HomeMy WebLinkAboutContract 58617CSC No. 58617
VENDOR SERVICES AGREEMENT
Hundley Enterprises, Inc.
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation and
Hundley Enterprises, Inc. ("Vendor"), a Texas Corporation, and acting by and through
its duly authorized representative, each individually referred to as a "party" and collectively
referred to as the "parties."
AGREEMENT DOCUMENTS:
This Agreementand su ortin docunients shall include the following:
2. Exhibit A- cope f Services;
2. Exhibit B - Price Schedule;
3. Exhibit C — Verification of Signature Authority Form and;
4. Exhibit D — Insurance Requirements.
Exhibits A, B, C and D, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B
or C and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this
Agreement shall control.
1. SCOPE OF SERVICES.
Vendor shall perform on -site services for repairs on behalf of the Water Department. Exhibit "A,"
- Scope of Services more specifically describes the services to be provided hereunder.
2. TERM.
This Agreement shall begin on the Effective Date, as established herein, and shall expire one year
after completion of the Services, unless terminated earlier in accordance with this Agreement. City shall
have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up
to Four (4) one-year renewal options.
3. COMPENSATION.
City shall pay Vendor in accordance with the fee schedule of Vendor personnel who perform=
services under this Agreement in accordance with the provisions of this Agreement and Exhibit "B," — Price
Schedule. Total payment made under this Agreement shall be in the amount of One Hundred Ninety
Thousand Dollars ($190,000.00). Vendor shall not perform any additional services or bill for expenses
incurred for City not specified by this Agreement unless City requests and approves in writing the additional
costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
4. TERMINATION.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any
reason by providing the other party with 30 days' written notice of termination.
4.2 Non -appropriation of Funds. In the event no funds or insufficient funds are appropriated
by City in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence
Vendor Services Agreement (Rev.9.0721) Page 1 of 13
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
and this Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to City of any kind whatsoever, except as to the portions of the
payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior
to the Expiration Date, City shall pay Vendor for services actually rendered up to the effective date of
termination and Vendor shall continue to provide City with services requested by City and in accordance
with this Agreement up to the effective date of termination. Upon termination of this Agreement for any
reason, Vendor shall provide City with copies of all completed or partially completed documents prepared
under this Agreement. In the event Vendor has received access to City Information or data as a requirement
to perform services hereunder, Vendor shall return all City provided data to City in a machine readable
format or other format deemed acceptable to City.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services under this
Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement,
Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees, agrees
that it shall treat all information provided to it by City ("City Information") as confidential and shall not
disclose any such information to a third party without the prior written approval of City.
5.3 Unauthorized Access. Vendor shall store and maintain City Information in a secure manner
and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in
any way. Vendor shall notify City immediately if the security or integrity of any City Information has been
compromised or is believed to have been compromised, in which event, Vendor shall, in good faith, use all
commercially reasonable efforts to cooperate with City in identifying what information has been accessed
by unauthorized means and shall fully cooperate with City to protect such City Information from further
unauthorized disclosure.
6. RIGHT TO AUDIT.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
contract, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including,
but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no
additional cost to City. Vendor agrees that City shall have access during normal working hours to all
necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice
of intended audits.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Vendor shall operate as an independent contractor as to
all rights and privileges and work performed under this Agreement, and not as agent, representative or
employee of City. Subject to and in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, consultants and
Vendor Services Agreement (Rev.9.07.21) Page 2 of 13
subcontractors. Vendor acknowledges that the doctrine of respondeat superior shall not apply as between
City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees, servants,
Vendors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Vendor. It is further understood that City shall in no
way be considered a co -employer or a joint employer of Vendor or any officers, agents, servants, employees
or subcontractor of Vendor. Neither Vendor, nor any officers, agents, servants, employees or subcontractor
of Vendor shall be entitled to any employment benefits from City. Vendor shall be responsible and liable
for any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants,
employees or subcontractor.
8. LIABILITY AND INDEMNIFICATION.
8.1 LIABILITY - VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTSAND AGREES
TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS
AND EMPLOYEES, FROMANDAGAINSTANYANDALL CLAIMS OR LAWSUITS OFANYKIND
OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR
LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANYAND
ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to defend,
settle, or pay, at its own cost and expense, any claim or action against City for infringement of any
patent, copyright, trade mark, trade secret, or similar property right arising from City's use of the
software and/or documentation in accordance with this Agreement, it being understood that this
agreement to defend, settle or pay shall not apply if City modifies or misuses the software and/or
documentation. So long as Vendor bears the cost and expense of payment for claims or actions against
City pursuant to this section, Vendor shall have the right to conduct the defense of any such claim or
action and all negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate with
Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment
of costs and expenses for any claim or action brought against City for infringement arising under this
Agreement, City shall have the sole right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim; however,
Vendor shall fully participate and cooperate with City in defense of such claim or action. City agrees
to give Vendor timely written notice of any such claim or action, with copies of all papers City may
receive relating thereto. Notwithstanding the foregoing, City's assumption of payment of costs or
expenses shall not eliminate Vendor's duty to indemnify City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted,
Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to
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continue to use the software and/or documentation; or (b) modify the software and/or documentation
to make it non -infringing, provided that such modification does not materially adversely affect
City's authorized use of the software and/or documentation; or (c) replace the software and/or
documentation with equally suitable, compatible, and functionally equivalent non -infringing
software and/or documentation at no additional charge to City; or (d) if none of the foregoing
alternatives is reasonably available to Vendor terminate this Agreement, and refund all amounts paid
to Vendor by City, subsequent to which termination City may seek any and all remedies available to
City under law.
9. ASSIGNMENT AND SUBCONTRACTING.
9.1 Assignment. Vendor shall not assign or subcontract any of its primary duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to an
assignment, the assignee shall execute a written agreement with City and Vendor under which the assignee
agrees to be bound by the duties and obligations of Vendor under this Agreement. Vendor and Assignee
shall be jointly liable for all obligations of Vendor under this Agreement prior to the effective date of the
assignment.
9.2 Subcontract. If City grants consent to a subcontract for primary duties, such subcontractor
shall execute a written agreement with Vendor referencing this Agreement under which subcontractor shall
agree to be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such subcontract.
10. INSURANCE.
Insurance requirements are found on Exhibit D.
11. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS
Vendor agrees that in the performance of its obligations hereunder, it shall comply with all
applicable federal, state and local laws, ordinances, rules and regulations and that any work it produces in
connection with this Agreement will also comply with all applicable federal, state and local laws,
ordinances, rules and regulations. If City notifies Vendor of any violation of such laws, ordinances, rules
or regulations, Vendor shall immediately desist from and correct the violation.
12. NON-DISCRIMINATION COVENANT.
Vendor, for itself, its personal representatives, assigns, subcontractors and successors in interest,
as part of the consideration herein, agrees that in the performance of Vendor's duties and obligations
hereunder, it shall not discriminate in the treatment or employment of any individual or group of individuals
on any basis prohibited by law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST,
VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY
AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
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representatives, (2) delivered by electronic means with confirmation of the transmission, or (3) received by
the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
To VENDOR:
City of Fort Worth Hundley Hydraulic, Inc.
Attn: Dana Burgdoff, Assistant City Manager Craig Hundley, Title
200 Texas Street 3220 N. Main
Fort Worth, TX 76102-6314 Cleburne, Texas 76033
Facsimile: (817) 392-8654 Facsimile:
With copy to Fort Worth City Attorney's Office at
same address
14. SOLICITATION OF EMPLOYEES.
Neither City nor Vendor shall, during the term of this Agreement and additionally for a period of
one year after its termination, solicit for employment or employ, whether as employee or independent
contractor, any person who is or has been employed by the other during the term of this Agreement, without
the prior written consent of the person's employer. Notwithstanding the foregoing, this provision shall not
apply to an employee of either party who responds to a general solicitation of advertisement of employment
by either party.
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, City does not waive or surrender
any of its governmental powers or immunities.
16. NO WAIVER.
The failure of City or Vendor to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Vendor's
respective right to insist upon appropriate performance or to assert any such right on any future occasion.
17. GOVERNING LAW / VENUE.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern
District of Texas, Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
19. FORCE MAJEURE.
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City and Vendor shall exercise their best efforts to meet their respective duties and obligations as
set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to
force majeure or other causes beyond their reasonable control, including, but not limited to: acts of the
public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority, and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be deemed a
part of this Agreement, and are not intended to define or limit the scope of any provision of this Agreement.
21. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this Agreement
and that the normal rules of construction to the effect that any ambiguities are to be resolved against the
drafting party shall not be employed in the interpretation of this Agreement including its.
22. AMENDMENTS/ MODIFICATIONS/ EXTENSIONS.
No amendment, modification, or extension of this Agreement shall be binding upon a party hereto
unless set forth in a written instrument, which is executed by an authorized representative of each party.
23. ENTIRETY OF AGREEMENT.
This Agreement, including its Exhibits, contains the entire understanding and agreement between
City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with
any provision of this Agreement.
24. COUNTERPARTS.
This Agreement may be executed in one or more counterparts and each counterpart shall, for all
purposes, be deemed an original, but all such counterparts shall together constitute one and the same
instrument.
25. WARRANTY OF SERVICES.
Vendor warrants that its services will be of a high quality and conform to generally prevailing
industry standards. City must give written notice of any breach of this warranty within thirty (30) days from
the date that the services are completed. In such event, at Vendor's option, Vendor shall either (a) use
commercially reasonable efforts to re -perform the services in a manner that conforms with the warranty, or
(b) refund the fees paid by City to Vendor for the nonconforming services.
26. IMMGRATION NATIONALITY ACT.
Vendor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon
request by City, Vendor shall provide City with copies of all I-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. Vendor shall adhere to all
Federal and State laws as well as establish appropriate procedures and controls so that no services will be
Vendor Services Agreement (Rev.9.07.21) Page 6 of 13
performed by any Vendor employee who is not legally eligible to perform such services. VENDOR
SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR,
VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written
notice to Vendor, shall have the right to immediately terminate this Agreement for violations of this
provision by Vendor.
27. OWNERSHIP OF WORK PRODUCT.
City shall be the sole and exclusive owner of all reports, work papers, procedures, guides, and
documentation, created, published, displayed, and/or produced in conjunction with the services provided
under this Agreement (collectively, "Work Product"). Further, City shall be the sole and exclusive owner
of all copyright, patent, trademark, trade secret and other proprietary rights in and to the Work Product.
Ownership of the Work Product shall inure to the benefit of City from the date of conception, creation or
fixation of the Work Product in a tangible medium of expression (whichever occurs first). Each
copyrightable aspect of the Work Product shall be considered a "work -made -for -hire" within the meaning
of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof, is
not considered a "work -made -for -hire" within the meaning of the Copyright Act of 1976, as amended,
Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work Product,
and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other proprietary
rights therein, that City may have or obtain, without further consideration, free from any claim, lien for
balance due, or rights of retention thereto on the part of City.
28. SIGNATURE AUTHORITY.
The person signing this Agreement hereby warrants that he/she has the legal authority to execute
this Agreement on behalf of the respective party, and that such binding authority has been granted by proper
order, resolution, ordinance or other authorization of the entity. This Agreement and any amendment hereto,
may be executed by any authorized representative of Vendor whose name, title and signature is affixed on
the Verification of Signature Authority Form, which is attached hereto as Exhibit "C". Each party is fully
entitled to rely on these warranties and representations in entering into this Agreement or any amendment
hereto.
29. CHANGE IN COMPANY NAME OR OWNERSHIP.
Vendor shall notify City's Purchasing Manager, in writing, of a company name, ownership, or
address change for the purpose of maintaining updated City records. The president of Vendor or authorized
official must sign the letter. A letter indicating changes in a company name or ownership must be
accompanied with supporting legal documentation such as an updated W-9, documents filed with the state
indicating such change, copy of the board of director's resolution approving the action, or an executed
merger or acquisition agreement. Failure to provide the specified documentation so may adversely impact
future invoice payments.
30. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT ISRAEL
Vendor unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of the Texas
Govermnent Code, if Vendor has 10 or more full time -employees and the contract value is $100,000 or
more, the City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have
Vendor Services Agreement (Rev.9.07.21) Page 7 of 13
the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this
contract, Vendor certifies that Vendor's signature provides written verification to the City that if
Chapter 2271, Texas Government Code applies, Vendor: (1) does not boycott Israel; and (2) will not
boycott Israel during the term of the contract.
31. PROHIBITION ON BOYCOTTING ENERGY COMPANIES.
Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code -(as
added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2), the City is prohibited from entering into a contract for
goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public
funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a
written verification from the company that it: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract. The terms "boycott energy company" and
"company" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code (as
added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2). To the extent that Chapter 2274 of the Government
Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
32. PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND AMMUNITION
INDUSTRIES.
Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government
Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1), the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from
public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains
a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during
the term of the contract against a firearm entity or firearm trade association. The terms "discriminate,"
"firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274
of the Texas Government Code (as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1). To the extent that
Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1)
does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective as of
the date subscribed by the City's Assistant City Manager ("Effective Date").
(signature page and exhibits follow)
Vendor Services Agreement (Rev.9.07.21) Page 8 of 13
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Dana Burghd off (Dec 16, 2021 6:53 CST)
By: Name: Dana Burgdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: Christopher Hard (Dec 15, 202267:51 CST)
Name: Chris Harder
Title: Water Department
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By: Jannette S. Goodall (Dec 19, 2022 07:53 CST)
Name: Jannette Goodall
Title: City Secretary
APPROVED AS TO FORM AND LEGALITY
to
WA
D4jlack (Dec 16, 202212:41 CST)
Name: Doug Black
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0919
DATE: 11/08/2022
1295:2022-945836
By:`" Nan eX.• Craig Hundley /
Title: Owner C/
Date: /z' /
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: Re &4 Pww
Name: Regina Jones
Title: Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Vendor Services Agreement (Rev.9.07.21) Page 9 of 13
EXHIBIT A
SCOPE OF SERVICES
Vendor Services Agreement — Exhibit A (Rev.9.07.21) Page 10 of 13
PART — 2
SCOPE OF SERVICES/SPECIFICATIONS
1.0 SCOPE
1.1 The City of Fort Worth (City) seeks bids to finalize a non-exclusive purchase agreement for
pneumatic and hydraulic tool repair for the Water Department on an "as needed" basis.
