HomeMy WebLinkAboutContract 43806-A5 CSC No. 43806-A5
AMENDMENT No.5
TO CITY SECRETARY CONTRACT No. 43806
WHEREAS, the City of Fort Worth (CITY) and EJES, Inc. , (ENGINEER)
made and entered into City Secretary Contract No. 43806, (the CONTRACT)
which was authorized by M&C C-25848 on the 18 day of September, 2012 in
the amount of $ 193, 110 . 00; and
WHEREAS, the CONTRACT was subsequently revised by Amendment No. 1 in
the amount of $119, 387 . 00 which was authorized on July 22, 2014 by M&C C-
26877, Amendment No. 2 in the amount of $48, 942 . 00 which was
administratively authorized on October 15, 2016, Amendment No. 3 in the
amount of $57, 248 . 00 which was authorized on August 29, 2017 by M&C C-
28354 and Amendment No. 4 in the amount of $53, 328 . 00 which was
administratively authorized on September 11, 2018; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Sanitary Sewer Rehabilitation Contract 91, CPN C01957; and
WHEREAS, it has become necessary to execute Amendment No. 5 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and
incorporated herein. The cost to City for the additional design services
to be performed by Engineer totals $174,856. 00.
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $646, 871. 00 .
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
City of Fort worth, Texas OFFICIAL RECORD [SS Rehab Contract 91]
Prof Services Agreement Amendment Template ICPN C01957]
Revision Date: November 23, 2021 CITY SECRETARY
Page 1 of 2
FT.WORTH,TX
EXECUTED and EFFECTIVE as of the date subscribed by the City' s designated
Assistant City Manager.
APPROVED:
City of Fort Worth ENGINEER
EJES, Inc.
amm
Dana Burghdoff(D c 22,202 :12 CST) �D�l ti� /3,
L&Y-i-
Dana Burghdoff Edwin B. Jones, P.E.
Assistant City Manager President
DATE: Dec 22, 2022 DATE: 12/22/2022
APPROVAL RECOMMENDED:
Christopher Hard (Dec 22,202212:55 CST)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements .
for Scott aylor, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: 22-1045
WA Date: 12/13/22
D✓lack(Dec 22,202214:23 CST)
Douglas W. Black Form 1295: 2022-955031
Sr. Assistant City Attorney
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Jannette S.Goodall(Dec23,202217:58 CST)
Jannette Goodall OFFICIAL RECORD
City Secretary CITY SECRETARY
FT.WORTH,TX
City of Fort Worth, Texas [SS Rehab Contract 91)
Prof Services Agreement Amendment Template [CPN C01957]
Revision Date: November 23, 2021
Page 2 of 2
CORPORATE OFFICE •Architectural
12801 N.Central Expy.Suite 700 ' Engineering
Dallas,Texas 75243 ' Planning
Phone:214 343-1210 ' Construction Management
■Environmental Services
I N C O R P O R A T E D Fax:214 343-3885 ■IT Services
Service With Excellence
June 8, 2022
Tony Sholola, P.E.
Engineering Manager,
City of Fort Worth Water Department
908 Monroe Street,
Fort Worth, TX 76102-6311
817-992-4702
RE: Amendment No. 5
Sanitary Sewer Rehabilitation, Contract 91
City Project No. 01957
Additional Design Services
Dear Mr. Sholola:
Per your request, we are pleased to submit this Amendment No. 5 for additional design services required to
complete the above referenced project. The requested modification is outside of our scope of services as
set forth in City Secretary Contract No. 43806, therefore this Amendment No. 5 is being developed to
further identify these services and summarize the associated costs. The additional services include the
following:
1. Preparation of details sheets for ADA ramps—Per City PM request, ADA Ramps details sheets
were provided for Contract 91 Parts 1 & 2. (4 Sheets)
2. Preparation of Right of Entry documents for some properties for L-3283R1—
a. Temporary Right of Entry Submittals services - 3 lots
b. Temporary Right of Entry Submittals for Re-route of services -3 lots
3. Preparation of Water and Sanitary Sewer plans for Suffolk Drive from FW&W RR to Stadium
Drive—. (2 Sheets)
a. Design of 310 LF of 12"water lines.
b. Design of 325 LF of 8"sanitary sewer line
4. Preparation of sanitary sewer plan to revise L-3404—. (1 Sheet)
Design of L-3404 was revised per City PM request.
Fort Worth Houston Shreveport
7524 Mosier View Court,Suite 104 525 N.Sam Houston Pkwy. Suite 440 6007 Financial Plaza,Suite 511
Fort Worth,TX 76118 Shreveport, LA 71129
(817)284-2640 Houston,TX 77060 (318)670-7275
(281) 272-1612
Page 2
5. Preparation of sanitary sewer service relocation exhibits for 7 properties on Study Drive
a. Survey work was carried out to determine the FFL of the buildings and the cleanouts
b. Exhibits prepared for 7 properties on Study Drive.
6. Preparation of sanitary sewer service relocation exhibits for 2 Buildings on the church
property on Trail Lake Drive.
a. Survey work was carried out to determine the FFL of the buildings and the cleanouts
b. Exhibits prepared for the church property.
7. Coordination of Contract 91 design plans with City, contractor, and Westcliff plans
a. Coordination meetings held with City Engineers, Contractor and Westcliff Design consultants
b. Design revisions based on coordination decisions.
8. Replacement of existing water line on Suffolk Drive, from Granbury to Trail Lake Dr
a. Design of 2300 LF of 12"Water line— (5 sheets)
9. Replacement of existing water line on Anita Avenue, from Suffolk Drive to Winfield Avenue
a. Design of 800 LF of 8"Waterline— (2 sheets)
10. Replacement of existing water line on Trail Lake Drive, from Wyndale Court to Manderly
Place
a. Design of 800 LF of 12" Water line— (2 sheets)
11. Replacement of existing sanitary sewer line on Trail Lake Drive, from Wyndale Court to
Manderly Place
a. Design of 800 LF of 8710"Sanitary Sewer line— (2 sheets)
12. Pavement Rehabilitation to the Streets listed above covering the limits of the water and
sanitary sewer replacements
a. 3,900 LF of Asphalt Pavement Rehabilitation— (4 sheets)
13. Preparation of SWPPP layout for the segments— (2 sheets)
14. Coordination for Railroad Permit
We are requesting your assistance in the execution of this Amendment No. 5 in order for us to expeditiously
perform these services.
The attached EXHIBIT I, outlines the additional tasks, personnel and man-hours we anticipate to be
required to make the requested revisions. The total fee for these additional services will be an amount not
to exceed $174,856.00. (The fee for the Water work type is $89,755.00 and the fee for the sewer work
type is $85,101.00).
To avoid any further delay in the project schedule, EJES, Inc. will proceed to make the requested revisions
outlined above at this time.
These Amendment No. 5 services will be performed in good faith, with the understanding that an executed
agreement for additional compensation is forthcoming and will be received prior to submittal of the final
documents. The total contract amount to date, including amendments, is as follows:
Page 3
Original Contract Amount $ 193,110.00
Amendment No. 1 $ 119,387.00
Amendment No. 2 $ 48,942.00
Amendment No. 3 $ 57,248.00
Amendment No. 4 $ 53,328.00
Amendment No. 5 $ 174,856.00
New Contract Amount $ 646,871.00
The City MWBE goal for this contract is 22%. The total amount paid to MWWBE on total contract amount of
$646,871.00 is $137,882.00.which is 21.32%; therefore, the City MWBE goal is satisfied.
If you have any questions or require additional information, please contact me at 214-343-1210, Ext. 133.
Sincerely,
. G4'ti�
�dt' 13 .
Edwin B. Jones, P.E., President
EJES, Inc.
