HomeMy WebLinkAboutContract 53262-R2CSC No. 53262-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 4, 2022
Origami Risk, LLC
ATTN:
222 N. LaSalle St.
Suite #2100
Chicago, IL. 60601
Re: Contract Renewal Notice
Contract No. CSC No. 53262 (the "Contract")
Renewal Term No. 2: December 20, 2022 to December 19, 2023
The above referenced Contract with the City of Fort Worth expires on December 19, 2022.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at https://www.fortworthtexas. og v/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katie May
Administrative Assistant
200 Texas Street
Fort Worth, TX, 76102
Katherine.mav@fortworthtexas.gov
(817) 392-8894
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Name:
Title:
Date:
Valerie Washington (Dec 19, 202212:06 CST)
Valerie Washington
Assistant City Manager
Dec 19, 2022
Origami Risk, LLC
By.
Name: Earnest Bentley
Title: president, Risk Solutions
Date: 12/06/2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name
Title:
Taylor Paris
Assistant City Attorney
Contract Authorization:
M&C: 22-0602
Approval Date: 08/23/2022
Form 1295: n/a
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name:
Title:
Steven Vandever (Dec 9, 2022 09:08 CST)
Steven Vandever
Sr. IT Solutions Manager
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By:
Jannette S. Goodall (Dec 19, 202213:25 CST)
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 8/23/2022 REFERENCE **M&C 22- LOG NAME:
NO.: 0602
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORTWORTH
04AMEND MAYOR AND
COUNCIL COMMUNICATION
19-0367 ORIGAMI RISK
NO
SUBJECT: (ALL) Authorize an Amendment to Mayor and Council Communication 19-0367 to
Increase the Annual Amount by $40,850.00 and Execution of an Amendment to City
Secretary Contract 53262 with Origami Risk, LLC for Additional Professional Services and
Support in the Amount of $40,142.00 for the Human Resources Department and the
Water Department through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Mayor and Council
Communication 19-0367 to increase the annual amount by $40,850.00 and execution of an
amendment to City Secretary Contract 53262 with Origami Risk, LLC to provide additional
professional services and support in the amount of $40,142.00 for the Human Resources Department
and the Water Department through the Information Technology Solutions Department.
A6'111101 T.'iI*]Zto
On December 10, 2019, Mayor and Council Communication 19-0367 authorized execution of a
Service Agreement with Origami Risk, LLC for a total of $511,925.00 for a five year period for the
Human Resources Department. City Secretary Contract (CSC) 53262, executed December 17, 2019,
is Origami Risk Software License and Services Agreement to provide the Human Resources
Department with a cloud -based Risk Management Information System (RMIS). CSC 53262 is
managed by the Information Technology Solutions Department (ITS).
Mayor and Council Communication (M&C) 19-0367 states the amount authorized for year two and
year three is $99,450.00. In September 2021, the Water Department added three Claims Adjuster
User licenses to the RMIS for a one-time cost of $24,975.00 and maintenance for the licenses in the
amount of $6,750.00 annually. The maintenance costs for year three totaled $106,200.00.
The proposed amendment to CSC 53262 will add a staging environment and ongoing support hours
for the Water Department and implement two new data feeds, dashboards and reporting configuration
for the RMIS. The one-time cost of the amendment is $40,142.00 and additional annual maintenance
cost is $34,100.00.
M&C 19-0367 authorized the annual maintenance amount of $101,700.00 for year four and year five
of the contract. Beginning December 20, 2022, $40,850.00 will be added to the annual RMIS software
support and maintenance. The new annual amount for support will be $142,550.00 for year four and
year five of CSC 53262.
The new five-year total for CSC 53262 will be $665,492.00.
Year
M&C 19-0367
CSC 53236-
CSC 53236-
Proposed
Proposed
Total by
Al
Al
Amendment
Amendment
Year
Maintenance
One-time
Maintenance
One-time
Costs
Costs
2019
$109,625.00
$109,625.00
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30155&councildate=8/23/2022 12/8/2022
M&C Review
Page 2 of 2
2020
$99,450.00
$99,450.00
2021
$99,450.00
$6,750.00
$24,975.00
$131,175.00
2022
$101,700.00
$6,750.00
$34,100.00
$40,142.00
$182,692.00
2023
$101,700.00
$6,750.00
$34,100.00
$142,550.00
Total
$511,925.00
$20,250.00
$24,975.00
$68,200.00
$40,142.00
$665,492.00
*All numbers in the table are rounded for reporting purposes
Funding is budgeted in the Other Contractual Services account of the HR Comm Insurance Premiums
Department's Risk Financing Fund and in the Software Licenses account of the Water IT Services &
Wastewater IT Services Department's Water & Sewer Fund.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
the amendment and expire December 20, 2024.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and execution of
the amendment, funds are available in the current operating budget, as previously appropriated, in
the Risk Financing Fund and Water & Sewer Fund. Prior to an expenditure being incurred, the Human
Resources Department and the Water Department have the responsibility of verifying the availability of
funds.
TO
rFund Department Account
ID
Fund I Department Account
ID
Project Program Activity Budget I Reference # I Amount
ID I I I Year I (Chartfield 2)
Project
ID
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Program Activity Budget I Reference # I Amount
Year I (Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Kevin Gunn (2015)
ATTACHMENTS
04AMEND MAYOR AND COUNCIL COMMUNICATION 19-0367 ORIGAMI RISK funds availability.pdf (CFW
Internal)
53262-A2 Waiver OrigamiRiskMGMT IMSystem 220621(NW).pdf (CFW Internal)
FID Table Origami Amend 19-0367.xlsx (CFW Internal)
M&C 19-0367.pdf (Public)
Origami Form 1295 6-29-2022.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30155&councildate=8/23/2022 12/8/2022