement's original term, the Parties exercised the
first renewal option to renew the Agreement for an additional year ("First Renewal Term")
WHEREAS, the Agreement was for an initial one-year term with three additional one-
year renewal options, and the City believes that renewing the Agreement for an additional year
will further the goals and priorities of Directions Home; and
WHEREAS, this Renewal and Amendment will amend the Scope of Services, amend the
Budget Modification Form, and renew the Agreement for an additional one-year term.
NOW THEREFORE City and Agency do hereby agree to the following:
Renewal 2 and Amendment 5 to CSC 54513 Page I of 6
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY INC. OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
I.
AMENDMENT TO AGREEMENT
A. EXHIBIT "A" Scope of Services attached to the Agreement is hereby amended and
replaced in its entirety with the attached Exhibit A.
B. EXHIBIT"E"Request for Budget Modification form attached to the Agreement is
hereby amended and replaced in its entirety with the attached EXHIBIT "E"Request
for Budget Modification form.
II.
RENEWAL OF AGREEMENT
The Agreement, as amended, is hereby renewed and extended for a renewal term
commencing on October 1, 2022, and ending on September 30, 2023, unless terminated earlier in
accordance with the Agreement.
III.
This amendment and renewal is effective upon the expiration of the First Renewal Term,
regardless of the date of execution of this document.
IV.
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Agreement.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
Renewal 2 and Amendment 5 to CSC 54513 Page 2 of 6
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY INC.
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20
FOR CITY OF FORT WORTH: FOR AGENCY: Presbyterian Night Shelter
of Tarrant County, Inc.
7"o�d O"fr'
Toby Men(Nov 10,202213:22 CST)
Fernando Costa Toby Owen
Assistant City Manager Chief Executive Officer
Date: NOV 11, 2022 Date: Nov 10, 2022
APPROVAL RECOMMENDED
9�-25u--L�
Victor Turner,Neighborhood Services Director
Date: Nov 10, 2022 Fo 4�0 0�
,oA' FORT 40
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APPROVED AS TO FORM AND ATTEST: 000 0
LEGALITY
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Jo Gun Nov 1,202213:32 CST) Jannette S.Goodall(Nov 14,202213:58 CST)
Jo Ann Gunn, Assistant City Attorney Jannette S. Goodall, City Secretary
Date:
Nov 11, 2022 Date: Nov 14,2022
Contract Compliance Manager: M&C No.: 20-06 rJ 1
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
TM C�` �
Tara Perez(Nov 10,202213:28 CST)
Tara Perez OFFICIAL RECORD
Manager, Directions Home CITY SECRETARY
FT.WORTH,TX
Renewal 2 and Amendment 5 to CSC 54513 Page 3 of 6
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY INC.
EXHIBIT "A"
SCOPE OF SERVICES
RAPID EXIT/DIVERSION/SHALLOW SUBSIDY SERVICES
THE PRE SBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. will do the
following:
House at least 120 households and divert at least 60 households from homelessness. All
households must meet the eligibility criteria described in section A,below. Case management
and assistance to these households shall include the following:
A. In General
• Document the nature and extent of all services provided to eligible individuals in the City of
Fort Worth receiving case management services hereunder ("clients") in a complete case file,
with case notes in the HMIS system within 3 business days of a service being provided
hereunder.
• Eligible clients include households in the City of Fort Worth who are literally homeless
and at imminent risk of homelessness and referred through shelters, outreach teams, other
agencies, self-referral and coordinated entry.
B. Services
• Agency shall establish a housing pool which can be used for rapid exit, diversion and
shallow subsidies depending on client need;
• Agency shall attempt to divert clients from homelessness;
• Agency will work with those unable to be diverted to quickly place them in housing;
• Agency shall provide housing unit search assistance as necessary;
• Agency shall provide assistance to clients in completing rental applications and signing
leases as necessary;
• Agency shall provide funding, as available and necessary, for clients to assist their move
to stable housing;
Renewal 2 and Amendment 5 to CSC 54513 Page 4 of 6
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY INC.
