HomeMy WebLinkAboutContract 47400-R3DocuSign Envelope ID: C75B46DA-BBOC-498F-8842-C79B29D724EE
CSC No. 47400-R3
CSC No. 47400
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 4, 2022
SP Plus Corporation
Nicole Hankins, Senior Vice President
1700 Pacific Ave. Suite 1890
Dallas, TX 75201
Re: Contract Renewal Notice
Contract No. CSC No. 47400 (the "Contract")
Renewal Term No. 3: February 1, 2023 to January 31, 2024
The above referenced Contract with the City of Fort Worth expires on January 31, 2023
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Pet& Elliott, Parking Operations Manager
817-392-7977
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
DocuSign Envelope ID: C75B46DA-BBOC-498F-8842-C79B29D724EE
CSC No. 47400
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
William Johnson (Ja ,202311:29 CST)
Name:
William Johnson
Title:
Assistant City Manager
APPROVAL RECOMMENDED:
By:
Name:
Title:
ATTES
By:
Name
Title:
Lauren Prieur (Jan 5, 2023 16:43 CST)
Lauren Prieur
Transportation and Public Works Director
Jannette Goodall
City Secretary
SP Plus Corporation.
1DocuSigned by:
2COD898A8348469
tb(L Ra�ntivuS
By:.
Name: Nicole Hankins
Title: Senior Vice President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name:
Title:
Peter Elliott
Parking Operations Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Christopher Austria
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: P-11818
Date Approved: 12/1/2015
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
Official site of the City of Fort Worth, Texas
i ORT��ORT11
19
COUNCIL ACTION: Approved on 12/1/2015
DATE: 12/1/2015 REFERENCE P-11818 LOG NAME: 13P15-0276 PARKING
NO.: MANAGEMENT EW
CODE: P TYPE: NON- PUBLIC CONSENT HEARING: NO
SUBJECT: Authorize Agreement with SP Plus Corporation for Parking Management Services at the
Fort Worth Convention Center and the Will Rogers Memorial Center for a Management
Fee of $90,000.00 Per Year Plus Reimbursement of Actual Operating Expenses in an
Estimated Amount of $1,400,000.00 Annually (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an Agreement with SP Plus Corporation for parking
management services at the Fort Worth Convention Center and the Will Rogers Memorial Center for
a management fee of $90,000.00 per year plus reimbursement of actual operating expenses in an
estimated amount of $1,400,000.00 annually.
DISCUSSION:
On July 29, 2015, the City issued a Request for Proposals (RFP) to identify a parking operator for the
parking management services for the Fort Worth Convention Center (FWCC) and the Will Rogers
Memorial Center (WRMC). The parking facilities encompass 1,804 spaces in two garages at the
FWCC and 4,626 spaces throughout the campus at the WRMC. The Agreement excludes the
approximately 30 days per year when the Southwestern Exposition and Livestock Show leases the
entire WRMC complex.
SP Plus Corporation (SP Plus) will be paid an annual management fee of $90,000.00. The City will
reimburse budgeted and authorized operating expenses estimated to be $1,208,674.00 annually; with
an additional $101,326.00 in contingency to address increased costs due to potential repairs and/or
operational challenges due to construction or events. Funds for the annual management fee and
operating expenses will be appropriated and approved through the annual budget. SP Plus has also
committed to a capital investment of $75,000.00 for equipment to be determined based on agreement
of both parties within four months of contract execution.
The evaluation team included representation from Transportation and Public Works, Sundance
Square, FWCC and WRMC. The evaluation factors included total management fee, total proposed
operating budget, recent experience, responsiveness and feasibility of proposed business plan and
proposer's ability, capacity, skill and financial strength. The evaluation team compared bid responses
to the evaluation factors and SP Plus' proposal was the best rated value to the City.
BID ADVERTISEMENT - This RFP was advertised in the Fort Worth Star -Telegram on July 29, 2015,
August 5, 2015, August 12, 2015, August 19, 2015 and August 26, 2015. Purchasing received two
responses.
ADMINISTRATIVE INCREASE — An administrative increase or change order for this Agreement may
be made by the City Manager in the amount up to $50,000.00 per year and does not require specific
City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE — A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BIDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
Logname: 1 d2
opportunities are negligible.
AGREEMENT TERMS — Upon City Council's approval this Agreement shall have a five year term
beginning February 1, 2016 and expiring January 31, 2021.
RENEWAL OPTIONS - This Agreement may be renewed for up five additional one-year terms at the
City's option. This action does not require City Council approval provided that City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides Contract authority up to $1,400,000.00 per year, as
specified. The Financial Management Services Director certifies that funds are available in the
current operating budget, as appropriated, of the Transportation and Public Works Department and
that prior to an expenditure being made, the Transportation and Public Works Department has the
responsibility to validate the availability of funds.
BQN\15-0276\EW
TO
Fund Department Account Project Program Activity Budget I Reference # Amount
ID I I ID I I Year Chartfield 2
FROM
Fund
Department
Account
Project
Program
Activity
Budget
Reference #
Amount
ID
ID
Year
Chartfield 2
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Susan Alanis (8180)
Aaron Bovos (8517)
Jack Dale (8357)
Eryck Walker (6610)
Logname: 1 d2
FORT WORTH.
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: SP Plus Corporation- Renewal 3
For: Parking management for the Houston Street Garage and the Commerce Street Garage.
M&C: P-11818 CPN:
CSO: 47400 DOC#:
Date:
To:
Name
Department
Initials
Date Out
1.
Peter Elliott
TPW
2.
Lora Carlson
TPW
LC
3.
Chelsea St. Louis
TPW
OL
CSL
4.
Martin Phillips
TPW
N11/0
5.
Lauren Prieur
TPW
A
LLP
6.
Christopher Austria
Law
�4-
7.
William Johnson
ACM
8.
Melissa Bruner
CSO
9.
Jannette Goodall
CSO
10.
Allison Tidwell
CSO
11.
Charles Yarbro
TPW
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ❑YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs