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HomeMy WebLinkAboutContract 58737 CSC No. 58737 INTERLOCAL AGREEMENT BETWEEN THE FORT WORTH INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FISCAL YEAR 2023 In consideration of mutual covenants, promises, and agreements contained herein, THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH,a home rule municipal corporation of the State of Texas, ("City")acting by and through Fernando Costa, its duly authorized Assistant City Manager, and the FORT WORTH INDEPENDENT SCHOOL DISTRICT, a political subdivision of the State of Texas and a legally constituted independent school district hereinafter referred to as("District"),acting by and through Dr. Angelica Ramsey,Superintendent,its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime Control and Prevention District("CCPD") goals, which are: (1)to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activ ties and crime prevention programs; (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods;and(3)to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, the City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS,City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities;and WHEREAS,District proposes to continue the Fort Worth After School Program(FWAS) in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1.This Interlocal Agreement for the Fort Worth After School(FWAS) 2. Exhibit A—Scope of Work: Zoom Grants Narrative and Project Plan 3. Exhibit B —Budget Narrative Spreadsheet OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX FY23 Partners with a Shared Mission Page 1 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 4. Exhibit C—Request for Reimbursement(RFR) 5. Exhibit D—Project Plan Status Report 6. Exhibit E—Quarterly Outcomes Report and Participant Zip Code Spreadsheet 7. Exhibit F—Request for Budget Modification Form 8. Exhibit G—Corrective Action Plan Template Exhibits "A"through"H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the tenons and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS City - The term "City" shall include City, and its officers, agents, employees, and representatives. Distict - The term "District" shall include District, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. Party-The term"Party" shall refer to either City or District. Parties -The term"Parties"shall refer to both City and District. 1. AGREEMENT 1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit"A" —Scope of Work and Project Plan.District shall be responsible for the day-to-day administration of the Fort Worth After School (FWAS). District agrees to spend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit "B", attached and incorporated herein for all purposes incident to this Agreement. City and District together covenant and agree to fully cooperate in the operation of this project and both Parties agree that: A. A coordinating board shall continue to oversee the implementation and operation of the After-School Program (the "Coordinating Board"). The Coordinating Board shall consist of thirteen(13)positions. Members of the Coordinating Board shall serve no more than two (2) terms of three (3) years each, however, positions with asterisks (*) are permanent board members and will not be affected by the term limit rule. Community members will be selected by the Coordinating Board. District- Four Positions 1. Representative of the Superintendent, District 2. Director, Student Discipline and Placement 3. Executive Director, Leadership FY23 Partners with a Shared Mission Page 2 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 4. Executive Director, Art Education or Instructional Music or Athletics City ofFort Worth Four Positions 5. Representative of the City Manager,City of Fort Worth 6. Chief of Police, City of Fort Worth or designated representative 7. Director, Parks and Community Services,City of Fort Worth 8. Representative of the City of Fort Worth Library Department Community Members—Five Positions 9. President, Safe City Commission 10. Director or Assistant Director,Tarrant County Juvenile Services 11. At-Large Community Member 12.At-Large Community Member 13.At-Large Community Member At-Large Community members shall have professional experience that includes one or more of the following categories: • Fort Worth Council of PTAs • District Advisory Board • Child Care Management System(CCMS) • United Way of Metropolitan Tarrant County • Legal Professions • Financial Professions • Health and Wellness Professions • Marketing(Media Professions • Foundations or Philanthropy • Evaluation The Coordinating Board shall have the following responsibilities: 1. Approve program-wide scope, goals, and objectives; 2. Approve site selection process; 3. Select sites based on selection criteria; 4. Evaluate reported results from campus programs; 5. Evaluate funding needs; and 6. Recommend future direction and standards. B. The District shall be responsible for day-to-day administration of the FWAS Program and will, at a minimum, employ one (1) Director and two (2) Program Coordinators. C. The District shall establish a site-based advisory committee at each middle and elementary school that operates an After-School Program. This committee may be a new body, a group continued from a previous year of after-school operations, or site-based management team provided it includes the principal and representatives of the community, faculty, and student body. FY23 Partners with a Shared Mission Page 3 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District D. The District shall continue to work with an independent entity to conduct an in- depth longitudinal evaluation of the After-School Program.The evaluator shall provide an overview and feedback on existing programs and recommendations for improvement. E. The City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees shall meet annually to review the After-School Program. 2. ADMINISTRATION AND RECORDS/REPORTS A. The mission of the After-School Program shall be to enable needs-based after- school programs in a safe environment that results in educational, physical, and social development for elementary and middle school aged children. 1. The associated program goals, performance measures, and activities are listed in Exhibit A. 2. Operational Imperatives of the After-School Program are to ensure that program participants achieve improvement in core program outcomes through an accountable system of measurement. 3. To ensure that existing programs are not duplicated, or if appropriate, are expanded or complemented through an inventory and evaluation of existing programs. B. CITY will: 1. Ensure the implementation of the goals of the After-School Program. 2. Monitor sites to ensure quality and compliance of programs. 3. Monitor program compliance. 4. Make recommendations regarding programming. 5. Assist/participate with Campus Advisory Committees. 6. Subject to availability and appropriation, provide funding for the Program pursuant to the amounts identified in Exhibit B. 7. Approve the After-School Program Service Provider, but such approval shall not be unreasonably withheld. C. DISTRICT will: 1. Provide guidance and direction in the development of programs and activities on campus. 2. Supervise, monitor, and guide to ensure alignment of project activities with program guidelines. 3. Identify appropriate District students for referral and program participation. 4. Assist in the recruitment of students. 5. Obtain parental permission for student participation in the Program. 6. Provide appropriate student orientation. FY23 Partners with a Shared Mission Page 4 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 7. Provide access to any necessary use of facilities that are conducive for program activities daily, including the use of a telephone. S. Provide regular program updates to respective Site-Based Management Teams. 9. Provide program compliance and project development assistance through the Campus Advisory Committee or Site-Based Management Team. 10. Coordinate planning for tutoring. 11. Ensure After-School staff is receiving support from teachers at the school. 12. Ensure the safety of students in the After-School Program. 13. Provide internal and external evaluation services. 14. Select third-party After-School Program Service Providers. District shall provide the name of each After-School Program Service Provider to the CITY for approval within ten (10) days after selection by District. The After-School Program Service Provider shall not provide any services under this Agreement until approved by the CITY. 15. Provide CITY with a copy of their Agreement with the approved After-School Program Service Provider. 16. Ensure that all approved After-School Program Service Providers are in full compliance with this Agreement. 3. RECORDS AND TRAINING A. Records to be submitted to CITY by DISTRICT: 1. The District shall annually submit: a. A list of participating schools. The list shall include a contact person for each campus, a telephone number, and e-mail address; b. Current school year calendar; c.Discipline Policy; d. Staff Training Schedule; e. Student Enrollment Procedure; f. Student Recruitment Procedure; and g. Lesson plans,to include planned annual/monthly schedule of activities. 2. The District shall submit monthly: a. Monthly Project Plan Status Report, showing success in meeting goals and measurements as outlined in Exhibit A—Project Plan. b. Attendance records shall be taken daily and submitted monthly and shall include: 1) Number of students registered or enrolled; and 2) Participation—average daily attendance. C. Coordinating Board meeting schedule and minutes. B. Records to be maintained on site: 1. Participant registration; 2. Parental consent forms; FY23 Partners with a Shared Mission Page 5 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 3. Written Safety Policy and Procedures; 4. Disciplinary actions; and 5. Staff training records. C. Reports that provide a method of evaluation for improvements in Academics, Social Skills,and Recreational Activities. 1. Pre-Program 2. Mid-Year 3. Post program 4. Responsibilities of District 4.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" —Project Plan, attached, and incorporated herein for all purposes incident to this Agreement. District shall be responsible for the day-to-day administration of the Fort Worth After School Program. District agrees to expend the Program Funds in accordance with its Fort Worth After School Program budget,described in Exhibit `B", attached. Program activities shall be reported in accordance with Exhibit "D", attached, and quarterly outcomes shall be reported in accordance with Exhibit"E", attached. 4.2 District shall be responsible for the enforcement of these responsibilities on any After School Program Service Providers that are selected by the District. The District shall include the same Project Plan Status Reports and Quarterly Outcomes Reports in any After School Program Service Providers Contracts that District enters into associated with the funds provided through this Agreement. The City will be provided with copies of all executed agreements between the District and any After School Program Service Providers within five(5) days of their execution. S. Program Funds 5.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of$1,495,000.00 ("Program Funds"). 5.2 Payment of the Program Funds from City to District shall be made on a cost-reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. District shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 7 below with each RFR to support the expenditure of Program Funds. Such reports shall be signed by the District or duly authorized officer of the District. 5.3 Due Dates District agrees that the RFR with supporting documentation will be submitted to the City no later than the 15th of each month. If this obligation of the District falls due on a weekend or Federal holiday, then that obligation shall be due the next business day following such weekend day or Federal holiday. Should the District not be able to meet these requirements in the given month,the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the FY23 Partners with a Shared Mission Page 6 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 15th, the City may document for future corrective action. If, by the last day of the same month, District has not submitted the required reports,the City will send a non-compliance letter notifying District's duly authorized representative of a possible suspension of program funding. Submittal of a monthly RFR is required even if expenses do not occur. 5.4 Each monthly RFR should be sequentially numbered and include expense documentation that is legible,detailed,clear, and concise.The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "Fort Worth Independent School District RFR Month" and sent either via email to PSM chi fortworthtexas.gov or via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,Bob Bolen Public Safety Complex,505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the District. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. 5.5 Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the District for resubmission, restarting the 30-day reimbursement schedule. 5.6 District is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, District must submit the Request r Budget Modification Form (Exhibit `•F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 5.7 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted,and the request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. The last day the City will approve a budget modification r this agreement is August 1,2023. 5.8 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit 17') must be completed and approved by City before the money is transferred into the new line-item. Once the Budget Modification is approved,the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 5.9 District will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, District will document how all shared costs, personnel time, or FY23 Partners with a Shared Mission Page 7 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the District's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 5.10 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B"of this Agreement or an approved budget modification form. 5.11 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 5. 5.12 Request for Budget Modification Form(Exhibit"F")shall be submitted via either email to PSMCa'fortworth texas.gov or via mail addressed to the Contract Compliance Specialist, Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St.,Fort Worth, Texas,76115. 5.13 After School Program Provider Funds The District will be responsible for imposing the same program funding requirements as listed in Section 5 of this Agreement on any After- School Program Service providers that it selects to carry out its After-School Programs and will report any Budget Modifications that an After-School Program Service Provider makes to the City. 6. Term This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end on September 30, 2023 ("End Date"). All of the District's expenditures under this Agreement must be completed no later than September 30,2023. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the District. 7. Program Performance 7.1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 7.2 Due Dates District agrees that all program reports will be submitted to the City no later than the 15th of each month. If this obligation of the District falls due on a weekend or Federal holiday, then that obligation shall be due the next business day following such weekend day or Federal holiday. Should the District not be able to meet these requirements in the given month,the District shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th, the City may document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, the City will send a non-compliance letter notifying District's duly authorized representative of a possible suspension of program funding. Submittal of a monthly RFR is required even if expenses do not occur. FY23 Partners with a Shared Mission Page 8 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 7.3 Monthly Reports District agrees to provide a Monthly Project Plan Status Report ("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall document program activity names, numbers of participants attending, details of activities, and a description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is required even if services do not occur. 7.4 Quarterly Reports In addition to the requirements outlined in Section 4,District agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document performance of work(`'Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet shall be included in the January, April, July and October report submissions.The Quarterly Outcomes Report shall document details of the quarterly progress toward outcome objectives achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even if services do not occur. 7.5 District agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six(6) non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. District agrees to complete a Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status,or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City.The CAP will contain the identified issue found by the City,how the District will correct that issue,who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 7.6 A representative of the program from the District shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 7.7 Final program reports will be due with the final RFR submission on October 15,2023. 7.8 After School Program Provider Performance The District will be responsible br imposing the same program per brmance requirements as listed in this section of Agreement on any After-School Program Service providers that it selects to carry out its After-School Programs. 8. Default and Termination 8.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. City agrees to notify the district in writing within two (2) days of knowledge that CCPD funds are not available. In the event that funds from the CCPD are not received in whole or in part,City may,at its sole discretion,terminate this Agreement and City shall be liable only for payment for any work or services performed by District under or in connection with this Agreement through the date of the notice required above.. 8.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in section 8.3. FY23 Partners with a Shared Mission Page 9 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 8.3 Termination will be effected by delivering to District written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop any work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for the completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for the completion of the work not terminated. 8.4 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the District's remedy shall be the reinstatement of this Agreement, and reimbursement for any amount, due under the Agreement. District expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages,court costs, and attorney's fees. 8.5 Within thirty(30) days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 9. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. District shall maintain all equipment used in the administration and execution of Fort Worth After School (FWAS). District shall maintain, replace, or repair any item of equipment used in support of the Fort Worth After School(FWAS),or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement, or repair of any equipment used in support of Fort Worth After School (FWAS) and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds to repair or replace said equipment. District shall use any and all equipment purchased with Program Funds exclusively in support of Fort Worth After School(FWAS).Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Contracts Compliance Specialist at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased,the cost of purchase for each piece of equipment, and the location of each piece of equipment. 10. Administrative Requirements 10.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular FY23 Partners with a Shared Mission Page 10 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District business hours,at the expense of the City or District,with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit with two (2) days notice, any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors, upon notice by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all District's operations will be undertaken and may be conducted either by City(performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. District shall submit a copy of any audit performed by their independent auditor within 3 0 days of receipt of the final audit report. In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall also be required,at its own cost,to engage an independent third party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If the funding recipient is already obtaining a general audit of its financial matters by an independent third party, that audit may be used to satisfy this requirement so long as it specifically includes a separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 10.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with District. 10.3 If, as a result of an audit, it is determined that District misused, misapplied, or misappropriated all or any part of the Program Funds,District agrees to reimburse City the amount of such monies so misused, misapplied, or misappropriated, plus the amount of any reasonable sanction,penalty,or other charge levied against City because of such misuse, misapplication, or misappropriation. 