Prospective responding bidders should ensure they download all attachments for complete
responses and understanding of the agreement the City intends to award from this
solicitation. The successful bidder(s), known hereafter as "Contractor."
1.2 The quantities listed on the bid solicitation are only estimates based on previous usage and
do not indicate intent to purchase or a guarantee of future business. The City is obligated to
pay for only those services actually ordered by an authorized City employee and then
received as required and accepted by the City.
1.3 The term of the Agreement shall be for a one-year (1) period, with four (4) options to renew
for additional one-year periods. However, if funds are not appropriated, the City may cancel
the agreement 30 calendar days after providing written notification to the successful
contractor.
1.4 The Contractor may be required to provide on -site services for repair at the Water Field
Operations facility. This service must be provided at no additional cost to theCity.
1.5 The Agreement shall cover both major and minor repairs to pneumatic and hydraulic tools.
1.6 Following the award, additional services of the same general category that could have
been encompassed in the award of this Agreement, and that are not already on the
Agreement, may be added based on the discount bid and price sheet provided with the bid.
1.7 Unit prices shall include all costs associated with the specified work, including but not
limited to handling, delivery, fuel charges, fees and certifications fees. NO ADDITIONAL
CHARGES WILL BE ACCEPTED OR PAID BY THE CITY.
1.8 In the event climate or weather conditions become unsuitable for work or may induce an
environmental hazard, then the entire work shall be rescheduled to a date and time
satisfactory to the Vendor and the City. Postponement will not reflect any penalties
assessed to the Vendor, nor should there be any additional cost to the City.
1.9 Any services that have been omitted from this scope of service that are clearly necessary
or in conformance shall be considered a requirement although not directly specified or
called for in the scope of services.
1.10 The submission of a bid by the bidder shall be considered evidence of compliance with
these requirements.
2.0 TENTATIVE SCHEDULE OF EVENTS
TASK
DATE
ITB Release Date
Se tember 13, 2022
Pre -Bid Conference
September 21, 2022 at 1 p.m. —
2 p.m.
Deadline for Questions
Se tember 22, 2022 at 5PM
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 11 of 33
Local Time
Answers Posted
Se tember 23, 2022
ITB Responses Due Date AT 1:30 p.m. Local Time
September 29, 2022
Recommended Vendor Selection
October 2022
Mayor and Council Consideration
October - November 2022
Contract Execution
November 2022
3.0 CHANGE IN COMPANY NAME OR OWNERSHIP - The Vendor shall notify the City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of
maintaining updated City records. The president of the company or authorized official must sign the
letter. A letter indicating changes in a company name or ownership must be accompanied with
supporting legal documentation such as an updated W-9, documents filed with the state indicating
such change, copy of the board of director's resolution approving the action, or an executed merger
or acquisition agreement. Failure to do so may adversely impact future invoice payments.
4.0 METHOD OF AWARD
4.1 Bids will first be evaluated based upon bids received from a responsible bidder that
presents the best value to the City. A responsible bidder is defined as a bidder that:
4.1.1 Meets the requirement listed in Section 5, Part 2.
4.1.2 Submits a completed bid package within the stated deadline and in accordance
with the bid specifications.
4.2 Bids that do not receive 50% or more of the total available points, excluding the points for
price, will be deemed non -responsive.
4.3 The following criteria will be used to determine the best value:
4.3.1 Cost of service — up to 30 points
4.3.2 Reputation of the bidder and the bidder's services. — up to 25 points
4.3.3 Availability of resources to provide services (personnel). Please refer to
Contractor's Qualification Questionnaire, Attachment D — up to 20 points
4.3.4 Contractor's approach to perform services. Please refer to Contractor's
Qualification Questionnaire, Attachment D — up to 15 points
4.3.5 Contractor's past relationship with the City — up to 10 points
4.4 In order for the City to receive adequate coverage on its requirements as specified in the
solicitation, the City reserves the right to make multiple awards.
4.5 The City reserves the right to accept or reject in whole or in part any or all bids received
and to make an award on the basis of individual item, combination of items, or overall bid,
as it is deemed in the best interest of the City. The City also reserves the right to reject the
bid of a bidder who has previously failed to perform properly or complete on time
agreements of a similar nature.
4.6 The City reserves and shall be free to exercise the right to evaluate bid in relation to
performance record of bidder with the City itself, another municipal corporation of like size,
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 12 of 33
or private corporations during the past two-year period. Such precautions are deemed to be
in the public interest inasmuch as Vendor failure or inability to furnish items within the
prescribed time can create emergency situations and impose unnecessary hardship on
both the City as a municipal corporation and the public at large.
4.7 The evaluation factors listed above will be applied in a comparative manner to all eligible,
responsive bids. Award may be made without discussion with Bidders after bids are
received. Bids should, therefore, be submitted on the most favorable terms.
