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HomeMy WebLinkAboutContract 56951-R1 CSC No.56951-RI CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION November 8, 2022 Duke's Root Control, Inc. Attn: Richelle Owens 400 Airport Rd, Suite E Elgin, II 60123 Re: Contract Renewal Notice— 1st Renewal COOP—HGAC- SCO 1-21 Contract No. CSC No. 56951 Renewal Term: January 6, 2023 to January 5, 2024 Renewal Amount: $300,000.00 The above referenced Contract with the City of Fort Worth expires on January 6. 2023 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1 st term in an amount up to $300,000.00, which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Regina Jones Contract Compliance Specialist 817-392-8277 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Contract Renewal Page I of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and 'amQ&UjW:C administration of this contract, including By: Dana Burghdoff(N 22,202 1 :59CST) ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager By: Reju Anaea APPROVAL RECOMMENDED: Name: Regina Jones Title: Contract Compliance Specialist wa4eel�- APPROVED AS TO FORM AND By: Christopher Hard (NOv18,202210:01CST) LEGALITY: Name: Chris Harder goovoanb Title: Water Director a'FFORr�yO�dd ATTEST: °00 0 0*d By: D$lack(Nov 18,202212:18 CST) TanneffeS. Goodall n�rAsgap Name: Doug Black Q Jan nette S.Goodall 22,202216:23 CST) bRaaaaa By: Title: Assistant City Attorney Name: Jannette Goodall Title: City Secretary CONTRACT AUTHORIZATION: M&C: 21-0778 Date Approved:I Q/12/2021 Form 1295 Certification No.: 2021-759044 Duke's R Control, Inc. By: Name: Richelle Owens Title: VP of Finance OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Contract Renewal Page 2 of 2 11/8/22,12:50 PM M&C-Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, October 12, 2021 REFERENCE NO.: * M&C 21-0778 LOG NAME: 13PCOOP HGAC SC01-21 CHEMICAL ROOT CONTROL SERVICES WATER JTC SUBJECT: (ALL)Authorize Cooperative Agreement with Duke's Root Control, Inc. in an Annual Amount Up to $300,000.00 for Chemical Root Control Services for the Water Department and Authorize One Annual Renewal Option for the Same Annual Amount Using Houston-Galveston Area Council Cooperative Contract SC01-21 RECOMMENDATION: It is recommended that the City Council authorize a cooperative agreement with Duke's Root Control, Inc. in an annual amount up to$300,000.00 for chemical root control services for the Water Department and authorize one annual renewal option for the same annual amount using a Houston-Galveston Area Council Cooperative Contract SC01-21. DISCUSSION: The Water Department approached the Purchasing Division to procure chemical root control services in order to maintain sewer pipes. Root Control Services consist of sending a low-pressure jet hose from manhole to manhole while foaming a root inhibitor in sewer pipes ranging from 4 inches to 48 inches to prevent roots from damaging sewer lines. Purchasing staff recommends awarding a Purchase Agreement to Duke's Root Control, Inc. using HGAC Cooperative Contract SC01-21 for Root Control Services for up to$300,000.00 annually with the right to renew 1 year for the same amount. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. HGAC Cooperative contracts have been competitively bid to increase and simplify the purchasing power of government entities. HGAC conducted competitive bidding for the Cooperative Contract SC01-21 during July 2020 and awarded Duke's Root Control, Inc. an agreement with a 2- yearterm. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. The agreement between the City and Duke's Root Control, Inc. will end on December 31, 2023, to correspond with the term of the HGAC Cooperative Contract. A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as previously appropriated, of the Water&Sewer Fund. Prior to an expenditure being incurred,the Water Department has the responsibility to validate the availability of funds. BQN1t FUND IDENTIFIERS (FIDsj: apps.cfwnet.orglecounci!lprintmc.asp?id=29326&print=true&DocType=Print 1/2 1118122, 12:50 PM M&C-Council Agenda TO Fund Department Account Project ProgramActivity Budget Reference # Amount. ID ID Year (Chartfield 2) FROM Fund. Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) CERTIFICATIONS: Jay Chapa (5804) Submitted for City Manager's Office by: Dana Burghdoff (8018) Reginald Zeno (8517) Originating Department Head: Chris Harder (5020) Cynthia Garcia (8525) Additional Information Contact: Jeff Cope (8313) ATTACHMENTS 1. 1295 Form.pdf (CFW Internal) 2. 560001 0707015 funding availability_png (CFW Internal) 3. Root Control FID Table.xlsx (CFW Internal) 4. SAMS Report 9-9-2021.pdf (CFW Internal) apps.cfwnet.org/ecouncii/printrnc.asp?id=29326&print=true&DocType=Prirrt 212 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if)here are interested panim, OFFICE USE ONLY Complete Nos.1.2.3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2021-7590,14 DUKE'S ROOT CONTROL. INC Syracuse.NY United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the farm is 05/28/2021 being tiled. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 21621-21522 Chemical Root Control Services Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary Boyko.Braden Fayetteville, NY United States X Conroy, Brian Edmond.OK United States X 5 Check only if there is NO Interested Party. El 6 UNSWORN DECLARATION My nameis__ _ElC1)2 de _ V P115 and my date of birth is ux)e. My address is ��LC Ihlc w )r,r t- kd #..I 111i Lr L - }�• (street) (city; (state) i7-p code) (country) I declare under penalty of perjury that the foregoing is true and cartect. l Executed in. Ctll County, State of S LLA f)d t S on the day of St klrf 'f,20 J J tmunlh) (Year) a, L,2 >t� Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission wvvw.ethics.State.Ix.us Version V1.1.ceffd98a (MMIDD Alllkl.