HomeMy WebLinkAboutContract 58695CSC No. 58695
AGREEMENT FOR COMMUNITY BASED PROGRAMS
CHRIST'S HAVEN FOR CHILDREN- PROGRAM GRANT
FISCAL YEAR 2023
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas ("City"), acting by and through Fernando
Costa, its duly authorized Assistant City Manager, and CHRIST'S HAVEN FOR CHILDREN,
a Texas non-profit corporation ("Contractor"), acting by and through Cassie McQuitty, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community -Based Programs are necessary to
support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang -related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community -Based Program called Family
Resource Center (Program Grant) ("Program"), which will support the police department's crime
prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Community Based Program; and
WHEREAS, as consideration for Contractor's performance and operation of the Program,
City has appropriated monies in the CCPD Budget in the amount of $300,000.00 ("Program
Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B — Budget Narrative Worksheet
4. Exhibit C — Request for Reimbursement (RFR)
5. Exhibit D —Project Plan Status Report
6. Exhibit E — Quarterly Outcomes Report and Participant Zip Code Sheet
7. Exhibit F — Request for Budget Modification Form
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2023 Community Based Programs Agreement
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8. Exhibit G — Corrective Action Plan
9. Exhibit H — Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, and its officers, agents, employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit `B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit "E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of $300,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15ffi day following the end of the month. If this obligation of Contractor falls due on
a weekend or Federal holiday, then that obligation shall be due on the next business day following
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such weekend day or Federal holiday. Submittal of a monthly RFR Project Plan Status Report and
Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "Agency Name - RFR
Month" and sent either via email to PSM(afortworthtexas.2ov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements.
2.3 Reimbursements shall be made within 30 days of receipt of said documents. With
exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect
submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.4 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is January 15, 2026. No corrections or additional documentation
will be allowed after this date. Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.5 Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.6 Any modifications of more than five (5) percent of any budgeted line -item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line -item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.7 Any modifications to zero line -items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line -item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
November 1, 2025.
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2.8 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.9 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.10 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.11 Budget Modifications shall be submitted via either email to PSM(afortworthtexas.gov or
to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term
This Agreement shall commence upon January 1, 2023 ("Effective Date"), and shall end
on December 31, 2025 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than December 31, 2025. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
All final reports for this agreement must be received by January 15, 2026.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 Monthly Reports Contractor agrees to provide a monthly Project Plan Status to
document the performance of the work described in Exhibit "D". The Project Plan Status shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. The monthly Project Plan
Status shall be submitted to City no later than the 151h day after the end of each month. If this
obligation of Contractor falls due on a weekend or Federal holiday, then that obligation shall be
due on the next business day following such weekend day or Federal holiday.
4.3 Quarterly Reports In addition to requirements outlined in Section 4.2, Contractor
agrees to provide a Quarterly Outcomes Report to document the performance of work as described
in Exhibit "E". The Quarterly Outcomes Report shall document details of the quarterly progress
toward outcome objectives achieved in support of the CCPD goals. Quarterly Outcomes Report
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shall be included in the October, January, April, and July report submissions. Additionally, the
Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data
for unduplicated participants. The program reports shall be submitted to City no later than the 15th
day after the end of each month. If this obligation of Contractor falls due on a weekend or Federal
holiday, then that obligation shall be due on the next business day following such weekend day or
Federal holiday.
4.4 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. If this obligation of Contractor falls due on a weekend or Federal holiday, then that
obligation shall be due on the next business day following such weekend day or Federal holiday.
Should Contractor not be able to meet these requirements in a given month, the Contractor shall
provide written notification prior to the deadline that details the expected date of submission. If no
notification is received before the 15th day, the City may document for future corrective action.
If, by the last day of the same month, Contractor has not submitted the required reports, City will
send a non-compliance letter notifying Contractor's duly authorized representative of a possible
suspension of program funding.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit "G".
4.6 The final Quarterly Outcomes and Project Plan Status reports will be due January 15,
2026.
4.7 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
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of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Eauiument and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
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expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the
fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip -codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
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provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACTS) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
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OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non -Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
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Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
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15. Waiver of Immunitv
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverazes and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liabilitv (CGL): Contractor is self -insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self -Insurance in lieu of the
required general liability insurance certificate.
(b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liabilitv: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required
Worker's Compensation insurance certificate.
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16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
FY2023 Community Based Programs Agreement 12
Between CFW & Christ's Haven for Children
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be in compliance with Texas Department to Family and
Protective Services standard, the Texas Administrative Code and all other applicable law.
Contractors will be responsible for ensuring criminal background screening is conducted and
maintain appropriate records, which will be subject to review by the City. CONTRACTORS
SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Fernando Costa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
FY2023 Community Based Programs Agreement 13
Between CFW & Christ's Haven for Children
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Christ's Haven for Children
Cassie McQuitty, Chief Executive Officer
4200 Keller Haslet Road
Keller, TX 76244
19. Counterparts: Electronicallv Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationalitv Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code,
FY2023 Community Based Programs Agreement 14
Between CFW & Christ's Haven for Children
as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or
partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. The terms
"boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Contractor certifies that Contractor's signature provides written verification to the
City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited
from entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm
trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited
from entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm
trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
FY2023 Community Based Programs Agreement 15
Between CFW & Christ's Haven for Children
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2023 Community Based Programs Agreement 16
Between CFW & Christ's Haven for Children
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this 9th day of Ianuary 92023 .
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: Jan 6, 2023
Vendor: r, n
v )/ /
By: Cassie McQ r (Dec 20, 2022 16:31 CST)
Name: Cassie McQuitty
Title: Chief Executive Officer
Date: Dec 20, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: Robert �llldre� 6, 2023 19:33 CST)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Approved as to Form and Legality:
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-1068
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
471f
By:
Georgia Tucker (Jan 6, 2023 14:29 CST)
Name: Georgia Tucker
Title: Finance Manager 4dd40UIl�
�po� FOR o
n
va .Aio 10,
�o
Pvo o=d
City Secretary: P0. * 000 oo*�
as p
a TExA54ap
B �ette S. Goodall (Jan 9, 2023 09: ST)
Y
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2023 Community Based Programs Agreement
Between CFW & Christ's Haven for Children
17
FORTWORTH®
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Fort Worth Police Department
FY23 - Program Grants (Community Based Programs)
Deadline: 11/30/2022
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Christ's Haven for Children
Program Grant
Jump to: Concept Paper Narrative Proiect Plan & Budaet UDloaded Documents
USD$ 300,000.00 Requested
Submitted: 8/15/2022 9:26:49 AM (Pacific)
Project Contact
Cory Henderson
marvel len(@christshaven.ora
Tel: 8179653493
Additional Contacts
none entered
Concept Paper top
1. Agency Legal Name
Christ's Haven for Children
Christ's Haven for Children
4200 Keller Haslet Road
Keller, TX 76244
United States
CEO
Cassie McQuitty
cassie(a)christshaven.ora
2. Contact Person Name, Phone, Email
Cory Henderson, 817 431 1544, cory@christshaven.org
3. Agency's Annual Non-CCPD Revenue
$3,278,384
4. What Districts will this project serve?
Check all that apply.
LJ District 2
LJ District 3
FJ District 4
❑ District 5
❑ District 6
.: District 7
LJ District 8
FJ District 9
Telephone
Fax
Web
EIN
UEI
(N)CAGE
SAM Expires
www.christshaven.org
23-7164673
5. What is the mission of your agency?
To maintain a culture that provides normalcy, dignity, and hope for all children and families served through a trauma -informed
family model of care.
6. What is the target group for this project?
Christ's Haven's Family Resource Center targets at -risk youth and families, former foster youth, foster youth and their foster
families, low-income families in the broader community in District 7, and biological families of children placed in residential
carty4(t2rgPgNM�hy )ii4aV&*W%#49WWt:isk of losing their children to any form of placement outside the Mme(foster
rsetween t-r w & t,nrisrs riaven for t nnaren
care, behavioral health, etc.) are also a target audience. Christ's Haven's FRC helps those in the community who struggle
with the many stressors of raising children which can lead to: child abuse and neglect. This FRC will provide support for these
parents and caregivers to develop a stronger and safer family unit and community.
7. What is the crime/safety problem you are addressing?
Christ's Haven's Family Resource Center addresses child abuse and neglect in the North Fort Worth and District 7
communities. According to data collected by the State of Texas regarding Abuse/Neglect Investigations by County for
FY2021, there were 6,511 confirmed victims of child abuse and neglect in Tarrant County alone. This is the third highest
number of confirmed cases in the state for the year, only behind Harris County and Dallas County. In 2022, 247 children in
Tarrant County have been removed from their families for abuse or neglect. Most of those cases, 179 children, were removed
for neglectful supervision. The second leading reason for removal, 54 children, were for physical abuse. Section 700.465 of the
Chapter 40 of the Texas Administrative Code defines "neglectful supervision" to include "placing a child in or failing to remove a
child from a situation that a reasonable person would realize requires judgment or actions beyond the child's level of maturity,
physical condition, or mental abilities and that results in bodily injury or a substantial risk of immediate harm to the child,"
Another example is pregnant mother using alcohol or controlled substances during her pregnancy if she knew she was
pregnant and her substance use endangered the physical and emotional well-being of the infant. Christ's Haven's FRC
proactively addresses the root causes of various forms of child abuse and neglect through the services and supports provided
through the FRC programming.
8. What are the causes of the crime/safety problem identified in the previous question?
Child abuse and neglect has many root causes . One common cause across the board for the majority of child abuse and
neglect is access to resources. Parents and caregivers need supports in place to better equip them physically, mentally, and
emotionally for the stressors of raising children. Many parents who abuse or neglect their children have a history of child
abuse and neglect from their childhood, substance use disorders, phsyical and/or mental health conditions like PTSD,
anxiety, personality disorders, or depression, and/or strained or poor relationships with their children. Families experiencing
socioeconomic strains such as financial instability, unemployment, or medical issues are more likely to abuse or neglect their
children, as are families experiencing stressors or crises like domestic violence and marital issues. Many parents are not
prepared for parenting because they lack basic skills to parent children through difficult life stages and transitions or because
they do not have an understanding of childhood development. These examples can easily lead to abuse or neglect of children.
Additionally, parents who raise children with intellectual or physical disabilities or with mental and behavioral health struggles
are at risk of abusing or neglecting their children.. Finally, child abuse as a whole occurs in part because of a lack of support
from family, friends, and the surrounding community; which this FRC will help address.
9. How does your strategy address those causes?
The National Family Support Network defines FRCs as "welcoming hub[s] of support, services, and opportunities for families
that utilize an approach that is multi -generational, strengths based, and family centered, reflects and is responsive to
community needs and interests, provides support at no or low cost for participants, and builds communities of peer support for
families to develop social connections that reduce isolation and stress." Christ's Haven's Family Resource Center does all of
the above through community -focused programs that proactively address the causes of child abuse and neglect.
The FRC provides free counseling to community members in crisis, which adds an important support for parents and
caregivers struggling with their own mental health, mental health of their child, and other family stressors and crises. The FRC
provides supportive parenting groups, play groups, and parenting webinars/classes to parents and caregivers to create
community connections, support in the form of relationships with others, and development opportunities to learn parenting
skills and gain an understanding of child development. For families experiencing socioeconomic strains, we provide food
boxes through our Food Pantry. For all clients we serve, we offer case management to walk alongside parents, caregivers,
aged -out foster youth, and at -risk children and teenagers and connect them with resources to accomplish their goals and have
hope for a bright future.
10. What measurable impact will your strategy have related to crime and safety?
The impact of Family Resource Centers on crime and safety can be measured in the decrease of child abuse and neglect
cases in neighborhoods with FRCs. For example, Chapin Hall at the University of Chicago reported that "neighborhoods with
Centers had a 26% lower rate of child abuse and neglect investigations than similar neighborhoods without them." Casey
Family research on FRCs shows that Alachua County, Florida saw a 45% reduction in cases of child abuse and neglect,
communities with FRCs. Pennsylvania had significantly lower investigations of child maltreatment, and there was a 20%
increase in self -reporting by Massachusetts parents on their ability to protect children in their care from abuse. The goal of
Christ's Haven's FRC's is to have an impact in our community by proactively preventing child abuse and neglect through
community programming. This will be measurable over time through a decrease in child abuse and neglect investigations and
cases in Tarrant County, and more specifically in surrounding neighborhoods and zip codes. To ensure that we are meeting
the specific needs of our community, we will continue our Community Council with the partnership of FWPD, Keller PD, and
additional community partners to bring key players around the table to discuss needs in the community the FRC can
address. We also aim to measure client connection to our community.
