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Home My WebLink AboutContract 54808-A1 CSC No. 54808-A1 FIRST AMENDMENT TO PURCHASE AGREEMENT 54808 BETWEEN THE CITY OF FORT WORTH AND LORD' S .RELOCATION SERVICES, INC. D/B/A ALL POINTS OF TEXAS BASED UPON AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY This FIRST AMENDMENT to Fort Worth City Secretary Contract No. 54808 ("First Amendment"), based upon an Interlocal Agreement between the City of Fort Worth and Tarrant County, is made and entered into by and between the CITY OF FORT WORTH, a home-rule municipal corporation of the State of Texas, located within Tarrant,Denton,and Wise Counties, (hereinafter referred to as the "City"), and LORD' S RELOCATION SERVICES, .INC. d/b/a ALL POINTS OF TEXAS (hereinafter referred to as the "Vendor"),acting by and through its duly authorized representative,to provide moving services. Each party shall be individual referred to herein as Party and collectively as Parties. RECITALS WHEREAS, Section 271.102 of the Texas Local Government Code allows Local Governments to pursue mutually beneficial and cooperative purchasing programs; and WHEREAS, pursuant to Chapter 791 of the Texas Government Code and. Subchapter F, Chapter 271 of the Texas Local Government Code,the City of Fort Worth( City), a Texas home- rule municipality and Tarrant County have entered into an Interlocal Cooperative Purchasing Agreement on October 1, 2020 which provides that when one of the Local Government Entities enters into a contract with a Vendor for goods and services,the other Local Government is able to enter into a Purchase Agreement with the Vendor under the same terms and conditions offered to the Original Local Government Entity so long as the Vendor is agreeable. WHEREAS, Vendor responded to BID 2020-114 ("Bid) issued by Tarrant County agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with Vendor under the same terms and conditions as those contained in the Bid; WHEREAS, on November 2, 2020, the City entered into an Agreement with the Vendor to provide moving services for the City (City Secretary Office (CSO) Contract No. 5480E (the "Original Agreement"); and WHEREAS,the Parties wish to amend the Agreement to increase the total compensation amount for moving services as authorized by M&C 22-1028; NOW THEREFORE, the Parties, acting herein through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: i 1. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed Five Hundred Thousand Dollars($500,00.00). Vendor shall not provide any additional items or services or OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX I I I I bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. All other terms and conditions of the Agreement remain unchanged and in full force and effect. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLAND.SIGNATURE PAGE FOLLOWS] ACCEPTED AND AGREED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that 1 am the person responsible for the monitoring and administration of By: Dana Burghdoff(Dec 21,20 09:27CST this contract,including ensuring all performance and Name: Dana Burghdoff reporting requirements. Title: Assistant City Manager Date: Dec 21 2022 B y: APPROVAL RECOMMENDED: Name: Denise Garcia COW" Title: Purchasing Manager By. n ' APPROVED AS TO FORM AND LEGALITY: Name: Steve Cooke Title: Property Management Director �,d444�Il�� ATTEST: a FORT oa 00 Name: Jessika Williams o c°*000.°s d Title: Assistant City Attorney Pa Wwffl-S. Gl'd 7i�CG oa �`d �nao444 a By: JannetteS.Goodall(Dec22,202215:35CST) �bTEXAsap CONTRACT AUTHOR ZATION: Name: Jannette Goodall . M&C: 22-1028 Title: City Secretary VEND Lord's Rel c ion Services,Inc.d/b/a All Points of Texas By: Name: Randy Moore Title: President Date: 12/15/2022 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX i City of Fort Worth, Texas Mayor and Council Communication DATE: 12/13/22 M&C FILE NUMBER: M&C 22-1028 LOG NAME: 13PAMEND ILA MOVING SERVICES TD CITY SUBJECT (ALL)Authorize Execution of Amendment No. 1 to City Secretary Contract No.54808 with Lord's Relocation Services, Inc.d/b/a All Points of Texas for Moving Services to Increase the Annual Amount by$300,000.00 for a New Annual Amount of$500,000.00,Using an Interlocal Agreement with Tarrant County,and Ratify Expenditures in an Amount Up to$35,000.00 for All City Departments RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary Contract No.54808 with Lord's Relocation Services, Inc.d/b/a All Points of Texas for moving services to increase the annual amount by$300,000.00 for a new annual amount of $500,000.00,using an interlocal agreement with Tarrant County and ratify expenditures in an amount Up to$35,000.00 for all City Departments. DISCUSSION: On September 22,2020 Mayor and Council Communication(M&C)20-0690 was authorized by City Council in order for City departments to obtain moving services on an as-needed basis in an annual amount of$200,000.00 using an Interlocal Agreement with Tarrant County(Request for Bid No.2020-114).Additional long-and short-term storage options, packing materials and moving rental equipment are available in the agreement. City Departments are now in need of additional$300,000.00 increase for any as-needed services as well as for current and future moving services needed for the transition towards the future City Hall. It is also needed for City Departments in order to clear out any existing furniture. The maximum amount allowed under this agreement citywide will be$500,000.00,however the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the participating departments Operating budget,as appropriated. It is requested that City Council approve the ratification of the$35,000.00 in expenditures.This expenditure is needed for moving services for City Departments the months of November and December. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item.Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. A M/ BE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated, This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION CERTI C TION: The Director of Finance certifies that funds are available in the current operating budget,as previously appropriated, in the participating departments'Operating Funds to support the approval of the above recommendation and execution of the amendment to the contract. Prior to any expenditure being incurred,the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office b}C Reginald Zeno 8517 Originating Ousi,n,ess Unit Head: Reginald Zeno 8517 Additional In fvrmatinn Contact: Anthony Rousseau 8338 Taylor Dean 7648 i 1