� r cc>RL 0 CERTIFICATE OF LIABILITY INSURANCE DATE B/2g12022 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Krauter&Company PHONE FAX 1330 Lake Robbins Drive ac No): D Suite 405 E-MAIL The Woodlands NY 77380 INSURERS AFFORDING COVERAGE NAIC0 INSURER A.Everest Indemnity Insurance Company 10851 INSURED FUMIHOL-01 INSURERS:Starr Indemnity&Liability Company 38318 Duke's Root Control, Inc. 400 Airport Rd.,Suite E INSURER C: Elgin, IL 60123 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:802096739 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I TR TYPE OF INSURANCE ADD POLICY NUMBER MWDDr EFF MPOLICYWDDI ExP LIMITS A X COMMERCIAL GENERAL LIABILITY EF4ML06445-221 613012022 6/30/2023 EACHOCCURRENCE S1,000,000 DAMAGE TO RENTED CLAIMS-MADE M OCCUR PREMISES Ea occurrancel $1,000,000 MED EXP(Any one person) $25,000 PERSONAL&ADV INJURY $1,000,000 GEML AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY�JECT LOC PRODUCTS-COMPIOP AGG $2,000,000 OTHER. Professional Liab. $1,000,000 B AUTOMOBILE LIABILITY 1000635722221 6/30/2022 6/30/2023 Ce aBBINEDccideISINGLE LIMIT $1.000,000 B 1000679490221 6/30/2022 6/30/2023 X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Par accident) $ X HIRED X NON-OWNED PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY Par acrid nt S A X UMBRELLA LIAB X OCCUR EF4CU01464-221 6/30/2022 6130/2023 EACH OCCURRENCE S 10.000.000 EXCESS LIAR CLAIMS-MADE AGGREGATE S 10.000,000 DED I I RETENTION$ S B WORKERS AND EMPLOYERS'LIABILITY Y i N 1000003761 613012022 $13012023 X STATUTE ERH ANYPROPRIETORIPARTNERIEXECUTIVE 71E.L.EACH ACCIDENT $1,000,000 OFFICERIMEMBEREXCLUDED? NIA (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If es,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Pollution Legal EF4ML06445.221 613012022 6/30/2023 Products Pollution 1,000,000 Contractors Pollution 1,000,000 Site Pollution 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Certificate Holder is listed as Additional Insured on the General Liability,Pollution Liability,Automobile Liability and Excess Liability policies,as required by written contract,subject to policy terms,conditions and exclusions. Waiver of Subrogation is granted,as required by written contract,subject to policy terms,conditions and exclusions. Policies are primary and non-contributory. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Fort Worth ACCORDANCE WITH THE POLICY PROVISIONS. 100 Throckmorton Street AUTHORMEO REPRESENTATIVE Fort Worth TX 76102 O 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 1000635722221 COMMERCIAL AUTO CA 04 4410 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Douglas Products and Packaging Company, LLC Endorsement Effective Date: 6/30/2022 SCHEDULE Name(s)Of Person(s)Or Organization(s): As Required by Written Contract Information required to complete this Schedule, if not shown above,will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization. CA 04 4410 13 0 Insurance Services Office, Inc.,2011 Page 1 of 1 POLICY NUMBER:EF4ML06445-221 COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Or anization s : Locations Of Covered Operations Blanket where required by written contract. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II - Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional exclu- organization(s) shown in the Schedule, but only sions apply: with respect to liability for"bodily injury", "property This insurance does not apply to "bodily injury" or damage" or "personal and advertising injury" "property damage" occurring after caused, in whole or in part, by. 1. Your acts or omissions; or 1. A[I work, including materials, parts or equip- ment fumished n connection with such work, 2. The acts or omissions of those acting on your on the project (other than service, maintenance behalf; or repairs) to be performed by or on behalf of n the performance of your ongoing operations for the additional insured(s) at the location of the the additional insured(s) at the location(s) desig- covered operations has been completed; or nated above. 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization oth- er than another contractor or subcontractor engaged in performing operations for a princi- pal as a part of the same project. CG 2010 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 0 POLICY NUMBER: EF4ML06445-221 COMMERCIAL GENERAL LIABILITY CG 20 37 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Location And Description Of Completed Opera- Or Or anization s : tions Blanket where required by written contract. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section Q - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described n the schedule of this endorsement performed for that additional insured and included in the "products- completed operations hazard". CG 20 37 07 04 0 ISO Properties, Inc., 2004 Page 1 of 1 ❑ POLICY NUMBER: EF4ML06445-221 EVEREST ENVIRONMENTALPLUS ECG 04 843 05 17 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: EVEREST ENVIRONMENTALPLUS COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization that is: 1. An owner of real or personal property on which you are performing operations; or 2. A contractor on whose behalf you are performing operations. (if no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) Paragraph 19.Subrogation of Section IV—Conditions is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or"your work" done under a contract with that person or organization and included in the "products-completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. ECG 04 843 05 17 Copyright, Everest Reinsurance Company,2017 Page 1 of 1 E3 Includes copyrighted material of Insurance Services Office, Inc. used with its permission. WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 0313 (Ed.4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule As Required by Written Contract This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. 1000003761 Insured 6/25l2022 Insurance Company Countersigned by Star Indemnity&Liability Company WC 00 0313 (Ed.4-84) 01983 National Council on Compensation Insurance.