4.8 The City also reserves the right to reject the bid of a bidder who has previously failed to
perform properly or complete on time agreements of a similar nature.
4.9 If Attachment D, Local Preference, is completed by any Bidder, the City will review the
Attachment to determine whether Local preference will apply to the award.
5.0 CONTRACTOR REQUIREMENTS IN ORDER FOR THE BID TO BE EVALUATED
5.1 The Contractor shall:
5.1.1 Maintain a local (DFW Metroplex) office, and provide evidence of personnel,
equipment, maintenance facility, and administrative office availability to provide
local professional services for performance of this Agreement. Travel distance and
response time will not excuse the Contractor from completing scheduled work
within set specific time frames.
5.1.2 Have a minimum of 2 (two) years of experience conducting services similar or
related to the Scope of Services.
5.1.3 Be familiar with the specified requirements.
6.0 CONTRACTOR RESPONSIBILITIES —
6.1 Contractor shall:
6.1.1 Provide unit prices for listed items required on the Bid Solicitation page.
6.1.2 Provide a list of parts, materials, and tools repaired with the invoice.
6.1.3 Obtain authorization of the Warehouse Supervisor or authorized personnel prior to
commencing major repairs.
6.1.3.1 Failure to obtain authorization shall result in delayed payment or non-
payment of unauthorized repairs.
6.1.4 Pick up tools within 24 hours of being notified and return tools to the Fort Worth
Water Department, Field Operations at 1608 11th Avenue, Fort Worth, Texas,
76102 during normal working hours.
6.1.4.1 Normal working hours are 7:00 AM — 5:00 PM, Monday through Friday
with the exception of all City observed holidays.
6.1.4.1.1 City observed holidays:
6.1.4.1.1.1 New Year's Day
6.1.4.1.1.2 Martin Luther King Day
6.1.4.1.1.3 Memorial Day
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 13 of 33
7.0
:11
M
6.1.4.1.1.4 Juneteenth
6.1.4.1.1.5 July 411
6.1.4.1.1.6 Labor Day
6.1.4.1.1.7 Thanksgiving Thursday and the following
Friday
6.1.4.1.1.8 Christmas Day
6.1.4.2 Maximum turn -around time for minor repairs will be ten (10) days.
6.1.4.2.1 Return beyond ten (10) days can be granted if the City
is given 48 hours' notice on delay of tool repair.
6.1.4.2.2 Request for delay must include the expected delivery
date, as well as, the reason for delay.
6.1.4.3 For major repairs, the contractor shall give the Warehouse
Supervisor an estimated time of completion for the repairs.
REQUEST FOR SERVICE REQUIREMENTS
7.1 Minor repairs are considered to be any repair that has a total cost of less than or equal to
$300.00.
7.2 Major repairs are considered to be any repair that has a total cost of more than $300.00.
7.3 The City shall issue a purchase order (PO) before the commencement of any services.
7.4 Contractor shall respond to written request within 24 hours.
7.5 Contractor shall provide labor, tools, and equipment necessary to repair pneumatic and
hydraulic tool repairs.
7.6 All parts and materials under this agreement shall be new and unused.
LAWS, REGULATIONS, AND ORDINANCES
The Vendor shall be responsible for meeting all Federal: laws, ordinances and regulations; State:
laws, ordinance and regulations; County: laws, ordinances and regulations; and City: laws,
ordinances, and regulations for safety of people, environment, and property. This includes, but is
not limited to, all Federal, State, County, and City Agencies, Administrations and Commissions
such as the Environmental Protection Agency (EPA), Occupational Safety and Health
Administration (OSHA), and the Texas Commission on Environmental Quality (TCEQ). In the event
any law, regulation or ordinance becomes effective after the start of this Agreement, the Vendor is
required to comply with new policy. Any mandates requiring the City to comply with new guidelines
will also require the Vendor to comply.
INVOICING REQUIREMENTS
9.1 The City of Fort Worth has begun implementing an automated invoicing system.
9.2 The Vendor shall send invoices electronically to our centralized Accounts Payable
department invoice email address: supplierinvoices(a�fortworthtexas.gov. This email
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 14 of 33
address is not monitored so please do not send correspondence to this email address.
The sole purpose of the supplier invoices email address is to receipt and process supplier
invoices.
9.3 Please include the following on the subject line of your e-mail: vendor name, invoice
number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-
0000001234)
9.4 To ensure the system can successfully process your invoice in an expedient manner,
please adhere to the following requirements:
• All invoices must be either a PDF or TIFF format.
• Image quality must be at least 300 DPI (dots per inch).
• Invoices must be sent as an attachment (i.e. no invoice in the body of the email).
• One invoice per attachment (includes PDFs). Multiple attachments per email is
acceptable but each invoice must be a separate attachment.
• Please do not send handwritten invoices or invoices that contain handwritten notes.
• Dot matrix invoice format is not accepted.
• The invoice must contain the following information:
• Supplier Name and Address;
• Remit to Supplier Name and Address, if different;
• Applicable City Department business unit# (i.e. FW013)
• Complete City of Fort Worth PO number (i.e. the PO number must contain all
preceding zeros);
• Invoice number;
• Invoice date; and
• Invoices should be submitted after delivery of the goods or services.
9.5 To prevent invoice processing delays, please do not send invoices by mail and email and
please do not send the same invoice more than once by email to
supplierinvoices(a)fortworthtexas.gov. To check on the status of an invoice, please contact
the City Department ordering the goods/services or the Central Accounts Payable
Department by email at: ZZ FIN AccountsPavable(c-)fortworthtexas.gov.
9.6 If you are unable to send your invoice as outlined above at this time, please send your
invoice to our centralized Accounts Payable department instead of directly to the individual
city department. This will allow the city staff to digitize the invoice for faster processing.
9.7 If electronic invoicing is not possible, you may send your paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
The City's goal is to receive 100% of invoices electronically so that all supplier payments
are processed efficiently. To achieve this goal, we need the Vendor's support.
If Vendor has any questions, please contact the Accounts Payable team at (817) 392-2451
or by email to ZZ FIN AccountsPavable(cD-fortworthtexas.gov.
9.8 Vendor shall not include Federal, State of City sales tax in its invoices. City shall furnish a
tax exemption certificate upon Vendor's request.
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
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10.0 UNIT PRICE ADJUSTMENT
10.1 Vendor may request a Price Adjustment based on Price Adjustment Verification up to one
time Quarterly. Price Adjustment means an unplanned or unanticipated change, upward or
downward, from the established contract price that is supported by demonstrated Price
Adjustment Justification. A request for a Price Adjustment must be initiated by the Vendor.
Price Adjustments shall not be allowed more frequently than once Quarterly. It is within the
sole discretion of the City to determine whether an adjustment is necessary and/or
acceptable.
10.2 Quarterly means the City's Fiscal year quarters, being each of the three (3) month periods
the first of which begins October 1. Quarter (Q) 1: October 1 — December 31; Q2: Jan 1 —
March 31; Q3P: April 1 — June 30; Q4: July 1 — September 30.
10.3 Price Adjustment Justification means documentation supporting a requested Price
Adjustment and showing an objectively verifiable basis for a change in price due to the
documented impact of economic conditions on labor, equipment, or materials. Examples of
possible Price Adjustment Justification include, but are not limited to, cost indexes, and/or
updated supplier price sheets. It is within the sole discretion of the City to determine
whether Price Adjustment Justification is sufficient and/or acceptable.
10.4 The Vendor must submit its Price Adjustment request, in writing, at least 60 days before the
effective period (1st day of a new quarter). The Vendor must provide all Price Adjustment
Justification, as defined above, at the time of its request for a Price Adjustment.
10.5 If the City, in its sole discretion, concludes that the requested Price Adjustment is
unreasonable or not fully supported by adequate Price Adjustment Justification, the City
reserves the right to adjust the rate increase, or reject the requested Price Adjustment in its
entirety and allow the contract to expire at the end of the contract term. If the City elects not
to accept a requested Price Adjustment, the Purchasing Division may issue a new
solicitation.
10.6 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in
extensions or totals, the unit prices offered will govern. Upon expiration of the Agreement
term the successful bidder, agrees to hold over under the terms and conditions of this
Agreement for a reasonable period of time to allow the City to re -bid an Agreement, not to
exceed ninety (90) days. Vendor will be reimbursed for this service at the prior Agreement
rate(s). Vendor shall remain obligated to the City under all clauses of this Agreement that
expressly or by their nature extends beyond and survives the expiration or termination of
this Agreement.
10.7 Delivery of goods and/or services shall not be suspended by the Vendor without a 30-day
prior written notice to the Purchasing Manager.
10.8 Only Published price changes will be accepted. Prices that were in effect at the time of
order placement shall take precedence.
11.0 INSURANCE REQUIREMENTS — The Vendor shall carry insurance in the types and amounts for
the duration of this contract as listed in the draft service agreement, Attachment G to this
solicitation, and furnish certificates of insurance along with copies of policy declaration pages and
policy endorsements as evidence thereof.
12.0 PERFORMANCE - Failure of the City to insist in any one or more instances upon performance of
any of the terms and conditions of this Agreement shall not be construed as a waiver or
relinquishment of the future performance of any terms and conditions, but the Vendor's obligation
with respect to such performance shall continue in full force and effect.
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 16 of 33
13.0 SUBCONTRACTING - No subcontracting of the work under this contract will be allowed without
written permission from the City.
14.0 HAZARDOUS CONDITIONS
14.1 The Vendor is required to notify the City immediately of any hazardous conditions and/or
damage to any property.
