HomeMy WebLinkAboutContract 58697CSC No. 58697
AGREEMENT FOR COMMUNITY BASED PROGRAMS
SAFEHAVEN OF TARRANT COUNTY - PROGRAM GRANTS
FISCAL YEAR 2023
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas ("City"), acting by and through Fernando
Costa, its duly authorized Assistant City Manager, and SAFEHAVEN OF TARRANT
COUNTY, a Texas non-profit corporation ("Contractor"), acting by and through Kathryn Jacob,
its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community -Based Programs are necessary to
support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang -related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community -Based Program called
SafeHorizons Mentoring Program ("Program"), which will support the police department's crime
prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Community Based Program; and
WHEREAS, as consideration for Contractor's performance and operation of the Program,
City has appropriated monies in the CCPD Budget in the amount of $ 300,000.00("Program
Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A
— Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B
— Budget Narrative Worksheet
4. Exhibit C
— Request for Reimbursement (RFR)
5. Exhibit D
—Project Plan Status Report
6. Exhibit E —
Quarterly Outcomes Report and Participant Zip Code sheet
7. Exhibit F —
Request for Budget Modification Form
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2023 Community Based Programs Agreement
Between CFW & SafeHaven of Tarrant County
8. Exhibit G — Corrective Action Plan
9. Exhibit H — Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, and its officers, agents, employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit `B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit "E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of $ 300,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15ffi day following the end of the month. If this obligation of Contractor falls due on
a weekend or Federal holiday, then that obligation shall be due on the next business day following
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such weekend day or Federal holiday. Submittal of a monthly RFR Project Plan Status Report and
Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "Agency Name - RFR
Month" and sent either via email to PSM(afortworthtexas.2ov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements.
2.3 Reimbursements shall be made within 30 days of receipt of said documents. With
exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect
submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.4 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is January 15, 2026. No corrections or additional documentation
will be allowed after this date. Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.5 Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.6 Any modifications of more than five (5) percent of any budgeted line -item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line -item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.7 Any modifications to zero line -items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line -item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
November 1, 2025.
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2.8 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.9 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.10 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.11 Budget Modifications shall be submitted via either email to PSM(afortworthtexas.gov or
to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term
This Agreement shall commence upon January 1, 2023 ("Effective Date"), and shall end
on December 31, 2025 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than June 30, 2025. The City reserves the right to withhold the final Request
for Reimbursement until all required documents have been received by the Contractor. All final
reports for this agreement must be received by January 15, 2026.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 Monthly Reports Contractor agrees to provide a monthly Project Plan Status to
document the performance of the work described in Exhibit "D". The Project Plan Status shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. The monthly Project Plan
Status shall be submitted to City no later than the 151h day after the end of each month. If this
obligation of Contractor falls due on a weekend or Federal holiday, then that obligation shall be
due on the next business day following such weekend day or Federal holiday.
4.3 Quarterly Reports In addition to requirements outlined in Section 4.2, Contractor
agrees to provide a Quarterly Outcomes Report to document the performance of work as described
in Exhibit "E". The Quarterly Outcomes Report shall document details of the quarterly progress
toward outcome objectives achieved in support of the CCPD goals. Quarterly Outcomes Report
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shall be included in the October, January, April, and July report submissions. Additionally, the
Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data
for unduplicated participants. The program reports shall be submitted to City no later than the 15th
day after the end of each month. If this obligation of Contractor falls due on a weekend or Federal
holiday, then that obligation shall be due on the next business day following such weekend day or
Federal holiday.
4.4 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. If this obligation of Contractor falls due on a weekend or Federal holiday, then that
obligation shall be due on the next business day following such weekend day or Federal holiday.
Should Contractor not be able to meet these requirements in a given month, the Contractor shall
provide written notification prior to the deadline that details the expected date of submission. If no
notification is received before the 15th day, the City may document for future corrective action.
If, by the last day of the same month, Contractor has not submitted the required reports, City will
send a non-compliance letter notifying Contractor's duly authorized representative of a possible
suspension of program funding.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit "G".
4.6 The final Quarterly Outcomes and Project Plan Status reports will be due January 15,
2026.
4.7 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
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of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Eauiument and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
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expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the
fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip -codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
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provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACTS) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
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OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non -Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
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Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
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15. Waiver of Immunitv
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverazes and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liabilitv (CGL): Contractor is self -insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self -Insurance in lieu of the
required general liability insurance certificate.
(b) Non -Profit Organization Liabilitv or Directors & Officers Liabilitv: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liabilitv: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required
Worker's Compensation insurance certificate.
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16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
FY2023 Community Based Programs Agreement 12
Between CFW & SafeHaven of Tarrant County
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be in compliance with Texas Department to Family and
Protective Services standard, the Texas Administrative Code and all other applicable law.
Contractors will be responsible for ensuring criminal background screening is conducted and
maintain appropriate records, which will be subject to review by the City. CONTRACTORS
SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Fernando Costa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
FY2023 Community Based Programs Agreement 13
Between CFW & SafeHaven of Tarrant County
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: SafeHaven of Tarrant County
Kathryn Jacon, President/CEO
1010 N. Center Street
Arlington TX 76011
19. Counterparts: Electronicallv Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationalitv Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code,
FY2023 Community Based Programs Agreement 14
Between CFW & SafeHaven of Tarrant County
as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or
partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. The terms
"boycott energy company" and "company" have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2. To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Contractor certifies that Contractor's signature provides written verification to the
City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited
from entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm
trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited
from entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm
trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
FY2023 Community Based Programs Agreement 15
Between CFW & SafeHaven of Tarrant County
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2023 Community Based Programs Agreement 16
Between CFW & SafeHaven of Tarrant County
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this 9th day of Tanuary 92023.