10.4 District's obligation to City and City obligation to District shall not end until all closeout requirements are completed. The closeout requirements shall include but are not limited to: (1) providing final Project Plan Status Report and Quarterly Outcomes Report; (2) making final payments;and(3)disposing of Fort Worth After School(FWAS)assets as appropriate,if deemed required by the City in its sole discretion. 10.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement.,City shall have access at reasonable hours to offices and records of District, its officers,members, agents, employees, and subcontractors for the purpose of such monitoring with two(2)days prior notice. 10.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the District will be required to provide, information for the FY23 Partners with a Shared Mission Page 11 of 39 Agreement between City of Fort Worth&Fort Worth ndependent School District purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state,or federal statutes, regulations, or policies. 10.7 The District will maintain the information the City is requesting based on the applicable Texas State Library and Archives Commission(TSLAC)records retention schedule governing K- 12 educational institutions. the District shall provide the requested information to the City within 30 days of receipt of the request. If the District does not maintain the requested information as of the date it receives the City's request, the District will begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. ' 10.8 If necessary, an amendment may be brought forward to identify additional specific metrics that District will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 10 shall survive the expiration or termination of this Agreement. 11. Independent Contractor 11.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. No federal,state,or local income tax,nor any payroll tax of any kind,shall be withheld or paid by City on behalf of District. District shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of District, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors, program participants,licensees,or invitees. 11.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 12. Liability and Indemnification FY23 Partners with a Shared Mission Page 12 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District To the extent allowed by law and without the waiver of any immunity or defense, each of the Parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District,other than claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 12 shall survive the expiration or termination of this Agreement. 13. Von-Assignment No assignment or delegation of duties under this Agreement by District shall be effective without City's prior written approval. 14. Prohibition Against Interest 14.1 No member,officer,or employee of the City, or its designees or agents;no member of the governing body of the locality in which the Fort Worth After School (FWAS)is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Fort Worth After School(FWAS)during his tenure or for one year thereafter, shall have any interest, direct or indirect,in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all District and subcontracts hereunder. 14.2 No officer, employee, member, or program participant of District shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder,or be financially interested, directly or indirectly,in the sale to District of any land, materials,supplies,or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by the City of Fort Worth. 15. Nondiscrimination 15.1 In accordance with the federal,state,and local laws and ordinances,District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in perfo ing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment,discriminate against persons because of their age, except on the basis of a bona fide occupational qualification,retirement plan,statutory requirement,or statutory FY23 Partners with a Shared Mission Page 13 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District or ordinance exception. 15.2 District will not unlawfully discriminate against any person or persons because of age,race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 16. Compliance 16.1 District, its officers, members, agents, employees, program participants, and subcontractors shall abide by and comply with all laws, federal, state, and local, including all ordinances,rules,and regulations of City. If City calls to the attention of District in writing to any such violation on the part of District or any of its officers, members, agents, employees, subcontractors, or program participants, then District shall immediately desist from and correct such violation. 16.2 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of District in writing to any such violations on the part of District or any of its officers,members,agents,employees,program participants, or subcontractors, then District shall immediately desist from and correct such violation. 17. Waiver of Immunitv The parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 18. Insurance Requirement 18.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General LiabilityfCGL: $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Ion-Profit Organization Liability or Directors & Officers Liabilitv: $1,000,000 per occurrence,with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident, and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. FY23 Partners with a Shared Mission Page 14 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 18.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 18.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 18.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 19. Miscellaneous Provisions 19.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 19.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 19.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 19.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 19.5 This written instrument and the exhibits attached hereto constitute the entire agreement between the parties concerning the work and services to be performed hereunder,and any prior or contemporaneous,oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 19.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and(iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: FY23 Partners with a Shared Mission Page 15 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District CITY: Fernando Costa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth,TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 DISTRICT: Dr. Angelica Ramsey-Superintendent Fort Worth Independent School District 100 N. University Dr. Fort Worth,TX, 76107 Copies To: Office of Legal Services 100 N. University Dr. Fort Worth,TX 76107 19.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used,directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly, any such sectarian or religious facility or activity. 19.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 19.9 District is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. District will be responsible for conducting criminal background screening and maintaining appropriate records of its employees,which will be subject to review by the City;and for requiring an identical provision for any third-party provider of services under this Agreement. 19.10 The provisions and conditions of this Agreement are solely for the benefit of the City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. FY23 Partners with a Shared Mission Page 16 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 19.11 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 19.12 District shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City,District shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. District shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any District employee who is not legally eligible to perform such services. City, upon written notice to District, shall have the right to immediately terminate this Agreement for violations of this provision by District. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY23 Partners with a Shared Mission Page 17 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth,Tarrant County, Texas,to be effective this _ day of _ _,20 [Executed effective as of the date signed by the Assistant City Manager below.]! [ACCEPTED AND AGREED:] City: District:000UO&'�Af By: 111712022 7�C,,,,__ Name: Dr. Angelica M. Ramsey L 11.11.2022 By:_ _ Title: Superintendent Name: Fernando Costa Date: Dec 14,2022 cr c Title: Assistant City Manager 11-11-2021 11.11.2022 Date: Jan 17, 2023 Legal ervices ' 12/13/2022, Board Orvices CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring � ��� and administration of this contract, By: Robeithlldrerge(Jan 17,2023 11:05 CST) including ensuring all performance and Name: Robert A.Alldredge Jr. reporting requirements. Title: Executive Assistant Chief of Police 4 yy Approved as to Form and Legality: By: Georgia Tucker(Jan 13,202310:51 CST) Name: Georgia Tucker Title: Sr.Management Analyst 44g4U�4�� By: apF FOR). a� 0 Name. Taylor Paris oo Title: Assistant City Attorney City Secretary: P*o° a p n��'EXASa4p nnaaaoo Contract Authorization: (� A M&C: 22-0703 By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX FY23 Partners with a Shared Mission Page 18 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District FORTWORTHO t7nellThle.Preview -Save aePDF Print CI DOS WlndDIN At■ Pa+v�ered by Zoom Grams„ and Fart Wa&Police department FY23-Partners vAth a Shared Mission(Non-competitive) Deadline:5-20r'2022 Fort Worth Independelu School district Forst Worth After School Jump ta:Narrative Project Plan&Budoei Requirec Attachments 5 1,4-95,000,00 Recuesied Fort Worth Independent School District Submitted:&2=022 B28:13 AM(Pacific) Telephone917-8152950 2801 Paiinc Rd Rrn 119 Fax Project Contact Fort Worth,TY 70112 web Miguel Garcia United Slates M auel.aarca24&fw0sd.Dra —et B17,B15.2B50 Superintendent Kent Scribner Additional Contacts kent.sDr bnerjj�fwisd.org none entered Narrative cw Same answers wi not be presented because they are not part of the selected group of questions based on the answer b 1-Please select an Eligible CCPD Goal. Refer b Lis!of Defmd Tenzrs rn cvrrlrad parker when making yoaxr aedectkYL FReduce crime through prevention pro,ects FReduce crime through k&rventbn project FIncrease safety through Direct Neighborhood Projects of Increase safety through youth crime prevent on projects of Increase safety through youth crime interverd on projects 2-Select Entityl0i'g3nization Type FPruate Non-PrDFrt501:3 of Public nonprofit 3-Does your project address Special Emphasis:PolioelComrnunity