HomeMy WebLinkAboutContract 58494 CSC No.58494
FORT O RT H.
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH("City"),a Texas home rule municipal corporation,acting by and
through its duly authorized Assistant City Manager, and BUCHI Corporation ("Vendor"), a Delaware
corporation authorized to do business in Texas and acting by and through its duly authorized representative,
each individually referred to as a"party"and collectively referred to as the "parties."
1. Scope of Services. One-time purchase of a distillation unit and installation services
("Services"),which are set forth in more detail in Exhibit"A,"attached hereto and incorporated herein for
all purposes.
2. Term. This Agreement begins on October 31, 2022 ("Effective Date") and expires on
March 31, 2023 ("Expiration Date"),unless terminated earlier in accordance with this Agreement("Initial
Term"). City will have the option,in its sole discretion,to renew this Agreement under the same terms and
conditions,for up to Zero one-year renewal option(s) (each a"Renewal Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit `B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed Twelve Thousand Eight Hundred and Forty Dollars
($12,840.00). Vendor will not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for such
services. City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor.It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access.Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Rh!ht to Audit. Vendor agrees that City will, until the expiration of three (3)years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books, documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City,its officers,agents,servants and employees,and Vendor,its officers,agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
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construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, contractors, or contractors.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTS AND EMPLOYEES, FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS(INCL UDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS,SERVANTS,EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade marls, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend,settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however,Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
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restricted,Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or(d) if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assi n ment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract,the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle"will be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
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Employers' liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease; policy limit
(d) Professional Liability(Errors&Omissions): ❑Applicable ❑N/A
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees,officers,officials,agents,and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City.Ten (10) days' notice will be
acceptable in the event of non-payment of premium.Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas.All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management.If the rating is
below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws,Ordinances,Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
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comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, subcontractors,and successors in interest,as part of the consideration herein,agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or(3)received by the other party by United States Mail,registered, return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth BUCHI Corporation
Attn: Assistant City Manager Brad Miller, Vice President of Sales
200 Texas Street 19 Lukens Drive, Suite 400
Fort Worth,TX 76102-6314 [New Castle,DE 19720
Facsimile: (817)392-8654 Facsimile: 1-302-652-8777
With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law/Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action,whether real or asserted, at law or in equity, is brought pursuant to this
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Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems;restraints or prohibitions by any court,board, department,commission,or agency
of the United States or of any States;civil disturbances;other national or regional emergencies;or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected(collectively, "Force Majeure Event").The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event,with the reasonableness of such notice to be determined by the City in its sole discretion.The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not ControllinLr. Headings and titles used in this Agreement are for reference
purposes only,will not be deemed a part of this Agreement,and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments /Modifications/Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will, for all purposes,be deemed an original, but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either(a) use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(1-9). Upon request by City,Vendor will provide City with copies of all 1-9
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forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services.VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES,LIABILITIES,OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS.City,upon written notice to Vendor,will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation that are created, published,displayed, or produced in
conjunction with the services provided under this Agreement(collectively,"Work Product"). Further,City
will be the sole and exclusive owner of all copyright, patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product will be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product,and all copies thereof,and in and to the copyright,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights of retention thereto on the part of City.
27. mature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor.Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Chanue in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and"company"has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement,Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2)will not boycott Israel during the term of
the Agreement.
30. Electronic Sienatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
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signature.For these purposes,"electronic signature"means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission)of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
31. Entirety of Agreement. This Agreement contains the entire understanding and agreement
between City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Agreement.
(signature prege follows)
Vendor Services Agreement Page 9 of 12
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
b"u-Lp-4Ad responsible for the monitoring and administration of
this contract, including ensuring all performance and
By: Dana Burghdoff( v17,2 17:39 CST)
Name: Dana Burghdoff reporting requirements.
Title: Assistant City Manager
Date: ,20_ By.
Name: Patt Jea (son
APPROVAL RECOMMENDED: Title: Contract ervices Administrator
APPROVED AS TO FORM AND LEGALITY:
CGI�/t�Dl hg
By: Christopher H rder(Nov 17,202211:35 CST)
Name: Christopher 1-larder, P.E. WA
Title: Water Department Director By: D�Iack(Nov 17,202217:31 CST)
FFORTgnpa Name: Doug Black
a°
ATTEST: °9°°
ate° Title: Assistant City Attorney
o°o o=p
QdQn nEXPSa'a
CONTRACT AUTHORIZATION:
M&C: N/A
By: 7 ette S.Goodall(Nov 18,2022 08 CST) Form 1295:N/A
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
BUCHI Corporation
By:
Name: Brad Miller
Title: Vice President of Sales
Date: 10-10-22
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Vendor Services Agreement Page 10 of 12
PART 1 - Purchasing Agreement Specifications
1.0 SCOPE
1.1 The City of Fort Worth (City) seeks quotes to finalize a one-time purchase agreement for
a distillation unit for the Water Department. Prospective responding bidders should ensure
they download all attachments for complete responses and understanding of the
agreement the City intends to award from this solicitation.
1.2 All items supplied resulting from this bid shall be of recent production, unused, and
suitable for their intended purpose.
1.3 The quantities listed on the bid solicitation are only estimates based on previous usage
and do not indicate intent to purchase or a guarantee of future business. The City is
obligated to pay for only those services actually ordered by an authorized City employee
and then received as required and accepted by the City.
1.4 Unit price shall include all cost associated for the One Time Purchase including but not
limited to delivery, fuel charges and freight. No additional charges will be accepted or paid
by the City.
1.5 The submission of a bid by the bidder shall be considered evidence of compliance with
these requirements.
1.6 Prices bid shall remain firm for the entire term of the Agreement.
2.0 DETAILED SCOPE OF SERVICES/SPECIFICATIONS
The Contractor hereby agrees to provide the City with requirements attached hereto and
incorporated for all purposes incident to this Agreement in Part 2 - Scope of
Services/Specifications, more specifically describing the services to be provided hereunder.
3.0 CHANGE IN COMPANY NAME OR OWNERSHIP
The Vendor shall notify the City's Purchasing Manager, in writing,of a company name,ownership,
or address change for the purpose of maintaining updated City records. The president of the
company or authorized official must sign the letter.A letter indicating changes in a company name
or ownership must be accompanied with supporting legal documentation such as an updated W-
9,documents filed with the state indicating such change,copy of the board of director's resolution
approving the action, or an executed merger or acquisition agreement. Failure to do so may
adversely impact future invoice payments.
4.0 INVOICING REQUIREMENTS
4.1 The City of Fort Worth has begun implementing an automated invoicing system.
4.2 The Contractor shall send invoices electronically to our centralized Accounts Payable
department invoice email address: supplierinvoices(c)-fortworthtexas.gov. This email
address is not monitored so please do not send correspondence to this email address.
The sole purpose of the supplier invoices email address is to receipt and process supplier
invoices.
4.3 Please include the following on the subject line of your e-mail: vendor name, invoice
number, and PO number, separated by an underscore (ex: Example,
Inc._123456_FW013-0000001234).
RFQt 22-0207 Distillation Unit
Page 4 of 19
4.4 To ensure the system can successfully process your invoice in an expedient manner,
please adhere to the following requirements:
•All invoices must be either a PDF or TIFF format.
• Image quality must be at least 300 DPI (dots per inch).
• Invoices must be sent as an attachment(i.e. no invoice in the body of the email).
•One invoice per attachment (includes PDFs). Multiple attachments per email is
acceptable but each invoice must be a separate attachment.
• Please do not send handwritten invoices or invoices that contain handwritten notes.
• Dot matrix invoice format is not accepted.
•The invoice must contain the following information:
• Supplier Name and Address;
• Remit to Supplier Name and Address, if different;
•Applicable City Department business unit#(i.e. FW013)
•Complete City of Fort Worth PO number(i.e. the PO number must contain all preceding
zeros);
• Invoice number;
• Invoice date; and
• Invoices should be submitted after delivery of the goods or services.
4.5 To prevent invoice processing delays, please do not send invoices by mail and email and
please do not send the same invoice more than once by email to
sur)plierinvoices a.fortworthtexas.gov.To check on the status of an invoice, please contact
the City Department ordering the goods/services or the Central Accounts Payable
Department by email at: ZZ FIN AccountsPavable aafortworthtexas.ctov.
4.6 If you are unable to send your invoice as outlined above at this time, please send your
invoice to our centralized Accounts Payable department instead of directly to the individual
city department. This will allow the city staff to digitize the invoice for faster processing.
4.7 If electronic invoicing is not possible, you may send your paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
The City's goal is to receive 100% of invoices electronically so that all supplier payments
are processed efficiently. To achieve this goal, we need the Contractor's support.
If Contractor has any questions, please contact the Accounts Payable team at(817) 392-
2451 or by email to ZZ FIN AccountsPavable(a)fortworthtexas.gov.
4.8 Contractor shall not include Federal, State of City sales tax in its invoices. City shall furnish
a tax exemption certificate upon Vendor's request.