Narrativg-YY23 Community Based Programs Agreement 19
tsetween t,r w ai t,nrists riaven for t miaren
1. Please select the CCPD Goal(s) your project addresses.
Y'. Reduce crime through prevention projects
❑ Reduce crime through intervention projects
.*'. Increase safety through Direct Neighborhood Projects
LJ Increase safety through youth crime prevention projects
LJ Increase safety through youth crime intervention projects
2. Select entity type
'. Private Non -Profit 501 c3
❑ Public Non -Profit
3. Does your project address the Special Emphasis: <I>Police/Community Relations</i>?
Projects must have measurable activities or outcome objectives that 'increase existing or create new collaborations between
Fort Worth Police Department and minority community members/stakeholders'.
.; Yes
❑ No
4. Which Council Districts will this project serve?
Mark all that apply.
District 2
District 3
*: District 4
District 5
❑ District 6
*!: District 7
LJ District 8
*!: District 9
5. Provide a description of your project (up to 375 characters).
Christ's Haven's Family Resource Center exists to stand in the gap for families in the surrounding community in need of
support. The FRC serves as a hub of resources for families with the goal of proactively decreasing child abuse by identifying
and addressing root causes, such as caregivers' stress, isolation, and lack of access to resources.
6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
Christ's Haven's Family Resource Center addresses child abuse and neglect primarily in the North Fort Worth and District 7
community. According to data collected by the State of Texas regarding Abuse/Neglect Investigations by County for FY2021,
there were 6,511 confirmed victims of child abuse and neglect in Tarrant County alone. This is the third highest number of
confirmed cases in the state for the year, only behind Harris County and Dallas County. As of the end of June 2022, 450
children in Tarrant County have been removed from their families for abuse or neglect. A large portion of those children, 308
children, were removed for neglectful supervision. The second leading reason for removal, 109 children, were for physical
abuse. Section 700.465 of the Chapter 40 of the Texas Administrative Code defines "neglectful supervision" to include "placing
a child in or failing to remove a child from a situation that a reasonable person would realize requires judgment or actions
beyond the child's level of maturity, physical condition, or mental abilities and that results in bodily injury or a substantial risk
of immediate harm to the child[.]" One specific definition of neglectful supervision is a pregnant mother using alcohol or
controlled substances during her pregnancy if she knew she was pregnant and her substance use endangered the physical
and emotional well-being of the infant.
One common cause across the board for the majority of child abuse and neglect is access to resources. Parents and
caregivers need supports in place to better equip them physically, mentally, and emotionally for the stressors of raising
children. Many parents who abuse or neglect their children have a history of child abuse and neglect from their own childhood,
substance use disorders, physical and/or mental health conditions like PTSD, anxiety, personality disorders, or depression,
and/or strained or poor relationships with their children. Families experiencing socioeconomic strains such as financial
instability, unemployment, or medical issues are more likely to abuse or neglect their children, as are families experiencing
stressors or crisis' like domestic violence and marital issues. Many parents are not prepared for parenting because they lack
basic skills to parent children through difficult life stages and transitions or because they do not have an understanding of
childhood development. These examples can easily lead to abuse or neglect of children. Additionally, parents who raise
children with intellectual or physical disabilities or with mental and behavioral health struggles are at risk of abusing or
neglecting their children. Finally, child abuse as a whole occurs in part because of a lack of support from family, family,
friefiY.-Z gr3dCthoiaurn tWBingct&ffugraYity.Mgtedi Otassists in addressing all of these gaps in support to families in tw
rsetween t,r w & t,nrisrs riaven for t nnaren
community.
7. Define the participants and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact CCPD crime and safety goals.
Christ's Haven's Family Resource Center offers support to at -risk youth and families, former foster youth, current foster youth
and their foster families, low-income families in the broader community in District 7 and the surrounding Districts, and
biological families of children placed in residential care at Christ's Haven. Any parent or caregiver at risk of losing their children
to any form of placement outside the home (foster care, behavioral health, etc.) are also able to participate in services.
Christ's Haven's FRC helps those in the community who struggle with the many stressors of raising children which can lead
to child abuse and neglect.
According to Children's Advocacy Centers of Texas, "of 68,018 child victims served at a CAC in Texas in 2021, 98% knew
their alleged perpetrator." Approximately 61 % of those victims were abused by a family member (including biological,
adoptive/foster, and step family members). By serving all different varieties and make -ups of families who are at -risk either
because they are experiencing behavioral issues with their children, food insecurity or risk of homelessness because of
financial strain, addiction to alcohol or substance abuse, or any other reason that a child may enter the child welfare system,
we know that we are targeting individuals who are most at risk of abusing or have already abused their children.
In addition, the FRC serves children and teens coming from abusive family backgrounds because "[a]pproximately 1 in 3
victims of childhood abuse grow up to continue a pattern of neglectful and abusive parenting" according to an article by the
organization Starts With Youth. In the same article, Starts With Youth also identifies ways to break the cycle of abuse,
including handling ones own trauma through therapy, joining support groups, and leaning on community.
The FRC supports these at -risk families, children, and young adults by providing preventative support to decrease child abuse
and make neighborhoods and the community safer through the following resources: free counseling, food boxes, crisis
services, parenting classes and webinars, supportive parenting groups, play groups, case management, and resource referral
to community partners. When individuals at risk of committing child abuse are connecting to support and resources that
enhance their parenting skills, provide community support, and decrease their isolation, they are less likely to abuse their
children and more likely to have positive outcomes with their families.
8. Discuss how your project will address the causes of the crime/safety situation faced by the target group.
Describe how the project will be measured and how it will impact the selected crime/safety goal. Explain how it is
unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the project is
likely to achieve the desired results.