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Name: Fernando Costa
Title: Assistant City Manager
Date:
Jan 6, 2023
Vendor:
1(�a4hl-tflr �&' h,7wob
By:
Kathryn RutP Jacob (Jan 5, 2023 10:37 CST)
Name: Kathryn Jacob
Title: President/CEO
Date: Jan 5, 2023
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: RobeRla ltld"g,(J, 6, 202319:34 CST)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Approved as to Form and Legality:
ALA -
By:
Nico Arias (Jan 6, 202312:42 CST)
Name: NICO Arias
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-1068
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
*W,/-
By:
Georgia Tucker (Jan 6, 202314:27 CST)
Name: Georgia Tucker
Title: Contract Compliance Manager
do4vpp
ap�� . o. o pAa
p �
oo
°
City Secretary: $uo oo
i;
Pia* °oo
d
aa� nez 456ga
Tahhel`fe S. Goodall
By:
Jannette S. Goodall (Jan 9, 2023 09:16 CST)
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2023 Community Based Programs Agreement
Between CFW & SafeHaven of Tarrant County
17
FORT WORTH.
powered b v ZaomGranta TM' and
Fart Warth Palice department
FY23 - Program Grants (Community Based Programs)
deadline- 11134i2022
Email This Preview Sage as PDF Print Close Window At {
5afeHaverl of Tarrant County
afeHorizons Mentoring Program
Jump to: Corceo: �aoer Narrative Praw-t Plan R Riidnpt Uploaded Documents
Submilled: 811112022 7:34-43 AM (Pacific)
Project Contact
Sheri Campbell -Husband
scam obellti sa=ehaventc.or€t
Tel: M23191842
Additional Contacts
reastilla(Msafeh aventc. o rg,ltumlinson, sstorey(Msafehaventc_org
Concept PaperL,a
1. Agency Legal Name
SafeHaven of Tarrant Cauniy
Safe Haven of Tarrant
County
1011) N. Center Street
Arlington, TX 76011
Uniited Slates
Pres ide nVC EO
Kathryn .faooh
ki.arnh&S) J&I aventc.oro
2_ Contact Person Name, Phone, Email
Nichole kiasters-Fegry, 917-535-0462; nhenrytssafehavenic.org
3_ Agency's Annual Hon-CCPD Revenue
$10,393,338 for FY21-22
4_ What Districts will this project serve?
Check aH thaf apptf.
0 District2
District 3
District
District 5
District 9
District 7
District 9
0 District 9
Telephone817-535-3482
Fax
817-510- 230
Web
www.safehaventG.org
EIN
75167M1
UEI
UHUERVIMAJ93
(N)CAGE 4EM17
SA M
4127l2021
Expires
5_ What is the mission of your agency?
11 is the mission of Safe Haven of Tarrant County to end domestic via lence;DVj through safety, sup porl, prevention, and social
change. SafeHaven has provided services toward this mission to the residents of Fart Worth since 1078.
B_ What is the target group for this project?
The SefeHoriaons Mentoring Program is a crime prevention program serving children ages 5-17 who aommpany their mothers
info service at SafeHaven's Fort Worth emergency shelter for victims of domestic violence_ Tf7e5e are children who have heen
victims of damestic violence either as witnesses to ar direct victims of the abuse in their household.
FY2023 Community Based Programs Agreement 18
Between CFW & SafeHaven of Tarrant County
The SafeHorizons program wi II offer support and mentaring for children and youth wh ile they reside i n emergen cyi shelter.
Thus, this developrnenfal crime prevention program will address the safety of youth with risk factors related io their
experiences with parental conflict, disrupted families, and negatively impacted school achievement.
7- What is the crimelsafety problem you are addressing?
One of the best p redictors of children becoming either perpetrators or victims of domesticldating violence is if 1h ey g row up in
a home where There is DV (I} Nearly half of adult sex offenders report committing their first sexual assault offenses prior to
age 18 (2). Per the CDC, 71% of female victims first experienced sexual violence, physical violence, or stalking by an intimate
partner before age 25. with 23% having first experienced this before age 18 (3). According to the Texas DPS, most sexual
assaull victims across Texas in 202D were 15-19 years old. Most of 1he sexual assa ult perpetrators we re a Iso 15-19 years old
(4).
Young victims of DV need imerventions to Team to recognize the warning signs and dangers of abuse and how to seek help.
Potemial perpetrators also need exposureto prevention efforts thal change their norms and give them tools to foster heahhy
relationships.
1- UNICEF- 'Behind Closed Doors=Tine Impact of Domestic Violence on Children.'Accessed online March 16, 21k20-
2- Ron Snipe, et Al, 'Recidivism in Young Adulthood, Adolescent Sexual Offenders Grown up,' 25 Criminal Justice and
Behavior, 1I19, 117, (1908)-
3- Centers for Disease Control and Prevention, "Prevalence and Characteristics of Sexual Violence, Stilkiig, and Intimate
Partner Violence Victimization — National intimate Partner and Sexual Violence Survey', United States, 2011-
4- Texas Depar bment of Public Safety. 'Crime in Texas 2020-' Austin, TX: Uniform C rime Report Bureau; 2021.
8- What are the causes of the crimefsafety problem identified in the previous question's
For children"uth, domestic violence (DV) manifests in their relationships since They have seen it modeled at home. The
children who come into DV shelters have lived Their lives with no sense of safety because oiiheir adverse childhood
experiences (ACES). AC Es are traumatic events that occur in childhood. Experiencing violence or abuse and witnessing
violence in the home are among those ACES that undermine a child's sense of safety, stability, and banding. Toxic stress
from AC Es can change brain developmem and affect things such as aiteniion, decision -making, learning, and response to
stress. Children growing up with toxic stress may have difficulty form in healthy and stable relationships (Centers for Disease
Control).
Research supports tyre conciusion that children who experience trauma through exposure to DV exhibit higher rates of
cognitive, psychological, and emotional challenges and lower rates of social competence [Howell, et al, 201131. It also shows
that experiencing even one ACE (i.e. growing up with a battered mother) is associated with a 150-70% increased risk of
perpetraiing intimate partner violence later in life (Reavis, et al, 2013} The single best predictorofchildren becoming either
perpetrators or victims of domestic violence is growing up in a home where there is domestic violence (UNICEF, 2020). As one
study concluded, "to decrease cr m nal eridivism, ireatment interventions must focus on 1he effects of early life experiences
(Reavis, et al, 2016).