14.2 Hazardous materials shall be handled with care and workers shall wear Personal Protective
Equipment (PPE) while handling hazardous material. If there are questions regarding how
to dispose of materials, the Vendor shall contact City of Fort Worth Code Compliance at
817-392-1234.
15.0 CONTRACT ADMINISTRATION AND TERMINATION
15.1 Contract administration will be performed by the City Department. In the event the Vendor
fails to perform according to the terms of the agreement, The Department head or his/her
designee will notify the Vendor, in writing, of its failures. A meeting may be arranged to
discuss the Vendor's deficiencies. A written cure notice may be prepared giving the
Vendor 14 calendar days to cure any deficiency.
15.2 In the event the Vendor continues with unsatisfactory performance, the department will
promptly notify the Purchasing Manager who will take appropriate action to cure the
performance problem(s), which could include cancellation, termination for convenience or
default. If the agreement is terminated for default, the Vendor may be held liable for excess
cost and/or liquidated damages.
15.3 The Vendor will be paid only those sums due and owing under the agreement for services
satisfactorily rendered, subject to offset for damages and other amounts which are, or
which may become, due and owing to the City.
15.4 The City reserves the right to terminate this agreement, or any part hereof, for its sole
convenience. In the event of such termination, the Vendor shall immediately stop all work
hereunder and shall immediately cause any and all of its suppliers and subVendors to
cease work. Subject to the terms of this agreement, the Vendor shall be paid a percentage
of the agreement price reflecting the percentage of the work performed prior to the notice of
termination, plus reasonable charges the Vendor can demonstrate to the satisfaction of the
City using its standard record keeping system, have resulted from the termination.
However, in no event shall the total of all amounts paid to the Vendor exceed the
agreement price. The Vendor shall not be reimbursed for any profits which may have been
anticipated, but which have not been earned up to the date of termination.
16.0 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
If the Federal award meets the definition of "funding eCFR — Code of Federal Regulations
agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a
contract with a small business firm or nonprofit organization regarding the substitution of parties,
assignment or performance of experimental, developmental, or research work under that "funding
agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,
"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements," and any implementing regulations
issued by the awarding agency.
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 17 of 33
17.0 CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT
Vendor shall comply with all applicable standards, orders or regulations issued pursuant to the
Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33
U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
18.0 DEBARMENT AND SUSPENSION
Per Executive Orders 12549 and 12689, a contract award (see 2 CFR 180.220) shall not be made
to parties listed on the government -wide exclusions in the System for Award Management (SAM),
in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3
CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and
Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise
excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority
other than Executive Order 12549.
19.0 BYRD ANTI -LOBBYING AMENDMENT (31 U.S.C. 1352)
19.1 Firms that apply or bid for an award exceeding $100,000.00 must file the required
certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each
tier must also disclose any lobbying with non -Federal funds that takes place in connection
with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the
non -Federal award.
19.2 Bidders shall provide proof of Byrd Anti -Lobbying Amendment certification filings with their
bid, if the bid exceeds $100,000.00.
21.0 RIGHT TO AUDIT
Vendor agrees that City shall, until the expiration of three (3) years after final payment
under the Agreement, have access to and the right to examine any directly pertinent books,
documents, papers and records of Vendor involving transactions relating to the Agreement.
Vendor agrees that City shall have access during normal working hours to all necessary
Vendor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 18 of 33
EXHIBIT B
PRICE SCHEDULE
Vendor Services Agreement —Exhibit B (Rev.9.07.21) Page 11 of 13
FORT NORTH.
BID SUBMISSION SIGNATURE PAGE
V
Event ID Page
Crwo1-22-021z 2
Event Round Version
1 1
Event Name
Pneumatic and H draulic Tool Repair
Start Time Finish Time
09 13 2022 08:00:00 CDT 09 29 2022 12:30:00 CDT
Invited: PUBLIC EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - Purchasing
200 Texas St. (Lower Level, South)
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by
submitting and signing below, acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference, and agrees to be bound by the terms
therein.
—j
Legal Company Name: ��// /(� J/� /mil /! �i/ � �aJ /u 6
i ,fir
CompanyAddress:D .1/� . 9 / I Y
City, State, Zip,r' ,q a rr2
Vendor Registration
Printed Name of Officer or Authorized Representative:
Title: / Cc-) 7Z
Signature of Officer or ori�ed
Representative:
Date: n �
Email Address: Tl i7%
Phone Number. �s/
i
Federal Identification Number (FID):
Will this agreement be available for Cooperative Agreement use? Yes L- No
('See part 1, Section 22.0 Cooperative Purchasing Specifications)
fTB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 2 of 33
FORT WORTH.