The National Family Support Network defines FRCs as "welcoming hub[s] of support, services, and opportunities for families
that utilize an approach that is multi -generational, strengths based, and family centered, reflects and is responsive to
community needs and interests, provides support at no or low cost for participants, and builds communities of peer support for
families to develop social connections that reduce isolation and stress." Christ's Haven's Family Resource Center does all of
the above through community -focused programs that proactively address the causes of child abuse and neglect.
The FRC provides free counseling to community members in crisis, which adds an important support for parents and
caregivers struggling with their own mental health, mental health of their child, and other family stressors and crises. The FRC
provides supportive parenting groups, play groups, and parenting webinars/classes to parents and caregivers to create
community connections, support in the form of relationships with others, and development opportunities to learn parenting
skills and gain an understanding of child development. For families experiencing socioeconomic strains, we provide food
boxes through our Food Pantry. We are also able to provide relief resources through store credit at our Resale Store. For all
clients we serve, we offer case management to walk alongside parents, caregivers, aged -out foster youth, and at -risk children
and teenagers and connect them with resources to accomplish their goals and have hope for a bright future.
Across the country, Family Resource Centers (FRCs) work with families in a multi -generational, strengths -based, family -
centered approach to enhance parenting skills, foster the healthy development and well-being of children, youth, and families,
prevent child abuse, increase school readiness, connect families to resources, develop parent and community leadership,
engage males and fathers, support healthy marital and couples relationships, and promote family economic success. Each
FRC is specific to its own respective community's needs, and the big need we identified in Tarrant County is reducing child
abuse.
The positive impact of Family Resource Centers on crime and safety can be measured in the decrease of child abuse and
neglect cases in neighborhoods with FRCs. For example, Chapin Hall at the University of Chicago reported that
"neighborhoods with Centers had a 26% lower rate of child abuse and neglect investigations than similar neighborhoods
without them." Casey Family research on FRCs shows that Alachua County, Florida saw a 45% reduction in cases of child
abuse and neglect, communities with FRCs. Pennsylvania had significantly lower investigations of child maltreatment, and
there was a 20% increase in self -reporting by Massachusetts parents on their ability to protect children in their care from
abM023 Community Based Programs Agreement 21
rsetween t,r w ai t,nrisrs riaven for t nuaren
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
Through connecting families and individuals going through hard times to critical resources and relief, the FRC anticipates
decreasing the amount of child abuse occurring in Fort Worth/Tarrant County in the coming years. The FRC will identify and
serve clients by providing counseling to overcome trauma and disrupt the intergenerational cycle of abuse, assisting clients
with meeting immediate needs that cause stress in caregivers (food, shelter, financial strain, etc.), and train and support
caregivers to be more intentional and skilled parents by providing parenting classes, webinars, support groups, and play
groups.
The increased life skills in the parents and caregivers will be measured by the Casey Life Skills assessment scores measured
every six months of service. The skills for which individual topics clients receive training will be measured in each individual
training through an evaluation at the end of each training. Over time, Christ's Haven will be able to analyze trends in the
reporting done by DFPS for the region, county, and city demonstrating what the FRC anticipates will be a decrease in
removals, confirmed child abuse, and/or reports of child abuse. Decrease in abuse and neglect cases for the FRC service area
should also be noted in CACs, DFPS reporting, and the surrounding schools.
10. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community, its mission, partners, and the nature of your services.
Since thel950's, Christ's Haven for Children has provided a home and family for displaced children and youth in Fort Worth
and Greater Tarrant County. CH staff have extensive experience with working alongside families who are at -risk of losing their
children to placement outside of their homes. This 63 years of experience has allowed the organization and staff to
understand the various nuances and obstacles that families face when looking for resources in the community.
11. Describe how the project fits the mission of your agency.
Normalcy, Dignity, and Hope. Christ's Haven for Children is a nonprofit organization centered around these core values.
Christ's Haven for Children's mission is to provide a warm, loving Christian environment for children and their families in need
The Family Resource Center helps provide these three things for our neighbors in the community in need of parenting, mental
health, and food insecurity. By providing families, parents, and children these resources, Christ's Haven helps proactively
address crime and safety in the community. The FRC serves as Christ's Haven's external arm in helping bring normalcy,
dignity and hope to those in need within our community.
12. Describe the geographic area(s) you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
Christ's Haven's FRC does not have any geographic boundaries for eligibility to receive services. That being said, the majority
of clients reside in Districts: 7, 2, and 4. CH's FRC sees more clients from these districts primarily due to the close proximity
of the FRC to these neighborhoods.
The following zip codes represent some of the geographic areas who most utilize the FRC: 76110, 76131, 76137, and 76244.
Christ's Haven's FRC helps address a critical gap in services in the North Fort Worth area where resources for families
financially struggling are few and far between.
13. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
Over Christ's Havens (CH) nearly 60 years, a blended revenue stream has been at the forefront of operational planning. As
discussed in the budget section, healthy individual and church relationships have helped carry CH throughout the years. In
more recent years, a strategic focus on local, state, and national philanthropic supporters has allowed Christ's Haven to even
further grow its funding base. Just last year, in 2021, CH received its first CCPD of Fort Worth grant to help grow its Family
Resource Center. Rental revenue also has become a growing portion of the CH budget. Spanning 58 acres, CH is uniquely
positioned to community groups, churches, athletic groups, and others with meeting space, soccer fields, basketball courts,
and other rentals. In 2021, rental revenue supported 3% of CH's annual budget totaling $78,095. Finally, Christ Haven operates
Barely Used, a resale store in Keller where all revenue supports CH's mission. Last year, the resale store supported 18% of
CH's overall budget totaling $468,575. As you can see, Christ's Haven for Children is well positioned to leverage United Way of
Tarrant County's investment alongside other revenue streams to meet the growing need of those under our care.
All of these funding sources provide general operating which helps fund the Family Resource Center in addition to Christ's
Haven's other programs.
14. If applicable, describe how your project addresses the CCPD Special Emphasis: Police/Community Relations.
Toeyc�� �c�1rdEi��,��rust include a Special Emphasis outcome or activity in the ProjegtLPlan
rsetween k,r w & t,nrisrs riaven for t nuaren
section..