9- How does your strategy address those causes'
The mentoring prog•am -x'll reduce children's odds of becoming perpetrates or victims of violence. Merrioring addresses ACES
and helps prevent at-r sk youth from engaging in violent behavior. 11 reduces the impact of risky behavior, enhances projective
factors That prc•note positive development, and provides access to external supports. Mentors wi I ergage daily with children
who have been Iiv.ng in trialent homes, enhancing the quality of protective factors— academic achievement, conneciedness to
family or non-fam ilia) adults, involvement in social activities — that help prevent youth from engag ing in violent behavior- They
work with youth to find consbuctive and non-violerd ways to deal with stress, resolve conflict, develop self-rontidence, and
problem solve.
Safe Horiaons mentors employ Trust -Based Relational InterveniiortS JBRIO) in their work with children in shelter. TBR15 is
designed for children from 'hard places' such as abuse, neglect, andior trauma. It is extremely difficult for children coming
from abusive homes to identify and trust any loving adults in their lives, which affects their behavior- TBR I@ is an attach ment-
based, trauma-infcrrned intervention designed to meet the complex needs of vulnerable children. It uses empowering principles
to address physical needs, connecting principles for attachment needs, and correcting principles to disarm fear -based
behaviors- This intervention is based on years of attachment, sensory processing, and neuroscience research.
10. What measurable impact will your strategy have related to crime and safety?
In providing mentoring services to youth, the developmental crime prevention program will address risk factors associated with
youth living in domestic violence shelters- 11 will reduce the likelihood of childlyouth participants becoming victims or
oeroet,atcrs of future violence, thus increasing child safety.
OBJECTNES:
a- 75% of children who participate in the program far 2imore weeks will have an awareness of types of abuse as demonstrated
by the Safety Abuse Survey.
b- 750A of children who parlicipate in the program for 21more weeks will have a sense of safety as demonstrated by the Parent
Satisfaction Survey -
ACTIVITIES:
a- 1,2 00 children will attend s upport groups ;3 dayslwkl led by Mentors. Sessions wilt address: types of abuse, heahhy
FY2023 Community Based Programs Agreement 19
Between CFW & SafeHaven of Tarrant County
versus unhealthy relationships, safely planning, skills for safe social interactions, and options for non-violent conflict
resolution. N1entorswili provide405 sessions.
b_ 300 ado esoents (age 12-17) will attend life skills classes offered onoeiwk_ They will learn how to navigate and access the
commini-p •esouroes available to ensure their safety. Mentors w II orov ce 135 life skills classes_
c. 45C oh Icren fade 5-17) will receive tuloring services, pro-, :lad for a-e noudweekday (Mon-Thurs) during the school year
(306 iota sessions). Mentors will assist yoj-h wtn homewcrk -elp them access practice work online, and provide focused
sessions with sub -groups of partioipanis as need -Rd regarcirg spec'dio subject areas.
Narrative too
1_ Please select the CCPD Goals) your project addresses_
❑ Reduce crime through prevention projects
❑ Reduce crime through intervention projects
❑ Increase safety through direct Neighborhood Projects
❑ Increase safety through youth crime lireventio n projects
Increase safety through youth crime intervention prajeots
2_ Select entity type
Private Non -Profit 501c3
J Public Non -Profit
3_ T3oes your project address the Special Emphasis: 4>PolicEfCommunity Relations-Ji>7
Pr4ects must have measurable aclivihea or oufeome ab}edives that 'increase existing or create new coifaborafiona between
Fort Worth Pollee Department and minority community membem&takehoiders'.
J Yes
J No
A_ Which Council Districts will this project serve?
Mark ail that apply_
District2
J District 3
J District
J District 5
J District
J District
District 9
District 9
5_ Provide a description of your project (up to 376 characters).
Children who have been witnesses to or direct victims of abuse in their household often accompany their mothers into service
at Safe Haven's emergency shelters. This projeci expends support and menioring services for these children (ages 5-17) to
increase the it safety and prevent future crime by breaking the cycle of violence that often leads them to become perpetrators.
5_ Describe the eligible rrimelsafety situation the target group fares_ Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist
Cne of the best predictors of children baoo•ning either perpetrators or victims of domesticed at ng violence iDV) is growing up in
a home where There is DV (I} Nearly half of adult sex offenders report committing their first sexual assaultoffenses prior to
age 18 (2)_ Per the CDC, 71% of female victims first experienced sexual violence, physical violence, or stalking by an intimate
partner before age 25, with 23% having first experienced this before age 18 (3). According to the Texas DPS' most recent
Uniform Crime Report, most sexual assault victims across Texas in 202D were 15-19 years old. Most of the sexual assault
perpetrators wen= also 15-1 P years old (4)_
For childrentyouth, domestic violence (DV) manifests in their relationships since ihey have seen ii modeled at home. The
children who come into DV shelters have HVEd iheir lives with no sense of safety because of their adverse childhood
experiences (ACEsy AC Es are traumatic events that occur in childhood_ Experiencing violence or abuse and witnessing
violence in the home are among those AC Es that undermine a child's sense of safety, stability. and bonding. Toxic stress
from AC Es can change brain development and affect things such as attention, decision -making, leaming, and response to
stress_ Children growing up wish toxic stress may have difficulty forming heaNhy and sieble relationships (5)_
FY2023 Community Based Programs Agreement 20
Between CFW & SafeHaven of Tarrant County
Research supports 1he conclusion that children who experience trauma through exposL.re to DV exhibit higher rates of
cognitive, psychological, and emotional challeng es and lower races of social competeroe (6). It also showsthai experiencing
even o ne ACE (Le. growing up with a battered mother) is associated with a 09-70% increased risk of perpetrating intimate
partner viotenoe later in life (i').
Sources:
1_ UNICEF_'8ehind Closed Doors=The Impact Df Domestic Violence on Children.'Accessed online March 16, 20L20_
2_ Ron Snipe, et Al, "Recidivism in Young AduBhood, Adolescent Sexual Offenders Grown up,' 25 Criminal Justice and
Behavior, 109, 117, (1998)_
3_ Centers for Disease Control and Prevention, 'Prevalence and Characteristi cs of Sexual Violence, Stalking, and Intimate
Partner Violence Victimization — National Intimate Partner and Sexual Violence Survey', United States, 2011.
4. Texas Department of Public Safety. 'Crime in Texas 2020_' Austin, TX: Uniform C rime Report Bureau; 2021.
5. Centers for Disease Control and Prevention. Violence Prevention -Adverse Childhood Experiences.
www.ode.govfvialencepreventianlecesfndex_html. Accessed July 0,.2023.
B_ Kathryn H_ Howell, et al. The relationship between types of childhood victimisation and young adulthood criminality.
Criminal Behaviour and Mental Heahh..2016; 27 i4)_341-353.
7_ Reavis JA, el al. Ad werse childhood experiences and adult criminality_ how long must we live before we possess our own
lives? The Permanente Journal_ 2013 Spring;17(2):44-9.
7_ define the participants and how many will benefit from this project_ Include defining oharacteristios, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact C C P D crime and safety goals -
Do mestic violence is an equal opportunity --fender. 11 affects families of every race, ethnicity, religion, anc socioeconomic
level. Dover the last four years, SafeHaven's emergency sheher in Fart Worth has served an average of 48o children under the
age of 18 annually_ While they represent a range of demographics, each of them came info shelter with , parent as the family
fled domestic. violence (DVI. Each child in a DV shelter has experienced varying degrees of physical, neL.rolog;cal, andlor
psychological effects of witnessing abuse andlor being abused themselves. These experiences put Them at greater risk of
continuing the cycle of violence; of being victims or peripetratars of future violence. This violence may come n tie form of
bullying among their peer groups, future abuse within intimate relationships, or other forms of violence within -he community at
large_
The SafeHoriaons Mentoring program offers the child survivors of domestic violence support and guidance from trained
mentors while they reside in shelter. The mentors will facilitate support groups featuring lesson plans that help participams
learn about identifying types of abuse, healthy versus unhealthy relationships, safely planning, skills for safe social
interactions, non-violent conflict resolution, and life skills.
Adverse ahildhocd experiences (ACES) have negative effects an chikiren's cognitive development, social development, and
academic achievement With this in mind, the SafeHorizons mentors will provide weekly tutoring sessions to children residing
in shelter. This support is designed to address learning and socialization gaps that may he caused by AC Es and any lapses
in students' school attendanred ue to homelessness.
The SafeHorizons Mentoring program serves children and youth whose life experiences put Them at higher risk for becoming
future victims or perpetrators of violence, of crime. Th•--igh mentorship, these children will learn how to facilitate heahhy, non-
vbkrt relationships; how to engage in non-violent conflict resolution, and haw and where to seek help when they need it to
escape or avoid violent situations_ Thus, the program add resses the CCPD's crime and safety goal of increasi ng safety
through youth intervention. The proposed project will expand SafeHaven's mentoring program in the Fort Worth Shelter by
making the two current part-time mentors full-time employees, thus increasing 1he f•egjency of sessions offered and
improving client -mentor ratios. During the three-year term of the FY23 CCPD grant, SafeHaven will serve 400 children Through
the expanded mentoring program.
8_ discuss haw your project will address the causes of the crimelsafety situation fared by the target group_
Describe how the project will be measured and how it will impact the selected orimelsafety goal. Explain how it is
unique, new, andlor similar to other efforts. Include relevant data and outside sources that prove that the project is
likely to achieve the desired results_
The Centers far Disease Control and Prevention (CDC) lists mentoring as one of four strategies that holds the most promise
for youth violence prevention because it has a proven ability to decrease risk factors and enhance protective factors
associated with reducing youth violence. Analysis of 73 mentoring programs showed that mentnring improves a young
person's behaxnoral, social, emolional, and academic outcomes simultaneously (Psychological Science to the Public Inierest,
2011). The CDC recommends that community services and programs can best address adverse childhood experiences
(ACES) by: promoting social nDmrs that protect against violence, teaching healthy relationship skills, connecting youth with
caring adults and activities, and intervening io lessen immediate and long-term harms (www_cdc_gov). Mentoring does these
things.
The proposed program is unique in Fort Worth because it is: specifically for children who have witnessed and survived
domestic violence (DV); offered within 1he safe space created inside an emergency shelter; and facilitated by professionals
trained to serge and suoocrt survivors of DV. Mentorina addresses ACES. helps oreveni at -risk Youth from eneaeinn it violent
FY2023 Community Based Programs Agreement 21
Between CFW & SafeHaven of Tarrant County
behavior, and reduces children's odds of becoming perpetrators or victims of violence. 11 reduces the impact of risky behavior,
enhances protective factors that promote positive development; and provides access io external supports. Mentors engage
daily with children who have been living in violent homes, enhancing the quality of protective factors - academic achievement,
connectedness to family or non -familial adulls, involvement in social activities - ihai help prevent youth -rom engaging in
violent behavior. They work with youth to find constructive and non-violent ways to deal with stress, resolve conf ict, develop
self-confidence, and problem solve.
The program will be available to all children ages 5-17 in shelter, but it is important to note that some families do not stay in
shelter longer than a few days- The•efore. the project's objectives are based on the impact for children who participate in the
program for at leasi two weeks. Tne prog•am will be measured using two surveys. The first is the Safety Abuse Survey
administered to school -age children to gauge their awareness of the different types of abuse. These surveys are administered
by the children's case managers after each participant's second week in the program. Survey responses provide data about
children's knowledge of tapirs covered in SafeHorizans support groups and life skills classes.
The secorrd evaluation tool utilized in the SefeHarixans program is & parent satisfac§w surrey that is administered to each
parbeipani's pa rem as she prepares for dischargefram the shelter. The survey asks questions such as:'Do you feel your
chi Id ren's safely increased due to Safe Haven services?' and 'Did your children) gain valuable information through support
groups provided by SafeHaven?
9. discuss your anticipated results. Explain how the crimelsafety situation will change in measurable ways for both
the target group and the community -
The Safe Horizons Mentoring Program is designed to increase safely in multiple ways, including increasing participants' ability
to recognize abuse, their knowledge afthe community resou•ces available to them when faced with a buse or bullying, and
their skills io engage in non-violent conflict resolution- The program also addresses the impacts of their adverse childhood
experiences, thus reducing the likelihood chat they will become perpetrators of victims of future violence, thereby enhancing
overall community safety. The proposed project will expand this mentoring program, and the specific objectives for the
expanded program are:
0bjectiwe 1: 75% of children who parlicipate in the program far 2+more weeks will have an awareness of types of abuse as
demonstrated by the Safety Abuse Survey- (This outcome and its related sL.pporl group activity will help improve chi Idren's
safety by supporting the anti4olence and anti -victim mindsets that can help ahem avoid becoming future perpetratorsivictims
of violence.)