12801 N. Central Expressway, Suite 700
Dallas, TX 75243
Tel: 214-343-1210
ejones@ejesinc.com
Attachment
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, December 13, 2022 REFERENCE NO.: **M&C 22-1045
LOG NAME: 60SS91A5-EJES
SUBJECT:
(CD 3) Authorize Execution of Amendment No. 5 in the Amount of $174,856.00 to an Engineering
Agreement with EJES, Inc. for Sanitary Sewer Rehabilitation Contract 91 Project, Located in the Westcliff
Area and Adopt Appropriation Ordinance, to Effect a Portion of Water's Contribution to the Fiscal Years
2023-2027 Capital Improvement Programs
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 5 in the amount of $174,856.00, to City Secretary Contract
No. 43806, an engineering agreement with EJES, Inc. for the Sanitary Sewer Rehabilitation
Contract 91 project for a revised contract amount of$646,871.00; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water and Sewer Capital Projects Fund in the amount of $174,856.00 transferred from available
funds within the Water and Sewer Fund, for the purpose of funding the Sanitary Sewer
Rehabilitation Contract 91 Project (City Project No. C01957) and to effect a portion of Water's
contribution to the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
On September 18, 2012, Mayor and Council Communication (M&C) C-25848 authorized an engineering
agreement with EJES, Inc., (City Secretary Contract No. 43806), in the amount of $193,110.00 for
Sanitary Sewer Rehabilitation, Contract 91 project. The agreement was subsequently revised by:
Amendment No. 1 in the amount of $119,387.00 authorized on July 22, 2014 (M&C C-26877) that
provided for the rerouting of existing public sanitary sewer mains located on private property in the rear of
lots into public right-of-way, Amendment No. 2 in the amount of $48,942.00 administratively authorized on
October 15, 2016 that provided for additional water and sewer design on the project, Amendment No. 3 in
the amount of $57,248.00 authorized August 29, 2017 (M&C C-28354) that provided for additional design
and survey services on the project, and Amendment No. 4 in the amount of $53,328.00 authorized
administratively on September 11, 2018 that provided for combining proposed sanitary sewer
improvements with the storm drain improvements under the Westcliff drainage improvements projects and
construction assistance.
Amendment No. 5 will provide for additional design and survey for the replacement of deteriorated water
and sanitary sewer mains located in the immediate vicinity of the project:
Street From To 11 Scope of Work
Suffolk Drive Trail Lake Drive Cranbury Road IlWater/ Sewer
Suffolk Drive FW&W RR IFStadiurn Drive 1water/ Sewer
Anita Avenue Suffolk Drive J Winfield Avenue Water
Trail Lake Drive Wyndale Court Manderly Place Water/ Sewer
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of
within the annual budget ordinance, as projects commence, additional funding needs are identified, and to
comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's
portion of the City of Fort Worth's Fiscal Years 2023-2027 Capital Improvement Program, as follows:
Capital Revised
Project FY2023 CIP Budget Change
Fund Name Appropriations Authority (Increase/Decrease) FY2023
Name Budget
56002 - Sanitary
W&S Sewer
Capital Rehabilitation $0.00 This M&C $174,856.00 $174,856.00
Projects Contract 91
Fund
Funding is budgeted in the Transfer to Water/Sewer account of the Water and Sewer operating budget for
the purpose of funding the Sanitary Sewer Rehabilitation Contract 91 project within the Water & Sewer
Capital Projects Fund.
Appropriations for Sanitary Sewer Rehabilitation Contract 91 project are as depicted below:
Fund Existing Additional project Total*
Appropriations Appropriations
Water Capital -
Fund 59601 $4,000.00 $0.00 $4,000.00
Sewer
Capital Legacy — $498,439.00 $0.00 $498,439.00
Fund 59607
General Capital
Projects — Fund $1,050,034.00 $0.00 $1 ,050,034.00
30100
W&S Capital
Projects — Fund $10,889,705.00 $174,856.00 $11,064,561.00
56002
Project Total $12,442,178.00 $174,856.00 $12,617,034.00
*Numbers rounded for presentation purposes.
Business Equity: A waiver of the goal for Business Equity Subcontracting requirements was requested,
and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are negligible.
This project is located in COUNCIL DISTRICT 3.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water & Sewer Fund and upon
approval of the above recommendations and adoption of the attached appropriation ordinance, funds will
be available in the W&S Capital Projects Fund for the SS Rehab Contract 91 project. Prior to any
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
FUND IDENTIFIERS (FIDs),:
TO
1�7d�
artment ccount Project Program ctivity Budget Reference # mount
ID ID Year (Chartfield 2)
FROM
Fund Department ccount Project Program ctivity Budget Reference # mount
ID ID Year (ChartfieId 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Scott Taylor (7240)
ATTACHMENTS
1. 60SS91A5-EJES 1295.pdf (CFW Internal)
2. 60SS91A5-EJES FID Table (WCF 11.11.22).xisx (CFW Internal)
3. 60SS91A5-EJES Goal Waiver.pdf (CFW Internal)
4. 60SS91A5-EJES MAP.pdf (Public)
5. 60SS91A5-EJES SAM.pdf (CFW Internal)
6. 60SS91A5-EJES.docx (CFW Internal)
7. ORD.APP60SS91A5-EJES 56002 A023(r2)_(2).docx (Public)
8. PBS CPN C01957.pdf (CFW Internal)
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