After starting the FRC in 2021, thanks to CCPD Development Grant funding, Christ's Haven developed a Community Council.
This community council consists of people and organizations situated in the child welfare arena in North Fort Worth and Keller
alongside the Keller and Fort Worth Police Departments. This collaboration helps inform service providers in the area on
growing crime trends in our area and how the FRC and community partners can help intervene.
Partnership with FWPD helps bring awareness on ways to address crime and safety in our community through addressing the
growing social service needs which cause stressors that can lead to criminal activity. In addition, the partnership between
child welfare service providers and FWPD helps bridge relationships between extremely vulnerable populations in the
community and our police force.
In 2022, Christ's Haven hosted numerous professionals including FWPD law enforcement at a Career Fair for at -risk teens to
learn about how to pursue various career fields that interest them. Also in 2022, the Community Council hosted its first Child
Abuse Prevention Awareness event at the Keller Police Department on April 12th where Fort Worth PD was invited as well.
Events such as these are part of how the FRC works in partnership with local law enforcement to encourage police and
community relations and work together to make the community safer and better for families.
FY2023 Community Based Programs Agreement 23
rsetween t,r w ai t,nrists riaven for t nnoren
EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
Proposer Name: Christ's Haven for Children
Project Title: Christ's Haven for Children — Family Resource Center
CCPD Goal
Outcome Objective 1.1
Outcome Objective 1.2
Outcome Objective 1.3
Outcome Objective 1.4
Family Resource Center Services:
Services are offered at the Family
Resource Center to all participants.
Programs include:
• Service Planning Goals
• Case -Management and
Referrals for at -risk children,
teens, foster youth
• Counseling and mental health
services for youth and families
• Crisis services
• Parenting classes for adults
The Casey Life Skills Assessment is
adapted for each age group. Each
participant will be assessed using the
Casey Life Skills Assessment tool at
the beginning and six months after
services are received.
Participants will work with a case
manager to develop an individual
Reduce crime through prevention projects.
576 out of 960 (60%) participants will demonstrate increased parenting skills after receiving parenting classes or
webinars as demonstrated by participant surveys formulated in accordance with the Standards of Quality for Family
Strengthening & Support.
480 out of 960 (50%) participants served will reflect increased community connections and decreased stress and
isolation, measured by participant surveys formulated in accordance with the Standards of Quality for Family
Strengthening & Support and implemented bi-annually.
576 out of 960 (60%) participants will increase their original Casey Life Skills Assessment score (scored from 0-5 with
two decimal increments) after six months of services received, as demonstrated by the accomplishment of measurable
and attainable goals set in Service Plans related to Life Skills Assessment deficiencies.
480 out of 960 (50%) participants will achieve a total score of 4.0 or higher on the Life Skills Assessment after one year
of services received, as demonstrated by the accomplishment of measurable and attainable goals set in Service Plans
related to Life Skills Assessment.
1.960 Unduplicated Participants
served through Family Resource
Center (320 per year)
Participants will receive the following
services each year in:
• Basic economic needs (food,
shelter, clothing, health care,
etc.) through Crisis Services
(approx.. 90 unduplicated
individuals.)
• Group or individual counseling
services/supportive parenting
groups for (approx. 20
unduplicated parents and
families)
• Parenting webinars and
parenting classes. (approx. 150
participants)
• Playgroups and
support/community groups.
(approx. 20 families)
Family Resource Coordinator Case
Manager
Contract Term: January 1, 2023 —
December 31, 2025
Participants assessed every six
months. Will take six months to
measure progress from initial Casey
Life Skills Assessment.
Classes and seminars offered
approximately six times per year.
Participant surveys will be
implemented at the end of each class
or seminar.
Participant surveys for all clients will
be implemented biannually to
measure self reflection of clients on
community connection, stress, and
isolation.
FY2023 Community Based Programs Agreement 24
Between CFW & Christ's Haven for Children
service plan with measurable and • Individual playgroups (approx. Content reviewed via written
attainable goals, based on assessment 20 children) evaluation monthly, and impact on
scores. • Counseling or group learning clients reviewed every three or six
opportunities (approx. 20 months at service planning meetings.
children/teens)
Communitv Council
The Community Council will be
comprised of Fort Worth PD and
other individuals and community
groups.
2.576 out of 960 (60%) participants
demonstrate increased parenting
skills after receiving parenting
classes or webinars measured by
Standards of Quality for Family
Strengthening & Support
3. 480 out of 960 (50%) participants
served reflect an increase in
community connections and
decreased stress and isolation,
measured by Standards of Quality
for Family Strengthening &
Support
4.576 out of 960 (60%) participants
increase their original Casey Life
Skills Assessment score after six
months of services received
5.480 out of 960 (50%) participants
achieve a total score of 4.0 or
higher on the Casey Life Skills
Assessment after one year of
services received
The Casey Life Skills Assessment
tool will be used to assess all
6.60 Unduplicated Referrals that
utilize FRC services
(20 Referrals/each year will utilize
Family Resource Center services)
Community Council will provide
intake referrals from community
FY2023 Community Based Programs Agreement
Between CFW & Christ's Haven for Children
Family Resource Coordinator Case
Manager
FWPD
Other community organizations
serving foster youth and families at
risk.
Contract Term: January 1, 2023 —
December 31, 2025
Quarterly meetings of community
council.
25
partners, and materials with
information about FRC services
provided by Christ's Haven to
community partners for minorities
and community stakeholders. Council
members will discuss community
needs, share valuable resources and
identify gaps of services for families
we serve.
(1/3 of all referrals will occur through
Community Council partnerships, as
demonstrated through intake
procedures listing referral source as
part of our data collection.)
FY2023 Community Based Programs Agreement 26
Between CFW & Christ's Haven for Children
Crime Control and Prevention District
FY23 Program Grants
EXHIBIT B - Budget Narrative
Christ's Haven for Children
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE I YEAR 1 I YEAR 2 1 YEAR 3
revenue for Droerams across our
A. SALARY
Family Resource Coordinator: Salary request from CCPD is to cover a fractional percentage of
the FTE who serves as the Family Resource Center Coordinator/Case Manager. This employee
oversees all aspects of the FRC. The FRC Coordinator is responsible for overseeing all aspects of
1.00 FTE $45,000.00 $45,000.00
$45,000.00
$45,000.00
111 11
Objectives 1-3 and the activities associated to achieve those objectives.