Objective 2: 75% of children who participate in the program for 2hnore weeks will have a sense of safely as demonstrated by
the Parent Satisfaction Survey- (This outcome and its related activities wit help childreniyouih develop basic safely skills and
social competencies they may lack due to the trauma previously experienced at home.)
In FY 2020�.21, the existing SafeHor¢ons Mentoring Program at the Fart Worth Sheller reported that P1 % of participants had
an awareness of the different types of abuse. In the same year, '100% of participants had a sense of safety. Through June, the
FY2021-22 resulls have been P7% and 1OIY% respectively. These results demonstrate the mento ring program's effectiveness
and the kind of impaci the proposed expansion can have for participants and the community -
Additionally, the program will offerlutoring services to childrerVyouth in shelter. This mentor -led tutoring will improve children's
safety by helping them overcome the cognitive and educational challenges created by adverse childhood experiences. Helping
these young people find academic successes also helps reduce the likelihood that they will become perpetrators or victims of
future violence, which benefits the community as a whole.
10- Briefly describe your agency and why it is the best to Lead this project. Include how long your agency has
served the community, its mission, partners, and the nature of your services.
Incorporated in 1P70. the mission of SafeHaven of Tarrani County (SHTC) its to end domestic violence through safety, support,
prevention and social change. SHTC is the only domestic violeroe service agency in Tarrant County that is designated as a
family violence censer by the State of Texas Health and Human Services Commission and Section 51-005(b)(3) of the Human
Resources Code- While there are other agencies that serve victims of domestic violence in the community, SHTC operates
the only emergency shellers exclusively for that population in Tarrant County. The agency provices comprehensive services
including a crisis hotline, emergency shelter, a variety of supportive services for aduhs and ch Icren, and a housing program.
SHTC s core competencies of client -directed service plans and holistic service integratian allow the agency to create
mearirg=u lorg--emti change. All services are provided at no charge to the client
The SafeHcrizons Mentoring Program operates within the agency's emergency shelters, and provides services specifically
designed io meet the needs of children and youth who have been impacted by domestic violence, including the homelessness
that resu ted =ror- Fleeing chat violence. SafeHorizons mentors employ Trust -Based Relational In-er.-en-ior(D fTBRIS} in their
work wth chi d•en n sheller. TBRIO is designed for children from 'hard places such as abuse, neglem. an dior trau ma. 11 is
extremely dMou It for children coming from abusive homes to identify and tirusi any loving adults in their lives, which affects
their behavior. TBRIO is an attachment -based, irauma�nformed intervention designed to meet the complex needs of vulnerable
children. It uses empowering principles to address physical needs, connecting principles for attachment needs, and correcting
FY2023 Community Based Programs Agreement 22
Between CFW & SafeHaven of Tarrant County
or noip es to disarm fear -based behaviors_ This intervemion is based on years o= :.--av-ir-e-r. sensory processing, and
neuroscience research (Karen Purvis Institute of Child Development at Texas Chris-iar University)_
SM-2 --I oven of Tarrant County (SHTC) has provided some form of a mentoring program within the emergency shelter
aroirormeni for more than twelve years. Initially begun as a grant -funded pilot program in the Arlington shelter, the program
nas evolved from one involving periodic visits from ar cuts'de mentor to one involving on site staff members serving as
memors_ Two years ago, SafeH aven sought a nd received FY2021 C CPD funding to formally i mple ment 1he program in the Forl
Worth shelter. This gave all children coming into SHTC's shelter servioes the same opportunities to benefit =ror• mentoring
designed specifically wilh the survivors of dlomestic violence in mind_ The agency has sustained the program via its General
Fund since 1heend of the FY21 grant term, and is now seeking funding to expand it
11_ describe how the project fits the mission of your agency_
SafeHaven of Tarrant Couniy's mission is to end domestic violence (DV) through safety, support, prevention, and social
change. The ensuring safety and the prevention of future violence are literally part of 1he agency's adopted mission_
In service to this missior, Sa=eHaven has Peventan Services and Children and Youth Services departments that focus on
enhancing the safety of oh Icren.- +uuth of the community. Young victims of DV need inierventions to learn to recognize the
warning signs and dangers of abuse and how to seek help_ Potential perpeirators also need exposure to prevention efforts that
change their norms and give Them ioolstofoster healthy relationships_ The SafeHarizons Mentoring Program addresses both
sides of the DV coin_
12_ Describe the geographic area(s) you will serve {i_e_ city-wide, council districts, zip code, neighborhood, census
tracts, etc_} and why it was selected_
SafMaven of Tarrant County provides se raices to damesbc violence victims and their minor children who accompany them
into service. This includes operation of two a merg a ncy shelters speeitically for this populatan in Tarrant County_ The
SafeHorizors N1e-itoring Program specifically serves the childreniyouth in that population who are living with their mothers in
Safehaven's emerge -icy sheher in Fort Worth. A comparable program is offered for childrentyouth residing in SafeHaven's
shelter in Arlington wish financial support from other public and private funders.
13_ Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period_
The Safe Harizons Mentc•ing Program was initiated at the Fort'Worth Shelter using Fort Worth CCPD funding in 2020. Since
the fall of 2021. 1he program has been continued utilizing allocations from SafeHaven's General Fund_ The proposed project
would expand the existing program by making the two existing part -lime mentor positions full time and adding the related
employee benefits. SafeHaven currently has no other funds secured or requested for this expansion, but such funds would be
soughs io sustain the expanded program following an FY23 CCPD award_
Both government and private funding streams currently support SefeHaven's overall victim services, including those provided in
emergency shelter_ SafeHaven is commitled to sustaining services provided in the Safe Horizons Mentoring Program through
funds from private individuals, fou ndations, corporations, and governmental sources. SafeHaven has a full -lime developmerrt
department that is charged wish mainiairirg a sc'id fund irg structure for the agency, supporting the annual budget, and
preparing long-term projects such as plarnec g oing a-ic endowment programs. The agency has two full-time grant writers
charged with responding to funding opportun Ries from private foundations and local, stale, and federal gavernrnEni agencies.
14_ If applicable, describe how your project addresses the CCPD Special Emphasis: PolicelCommunity Relations.
To receive points for Special Emphasra, agency must include a Speciaf Emphasis outcome or acflvfty In Use Pr4ect Plan
section_.
NIA
FY2023 Community Based Programs Agreement 23
Between CFW & SafeHaven of Tarrant County
Agency Name: SafeHaven of Tarrant County
Project Title: SafeHorizons Mentoring Program
CCPD Goal
Outcome Objective 1.1
Outcome Objective 1.2
Support Groups
Children will attend support groups in
the evenings (3 days/week) in which
presentations and discussions will
cover topics including types of abuse,
healthy vs unhealthy relationships,
safety planning, skills for safe social
interactions, and options for non-
violent conflict resolution. Youth
mentors facilitate support groups and
follow up on a 1:1 basis with children
as appropriate to address specific
safety concerns. Youth mentors will
develop lessons and activities for, and
then facilitate life skills classes for
adolescent youth in shelter.
EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
Increase safety through youth crime intervention projects.
495 out of 660 (75%) youth participants will have an increased knowledge of the tv_ _pes of abuse as demonstrated by the
Safety Abuse Survey tool.
495 out of 660 (75%) youth participants will show an increased bercention in safety as demonstrated by the Parent
Survey Tool.
1.660 Unduplicated youth
participants
*220 youth each year will participate
in program for at least two weeks.
[220 participants x 3 years]
2.405 Support Group Sessions
* 135 support group sessions will be
provided throughout each year of the
program. [135 sessions x 3 years]
3. 1980 Follow Ups
*Average of 3 follow-ups with a
youth mentor per unduplicated
participant in each year of the
program. [220 participants x 3 follow
up mtgs. x 3 years]
Program services and progress toward
goals will be tracked via the agency's
client database.
Youth Mentors will carry out direct
service activities. The Children &
Youth Coordinator will oversee all
project activities, providing direct
supervision of Youth Mentors.
Contract Term: January 1, 2023 —
December 31, 2025
Support groups to be offered three
times each week January 1, 2023-
December 31, 2025
FY2023 Community Based Programs Agreement 24
Between CFW & SafeHaven of Tarrant County
Life Skills Program
4.300 Unduplicated Life Skills
Youth Mentors will carry out direct
Life Skills classes to be offered
Adolescents (age 12-17) will attend
Participants
service activities. The Director of
weekly, January 1, 2023-December
life skills classes offered in the
* 100 unduplicated youth will attend
Children's Services will oversee all
31, 2025.
evenings (1 time/week) in which they
Life Skills classes each year of the
project activities, providing direct
will learn how to navigate and access
program. [100 participants x 3 years]
supervision of Youth Mentors.
the community resources available to
ensure their safety.
5. 135 Life Skills Classes
Youth Mentors will develop lessons
*45 Life Skills classes will be
and activities for, and then facilitate
provided in each year of the program.
life skills classes for adolescent youth
[45 classes x 3 years]
in shelter.
Program services and progress toward
goals will be tracked via the agency's
client database.
Tutoring Program
School -age children (5-17yrs)
participating in the program will
receive afterschool tutoring services.
Tutoring services will be provided for
one hour each weekday (Monday -
Thursday) during the school year.
Youth Mentors will assist children/
youth with homework assigned from
school, help them access practice
work online, and provide focused
sessions with sub -groups of
participants as needed regarding
specific subject areas (math, language
arts, etc.)
6.450 Unduplicated Tutoring
Participants
* 150 unduplicated school -age
children will attend tutoring sessions
during each year of the program.
Program services and progress toward
goals will be tracked via the agency's
client database. [150 participants x 3
years]
7.306 Tutoring Sessions
* 102 tutoring sessions will be
provided in each year of the program.
[102 sessions x 3 years]
Youth Mentors will carry out direct
service activities. The Children &
Youth Coordinator will oversee all
project activities, providing direct
supervision of Youth Mentors.
Tutoring sessions to be offered daily
during the regular school term,
January 1, 2023-December 31, 2025.
FY2023 Community Based Programs Agreement 25
Between CFW & SafeHaven of Tarrant County
DESCRIPTION/JUSTIFICATION
revenue for programs across our
Crime Control and Prevention District
FY23 Program Grants
EXHIBIT B - Budget Narrative
SafeHaven of Tarrant County
QUANTITY QUANTITY MEASURE RATE I YEAR 1 I YEAR 2 1 YEAR 3
ME=I
SALARY
II
Youth Mentor Position 1 - Expense is to cover the salary for 1 FT youth mentor
1.00
FTE $113,938.00
$36,500.00
$37,960.00
$39,478.00
' 00
position (YM1) for 36 months ❑
$36,500.00
$37,960.00
Youth Mentor Position 2 - Expense is to cover the salary for 1 FT youth mentor 1.00 FTE $113,938.00
$39,478.00
: 11
position (YM2) for 36 months.
II
B. FRINGE
Fringe for Youth Mentor Position 1 - Expense is to cover agency's cost to provide
7$12ff,383.00
personnel benefits (FICA and health insurance) for a youth mentor position (YM1) for
1.00
FTE $33,643.50
$11,179.00
$12,500.00
36 months. (FICA= $8716; Health Insurance=$27,346)
Fringe for Youth Mentor Position 2 - Expense is to cover agency's cost to provide
personnel benefits (FICA and health insurance) for a youth mentor position (YM2) for
1.00
FTE $33,643.50
$11,179.00
$12,383.00
$12,500.00
36 months. (FICA= $8716; Health Insurance=$27,346)
•
II
C. TRAVEL & TRAINING
*DEQ�UIPMENT
•
I II
*E.SUPPLIES
I II
*FCONSULTINC/CONTRACTING
•
I II
�GSUB-G!RNT�
1
I
I II
•
I II
H.00CUPANCY
*INDIRECT
I II
"$5300000
Total Program ExpensTotal
Requested from CCP
FY2023 Community Based Programs Agreement 26
Between CFW & SafeHaven of Tarrant County
FORT WORTH®
Exhibit
Request for Reimbursement (RFR)
FY 2023
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To:
Submitting Agency:
SafeHaven of Tarrant County
By Email:
PSM@fortworthtexas.gov
Contact Name:
Rose Ann Castillo
Phone Number:
817-535-6462
Mail:
Bob Bolen Public Safety Complex
Email:
scamobell0safehaventc.orci
Attn: Contract Compliance Specialist
Remit Address:
N. Center St.
Financial Management Division
n TX 76011
Arlington,
505 West Felix St.
Invoice Number:
Fort Worth, TX 76115
Month of Request:
DIRECT COSTS (90 % Minimum)
A
B
C
D
E
Total of Previous
(B+C)
(A-D)
Budget Category Budget Amount
Reimbursements
s Month's Thi
Request
Total Requested
Remaining
Balance
Requested
To -Date
Available
A Personnel
$
227,876.001
$
$
227,876.00
B Fringe Benefits
$
72,124.00 I
$
$
72,124.00
C Travel & Training-
D Equipment
I
$ -
$
-
E Supplies
I
$ -
$
-
F Contracts/Consultants
I
$ -
$
-
G Sub -Awards
I
$
$
H Occupancy
I
$ -
$
-
Total Direct Costs $
300,000.00 $ - $
- $ $
300,000.00
INDIRECT COSTS (10 % Maximum)
A
B
C
D
E
Total of Previous
(B+C)
(A-D)
Budget Category Budget Amount
Reimbursements
This Month's
Request
Total Requested
Remaining
Balance
Requested
To -Date
Available
Total InDirect Costs
$
$
$
Supporting documents required with monthly requests.
Summary:
See Requestfor Reimbursement Instructions for reference
Total Budget: $
300,000.00
Previous Requests: $
-
This Request: $
-
Total Requested To -Date $
-
Remaining Funds $
300,000.00
I have reviewed this request and certify that these listed expenses
and support documentation are accurate.
Authorized Signatory
Signatory Title
Date
Fiscal Agent Use Only
Purchase Order #
Fund
Dept. ID
Account
RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
FY2023 Community Based Programs Agreement 27
Between CFW & SafeHaven of Tarrant County
Exhibit D
Crime Control and Prevention District
Monthly Project Plan Status Report
Date:
Agency Name: SafeHaven of Tarrant County
Program/Project Title: SafeHorizons Mentoring Program
Month of Report:
Contact Name: Rose Ann Castillo
CCPD Goal
Outcome Objective 1.1
Outcome Objective 1.2
Agency Activity
1.660 Unduplicated youth
participants
*220 youth each year will
participate in program for at least
two weeks.
[220 participants x 3 years]
2.405 Support Group
Sessions
*135 support group sessions will be
provided throughout each year of
the program. [135 sessions x 3
years]
3. 1980 Follow Ups
*Average of 3 follow-ups with a
youth mentor per unduplicated
participant in each year of the
program. [220 participants x 3
follow up mtgs. x 3 years]
4.300 Unduplicated Life
Skills Participants
* 100 unduplicated youth will attend
Life Skills classes each year of the
program. [100 participants x 3
years]
Email: Castillo@safehaventc.org
Increase safety through youth crime intervention projects.
495 out of 660 (75%) youth participants will have an increased knowledge of the tv_ _pes of abuse as demonstrated by
the Safety Abuse Survey tool.
495 out of 660 (75%) youth participants will show an increased bercention in safe as demonstrated by the Parent
Survey Tool.
Activity progress during reporting period Unduulicated Cumulative
Provide brief, bulleted explanations. Month (Year-to-Date)
Total Total
Activity
Goal
405
':1
300
FY2023 Community Based Programs Agreement
Between CFW & SafeHaven of Tarrant County
28
5. 135 Life Skills Classes
*45 Life Skills classes will be
provided in each year of the
program.
[45 classes x 3 years]
6.450 Unduplicated
Tutoring Participants
*150 unduplicated school -age
children will attend tutoring sessions
during each year of the program.
[ 150 participants x 3 years]
7.306 Tutoring Sessions
*102 tutoring sessions will be
provided in each year of the
program.
f 102 sessions x 3 years]
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the
aforementioned program/project.
Name:
Title:
Date:
FY2023 Community Based Programs Agreement
Between CFW & SafeHaven of Tarrant County
29
Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Ouarterlv Outcomes Report
Date:
Agency Name: SafeHorizon of Tarrant County
Program/Project Title: SafeHorizons Mentoring Program
Fiscal Period:
Contact Name: Rose Ann Castillo
Reporting Period:
Email: rastillo@safehaventc.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project. Complete the following questions in a brief
2-3 page narrative format.
Outcome
Measure Outcome Description This Year Date Goal
# Quarter (Cumulative)
ative)
495 out of 660 (75%) youth participants will have an
1.1 increased knowledge of the types of abuse as
demonstrated by the Safety Abuse Survey tool.
495 out of 660 (75%) youth participants will show an
1.2 increased perception in safe as demonstrated by the
Parent Survey Tool.
495
out of
660
75%
495
out of
660
(75%)
2. Describe major accomplishments achieved in implementing the project. Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name:
Title:
Date:
FY2023 Community Based Programs Agreement
Between CFW & SafeHaven of Tarrant County
30
E ;]obit E
C rime Control and PreTention District
Partners with a Shared Mission
Zin Code Spreadsheet
Ag—ry Name: Project Title:
Fiseal Yam Repafting Penn&
C ataetName: Email:
..'_..,:.Pleaaeprovkefndup&ated(new) ... '.'.,... daft byzip codeaerssi this quarter. ReprrtshinlM
renleetFcrtWnrihPartieipanlsonl}-. This spreadahmtshould beiwhydedwi&ymwageaq-'aQuarterb-
Outeomes RePrrt.
Numb e• of
Zip Code Par"anta
76101
76102
76103
76104
76105
76106
76107
7610S
76109
76110
76111
76112
76113
76114
76115
76116
76113
76119
7612.0
76121
76M
76123
76124
76126
7612.9
76130
76131
Numberof
Zip Chde Parf�
71932
76133
76134
76135
76134
76137
76140
76148
76130
76155
76161
71962
71910
76164
7fi177
71979
719,79
719 S1
719 95
76191
76192
76193
76195
76196
76197
76198
76199
C mhficatim: I have feviewed the abo-m f mfloal and program requiumunts. I wnt— that the efrlo wd fepod materials
aucumtely fefect the statue of the aficamentimad .. -_. � . _, mt.
