HomeMy WebLinkAboutContract 57439-R1CSC No. 57439-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 29, 2022
Carrier Enterprise LLC
Attn: Martin Zarate or Whom It May Concern
2000 Luna Road
Carrollton, TX 75006
Re: Contract Renewal Notice —1st Renewal
BuyBoard 631-20 - Electrical Maintenance Equipment (HVAC Parts)
Contract CSC No. 57439
Original Contract Amount: $100,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires
November 30, 2022. This letter is to inform you that the City has appropriated funding and is
exercising its right to renew the contract in the original contract amount, which will be effective
upon execution by the designated Assistant City Manager. All other terms and conditions of
the contract remain unchanged. Please verify that the original payment, performance and
maintenance bonds remain active or if retired, provide updated bonds when you return this letter
(if applicable). Please sign in the space indicated below and return this document, along
with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
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ShatabY a rergland
Contract Compliance Specialist
(817) 392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
n&�4By: a ff1:16 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
(Avz'biLydg`
By:
Christopher H rder (Dec 13, 202215:50 CST)
Name:
Chris Harder
Title:
Director, Water Department
ATTEST:
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By:
Tann0f-te S. Goodall
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Jannette S. Goodall (Dec 19, 2022 08:29 CST)
Name:
Jannette S. Goodall
Title:
City Secretary
CONTRACTOR/VENDOR:
By: Carrier Enterprise LLC
4 �-
Name: artin Zarate
Title: Director of Institutional Sales
Date: 1112912022
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name:
Title:
Shatabya Bergland
Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By:
Name:
Title:
Jessika Williams
Assistant City Attorney
AUTHORIZATION:
M&C: 22-0208
Date Approved: 3/29/2022
Form 1295 Certification No.: 2022-853325
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
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October 21, 2022
Martin Zarate
Carrier Enterprise, LLC
2000 Luna Road
Carrollton, TX 75006
P.O. Box 400, Austin, Texas 78767
800.695.2919 • info@buyboard.com • buyboard.com
Sent via email to: martin.zarate(&-carrierenterprise. com
Re: HVAC Equipment, Supplies, and Installation of HVAC Equipment
BuyBoard Contract 631-20
The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under
HVAC Equipment, Supplies, and Installation of HVAC Equipment, Contract 631-20, for which the current
term is set to expire November 30, 2022. At this time, the BuyBoard is renewing your contract through
November 30, 2023. This will be the final renewal of this contract.
All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there
is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at
melonie.perry@tasb.org prior to the start of the renewal term.
If you have questions or comments concerning this renewal, please contact me as soon as possible at
melonie.perry@tasb.org. We appreciate your interest in The Local Government Purchasing Cooperative.
Sincerely,
1
Melonie Perry
Contract Administrator
final renewal v.02.13.2020
Endorsed by A TASAV VT A
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 3/29/2022 REFERENCE **M&C 22- LOG NAME: 13PCOOP BB 631-20 CARRIER OEM
NO.: 0208 PARTS TD PMD/WTR
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Purchase Agreement with Carrier Enterprise, LLC in the Amount of
$325,000.00 and Authorize One Consecutive One -Year Renewal Option for the Same
Annual Amount for Carrier Original Equipment Manufacturer Parts for the Property
Management Department and Water Department Using BuyBoard Cooperative Contract
631-20
RECOMMENDATION:
Official site of the City of Fort Worth, Texas
FoR� H
It is recommended that the City Council authorize a purchase agreement with Carrier Enterprise, LLC in the amount of
$325,000.00 and authorize one consecutive one-year renewal option for the same annual amount for carrier original
equipment manufacturer parts for the Property Management Department and Water Department using BuyBoard
cooperative contract 631-20.
DISCUSSION:
In January 2022, the Property Management Department contacted the Purchasing Division to enter into an agreement with
Carrier Enterprise, LLC under BuyBoard Contract No. 631-20, for original equipment manufacturer (OEM) parts and small
units. These parts will be used to repair and replace existing/damaged Carrier brand heat, ventilation and air conditioning
(HVAC) equipment, units, and systems throughout the City of Fort Worth (City) in roughly 300 facilities for Property
Management Facilities and the Water Department.
BuyBoard Contract No. 631-20 has an initial term through November 30, 2021, currently on its first renewal ending
November 30, 2022. The Request for Offer for BuyBoard Contract No. 631-20 was published on February 12, 2020, and
responses were opened on June 14, 2020. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and
determined it to be fair and reasonable.
The maximum amount allowed under this agreement will be $325,000.00, however the actual amount used will be based
on the need of the department and available budget. The annual department allocation for this agreement is:
Department Estimated Annual Amount Account Name
Property Management Department $225,000.00 Facilities Repair/Maintenance
(PMD) Supplies
Water Department (WTR) $100,000.00 Facilities Repair/Maintenance Supplies
This Agreement may be renewed for up to one additional one-year term, in accordance with the terms of the BuyBoard
Contract. Should BuyBoard elect to exercise the renewal option, the City will do the same.
State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any
state law requiring that the local government seek competitive bids for purchase of the item. BuyBoard contracts are
competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
Funding is budgeted in the Facilities Rep/Maint Supplies account of the Water Department's rollup within the Water &
Sewer Operating Fund, and the Property Management Department's rollup within the General Fund.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the
General Fund and the Water and Sewer Fund to support the approval of the above recommendation and award of the
purchase agreement. Prior to any expenditure being incurred, the Property Management Department and the Water
Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
F 6i d I Department I Account Project Program Activity Budget Reference # Amount
ID I ID I I I Year Chartfield 2
unt
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Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1295 form.pdf (CFW Internal)
13P COOP BB 631-20.docx (CFW Internal)
13P COOP BB 631-20.xlsx (CFW Internal)
FID Table (WTR).xlsx (CFW Internal)
FID TABLE Carrier (PMD).xlsx (CFW Internal)
SAMS Carrier Enterprise LLC.pdf (CFW Internal)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Cynthia Garcia (8285)
Taylor Dean (7648)
hartfield