Christ's Haven VP of Programs: VP of Programs oversees this program and spends about 20%
of her time strategically planning the growth of the FRC and its expansion. This position is critical
0.20 FTE $75,000.00 $15,000.00
$15,000.00
$15,000.00
111 11
to achieve Objectives 1-3 in our program plan.
$5,000.00
$5,000.00
111 11
Food Pantry Assistant: One part-time food pantry assistant helps coordinate the food pantry for 1.00 PTE $15,000.00 $5,000.00
all FRC clients. The FRC takes up about 50% of their time in the pantry.
Christ's Haven's Director of Theranv: The Director of Therapy oversees the counseling
coordination of all residential, independent living, and FRC clients. This MS LPC spends 25% of
0.25 FTE $30,000.00 $7,500.00
$7,500.00
$7,500.00
11 11
their time coordinating FRC family counseling plans with partnering therapists. This role is critical
for Objective 1 - 3
1
I I I I
B. FRINGE
Total Fringe benefits for: 100% FRC Manager and 25% Program VP. I 1
1.25 FRINGE $30,000.00 $7,500.00 $7,500.00
$7,500.00
11 11
1
I I I I
C. TRAVEL &'RAINING
The Family Resource Coordinator Case Manager will travel to off -site appointments with clients to
help them obtain services in their community. Mileage and gas reimbursements will be
approximately $100 per month.
12.00 MILEAGE $100.00
$0.00 $0.00
50.00
'.1 11
This travel line item will be funded through CH's annual operating budget; we are not requesting
funding for this line item.
1
I I I
D. EQUIPMENT
.1 11
1
1
I I I
E. SUPPLIES
We will pursue additional training for the Children's Services Department staff to be equipped to
work more closely with the additional adult population, including CEUs in trauma training and
substance abuse training.
240.00 SUPPLIES $10.00
$0.00 SO.On
Y).00
'.1 11
These supplies will be purchased through CH's operating budget; we are not requesting funding for
this line item.
1
I I I
F. CONSULTING/CONTRACTIN
To expand Counseling Capacity, we intend to additional capacity to expand: EMDR certified
therapy, therapy focused on working with survivors of trafficking, Cognitive Behavioral Therapy,
and additional general child and family therapy. $10,000.00 worth of therapy sessions per year
would provide 100 sessions at $100/session for each therapist. This would be a blend of both
individual, family, and group therapy FRC families to achieve 25 unduplicated families served in
Objective 1, Activity2 & 5.
1.00 SESSIONS $30,000.00
$10,000.00 $10,000.00
$10,000.00
'. 1 111 11
We will provide each contracted therapist training on CCPD policy and procedure and have each
sign a contract that they will comply. Our long term goal is to create community partnerships with
therapists who bill Medicaid and work out of our Counseling Center space instead of us paying
them a contracted fee. We also will continue to work with LMFT interns and hope to add LCSW
and LPC interns in the future.
Luau,
G. SUB -GRANTS
.1 11
*H.00CUPANCY
1
I I I
.1 11
1
1
I I I
INDIRECT
CH requests 10% for indirect costs which include facility cost and administrative costs at Christ's
Haven. Administrative costs include non program management staff as well as financial and
0.10 PERCENT $300,000.00 $10,000.00 $1Q000.00
$10,000.00
accounting. ❑
Total Program Expenses
1300:000.00
Total Requested from CCPD
$300:000.00
FY2023 Community Based Programs Agreement 27
Between CFW & Christ's Haven for Children
FORT WORTH,
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To:
By Email:
PSM@fi)rtworthtexas.gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Exhibit C
Request for Reimbursement (RFR)
FY 2023
Submitting Agency: Christ's Haven for Children
Contact Name:
Cassie McQuitty
Phone Number:
817-965-3493
Ernaik
cassie0christshmen.om
Remit Address:
Keller Haslet Rd
Keller
Keller TX 76244
Invoice Number:
Month of Request:
DIRECT COSTS (90
% Minimum)
A
B C
I D
E
Total of Previous
(B+C)
(A-D)
Budget Category
Budget Amount
Reimbursements This Month's
Total Requested
Remaining Balance
Requested Request
To -Date
Available
A
Personnel
$ 217,500.00
$ -
$
217,500.00
B
Fringe Benefits
$ 22,500.00
$ -
$
22,500.00
C
Travel & Training
$ -
$
-
D
Equipment
$ -
$
-
E
Supplies
$ -
$
-
F
Contracts/Consultants
$ 30,000.00
$ -
$
30,000.00
G
Sub -Awards
S
$
-
H
Occupancy
$ -
$
-
Total Direct Costs $ 270,000.00
$ - $ -
$ -
$
270,000.00
INDUIECT COSTS (10 % Maximum)
A
B I C
D
E
Total of Previous
(B+C)
(A-D)
Budget Category Budget Amount
This Month's
Reimbursements
Request
Total Requested
Remaining
Balance
Requested
To -Date
Available
Total InDirect Costs $ 30,000.00
$ -
$ -
$
30,000.00
Supporting documents required with monthly requests.
Summarv:
See Requestfor Reimbursementlnstructions forreference
Total Budget:
$
300,000.00
Previous Requests:
$
-
This Request:
$
-
Total Requested To -Date
$
-
Remaining Funds
$
300,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Signatory Title
Date
Fiscal Agent Use Only
7 Purchase Order # I
Fund
Dept ID
Account
E RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Reviewed by:
Approved by:
Grant Staff Signature Date
Grant Staff Signature
Date
Finance Received Stamp Placed
Below
FY2023 Community Based Programs Agreement 28
Between CFW & Christ's Haven for Children
Exhibit D
Crime Control and Prevention District
Monthly Project Plan Status Report
Date:
Agency Name: Christ's Haven for Children
Program/Project Title: Family Resource Center
Month of Report:
Contact Name: Cassie McQuitty Email: cassie@christshaven.org
CCPD Goal
Reduce crime through prevention projects.