Relations' Special fmphasin rs defined.. Increasing exisring or rraabng new mffaborarraw bef+veen For*Worth Poke Depw."ent and rn norrtjfunderserwed romrnundy members and s.akehokkTr-' 1f Yes FND FY23 Partners with a Shared Mission Page 19 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District d_What Council Districts wil I this project serve? Ma&aff that apply_ # Disiricl2 # Dislric!3 # District 4 # Dislricl5 # District 6 # Dislricl7 of Disircc!8 V District 9 5_Provide a description of your program. Fort Worth After School will provide structured,af6erschool enrich meni programs at 913 campuses(ES,MS and HS)in FWISD_Programming For targeted students will include school-day reinforcement,Social and Emotional lea ming, Darent classes and opportunities to meet regularly with Police to improve Community Relations. Funding req uesi will su Dpo•t 29 sites across Fart Wo 6_Describe the eligible crimelsafety situation the target group faces_ Support the description with relevant data from your agency and the community that explains the extent of the Problem and what causes it to persist. When Fort Worth After school was originally created in TGO9 by the City of Fort Worth and Fort Worth ISD Joint Task Farce, the schools were selected based an neighborhood crime;nct necessarilyjuvenile rhmel. low academicperformance,and parent participation inl with schools_ Task Force members which included the CF'N Assistant City Manager in charge of FWPD and FWPD Police Chief agreed that students who fell under any of the Texas Education Agency's (TEA)thirteen(13)"at-risk"categories should make up the participants of Fart Worth After School(FWAS)program. http:iiriller.tea.state.tx.uslpeimsistandardsf1314ie091 P.hlml FWAS programs aim to Increase safety through youth crime prevention projects and Increase safety through youth crime intervention. FWAS programming aims to provide high qualtly,structured enrichment programs through caring adults who can provide positive SEL opportunities io the participants Opportunities to increase existing collaborations with Poli ce through PAL, Graffiti Abatemeni, Explorers,Restorative justice discussions and Leadership programs will positively influence youth further. Much of the research on 1he need for safe places or D-Dgrams fo-y--_rh stemmed from 1he publication of A Malter of Time: Risk and opportunity in the out of school hours (Carr.eg e v--_ir--il AdD.escent Development, 1992)that changed the way after school lime was viewed across 1he country. The rep)rt f}t.n:I- at approximately 40% of an adolescents time is disoretianary—"spent alone, with peers or in some cases witn acwts who may exert negative inluences or exploit them,'(p.28)and that few students,especially in those in law-income communities,had access to adult supervised enriching activities_ To address the lack of superw lion anc negate childhood trauma by creating safe,nurturing spaces, FWAS will provide positive role models from schoo.d.sm.ssaI until 8:00 for elementary and 6_30 for middle school sites. Mosi mentors providing prog ramming are school-day teachers from the respective campuses.These indiwiduals are fam iliar with panicipants a nd a re able to provide the siruciure, support,and Conti nuiiy needed to work successfully wilh siu dents. Providing children with the opDor.L.pity to develop positive behaviors is the fou ndatian of most efforts to prevent youth crime and violence.'For nearly three c evades, educators, pol icymakers,and criminal j ustice professionals have snug ht effective crime prevention strategies. Effective strategies include comprehensive approaches that provide opportunities fDr education, mentoring,confrict resolution training,and safety; engage youth and their families;and are community-based)and integrated'_ Delinquency Prevention Works. 1905(May).Washington,D.C.: Office of Juvenile Justice and Delinquency Prevention,U_S_ Department of J ustce. FWAS will provide Parent University which coaches parents on how io monitor and provide supports for their student's e 7_Define the target group and how many will benefit from this project_Include defining characteristics, how the crime or safety situation(described in the previous question)affects them, and how they relate to community efforts to impact CCPD crime and safety goals. FWAS serves a diverse student group,that reflects the diversity of FWISD:about 50%of participants are Hispanic,33% African American, 13%Anglo and 2%Asian Pacific andlar Native American. FVl1AS participarts are evenly divided by gender (51%Female and 40% Male)and abaut one-third of participants are classifi ed as Limited English Proficient(LEP}_ Elementary ag,e students fag es 9—12)make up the maic•i'.y o=parioipanis due to campus selection, but FWAS is a national leader in middle school artiri tian a 12-151. FWAS has -iistor--all out aced other national p rD rams and proviided FY23 Partners with a Shared Mission Page 20 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District mo•e oDp-o,tunitiesfar middle school Hispanioand African American middle males.Forty-two(42,different zip codes are represerted in FWAS and all City Council Members' and FWIED Board of Trustees' Districts are represented in FWAS. FWAS participants will be identified by school staff and administration utilizing F'NAS's student information tool.The tool includes spring grades,attendance, referrals, income siatus(freef reduced meals), LEP,standardized test scores and