5.0 COOPERATIVE PURCHASING
5.1 Should other governmental entities decide to participate in this Agreement, Bidders, shall
indicate in their bid response whether they agree that all terms, conditions, specification,
and pricing would apply.
5.2 If the successful Bidder agrees to extend the resulting Agreement to other governmental
entities, the following will apply: Governmental entities within utilizing agreements with the
City of Fort Worth will be eligible, but not obligated, to purchase material/services under
this Agreement(s) awarded as a result of this solicitation.All purchases by governmental
RFQt 22-0207 Distillation Unit
Page 5 of 19
entities other than the City of Fort Worth will be billed directly to that governmental entity
and paid by that governmental entity. The City of Fort Worth will not be responsible for
another governmental entity's debts. Each governmental entity will order its own
material/services as needed.
6.0 SUBCONTRACTING
No subcontracting of the work under this Agreement will be allowed without written
permission from the Department Contract Manager or designee.
7.0 LAWS, REGULATIONS,AND ORDINANCES
The Vendor shall be responsible for meeting all Federal: laws, ordinances and regulations; State:
laws, ordinance and regulations; County: laws, ordinances and regulations; and City: laws,
ordinances, and regulations for safety of people, environment, and property. This includes, but is
not limited to, all Federal, State, County, and City Agencies, Administrations and Commissions
such as the Environmental Protection Agency (EPA), Occupational Safety and Health
Administration(OSHA), and the Texas Commissionon Environmental Quality(TCEQ). In the event
any law, regulation or ordinance becomes effective after the start of this Agreement, the Vendor is
required to comply with new policy.Any mandates requiring the City to comply with new guidelines
will also require the Vendor to comply.
8.0 OMIT
9.0 PERFORMANCE
Failure of the City to insist in any one or more instances upon performance of any of the terms and
conditions of this Agreement shall not be construed as a waiver or relinquishment of the future
performance of any terms and conditions, but the Vendor's obligation with respect to such
performance shall continue in full force and effect.
10.0 COMPLAINTS
Complaints processed through the City Purchasing Division are to be corrected within fourteen (14)
days of formal notice of complaint. Written response to the Purchasing Division is required. Failure
to properly resolve complaints within the fourteen (14) calendarday time period may result in the
cancellation of the applicable line item(s) in the price agreement.
11.0 METHOD OF AWARD
11.1 Quotes will be evaluated based on best value complying with all of the provisions of the
solicitation, provided the bid price is reasonable, and it is in the best interest of the City to
accept it.
11.1.1 A responsive bidder is defined to be one who submits a completed quote packet
within the stated time deadline and in accordance with the specification.
11.1.2 A responsible bidder is defined to be one who demonstrates via responses to the
selection criteria his/her ability to successfully deliver the supplies, equipment, or
services being procured.
11.2. In order for the City to receive adequate coverage on its requirements as specified in the
solicitation, the City reserves the right to make multiple awards.
11.3 The City reserves the right to accept or reject in whole or in part any or all bids received
and to make an award on the basis of individual item, combination of items, or overall bid,
RFQt 22-0207 Distillation Unit
Page 6 of 19
as it is deemed in the best interest of the City.
11.4 The City reserves and shall be free to exercise the right to evaluate bid in relation to
performance record of bidder with the City itself, another municipal corporation of like
size, or private corporations during the past two-year period. Such precautions are
deemed to be in the public interest inasmuch as Vendor failure or inability to furnish items
within the prescribed time can create emergency situations and impose unnecessary
hardship on both the City as a municipal corporation and the public at large.
11.5 The City also reserves the right to reject the bid of a bidder who has previously failed to
perform properly or complete on time agreements of a similar nature.
11.6 Bids that do not receive 50% or more of the total available points, excluding the
points for price, will be deemed non-responsive.
11.7 The following criteria will be used to determine the best value:
11.7.1 Cost—Up to 35 p%;
11.7.2 Approach to perform Installation—Up to 20%
11.7.3 Warranty Offered— up to 15%
11.7.4 Functionality and ability to meet specifications. Refer to Attachment C, Bidder's
Qualification Questionnaire—Up to 25%
12.0 SUBMISSION OF QUOTATIONS
12.1 Bidders shall submit the following items with their bid:
12.1.1 A completed and signed Bid Submission Signature Page;
12.1.2 The completed Bid Solicitation;
12.1.3 A completed and signed original Conflict of Interest Questionnaire, Attachment A;
12.1.4 A completed Contractor Contact Information Form,Attachment B;
12.1.5 A completed Contractor's Qualification Questionnaire,Attachment C;
12.1.6 Descriptive Literature of Equal Products, if offered;
12.1.7 A completed Document Checklist;
12.1.8 Signed Addendum(s)acknowledging receipt, if applicable.
12.2 Failure to submit the items listed in section 14.1 will be grounds for rejection of a quote as
non-responsive to the specifications.
RFQt 22-0207 Distillation Unit
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13.0 QUESTIONS
13.1 Questions, explanations or clarifications desired by a bidder regarding any part of the
RFQt must be requested in writing from the Purchasing Division no later than 10:OOAM,
September 7, 2022. Requests must be sent to the following:
Email: FMSPurchasingResponses(a)fortworthtexas.gov.
Reference RFQT 22-0207, ATTENTION: Ashley Kadva
Hand Delivery: City of Fort Worth
Purchasing Division
Attention: Cristina Camarillo
200 Texas Street
Fort Worth, Texas 76102
14.0 TENTATIVE SCHEDULE OF EVENTS
TASK DATE
RFQt Release Date August 30, 2022
Pre-Bid Conference September 6, 2022
Deadline for Questions September 7, 2022 at 10AM
Local Time
Answers Posted Se tember 9, 2022
Responses Due Date and Time Local Time September 13, 2022 at 1 OAM
Recommended Vendor Selection Se tember 2022
Contract Execution September—October 2022
16.0 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
If the Federal award meets the definition of"funding eCFR—Code of Federal Regulations
agreement" under 37 CFR§401.2 (a) and the recipient or subrecipient wishes to enter into
a contract with a small business firm or nonprofit organization regarding the substitution of
parties, assignment or performance of experimental, developmental, or research work
under that"funding agreement,"the recipient or subrecipient must comply with the
requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations
and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements,"and any implementing regulations issued by the awarding agency.
16.0 CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT
Vendor shall comply with all applicable standards, orders or regulations issued pursuant
to the Clean Air Act(42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act
as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding
agency and the Regional Office of the Environmental Protection Agency(EPA).
RFQt 22 0207 Distillation Unit
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17.0 DEBARMENT AND SUSPENSION
Per Executive Orders 12549 and 12689, a contract award (see 2 CFR 180.220) shall not
be made to parties listed on the government-wide exclusions in the System for Award
Management(SAM), in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as
parties declared ineligible under statutory or regulatory authority other than Executive
Order 12549.
18.0 RIGHT TO AUDIT
Vendor agrees that City shall, until the expiration of three (3) years after final payment
under the Agreement, have access to and the right to examine any directly pertinent
books, documents, papers and records of Vendor involving transactions relating to the
Agreement. Vendor agrees that City shall have access during normal working hours to all
necessary Vendor facilities and shall be provided adequate and appropriate workspace in
order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
RFQt 22-0207 Distillation Unit
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PART 2-SCOPE OF SERVICES/SPECIFICATIONS
1.0 INTENT
1.1 The intent of these specifications is to describe the minimum requirements for a K-365
EasyDist steam distillation unit for the Water Department.
1.2 The successful bidder(s), known hereafter as "Contractors"/'Contractors,"will be
responsible for providing the distillation unit.
2.0 SPECIFICATIONS
2.1 The distillation unit shall be equivalent to a BUCHI Model K-365 EasyDist with glass
splash protector or manufacturers equal.
2.2 The unit shall have the voltage power of 220-240 +/- 10V frequency 60/60 Hz
2.3 The unit should be equipped with a 4.3 inch color display with a control wheel to allow
simple and qualitative steam analysis of volatile analytes. Interface must be able to store
8 methods.
2.4 Unit shall be designed to distill steam volatile compounds and contain an acid resistant
pump, which allows to distill acid released volatiles: Sulfite, Cyanide, Volatile Acids,
Phenol, Formaldehyde and VDK in accordance with official methods (AOAC, EPA, ISO
and DIN)
2.5 Unit shall contain a sodium hydroxide resistant pump for Kjeldahl applications such as
Ammonia, Total Kjeldahl Nitrogen and Protein Nitrate/Nitrite in accordance with official
methods(AOAC, EPA, ISO and DIN)
2.6 Unit shall be configured and ready to use with the sample tubes.
3.0 DELIVERY
3.1 Delivery and installation of the unit shall be made Monday thru Friday(except on City
observed holidays) between the hours of 8:00 am to 4:00 pm Central Standard Time
(CST).
3.1.1 City Observed Holiday:
New Years Day
Martin Luther King Jr. Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Thanksgiving Friday
Christmas Day
3.1.2 Delivery and installation will not be accepted at other times unless scheduled and
approved by the Water Lab Manager or designee. The Water Lab Manager or
designee will be present during all deliveries. The delivery driver shall remain
with the truck during the unloading process.
