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Home My WebLink AboutContract 58581 CSC No. 58581 For Official Use Only FEDERAL BUREAU OF INVESTIGATION DALLAS DIVISION NORTH TEXAS JOINT TERRORISM TASK FORCE Cost Reimbursement Agreement (NTJTTF File No.: 333-DL-A3060870-CRA) Pursuant to Congressional appropriations, the Federal Bureau of Investigation (FBI) receives authority to pay overtime for police officers assigned to the formalized FBI Dallas Division North Texas Joint Terrorism Task Force (NTJTTF), as set forth below, for expenses necessary for detection, investigation, and prosecution of crimes against the United States. It is hereby agreed between the FBI Dallas Division and the City of Fort Worth through its Police Department(FWPD), located at 505 W. Felix St., Fort Worth, TX 76115. Taxpayer Identification Number: 75-6000528, and Telephone Number: 817-392-4243, that: 1. This Agreement is entered into pursuant to, and as an annex to, the FBI Dallas Division NTJTTF Memorandum of Understanding (MOU) signed by the Assistant City Manager and the Executive Assistant Chief of FWPD et al on Di /�t ' -�� }.(rnsertaate.mm-oo-yyyy), and shall be read and interpreted in conformity with all terms of that document. 2. Commencing upon execution of this Agreement, the FBI will, subject to availability of required funding. reimburse FWPD for overtime payments made to officers assigned to and working full time on NTJTTF related matters. 3. Requests for reimbursement shall be made on a monthly basis utilizing the United States Department of the Treasury Invoice Processing Platform (IPP) software system and shall be submitted to the FBI Dallas Division Field Office immediately after the first of the month which follows the month for which reimbursement is requested. The reimbursement request shall be approved by the appropriate Supervisor (or their designee) at FWPD prior to the invoice submission in IPP. The invoice submitted in IPP will automatically route to the FBI NTJTTF personnel for their review, approval, and processing for payment. 4. Overtime reimbursement payments from the FBI will be made via electronic funds transfer(EFT) directly to FWPD using the FBI's Unified Financial Management System (UFMS). To facilitate EFT, FWPD shall establish an account online in the System for Award Management (SAM) at tnnrrw.SAM.gov. Verification of FWPD banking information is required on an annual basis in order to keep payment information current. For additional information regarding the UFMS and SAM, contact the FBI Dallas Division Financial Liaison Specialist. 5. Overtime reimbursements will be calculated at the usual rate for which the individual officer's time would be compensated in the absence of this Agreement. However, said reimbursement, per officer. shall not exceed monthly and/or annual limits established annually by the FBI. The limits, calculated using Federal pay tables. will be in effect for the Federal fiscal year running from October 1 st of one year through September 30th of the following year. unless changed during the period. The FBI reserves the right to change the reimbursement limits. upward or downward, for subsequent periods based on fiscal priorities and appropriations limits. The FBI will notify FWPD of the applicable annual limits prior to October 1st of each year. 6. The number of FWPD officers assigned full-time to the NTJTTF and entitled to overtime reimbursement by the FBI shall be approved by the FBI in advance of each fiscal year. Based on the needs of the NTJTTF. this number may change periodically, upward or downward. as approved in advance by the FBI. For Official Use Only I his document is the propertN orthe 1:131 and is loaned to your aeencN. Neither OFFICIAL RECORD it nor its contents maN he released%%ithout authorisation h} 1,'131 1Icadyuartcrs. CITY SECRETARY Revised 05/24/2022 FT.WORTH,TX 7. Prior to submission of any overtime reimbursement requests, FWPD shall prepare an official document setting forth the identity of each officer assigned full-time to the NTJTTF, along with the regular and overtime hourly rates for each officer. Should any officers change during the fiscal year, a similar statement shall be prepared regarding the new officers prior to submitting any overtime reimbursement requests for the officers. If the rate changes during the fiscal year for a previously assigned officer, an updated letter shall be attached with the invoice submission in IPP that reflects the new rate. The updated letter shall be mailed to the FBI Dallas Division NTJTTF personnel to maintain in FBI records. 8. Each request for reimbursement shall be submitted via IPP to the FBI. The request for reimbursement shall include an invoice number, invoice date,the name, overtime compensation rate, number of reimbursable hours claimed, and the dates of those hours for each officer for whom reimbursement is sought. An attachment signed and dated by an authorized Agency representative noting the dates and hours for each officer overtime reimbursement claimed shall be uploaded in IPP as supporting documentation for the invoice to confirm the information described in this paragraph is accurate, and the personnel for whom reimbursement is claimed were assigned full-time to the NTJTTF. 9. Requests for reimbursement shall be submitted monthly and all requests shall be received by the FBI no later than December 31st of the next fiscal year for which the reimbursement applies. For example, reimbursements for the fiscal year ending September 30, 2022 shall be received by the FBI monthly and not later than December 31, 2022. The FBI is not obligated to reimburse any requests received untimely and not in accordance herewith. 10.This Agreement is effective upon signatures of the parties and will remain in effect for the duration of FWPD's participation on the NTJTTF contingent'upon approval of necessary funding, and unless terminated in accordance with the provisions herein. This Agreement may be modified at any time by written consent of the parties or based on changing business operations and practices of the FBI. It may be terminated at anytime upon mutual consent of the parties, or unilaterally upon written notice from the terminating party to the other party at least 30 days prior to the termination date. 11. The City of Fort Worth through its Police Department(FWPD)is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In the event there is a request for this Agreement or its contents, City shall promptly notify the FBI. It will be the responsibility of the F81 to submit reasons objecting to disclosure.A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. Signatories: (see attached signature page) Robert A.Alldredge Jr. Executive Assistant Chief Fort Worth Police Department Date: (see attached signature page) 2 For Official Use Only This document is the property or the I-131 and is loaned to your agency. Neither it nor its contents may be released without authorization by F131 licadquarters. Revised 05/24/2022 't Speci I A in Charge Dallas i Federa Bureau of Investigation Date: Kirt D. Robinson Financial Liaison Specialist Dallas Division Federal Bureau of Investigation Date: 3 For Official Use Only This document is the property of the FBI and is loaned to your agency. Neither it nor its contents may be released without authorization by FBI Headquarters. ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including By: ensuring all performance and reporting Name: Fernando Costa requirements. Title: Assistant City Manager Date:-Nov 30, 2022 4-A- By: Sasha Kane(Nov 29,2022 16:33 CST) APPROVAL RECOMMENDED: Name: Sasha Kane Title: Senior Contract Compliance Specialist 2 APPROVED AS TO FORM AND By: Rob rt Il�dree7 e�MJov 30,202213:21 CST) LEGALITY: Name: Robert A.Alldredge Jr. Title: Executive Assistant Cr;Pf44��an� 4F FOnT � B O 0°oo ATTEST: .,d By: °=d Name: Taylor Paris d 4a Title: Assistant City Attorney ��nEXA`4oA Tilnnofto S. C+aadall By: Jannette S.Goodall(Dec 14,2022 07:56 CST) CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: Title: City Secretary Date Approved: Form 1295 Certification No.: By: Name: Title: OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX