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HomeMy WebLinkAboutContract 54500-R2A2 CSC No.54500-R2A2 RENEWAL 2 AND AMENDMENT 2 TO CITY OF FORT WORTH CONTRACT 54500 BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE HOMELESS DB/A DRC SOLUTIONS FOR PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT This Contract Renewal and Amendment (the "Renewal and Amendment") is made and entered into by and between the City of Fort Worth, a home-rule municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through Fernando Costa, its duly authorized Assistant City Manager, and Day Resource Center for the Homeless D/B/A DRC Solutions, a Texas nonprofit corporation ("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties. RECITALS WHEREAS, the City entered into an Agreement with Agency to provide services more specifically described in the agreement, City Secretary Contract No. 54500, (the "Agreement"); WHEREAS,the Parties, on October 1,2021,executed the first amendment and amend the budget, Reporting Forms and the Budget Modification Form; WHEREAS, at the expiration of the Agreement's original term, the Parties exercised the first renewal option to renew the Agreement for an additional year ("First Renewal Term"); WHEREAS,the Parties agree to amend the scope of services to include a client survey; WHEREAS, the Agreement was for an initial one-year term with three additional one- year renewal options, and the City believes that renewing the Agreement for an additional year will further the goals and priorities of Directions Home; and WHEREAS, this Renewal and Amendment will amend the Scope of Services and renew the Agreement for an additional one-year term. NOW THEREFORE City and Agency do hereby agree to the following: L AMENDMENT TO AGREEMENT A. EXHIBIT"A" Scope of Services attached to the Agreement is hereby amended and replaced in its entirety with the attached Exhibit A. OFFICIAL RECORD II. CITY SECRETARY FT.WORTH,TX Page 1 of G Renewal 2 and Amendment 3 to CSC 54500 CoFW and DAY RESOURCE CENTER FOR THE HOMELESS D/B/A DRC SOLUTIONS RENEWAL OF AGREEMENT The Agreement, as amended, is hereby renewed and extended for a renewal term commencing on October 1, 2022, and ending on September 30, 2023, unless terminated earlier in accordance with the Agreement. III. This amendment and renewal is effective upon the expiration of the First Renewal Term, regardless of the date of execution of this document. IV. All terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Agreement. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] Page 2 of 6 Renewal 2 and Amendment 3 to CSC 54500 CoFW and DAY RESOURCE CENTER FOR THE HOMELESS D/B/A DRC SOLUTIONS IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this day of , 20 FOR CITY OF FORT WORTH: FOR AGENCY: DAY RESOURCE CENTER FOR THE HOMELESS Bruce Frankel(Nov 29,202212:40 CST) Fernando Costa Bruce Frankel Assistant City Manager Executive Director Date: Nov 30,2022 Date: Nov 29,2022 APPROVAL RECOMMENDED Amy gonnolijilNov 29,2 1326 CST) Amy Connolly,Neighborhood Services Assistant Director Date: Nov 29,2022 �,aovnann� oa FORT as Ay OFoaoc000'41l d APPROVED AS TO FORM AND ATTEST: Poo ao °�s►�d d LEGALITY PO o o=d o d JJ o o d 00�0000o.-0 pGy ddG2�� �44'l0000 o�° Jo Gun Nov 0,202209:51 CSC 4affiette S.Goodall(Nov30,2022 14N CST) Jo Ann Gunn, Assistant City Attorney Jannette S. Goodall, City Secretary Date: Nov 30,2022 Date: Nov 30,2022 Contract Compliance Manager: M&C No.: 20-0651 By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 'aIC--P Tara Perez(Nov 29,202212:48 CST) Tara Perez Manager, Directions Home OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Page 3 of 6 Renewal 2 and Amendment 3 to CSC 54500 CoFW and DAY RESOURCE CENTER FOR THE HOMELESS D/B/A DRC SOLUTIONS EXHIBIT "A" SCOPE OF SERVICES Permanent Supportive Housing Case Management DAY RESOURCE CENTER FOR THE HOMELESS D/B/A DRC SOLUTIONS will do the following: Employ three (3) full time case managers to provide case management services to approximately 75 permanent supportive housing ("PSH") clients which will include the following: A. In General ® Document the nature and extent of all services provided to chronically homeless individuals in the City of Fort Worth receiving case management services hereunder ("PSH client") in a complete case file, with case notes in the HMIS system within 3 business days of a service being provided hereunder. ® Eligible clients are those currently on the Directions Home permanent supportive housing program and those who are chronically homeless in the City of Fort Worth and referred by Tarrant County Homeless Coalition from the Coordinated Entry list for permanent supportive housing; ® Ensure that all PSH clients are informed during their initial meeting with the case manager of their right to request reasonable accommodations and that there is a formal process for hearing these requests and acting upon them. When necessary, assist PSH Clients in submitting reasonable accommodation requests to the property manager; B. Services to Locate and Facilitate Housing ® Notify Tarrant County Homeless Coalition ("TCHC") of any case management openings