RFQt 22-0207 Distillation Unit
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3.2 Contractor shall provide a shipping or Delivery Ticket showing the description of each
item, quantity and unit price. The delivery driver shall check in at the security gate upon
arrival. The delivery driver must show his or her valid driver license. The delivery driver
shall not offload the equipment unless the Water Lab Manager or designee accompanies
the driver to the area where the equipment will be unloaded.
4.0 SETUP AND INSTALLATION
4.1 Contractor shall provide BUCHI Start Install KjelLine K-365 Zone 4 professional all-
inclusive installation and basic operational training performed by a BUCHI trained and
certified specialist for the Water Department.
4.2 Contractor must send a site preparation document that outlines all the requirements for a
successful installation such as space requirements, environmental requirements,
electrical requirements, etc.
4.3 Labor and travel shall be included in the unit price for this RFQt.
4.4 Preferable dimensions of the unit would be no larger than 26" Deep, 22" Wide and 32"
Height.
5.0 WARRANTY
5.1 Contractor shall provide a warranty of a minimum of 2 years comprisable or equal to the
standard BUCHI Essential Care extended warranty for workmanship and material in
addition to the warranty in the standard terms and conditions.
6.0 CENTRAL POINT OF CONTACT
6.1 The contractor will coordinate activities with a single point of contact for CFW—Water
Laboratory Division.
David Nelson
Water Laboratory Division Manager
Fort Worth Water Laboratory Services
David.Nelson@fortworthtexas.gov
(817) 392-5902
6.2 The contractor will be notified within 15 days of any change to the single point of contact,
to include name, email address, and phone number of the new contact.
7.0 BRAND NAME OR EQUAL
7.1 Any manufacturer's names, trade names, brand names, information and/or catalog
numbers listed in this specification are for information and not intended to limit
competition unless otherwise indicated. Bidders may offer any brand for which he/she
is an authorized representative, which meets or exceeds the bid specification for any
item(s). If bids are based on equivalent products, indicate on the bid solicitation the
manufacturer's product name and reference number.
RFQt 22-0207 Distillation Unit
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7.2 Bidders shall submit proposal, cuts, sketches, and descriptive literature, and/or
complete specifications. Reference to literature submitted with a previous bid will not
satisfy this provision. Bidders shall explain the reason(s)why the proposed equivalent
will meet the specifications and not be considered an exception thereto. Bids which do
not comply with these requirements are subject to rejection. Bids lacking any written
indication of intent to bid an alternate brand will be received and considered
incomplete.
7.3 The Purchasing Manager or designee will evaluate"equal' products on the basis of
information furnished by the bidder or identified in the bid and reasonably available to the
Purchasing Manager. The Purchasing Manager or designee is not responsible for
locating or obtaining any information not identified in the offer.
7.4 Unless the bidder clearly indicates in its bid that the product being offered is an "equal'
product, the bidder shall provide the brand name product referenced in the bid.
7.5 The City shall have the sole right to determine equal products.
RFQt 22-0207 Distillation Unit
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FORT WORTH.
BID SOLICITATION
Event ID Page Invited: Public Event Details
CFW01-22-0207 3
Event Round Version
1 1
Event Name
RF t 22-0207 Distillation unit Submit To: City of Fort Worth
Start Time Finish Time FINANCIAL MANAGEMENT SERVICES
08 30 2022 08:00:0o CDT 09 13 2022 10:00:00 CDT FINANCE-Purchasing
200 Texas St. (Lower Level, South)
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 1
Description: Qty Unit UnitPrice Total
Model K-365 Easy Distill with glass splash protector.Item no. 1.00 EA
11 K36512040 or approved equal brand offered
$7,458 1 $7,458
Line: 2
Description: Qty Unit UnitPrice Total
BUCHI Start Installation to include professional all-inicusive 1.00 EA
installation and basic operational training.Item no.
11 CS085013005540 or approved equal brand $3,105 $3,105
offered
Line: 3
Description: Qty Unit UnitPrice Total
BUCHI Essential Care extended Warranty(2 years).Item no. 1.00 EA
11CS0890134005586 or approved equal brand offered
$321 $321
Line: 4
Description: Qty Unit UnitPrice Total
Rack for 6 x 300mL Sample Tubes.Item no.43039 1.00 EA
$1,251 1 $1,251
Line: 5
Description:
Qty Unit UnitPrice Total
Sample Tubes(300mL)Set of 4.Item no.37377 1.00 EA
$327 $327
Line: 6
Description: Qty Unit UnitPrice Total
One time Setup Charge 1.00 EA
$378 $378
A bid of"0"(zero)will be interpreted by the City as a no-charge(free)item and the City will not expect to pay for that item.A bid of"no bid"or no response
(space left blank)will be interpreted by the City that the Offeror does not wish to bid on that item.Be advised,a"no bid"or no response may be considered
as non-responsive and may result in disqualification of the bid.
