HomeMy WebLinkAboutContract 56752-A1 CSC No.56752-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 56752
This First Amendment to Fort Worth City Secretary Contract No. 56752 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Mainline Information Systems, Inc., ("Vendor") using cooperative purchase agreement DIR-
TSO-3996.
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 56752 beginning May 11, 2021 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase funding for the IBM Software Subscription and Support Renewal;
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by adding the remaining Administrative
Amendment funds approved December 11, 2018 on M&C P-12287, equaling $24,737.29, of the
total approved amount of$42,708.00. The contract shall not exceed$213,543.00;
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
First Amendment to Fort Worth City Secretary Contract No.56752 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
By; )anaBurghdoff(Dec 16,20 11:16CST and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
.
Dec 16,2022 By: Richard Usenb a(Dec 12,202217:05 CST)
Name: Richard Lisenbee
APPROVAL RECOMMENDED: Title: Sr. IT Manager,Water Department
APPROVED AS TO FORM AND LEGALITY:
By: Christopher Hard (Dec 15,202207:45 CST)
Name: Christopher Harder
Title: Director,Water Department By: sty
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c!FoRt ao Name: John B. Strong
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By: Jannette S.Goodall(Dec 16,202215:29 CST)
Name: Jannette Goodall
Title: City Secretary
VENDOR:
MAINLINE INFORMATION SYSTEMS,INC.
By:
Name: Joseph Elebash
Title: Chief Financial Officer
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
First Amendment to Fort Worth City Secretary Contract No.56752 Page 2 of 2
10/28/21, 1:19 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FDRTWORTII
COUNCIL ACTION: Approved on 12/11/2018
REFERENCE ** 13PIBM MAXIMO SOFTWARE
DATE: 12/11/2018 NO.: P-12287 LOG NAME: MJR WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement with Mainline Information Systems, Inc., in an Amount Up
to $170,835.00 for Annual Maintenance for IBM Maximo Software, for the Water
Department Using a Cooperative Contract (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with Mainline Information
Systems, Inc., in an amount up to $170,835.00, for annual maintenance for IBM Maximo Software for the
Water Department using the State of Texas Department of Information Resources Contract No. DIR-TSO-
3996.
DISCUSSION:
The Water Department will use this Agreement to purchase IBM Maximo software annual maintenance and
support services from Mainline Information Systems, Inc,. This maintenance management software is in
use in Water Field Operations and Plant Operations and is being implemented in Meter Services.
PRICE ANALYSIS - Prices offered for annual maintenance is approximately one percent higher than the
current Agreement awarded on March 29, 2016 (M&C P-11851), due to software enhancements. City staff
reviewed this pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. The State of Texas Department of Information Resources (DIR)
Cooperative Contract No. DIR-TSO-3996 has been competitively bid to increase and simplify the
purchasing power of local entities.
SUCCESSOR CONTRACTS: To facilitate planning and budgeting, staff would prefer to have annual
Agreements that align with the Fiscal Year. However, the DIR Cooperative contract is out of alignment with
the City's Fiscal Year and the current term of DIR-TSO-3996 expires May 10, 2020. In order for this
Agreement to align with the City's Fiscal Year, adoption of this M&C technically authorizes (i) a series of
Purchase Agreements, each of which will align to a term of the DIR Cooperative contract to ensure legal
authority exists for the contract, and (ii) an annual spend amount, future years of which would be subject to
City Council appropriation. In the event that a Cooperative Agreement is not renewed, staff would cease
purchasing at the end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If
the City Council were to not appropriate funds for a future year, staff would stop making purchases when
the last appropriation expires, regardless of whether the then-current Purchase Agreement has expired.
The City will initially use DIR-TSO-3996 to make purchases authorized by this M&C. As noted, DIR-TSO-
3996 expires May 10, 2020. If the DIR Cooperative contract is extended, this M&C authorizes the City to
purchase similar products and services under the extended contract. If the DIR Cooperative contract is not
extended, but DIR executes a new cooperative agreement with Mainline Information Systems, Inc. with
substantially similar terms as DIR-TSO-3996, this M&C authorizes the City to purchase the products and
services under the new DIR Cooperative contract.
AGREEMENT TERM: Upon City Council's approval, this Agreement will commence upon execution by both
parties and continue in accordance with the terms and conditions of DIR-TSO-3996 or applicable
successive DIR contracts for the same services.
file:///C:/Users/cbaylor/OneDrive-City of Fort Worth/Documents/Projects/Mainline/2021/Routing/M&C P_12287.html 1/2
10/28/21, 1:19 PM M&C Review
Terms shall be as follows:
Year 1 — December 12, 2018— May 10, 2019
Year 2— May 11, 2019— May 10,2020
Year 3— May 11, 2020 — May 10, 2021
Year 4— May 11, 2021 — May 10, 2022
Year 5— May 11, 2022— May 10, 2023
RENEWAL OPTIONS - This Agreement may be renewed for three additional annual terms according to
DIR-TSO-3996 or applicable successive DIR contracts for the same services agreement at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER—An administrative increase or change order for this Agreement may
be made by the City Manager in the amount up to $42,708.00 per year and does not require specific City
Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE —An M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or other public entity.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of
the Water and Sewer Fund. Prior to an expenditure being made, the Water Department has the
responsibility to validate the availability of funds.
BQN\D I R-TSO-3996\MJ R
TO _
Fund Department Account Project Program Activity Budget Reference# Amount
I ID ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia Garcia (8525)
Jane Rogers (8385)
ATTACHMENTS
Mainline 1295-2018-426300 Redacted.pdf
file:///C:/Users/cbaylor/OneDrive-City of Fort Worth/Documents/Projects/Mainline/2021/Routing/M&C P_12287.html 2/2
FoRTWORM.
Routing and Transmittal Slip
Water
Department
DOCUME T TITLE: First Amendment of CSC 56752—Mainline Information Systems
M&C: CPN: CSO: 56752 DOC#:
TO: INITIALS
Rick Lisenbee
Joseph Elebash
Jan Hale I6k
Kara Shuror
Chris Harder
JB Strong
Dana Burghdoff
Melissa Brunner
Jannette Goodall
Allison Tidwell
Charmaine Baylor
Needs to be notarized: ❑ YES x NO
Action Required:
❑ As Requested
❑ For Your Information
Signature/Routing and/or Recording
❑ Comment
❑ File
FOR CMO USE ONLY: Routing to CSO YES 0 NO
EXPLANATION
Attached is the First Amendment of CSC 56752,the agreement between the City and Mainline
Information Systems, Inc. (Mainline), allowing Mainline to provide maintenance and support for the
Water Department's IBM Maximo software.
The Administrative Amendment funds were approved December 11,2018 on M&C P-12287. The total
approved Administrative Amendment funds equaled$42,708.00. $17,970.71 of that amount was added
to CSC 56752 at its inception. This amendment increases the contract funding to a"not to exceed"
amount of$213,543.00 by adding the remaining Administrative Amendment funds in the amount of
$24,737.29.
Please approve/sign the amendment. If you have questions or concerns,please call or email me.
Charmaine Baylor
Sr. IT Business Planner,Water IT
Fort Worth Water Department
Phone: (817)392-6629
Email: Charmaine.baylor@fortworthtexas.gov