as quickly as possible but in no event exceeding three (3) days from the date of the opening; ® Work in good faith with TCHC Navigators ("Navigators") to place PSH clients from the Coordinated Entry List in housing units as quickly as possible and without undue delay; ® Assist clients in gathering necessary information for lease applications, completing lease applications and housing voucher applications; Page 4 of G Renewal 2 and Amendment 3 to CSC 54500 CoFW and DAY RESOURCE CENTER FOR THE HOMELESS D/B/A DRC SOLUTIONS ® If a client is not approved for a lease based on criminal history, credit history, or rental/tenant history, a case manager shall help the client, with good faith and due diligence, mitigate and resolve the issue as quickly and to the extent possible. ® If a client is not approved for a housing voucher based on criminal history, credit history, or rental/tenant history, a case manager shall help the client, with good faith and due diligence, mitigate and resolve the issue as quickly and to the extent possible. ® Attend all necessary interviews and meetings between the client and potential or current property management. C. Additional Services ® As needed,provide assistance to PSH clients to obtain necessary household items; ® Provide support and services consistent with Housing First practices to those PSH clients who voluntarily choose to utilize such services in the interest of housing retention, including but not limited to: o Providing an initial needs assessment and development of individualized client- based solution centered services plans for each consenting PSH client, including periodic evaluation and modification of the tenant housing plan; o Refer or facilitate appropriate support services necessary for housing retention and positive community integration may include,but not be limited to,assistance with: ® Primary and behavioral health care; ® Money management and paying rent on time; ® Employment readiness and job search; ® Communication skills; ® Educational and/or training opportunities; ® Obtaining mainstream benefits; ® Addiction services; ® Community living abilities; ® Conflict resolution skills; ® Assertiveness training; ■ Relapse prevention; ® Socialization support; ® Housekeeping and maintaining ahousehold; and ® Nutrition and meal preparation; Page 5 of 6 Renewal 2 and Amendment 3 to CSC 54500 CoFW and DAY RESOURCE CENTER FOR THE HOMELESS D/B/A DRC SOLUTIONS ® The case manager will offer services once a week for the first three(3)months of tenancy and then assess client needs to determine level of continued support needed and provide that level of support.However, at a minimum,the case manager must make contact twice each month with the client, including at least one in-person meeting. ® Assist PSH clients in complying with the requirements of any voucher housing assistance or other assistance program necessary for tenants' housing retention. ® Maintain communications with necessary staff from such housing or other assistance programs to advocate for the PSH clients and inform the client of any rules or issues that may impact the client's voucher or housing. Evaluation: Evaluation meetings will be held with Directions Home staff to continually evaluate program and Agency shall comply as necessary and in good faith. Agency will work with Directions Home to create a client survey which allows agency to incorporate client feedback into the program. Financial reporting: Reimbursement Request and any necessary supporting documentation and reports will be submitted by the 15t" of every month in format of Exhibit "C". Programmatic reporting: Monthly reports will be submitted by the 15t"of every month in format of Exhibit"D". Quarterly reports will be submitted by the 15t" of July, October, January and April in the format of Exhibit «D» Page 6 of 6 Renewal 2 and Amendment 3 to CSC 54500 CoFW and DAY RESOURCE CENTER FOR THE HOMELESS D/B/A DRC SOLUTIONS M&C Review Page 1 of 4 Official site of the City of Fort Worth,Texas FORTWORTH CITY Colu' 'INCILAGENDA 13P20-0161 DIRECTIONS HOME DATE: 9/1 512 0 2 0 REFERENCE ****M&C 20- LOG NAME: FY2021 HOMELESSNESS NO.: 0651 OBJECTIVE SC CMO CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL)Authorize Execution of Agreements with Listed Public Service Agencies in an Amount Up to $2,215,678.00 for the Continuation of Directions Home Initiatives and Authorize Three Renewal Options in a Combined Amount Up to $8,870,736.00 RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager or his designee to execute agreements with agencies listed below in a combined amount up to $2,215,678,00 for a term commencing October 1, 2020 and terminating September 30, 2021 for the continuation of Directions Home initiatives; 2. Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2022, 2023 and 2024 with the agencies listed below in a combined amount of up to $8,870,736,00 for the continuation of Directions Home initiatives and dependent on funds being appropriated for Directions Home initiatives; and 3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided the amendment is within the scope of the program and in compliance with City policies and applicable laws and regulations. DISCUSSION: The City Manager's Directions Home Division approached the Purchasing Division to issue a Request for Proposals (RFP) seeking Firms to: 1) increase or maintain permanent supportive housing; 2) quickly house people in permanent housing; or 3) improve overall system capacity. The RFP consisted of specifications explaining the need for various housing programs and overall improvement of the homeless system. Proposals were scored based on the strength of the proposed program, program performance, outcomes and quality, organizational capacity of the agency, and budget. The RFP was advertised in the Fort Worth Star-Telegram on June 10, June 17, June 24, July 1 and July 8, 2020. The City closed the RFP on July 9, 2020, The City received 17 responses. Staff from the Directions Home Division and Neighborhood Services Department evaluated the proposals and found the below listed firms to be experienced and well equipped to perform the needed services, A waiver of the goal M/WBE subcontracting requirement is approved by the Office of Business Diversity, in accordance with the M/WBE or BIDE ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Any renewals are contingent on funds being appropriated. City staff recommends awarding agreements to the listed agencies in the amounts listed below: Agencies impacted by a decrease in funding will be notified as soon as practicable. Directions Home services and programs are available in ALL COUNCIL DISTRICTS. Program 11 Description Agency Funding FY 21 Case Management for Assisting clients My Health, My Up to $432,000.00 Permanent Supportive in setting and Resources of Housing Clients fulfilling goals Tarrant County such as health, (MHMR) http://apps.cfwnet.org/council_packet/mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020 M&C Review Page 2 of 4 education, employment, housing stability for approximately 150 permanent supportive housing clients Case Management for Case Day Resource Up to $200,977.00 Permanent Supportive Management for Center for the Housing Clients Permanent Homeless d/b/a Supportive DRC Housing Solutions Clients Assisting clients in setting and fulfilling goals such as health, education, employment, housing stability for approximately 75 permanent supportive housing clients Rental Assistance and Provide rental Housing Up to $250,000.00 Administration for Permanent assistance Authority of the Supportive Housing Clients (which is the City of Fort difference Worth dba Fort between Fair Worth Housing Market Rent and Solutions the client's 30\% contribution of income, if applicable) to landlords of up to 20 permanent supportive housing clients; Mental Health Services for Focus on My Health, My Up to $172,000.00 Permanent Supportive housing stability Resources of Housing Clients by addressing Tarrant County addiction, mental (MHMR) health, social, coping skills and other adjustment difficulties; Rapid Rehousing Maximize state SafeHaven of Up to $103,124.00 and federal rapid Tarrant rehousing rental County assistance funds by funding case management for rapid rehousing clients http://apps.cfwnet.org/council_packet/me review.asp?ID=28220&councildate=9/15/2020 9/16/2020 M&C Review Page 3 of 4 Rapid Rehousing Maximize state Center for Up to $167,418.00 and federal rapid Transforming rehousing rental Lives assistance funds by funding case management for rapid rehousing clients Rapid Exit/Diversion/Shallow Housing funds to The Up to $400,000.00 Subsidies allow people to Presbyterian quickly exit Night Shelter of homelessness Tarrant County, into housing Inc. Cold Weather Overflow Provide Day Resource Up to $150,000.00 Emergency Shelter additional Center for the Operations emergency Homless d/b/a shelter beds on DRC Solutions weather trigger nights; 11 Critical Documents Clerk and Produce Day Resource Up to $150,000.00 Funding documents Center for the necessary for Homeless d/b/a housing and DRC Solutions employment for clients experiencing homelessness; Direct Client Services Fund Provide one time Tarrant County Up to $72,000.00 funds to quickly Homeless divert or rapidly Coalition exit households from the homeless system Mobile Navigators Reduce the Tarrant County Up to $33,668.00 length of time Homeless homeless by Coalition assisting assigned clients with unit location and gathering documentation for clients at the top of the permanent supportive and rapid rehousing lists Continuum of Care Support Planning and Tarrant County Up to $84,491.00 data reporting for Homeless Continuum of Coalition Care http,//apps.cfwnet.org/council_packet/Me review.asp?ID=28220&councildate=9/15/2020 9/16/2020 M&C Review Page 4 of 4 The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021 Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being incurred, the City Manager's Office has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# I Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Jay Chapa (5804) Fernando Costa (6122) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Sarah Czechowicz (2059) ATTACHMENTS littp:Happs.cfwnet.org/council_packet/Me review,asp?ID=28220&councildate=9/15/2020 9/16/2020