RFQt 22-0207 Distillation Unit
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FORT WORTH
COVER PAGE
Event ID Page Invited: Public Event Details
CFW01-22-0207 1
Event Round Version
1 1
Event Name
RF t 22-0207 Distillation unit Submit To: City of Fort Worth
Start Time Finish Time FINANCIAL MANAGEMENT SERVICES
08 30 2022 08:00:00 CDT 09 13 2022 10:00:00 CDT FINANCE-Purchasing
200 Texas St. (Lower Level,South)
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Event Description
The City of Fort Worth(City)seeks quotes for a one-time purchase of a distillation unit for the Water
Department.
Submission Requirements and Deadlines
All companies/individuals wishing to do business with the City of Fort Worth must register as a Bidder on the
PeopleSoft Supplier Portal. Please
visit:https://www.fortworthtexas.gov/departments/finance/purchasing/register for more information.
There will be a pre-bid conference held on September 6,2022 at 9:00 AM in City Hall. 200 Texas St. Fort Worth,
Texas 76102.Third Floor, Room 380.
There will also be a virtual option via Webex.To attend virtually paste this link in your web browser:https:H
fortworthtexas.webex.com/fortworthtexas/j.php?MTID=mO7lff7dc38e36232b59f7cc4O538b970 Or,you can dial in
817-392-1111.When prompted,enter: Meeting number(access code): 2569 137 9041 Meeting password:
GupeUZpM773
Quotes are solicited for furnishing the merchandise, supplies,services and/or equipment set forth. Completed
Quote must submitted via email to FMSPurchasingResponses@fortworthtexas.gov, by the above"Finish Time"
and addressed to the above Buyer and have the bid number and clearly marked on the subject line.Quotes may
also be received in the Purchasing Division, 200 Texas Street, Fort Worth,Texas 76102. Late quotes will be
returned or destroyed and they will not be considered for award unless bidders are notified otherwise. Quotes may
be withdrawn at any time prior to the official opening by written notification. Quotes may not be altered,amended or
withdrawn after the official opening.
Items quoted must meet or exceed City of Fort Worth Specifications; however,The City of Fort Worth may consider
and accept alternate quotes if specified herein when most advantageous to the City.The City
reserves the right, however,to hold to City Specifications and to determine"or equal"status.The City
reserves the right to accept or reject in part or whole any quote submitted,and to waive any technicalities
for the best interest of the City.
The period for acceptance of this proposal will be calendar days(90)calendar days unless a different
period is inserted by the bidder)after opening date.
Solicitation Documents:
Cover Page
Bid Submission Signature Page
Bid Solicitation—
Part 1 Purchasing Agreement Specifications
Part 2 Scope of Services/Specifications
Part 3 Attachments
Attachment A-Conflict of Interest Disclosure"
Attachment B-Contractor's Contact Information""
Attachment C-Contractor's Qualification Questionnaire"
Attachment D-Document Checklist"
Attachment E-Draft Vendor Services Agreement,Attached as a Separate Document
"Required to be completed and submitted. See Section 14.2, Part 1 for all required documents that need to be
submitted. Failure to submit all items will be grounds for rejection of a bid as non-responsive to the
specifications.
FORT WORTH,
BID SUBMISSION SIGNATURE PAGE
Event ID Page Invited: Public Event Details
CFWOI-22-0207 2
Event Round Version
1 1
Event Name
RF t 22-0207 Distillation unit Submit To: City of Fort Worth
Start Time Finish Time FINANCIAL MANAGEMENT SERVICES
08 30 2022 08:00:00 CDT 09 13 2022 10:00:00 CDT FINANCE-Purchasing
200 Texas St. (Lower Level, South)
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein.The Respondent, by
submitting and signing below,acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference,and agrees to be bound by the terms
therein. BUCHI Corporation
Legal Name and d/b/a: p
Address: 19 Lukens Dr Suite 400
City, State,zip: New Castle, Delaware, 19720
Bidder/Supplied ID with City of Fort Wort/Federal ID Number(TIN):
Name of the Authorized Representative: Brian Lange
Title: Lab Sales Representative for Texas
Signature of the Authorized Representative and Date: 94z6L 9/7/22
Email Address: lange.b@buchi.com
Phone Number: 346-510-7889
Will agreement be available for Cooperative Agreement use*?Yes X No
(*See Section 5.0,"Cooperative Purchasing"of Part—1."Scope of Services and/or Specifications")
RFQt 22-0207 Distillation Unit
Page 2 of 19
PART 3
ATTACHMENT A
CONFLICT OF INTEREST DISCLOSURE REQUIREMENT
Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who contracts
or seeks to contract for the sale or purchase of property, goods, or services with a local governmental
entity (i.e. The City of Fort Worth) must disclose in the Questionnaire Forms CIQ ("Questionnaire")the
person's affiliation or business relationship that might cause a conflict of interest with the local
governmental entity. By law, the Questionnaire must be filed with the Fort Worth City Secretary no later
than seven days after the date the person begins contract discussions or negotiations with the City, or
submits an application or response to a request for proposals or bids, correspondence, or another writing
related to potential agreement with the City. Updated Questionnaires must be filed in conformance with
Chapter 176.
A copy of the Questionnaires Form CIQ is enclosed with submittal documents. The form is also available
at http://www.ethics.state.tx.us/forms/CIQ.pdf.
If you have any questions about compliance, please consult your own legal counsel. Compliance is the
individual responsibility of each person or agent of a person who is subject to the filing requirement. An
offense under Chapter 176 is a Class C misdemeanor.
NOTE: If you are not aware of a Conflict of Interest in any business relationship that you might
have with the City, state Contractor name in the# 1, use N/A in each of the areas on the form.
However, a signature is required in the#7 box in all cases.
RFQt 22-0207 Distillation Unit
Page 13 of 19
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23,84th Leg., Regular Session. OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Data Received
has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1),Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006,Local Government Code.An
offense under this section is a misdemeanor.
IJ Name of vendor who has a business relationship with local governmental entity.
BUCHI Corporation
2El 1 Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the Information is being disclosed.
Name of Officer
4 Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described.Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income,from the vendor?
Yes F X] No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes ® No
5 Describe each employment or business relationship that the vendor named in Section I maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director,or holds an
ownership interest of one percent or more.
s
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B),excluding gifts described in Section 176.003(a-1).
7 U�2i.CLri 8/31/22
signature of vendor doing usmess WrIn the governments entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
RFQt 22-0207 Distillation Unit
Page 14 of 19
I
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A comp►ete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.usf
Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government Code S 176.001(1-a):'Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code 4176.003(a)(2)(A)and(B):
(a)A local government officer shall file a conflicts disclosure statementwith respect to avendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor-,
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code&176.006(a)and(a-1)
(a)Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more giftswith the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised t/l/2021
RFQt 22-0207 Distillation Unit
Page 15 of 19
ATTACHMENT B—CONTRACTOR CONTACT INFORMATION
Contractor's Name: Brian Lange
Contractor's Local Address: 27438 Rebecca Field Ln, Spring Tx, 77386
Phone: 346-510-7889 Fax:
Email: lange.b@buchi.com
Name of persons to contact when placing an order or billing questions:
Name/Title Florie Henry / BUCHI Order Management
Phone: 302-225-2443 Fax: 302-652-8777
Email: henry.f@buchi.com
Name/Title
Phone: Fax:
Email:
Name/Title
Phone: Fax:
Email:
Uu�r'rL Z,14tr Brian Lange 8/31/22
Signature Printed Name Date
RFQt 22-0207 Distillation Unit
Page 16 of 19
ATTACHMENT C
CONTRACTOR'S QUALIFICATION QUESTIONNAIRE
1. How long has your company been in business?
BUCHI has been in business since 1939
2. What are your business hours and days?
BUCHI is open 8am-5p,Monday through Friday
3. Please describe the warranty? (Part 2, Section 5.0)
BUCHI Esential Care is an extended warranty agreement that extends the
warranty of your device to 2 years from the shipment date of your device_
During the warranty nerind all parts, lahnr, and travel fnr unlimited PmrgPn�_
repair visits is incl�lded
4. Should warranty service be needed, what is the turnaround time after request for service?
A response from the field engineer will be within 2 days,a visit within 2 weeks depending on availablity of all parties.
5. What is the turnaround time for delivery and installation once the unit is ordered? (Part 2,
Section 3.0)
I Init is riirrantly in stork and rnnlrl he rlalivered within 14 rtagc of Pin heInn prnr-.ggPd If tha unit is not in ctnrk lead
time would change to 28-35 days for delivery.Once all items are delivered,the BUCHI Field Engineer can schedule
6. Please describe your installation process.
The Feld application specialist(Mark Jacyno)would come on site to unbox,assemble components of the unit,
and test to ensure it is working properly.