L
BID SOLICITATION
EventlD Page
Cgo1-22-0212 3
Event Round Version
1 1
Event Name
Pneumatic and Hvdraulic Tool Repair
Start Time Finish Time
09 13 2022 08:00:00 CDT 09 29 2022 13:30.00 CDT
Invited: PUBLIC EVENT DETAILS
Submit To: City of Fort Worth
FINANCIAL MANAGEMENT SERVICES
FINANCE - Purchasing
200 Texas St. (Lower Level, South)
Fort Worth TX 76102
United States
Email: FMSPurchasingResponses@fortworthtexas.gov
Line: 1
Descri tion:
HOURLY RATE FOR MAJOR REPAIRS
Q Unit UnitPrice
1000.00 HR
Total
..,
v
`
Line: 2
Description:
( Unit UnitPrice
Total
HOURLY RATE FOR MINOR REPAIRS
1000.00 HR
ry �t✓f
f;
Total Bid Amount
DISCOUNT % OFF HYDRAULIC AND PNEUMATIC PARTS TO REPAIR TOOLS. PARTS MAY BE ADDED ON AN AS NEEDED BASIS
THROUGH THE LIFE OF THE AGREEMENT. THEREFORE, THE BIDDER SHALL SUBMIT A PRICE LIST OF ALL AVAILABLE ITEMS WITH THEIR
BID SUBMISSION.
A bid of "0" (zero) will be interpreted by the City as a no -charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response
(space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be
considered as non -responsive and may result in disqualification of the bid.
ITB 22-0212 Pneumatic and Hydraulic Tool Repair
Page 3 of 33
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
Vendor hereby agrees to provide City with independent audit basic financial statements, but also the fair
presentation of the financial statements of individual funds.
Execution of this Signature Verification Form ("Form') hereby certifies that the following individuals
and/or positions have the authority to legally bind Vendor and to execute any agreement, amendment or
change order on behalf of Vendor. Such binding authority has been granted by proper order, resolution,
ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and representation
set forth in this Form in entering into any agreement or amendment with Vendor. Vendor will submit an
updated Form within ten (10) business days if there are any changes to the signatory authority. City is
entitled to rely on any current executed Form until it receives a revised Form that has been properly executed
by Vendor.
1. Name: / �a�✓
Position:
Si ature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
l���
Signature of President / CEO
Other Title:
Date: / 2 le- ZQ ZZ.
Vendor Services Agreement — Exhibit C (Rca.9.07.21) Page 12 of.13
EXHIBIT D
INSURANCE
Vendor Services Agreement —Exhibit D (Rev.9.07.21) Page 13 of 13
+�
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/08/22 M&C FILE NUMBER: M&C 22-0919
LOG NAME: 13P ITB 22-0212 PNEUMATIC AND HYDRAULIC TOOL REPAIR AW WATER
SUBJECT
(ALL) Authorize Execution of a Purchase Agreement with Hundley Enterprises dba Hundley Hydraulic Sales & Service for Pneumatic and
Hydraulic Tool Repair for the Water Department in an Annual Amount Up to $190,000.00 and Authorize Four, One -Year Renewals for the Same
Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with Hundley Enterprises dba Hundley Hydraulic Sales &
Service for pneumatic and hydraulic tool repair for the Water Department in an annual amount up to $190,000.00 and authorize four, one-year
renewals for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an agreement for pneumatic and hydraulic tool repair on
an as -needed basis. Under the proposed agreement, the vendor will repair and maintain the tools utilized by the crews in the field to help them
install, repair, and maintain the water and sewer infrastructure, as well as, repairing the street when the job is completed. Purchasing issued an
Invitation to Bid (ITB) that consisted of detailed specifications regarding the list of tools that may need repair and what constitutes a minor and
major tool repair and the turnaround time required for each.
The ITB was advertised in the Fort Worth Star -Telegram on September 14, 2022, September 21, 2022, and September 28, 2022. The City
received one response.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the
submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Bidder
Evaluation Factors
a EEEETotal
score
Hundley Enterprises dba Hundley
Hydraulic Sales & Service
13.13 10.00 F75 F5O 30.00 F65.63
Best Value Criteria:
a. Reputation of the bidder and the bidder's services
b. Availability of resources to provide services (personnel)
c. Contractor's approach to perform services
d. Contractor's past relationship with the City
e. Cost of service
After evaluation, the panel concluded that Hundley Enterprises dba Hundley Hydraulic Sales & Service presents the best value. Therefore, the
panel recommends that Council authorize agreements with Hundley Enterprises dba Hundley Hydraulic Sales & Service. No guarantee was made
that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bid met specifications.
FUNDING: The maximum amount allowed under this agreement for the initial term will be $190,000.00, however the actual amount used will be
based on the need of the department and available budget.
Funding is budgeted in the Other Contractual Services accounts in the Wastewater Warehouse, Water Distributions Systems and Water
Warehouse Department's within the Water & Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business
Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office /: Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Anthony Rousseau 8338
Christopher Harder 5020
Additional Information Contact: Anthony Rousseau 8338
Alyssa Wilkerson 8357