Outcome Objective 1.1
576 out of 960 (60%) participants will demonstrate increased parenting skills after receiving parenting classes or webinars as
demonstrated by participant surveys formulated in accordance with the Standards of Quality for Family Strengthening &
Support.
Outcome Objective 1.2
480 out of 960 (50%) participants served will reflect increased community connections and decreased stress and isolation,
measured by participant surveys formulated in accordance with the Standards of Quality for Family Strengthening & Support
and implemented bi-annually.
Outcome Objective 1.3
576 out of 960 (60%) participants will increase their original Casey Life Skills Assessment score (scored from 0-5 with two
decimal increments) after six months of services received, as demonstrated by the accomplishment of measurable and
attainable goals set in Service Plans related to Life Skills Assessment deficiencies.
Outcome Objective 1.4
480 out of 960 (50%) participants will achieve a total score of 4.0 or higher on the Life Skills Assessment after one year of
services received, as demonstrated by the accomplishment of measurable and attainable goals set in Service Plans related to
Life Skills Assessment.
Agency Activity
g y Ty
Activity progress during reporting period
Unduplicated
Cumulative
(Year -to -Date)
Activity
Month
Provide brief bulleted explanations.
f P
Total
Total
Goal
1.960 Unduplicated
■
Participants served through
960
Family Resource Center (320
per ear)
2.576 participants
576
demonstrate increased
parenting skills after receiving
parenting classes or webinars
measured by Standards of
Quality for Family
Strengthening & Support
3. 480 participants served
480
reflect an increase in
community connections and
decreased stress and isolation,
measured by Standards of
FY2023 Community Based Programs Agreement 29
Between CFW & Christ's Haven for Children
Quality for Family
Strengthening & Support
4.576 participants increase
their original Casey Life Skills
Assessment score after six
months of services received
5.480 participants achieve a
total score of 4.0 or higher on
the Casey Life Skills
Assessment after one year of
services received
6.60 Unduplicated
Referrals that utilize FRC
services
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the
aforementioned program/project.
Name:
Title:
Date:
FY2023 Community Based Programs Agreement
Between CFW & Christ's Haven for Children
30
Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Ouarterlv Outcomes Report
Date:
Agency Name: Christ's Haven for Children
Program/Project Title: Family Resource Center
Fiscal Period:
Contact Name: Cassie McQuitty
Reporting Period:
Email: cassieachristshaven.or2
1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the
implementation of the project. Complete the following questions in a brief 2-3 page narrative format.
Outcome
Outcome Description
Measure #
Outcome
576 out of 960 (60%) participants will demonstrate
Objective
increased parenting skills after receiving parenting classes
1.1
or webinars as demonstrated by participant surveys
formulated in accordance with the Standards of Quality for
Family Strengthening & Support.
Outcome
480 out of 960 (50%) participants served will reflect
Objective
increased community connections and decreased stress and
1.2
isolation, measured by participant surveys formulated in
accordance with the Standards of Quality for Family
Strengthening & Support and implemented bi-annually.
Outcome
576 out of 960 (60%) participants will increase their
Objective
original Casey Life Skills Assessment score (scored from
1.3
0-5 with two decimal increments) after six months of
services received, as demonstrated by the accomplishment
of measurable and attainable goals set in Service Plans
related to Life Skills Assessment deficiencies.
Outcome
480 out of 960 (50%) participants will achieve a total score
Objective
of 4.0 or higher on the Life Skills Assessment after one
1.4
year of services received, as demonstrated by the
accomplishment of measurable and attainable goals set in
Service Plans related to Life Skills Assessment.
This Year to Date
Goal
Quarter (Cumulative)
576
out of
960
(60%)
480
out of
960
(50%)
576
out of
960
(60%)
480
out of
960
(50%)
2. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the
project contributing to its success.
3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they
were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined
in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2023 Community Based Programs Agreement 31
Between CFW & Christ's Haven for Children
EXHIBIT E — Participant Zip Code Spreadsheet
E ;]obit E
C run a C:ontmI and PreTention District
Partners .�7th a Shar ed XEs lion
Zin Code Spreadsheet
Agenc5° Name: :?Mjact Titla:
Fiscal Year: ReportingRmvi :
Contact Name: Email:
L-- ..-..,..Pleaaeproddemmduplicated)partiripmitdata%-apcodeaaTei0&quartar, Reportahin-M
rdlectFcfftWuff hParticipantaonly. ThiaapreadaheetJKxddbemrhvdedwsilhymwagmq-'aQuarbwb-
Outei3mea Report,
1Vumb W of
Zip Code Par"anis
761D1
76102
76103
'•6N4
1610 v
76106
76107
76108
76109
76110
76111
76112
76113
76114
76115
76116
76118
76119
76120
76121
76122
76123
761.24
76126
76129
76130
76131
!Number of
Zip Code Partiripanb
76132
76133
76134
76135
76136
76137
76140
76148
76150
76155
76161
76162
76163
76164
76177
7617E
76179
76181
7618]
76191
76192
76193
76195
76196
76197
76198
76199
Castificatim: I have reviewed the abow futia mil am Iragram raqui t$. I wnt— that th=_ Ewcloa=-C' rapes materials
accurately reLe ct the status of the afnaementicnan proymi prq at.
si- atura:
Date:
FY2023 Community Based Programs Agreement 32
Between CFW & Christ's Haven for Children
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency Christ's Haven for Children
Contact Name Cassie McQuitty
Phone Number and Email 817-965-3493, cassie(&,christshaven.org
Remit Address 4200 Keller Haslet Rd
Keller TX 76244
DIRECT COSTS (90% minimum)
Budget Category
Approved Budget Change Requested Revised Budget
A. Personnel
217,500
B. Fringe Benefits
22,500
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
30,000
G. Sub -Awards
H. Occupancy
Total Direct Costs
270,000
INDIRECT COSTS (10% maximum)
Approved Budget Change Requested Revised Budget
30,000
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory
Signatory Title
Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature
Date
FY2023 Community Based Programs Agreement
Between CFW & Christ's Haven for Children
33
Exhibit G:
Crime Control and Prevention District
COFMIC TVE ACTION PLAN
In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which
corrective action will be completed_ It is advisable that all corrections to procedure be formalized by a policy document approved by the
governing board. Additional Instructiions are below.