7. Does your company have a certified BUCHI specialist to setup and install the unit as per
section 4.0, page 13? Yes,Mark Jacyno-Field Application Specialist
8. Does your company have a certified BUCHI specialist to provide basic operational training for
the Water Department per section 4.0, Page 13? Yes,Mark Jacyno-Field Application Specialist
RFQt 22-0207 Distillation Unit
Page 17 of 19
ATTACHMENT D
DOCUMENTATION CHECKLIST
*Proposer shall complete the below to aid in responsiveness*
Refer to Section 14.1 for more information on the below required documents.
Reauired Documents Document Attached? Yes/No Paae Number(s) of
*Answering No to the below will Bid Response
result in the bid being deemed non-*Bidder will need to
responsive* number each page
of their bid.*
The completed and signed Bid Submission Signature
Page. Yes 2
The completed Bid Solicitation. Yes 3
completed and signed original Conflict of Interest
Questionnaire, Attachment A. Yes 14
completed Contractor Contact Information Form, Yes 16
Attachment B.
completed Contractor's Qualification Questionnaire, Yes 17
Attachment C.
completed Document Checklist
Yes 18
Signed Addendum(s) acknowledging receipt, if
applicable.
Descriptive Literature/Specifications of equal product, if
offered.
RFQt 22-0207 Distillation Unit
Page 18 of 19
Corporations Section �E 0� Jolla B. Scott
P.O.Box 13697 �, ?� Secretary of State
Austin,Texas 78711-3697CID
`v
x
Office of the Secretary of State
CERTIFICATE OF FILING
OF
Buchi Corporation
File Number: 804804589
The undersigned, as Secretary of State of Texas, hereby certifies that an Application for Registration for
the above named Foreign For-Profit Corporation to transact business in this State has been received in
this office and has been found to conform to the applicable provisions of law.
ACCORDINGLY, the undersigned, as Secretary of State, and by virtue of the authority vested in the
secretary by law, hereby issues this certificate evidencing the authority of the entity to transact business in
this State from and after the effective date shown below for the purpose or purposes set forth in the
application under the name of
Buchi Corporation
The issuance of this certificate does not authorize the use of a name in this state in violation of the rights
of another under the federal Trademark Act of 1946, the Texas trademark law,the Assumed Business or
Professional Name Act, or the common law.
Dated: 11/10/2022
Effective: 11/10/2022
( + John B. Scott
Secretary of State
Come visit us on the internet at https:llii,ii,ii,.sos.texas.goW
Phone: (512)463-5555 Fat: (512)463-5709 Dial: 7-1-1 for Relay Services
Prepared by: Carol Covey TID: 10308 Document: 1195953580002
Corporations Section CE 0 John B. Scott
P.O.Box 13697 ��P ��� Secretary of State
Austin,Texas 78711-3697 w
x
Office of the Secretary of State
November 17, 2022
Attn: BUCHI Corporation
BUCHI Corporation
19 LUKENS DR STE 400
New Castle, DE 19720 USA
RE: Buchi Corporation
File Number: 804804589
It has been our pleasure to file the application for registration and issue the enclosed certificate of
filing evidencing the authority of the foreign for-profit corporation to transact business in Texas.
Unless exempted, the foreign entity is subject to state tax laws, including franchise tax laws. Shortly,
the Comptroller of Public Accounts will be contacting the entity at its registered office for information
that will assist the Comptroller in setting up the franchise tax account for the foreign entity.
Information about franchise tax, and contact information for the Comptroller's office, is available on
their web site at https://window.state.tx.ushaxinfo/franchise/index.html.
The registered foreign entity is not required to file annual reports with the Secretary of State. An
application for amended registration must be filed with the Secretary of State if the foreign entity
changes its name, changes the purposes to be pursued in Texas, or changes the assumed name it
elected to use on its application for registration. It is important for the foreign entity to continuously
maintain a registered agent and office in Texas. Failure to maintain an agent or office or file a change
to the information in Texas may result in the revocation of the entity's registration by the Secretary of
State.
If we can be of further service at any time, please let us know.
Sincerely,
Corporations Section
Business &Public Filings Division
(512) 463-5555
Enclosure
Conte visit us on the internet at https://iiptintiv.sos.texas.gov/
Phone: (512)463-5555 Fax: (512)463-5709 Dial: 7-1-1 for Relay Services
Preparedby: Carol Covey T1D: 10292 Document: 1195953580002