SignAme:
Dat=_:
FY2023 Community Based Programs Agreement 31
Between CFW & SafeHaven of Tarrant County
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency SafeHaven of Tarrant County
Contact Name Rose Ann Castillo
Phone Number and Email 817-535-6462; Rcastillo4,,safehaventc.org
Remit Address 1010 N. Center St.
Arlington, TX 76011
Budget Category
A.
Personnel
B.
Fringe Benefits
C.
Travel and Training
D.
Equipment
E.
Supplies
F.
Contracts/Consultants
G.
Sub -Awards
H.
Occupancy
Total
Direct Costs
Approved Budget
DIRECT COSTS (90% minimum)
Approved Budget Change Requested Revised Budget
$ 227,876
$ 72,124
$ 300,000
INDIRECT COSTS (10% maximum
Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory
❑ Modification Approved
FWPD Staff Signature
Signatory Title
FWPD STAFF USE ONLY
Date
❑ Modification NOT Approved
Date
FY2023 Community Based Programs Agreement 32
Between CFW & SafeHaven of Tarrant County
Exhibit G:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form, please pull out the finalised Monitoring Results. Please detail the intended actions and timeline in which
corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the
governing board. Additional Instructions are below.
ITEM ID
MONITORING
FINDING
CORRECTIVE ACTION
RESPONSIBLE
PERSON
TARGET
COMPLETION
DATE
SECTION - #
FIN -1
PERS - 2
ADM-3
List the CCPD Improvemen
Comment here
Detail the corrective action to be
taken.
Designate a person to
ensure completion
Designate a target
date to complete the
action
Authorized Representative Signature
Name of Authorized Representative —Please Print
Date
FY2023 Community Based Programs Agreement 33
Between CFW & SafeHaven of Tarrant County
Exhibit H
Previous Year Corrective Action Plan (if applicable)
FY2023 Community Based Programs Agreement 34
Between CFW & SafeHaven of Tarrant County
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/13/22 M&C FILE NUMBER: M&C 22-1068
LOG NAME: 35FY23 COMMUNITY BASED PROGRAMS - PROGRAM GRANTS FIRST ROUND
SUBJECT
(ALL) Authorize Execution of Contracts with Big Thought, Christ's Haven for Children, Rivertree Academy, SafeHaven of Tarrant County, and
Unbound North Texas From the Crime Control Prevention District Community Based Programs Fund in the Total Program Amount of Up to
$1,500,000.00 to Operate Crime Prevention Programming that Benefits Fort Worth Residents
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts with Big Thought, Christ's Haven for Children, Rivertree Academy,
SafeHaven of Tarrant County, and Unbound North Texas from the Crime Control Prevention District Community Based Programs Fund in the total
program amount of up to $1,500,000.00 to operate crime prevention programming that benefits Fort Worth residents.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based Programs provide funding to agencies that are recommended by a selection
panel and then approved by the CCPD Board of Directors (Board). This panel consisted of staff and community representatives who evaluated
the proposals to ensure minimum qualifications were met and that the proposed projects met one or more of the goals of the Board.
On November 29, 2022, the Board reviewed and approved the recommendation to fund five crime prevention programs. The following programs'
awards total up to $1,500,000.00 and are funded by the CCPD Community Based Fund (25100). The five programs will have a contract term of
January 1, 2023 through December 31, 2025 with no renewals.
Funding will be allocated as follows to each agency in Fiscal Year 2023 on a reimbursement basis:
Big Thought ($300,000.00) - Implementing the program "Preventing Juvenile Incarceration Through Creative Solutions" to serve the adjudicated
youth of Fort Worth. This seven -week program occurs at Texas Wesleyan University and is taught by professional artist mentors using each
participant's track to teach workforce and college preparedness skills. The curriculum combines social and emotional learning skills and the
fundamentals of the artistic process to establish an immersive experience. At the end of the program, the youth produce their own performing arts
production or visual arts exhibition. This results in positive gains in social -emotional skills like engagement, cooperation, empathy, self -regulation,
and goal attainment. The program will serve youth in Council Districts 5 and 8.
Christ's Haven for Children ($300,000.00) - Funding will expand the Family Resource Center to serve at -risk youth and families in Fort Worth. The
Family Resource Center provides parent/caregiver education trainings, weekly food boxes, counseling services, and "Foster Family Care
Packages" containing food, toiletries, and clothing items. This program will serve participants in Council District 7.
Rivertree Academy ($300,000.00) - This is an expansion to the Behavior Management Program to serve Fort Worth students, grades Pre-K to
fifth. The Behavior Management Program uses a framework of interventions and supports to address students' behavioral and academic
challenges. The MTSS (Multi -Tiered System of Support) framework involves evaluating and placing each student in one of three tiers that correlate
with the academic and behavioral hurdles the child is experiencing. Mentoring, behavior management plans, one-on-one counseling, chapel
services, tutoring, and restorative practice sessions are a few of the services offered to help to serve students both academically and behaviorally.
This program will serve participants in Council District 3.
SafeHaven of Tarrant County ($300,000.00) - Implementation of the SafeHorizons Mentoring Program. Youth in home environments with domestic
violence are at increased risk of modeling those same behaviors as they grow older. The SafeHorizons Program focuses on youth ages 5 — 17
who come to the shelter with their families and provides them with support and mentoring services to work past this trauma. The program will serve
participants from all Council Districts.
Unbound North Texas (formerly Unbound Fort Worth) ($300,000.00) - This is an expansion to programming through the use of the Outcomes for
Survivors of Human Trafficking (OHTS) tool. Unbound North Texas provides 24/7 resources and trauma services to survivors of human trafficking
to aid them in their restorative journey. Advocates work closely with clients through motivational interviewing techniques to educate them on the
signs of trafficking and develop safety plans to avoid revictimization or criminal activity. The program will serve participants from all Council
Districts.
Funding is budgeted in the CCPD Community Based Programs Department's CCPD Community Based Fund for the purpose of funding the
CCPD Community Based Program FY23 project, as appropriated.
This M&C will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based
Fund for the CCPD Community Based Prgm FY23 project to support the approval of the above recommendation and execution of the contract.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Neil Noakes 4212
Additional Information Contact: Elizabeth Garza 5571
Sarah Shannon 4254