® Agency may use funds to assist clients, as specifically allowed in Exhibit B, with
apartment application fees, administration fees, security deposits, high risk fees,
opportunity fees short-term rental assistance (6 months or less);
® Agency may use funds to provide additional months of rent on a case by case basis and as
allowed in Exhibit B.
® Agency will provide case management for two months after client enters permanent
housing;
® Agency will identify households that would be able to exit to permanent housing with a
shallow subsidy which is defined as up to 50% of Fair Market Rent and continues up to
12 months or longer depending on funding availability; and
® Agency will provide light case management to shallow subsidy clients.
Evaluation:
Evaluation meetings will be held with Directions Home staff to continually evaluate program
and Agency shall comply as necessary and in good faith. Agency will work with Directions
Home to create a client survey which allows agency to incorporate client feedback into the
program.
Financial reporting:
Reimbursement Request and any necessary supporting documentation and reports will be
submitted by the 15th of every month in format of Exhibit "C".
Programmatic reporting:
Monthly reports will be submitted by the 15th of every month in format of Exhibit"D". Quarterly
reports will be submitted by the 15th of July, October, January and April in the format of Exhibit
Renewal 2 and Amendment 5 to CSC 54513 Page 5 of 6
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY INC.
EXHIBIT "E"
REQUEST FOR BUDGET MODIFICATION
PROGRAM COSTS
Budget Category Approved Budget Change Re uested Revised Budget
Salaries
Fringe Benefits
Mileage
Cell Phones/Equipment
Client Costs
Administration/Indirect
Other Approved(excluding
Admin/Indirect)
Total Costs
® Up to 5% of any budgeted line-item does not need prior approval but form must be sent
to City with monthly RFR
® More than 5% of any budgeted line-item must have prior City approval
® An increase in a zero line-item must have prior City approval
Modification Narrative"describe in detail what change is for
I have revietined this request and certify that the listed modifications are correct.
Authorized Signatory Title
Date
STAFF USE ONLY
F-1 Modification Approved F1 Modification NOT Approved
Staff Signature Date
Renewal 2 and Amendment 5 to CSC 54513 Page 6 of 6
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY INC.
M&C Review Page 1 of 4
official site of the City of Fort Worth,Texas
CITY COUNCILAGENDA FLIRT W()RTII
REFERENCE **M&C 20- 13P20-0161 DIRECTIONS HOME
DATE: 9/15/2020 NO.: 0651 LOG NAME: FY2021 HOMELESSNESS
OBJECTIVE SC CMO
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Execution of Agreements with Listed Public Service Agencies in an
Amount Up to $2,215,678.00 for the Continuation of Directions Home Initiatives and
Authorize Three Renewal Options in a Combined Amount Up to $8,870,736.00
RECOMMENDATION:
It is recommended that the City Council
1. Authorize the City Manager or his designee to execute agreements with agencies listed below
in a combined amount up to $2,215,678.00 for a term commencing October 1, 2020 and
terminating September 30, 2021 for the continuation of Directions Home initiatives;
2. Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2022,
2023 and 2024 with the agencies listed below in a combined amount of up to $8,870,736.00
for the continuation of Directions Home initiatives and dependent on funds being
appropriated for Directions Home initiatives; and
3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve
program goals provided the amendment is within the scope of the program and in
compliance with City policies and applicable laws and regulations.
DISCUSSION:
The City Manager's Directions Home Division approached the Purchasing Division to issue a Request
for Proposals (RFP) seeking Firms to: 1) increase or maintain permanent supportive housing; 2)
quickly house people in permanent housing; or 3) improve overall system capacity. The RFP
consisted of specifications explaining the need for various housing programs and overall improvement
of the homeless system. Proposals were scored based on the strength of the proposed program,
program performance, outcomes and quality, organizational capacity of the agency, and budget. The
RFP was advertised in the Fort Worth Star-Telegram on June 10, June 17, June 24, July 1 and July 8,
2020, The City closed the RFP on July 9, 2020, The City received 17 responses. Staff from
the Directions Home Division and Neighborhood Services Department evaluated the proposals and
found the below listed firms to be experienced and well equipped to perform the needed services.