ITEM ID
MONTTORING
FINDING
CORRECTIVE ACTION
RESPONSIBLE
PERSON
TARGET
COMPLETION
DATE
SECTION - #
FIN - 1
PER,S - 2
ADM-3
List the CCPII Improvemen
Comment here
Detail the corrective action to be
taken.
Designate a person to
ensure completion
Designate a target
date to complete the
action
Authorized Representative Signature
Name of Autborized Representative — Please Print
Date
FY2023 Community Based Programs Agreement 34
Between CFW & Christ's Haven for Children
EXHIBIT H - Previous Year Corrective Action Plan
FY22 — Christs Haven
Corrective Action Plan
Exhibit G:
Crime Con frol and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form, please pull out the finalized Nioniloring Results_ Please detail the intended actions and
timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a
polies document approved by the governing hoard. Additional Instructions are below.
MONITORING f RESPONSIBLE TARGET
ITEM 1D FINDING CORRECTIVE ACT10N PERSON COMPLETION
DATE
SECTION - N
FIN - I
PERS-2
ADM - 3
List the CCPU Improvemen
Comment here
Detail the corrective action to be
taken.
Designate a person to
ensure completion
Designate a target
date to complete the
action
FIN 1
Agency a th need to
formalize the procurement
policy.
�.,,, �'u ft"A FC�IIe
TI',v' ,��;',.'� I 1 Ql�
-For W c8 Rmi4o l
I
f
,11�gi� 1SQ�
CkA tARYM
N'
2072
�
1
Authorized Representative Signature
,*
Date
FY2023 Community Based Programs Agreement 35
Between CFW & Christ's Haven for Children
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/13/22 M&C FILE NUMBER: M&C 22-1068
LOG NAME: 35FY23 COMMUNITY BASED PROGRAMS - PROGRAM GRANTS FIRST ROUND
SUBJECT
(ALL) Authorize Execution of Contracts with Big Thought, Christ's Haven for Children, Rivertree Academy, SafeHaven of Tarrant County, and
Unbound North Texas From the Crime Control Prevention District Community Based Programs Fund in the Total Program Amount of Up to
$1,500,000.00 to Operate Crime Prevention Programming that Benefits Fort Worth Residents
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts with Big Thought, Christ's Haven for Children, Rivertree Academy,
SafeHaven of Tarrant County, and Unbound North Texas from the Crime Control Prevention District Community Based Programs Fund in the total
program amount of up to $1,500,000.00 to operate crime prevention programming that benefits Fort Worth residents.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based Programs provide funding to agencies that are recommended by a selection
panel and then approved by the CCPD Board of Directors (Board). This panel consisted of staff and community representatives who evaluated
the proposals to ensure minimum qualifications were met and that the proposed projects met one or more of the goals of the Board.
On November 29, 2022, the Board reviewed and approved the recommendation to fund five crime prevention programs. The following programs'
awards total up to $1,500,000.00 and are funded by the CCPD Community Based Fund (25100). The five programs will have a contract term of
January 1, 2023 through December 31, 2025 with no renewals.
Funding will be allocated as follows to each agency in Fiscal Year 2023 on a reimbursement basis:
Big Thought ($300,000.00) - Implementing the program "Preventing Juvenile Incarceration Through Creative Solutions" to serve the adjudicated
youth of Fort Worth. This seven -week program occurs at Texas Wesleyan University and is taught by professional artist mentors using each
participant's track to teach workforce and college preparedness skills. The curriculum combines social and emotional learning skills and the
fundamentals of the artistic process to establish an immersive experience. At the end of the program, the youth produce their own performing arts
production or visual arts exhibition. This results in positive gains in social -emotional skills like engagement, cooperation, empathy, self -regulation,
and goal attainment. The program will serve youth in Council Districts 5 and 8.
Christ's Haven for Children ($300,000.00) - Funding will expand the Family Resource Center to serve at -risk youth and families in Fort Worth. The
Family Resource Center provides parent/caregiver education trainings, weekly food boxes, counseling services, and "Foster Family Care
Packages" containing food, toiletries, and clothing items. This program will serve participants in Council District 7.
Rivertree Academy ($300,000.00) - This is an expansion to the Behavior Management Program to serve Fort Worth students, grades Pre-K to
fifth. The Behavior Management Program uses a framework of interventions and supports to address students' behavioral and academic
challenges. The MTSS (Multi -Tiered System of Support) framework involves evaluating and placing each student in one of three tiers that correlate
with the academic and behavioral hurdles the child is experiencing. Mentoring, behavior management plans, one-on-one counseling, chapel
services, tutoring, and restorative practice sessions are a few of the services offered to help to serve students both academically and behaviorally.
This program will serve participants in Council District 3.
SafeHaven of Tarrant County ($300,000.00) - Implementation of the SafeHorizons Mentoring Program. Youth in home environments with domestic
violence are at increased risk of modeling those same behaviors as they grow older. The SafeHorizons Program focuses on youth ages 5 — 17
who come to the shelter with their families and provides them with support and mentoring services to work past this trauma. The program will serve
participants from all Council Districts.
Unbound North Texas (formerly Unbound Fort Worth) ($300,000.00) - This is an expansion to programming through the use of the Outcomes for
Survivors of Human Trafficking (OHTS) tool. Unbound North Texas provides 24/7 resources and trauma services to survivors of human trafficking
to aid them in their restorative journey. Advocates work closely with clients through motivational interviewing techniques to educate them on the
signs of trafficking and develop safety plans to avoid revictimization or criminal activity. The program will serve participants from all Council
Districts.
Funding is budgeted in the CCPD Community Based Programs Department's CCPD Community Based Fund for the purpose of funding the
CCPD Community Based Program FY23 project, as appropriated.
This M&C will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based
Fund for the CCPD Community Based Prgm FY23 project to support the approval of the above recommendation and execution of the contract.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Neil Noakes 4212
Additional Information Contact: Elizabeth Garza 5571
Sarah Shannon 4254