A waiver of the goal M/WBE subcontracting requirement is approved by the Office of Business
Diversity, in accordance with the M/WBE or BIDE ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
Any renewals are contingent on funds being appropriated.
City staff recommends awarding agreements to the listed agencies in the amounts listed below:
Agencies impacted by a decrease in funding will be notified as soon as practicable.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
Program =1 Descripiionj Agency=j Funding FY 21
Case Management for Assisting clients My Health, My Up to $432,000.00
Permanent Supportive in setting and Resources of
Housing Clients fulfilling goals Tarrant County
such as health, (MHMR)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020
M&C Review Page 2 of 4
education,
employment,
housing stability
for approximately
150 permanent
supportive
housing clients 11
Case Management for Case Day Resource Up to $200,977.00
Permanent Supportive Management for Center for the
Housing Clients Permanent Homeless d/b/a
Supportive DRC
Housing Solutions
Clients Assisting
clients in setting
and fulfilling
goals such as
health,
education,
employment,
housing stability
for approximately
75 permanent
supportive
housing clients
Rental Assistance and Provide rental Housing Up to $250,000.00
Administration for Permanent assistance Authority of the
Supportive Housing Clients (which is the City of Fort
difference Worth dba Fort
between Fair Worth Housing
Market Rent and Solutions
the client's 30\%
contribution of
income, if
applicable) to
landlords of up to
20 permanent
supportive
housing clients;
Mental Health Services for Focus on My Health, My Up to $172,000.00
Permanent Supportive housing stability Resources of
Housing Clients by addressing Tarrant County
addiction, mental (MHMR)
health, social,
coping skills and
other adjustment
difficulties;
Rapid Rehousing Maximize state SafeHaven of Up to $103,124.00
and federal rapid Tarrant
rehousing rental County
assistance funds
by funding case
management for
rapid rehousing
clients
http://apps.cfwnet.org/council_pacl<et/me review.asp?ID=28220&councildate=9/15/2020 9/16/2020
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Rapid Rehousing Maximize state Center for Up to $167,418.00
and federal rapid Transforming
rehousing rental Lives
assistance funds
by funding case
management for
rapid rehousing
clients
Rapid Exit/Diversion/Shallow Housing funds to The Up to $400,000.00
Subsidies allow people to Presbyterian
quickly exit Night Shelter of
homelessness Tarrant County,
into housing Inc.
Cold Weather Overflow Provide Day Resource Up to $150,000.00
Emergency Shelter additional Center for the
Operations emergency Homless d/b/a
shelter beds on DRC Solutions
weather trigger
nights;
Critical Documents Clerk and Produce Day Resource Up to $150,000.00
Funding documents Center for the
necessary for Homeless d/b/a
housing and DRC Solutions
employment for
clients
experiencing
homelessness;
Direct Client Services Fund Provide one time Tarrant County Up to $72,000.00
funds to quickly Homeless
divert or rapidly Coalition
exit households
from the
homeless system
Mobile Navigators Reduce the Tarrant County Up to $33,668.00
length of time Homeless
homeless by Coalition
assisting
assigned clients
with unit location
and gathering
documentation
for clients at the
top of the
permanent
supportive and
rapid rehousing
lists
Continuum of Care Support Planning and Tarrant County Up to $84,491,00
data reporting for Homeless
Continuum of Coalition
Care
http://apps.cfwnet.org/council_packet/Me review.asp?ID=28220&councildate=9/15/2020 9/16/2020
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The Director of Finance certifies that upon approval of the above recommendations and adoption of
the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021
Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being incurred,
the City Manager's Office has the responsibility to validate the availability of funds.
BQN\\
TO
rund Department Account Project Program Activity Budget Reference# Amount
ID 1D Year (Chartfield 2)
FROM
Fund I Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Fernando Costa (6122)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
http://apps.cfwnet.org/council_pacicet/Me review.asp?ID=28220&councildate=9/15/2020 9/16/2020