any Dther personal noses from school counselors andl or Intervention Specialists for everyone student enrolled at any of 1he FYJAS sites. FWAS will identify 84-70 candidates in July and send program invitations to students at school orientation everris and during the first 1wo weeks of schools_Programming will commence the day after Labor Day. Unfortunately for a large percentage of these students they have witnessed and(or experienced multiple acts of crime in their neighborhoods_Participants will often share they have witnessed theft,vandalism and assaults that included family members_ Much of the research on the need for safe places or programs for youth stemmed from the publication of A Matter Df Time: R isk and opportunity in the out of school hours(Carnegie C o un oil an Adolescent Development, 1992)that changed the way after school lime was Viewed across 1he country_The report found that approximately 40'A of an adolescent's time is discretionary—"spent alone. with peers or in some cases with adults who may exert negative influences or explait them,'(p.29)and that few stud erris,especially in those in low-income communities, had access to adult supervised enriching activities_ Youth development experts agree that while there is no singular determining factor why youth commit crimes,they agree that youth may simply be emulating negative behavior demonstrated by older siblings andfor relatives residing with the family, neighborhood friends,or something viewed on TV or social media.Youth may also resort to crime as a result of poor school performance including poor grades,high absenteeism,and discipline issues. Fir ly,youth may commit crime due io parent apathy--•neglect, (Secure Teen—'Why do Teens Commie Juvenile Crime?',wwN.secureteens.com; Program of Research an the Causes and Correlates of Delinquency-Causes and Correlates). 8. Describe your project. Discuss how you will address the causes of the crimelsafety problem{sM faced by the target group. Describe how the project will be measured and how it will impact crimelsafety gaal(s}. Explain how it is unique, new,andlor similar to other efforts_Include relevant data and outside sources that prove that the project is likely to achieve the desired results_ FWAS programs have many similarities.All sites are bookended with Homework Help and Dedicated Discussions. All sites provide time far c repletion Df hamewark for all participants with the assistance of FWISD teachers at each of the respective sites. All sites must also have Dedicated Discussion time at the end of their respective programs. Dedicated Discussions are similar to Socratic Seminars and include relevant and current events such as elections,curren' DolitioaI climate,local events and ethicsl morals. Many sites will host guest speakers such as FWPD hi PCs to discuss time y. re evant community matters. FWAS will grow the Dedicated Discussions to include additional face time with members of FWPD to help grow Leadership CohDrts_ All regular students(45 days or mare)are also required to complete a College and Career Portfolio. Many sites require student preservation to parents at the end Df the year_Participants will share academic and personal growth. Each program site takes on a disiincily differeni look after these three items. FWAS programs are extensions ofthe school d ay and provide the'lab'settin g for core schoo 1-day su bjeci areas. These efforts assist wish poor academic performance. Students are allowed io explore through Projeci Based Learning (PBL)and Applied Learning Activites increasing their desire to learn and providing learning opportunities in a safe environment_ Students are allowed to provide program input and share their desire io have physical enrichment,academic enrichment,fine arts,community service or service learning projecis. Students are also allowed to decide if,as a group,they will participate in additional literacy efforts such Battle of the Books. Participants may also participate in 1he Recycled Art project with the Wellman Foundation or the Cardboard Regalia with River Legacy Park Foundation.They may also choose to perform at Mayfest under the FWAS banner. Because FWAS is a part of FWISD,we are able to quickly access participa nis'grades, attendance, behavior and satisfaction of school-day and cut of school time experiences through surveys. This data would be crass-referenced with FWPD and Tarrant County Juvenile Services to determine if regular students were in contact with lDcal law enforcement. FWAS is able io track data year over year. FY23 Partners with a Shared Mission Page 21 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District Twenty-two year, IDngitudinal data and program satisfaction surveys indicate that students who are performing poDdy in school typically begin to perform better in school and attend school more often after they participated in FWAS for multiple years (King,T.C., Examining the Relationship Between Persistence in Attendance in an Afterschool Program and an Early Warning Index far dropout, Dissertation,2613). During this time, school staff have also remarked al improvement made by students who participate in FWAS.Teachers have staled that students who participate,generally, have a higher level of respect toward them and stu 8_Discuss your anticipated results_ Explain how thecrimelsafety situation will change in measu ra ble ways for both the target group and the community_ Anticipated results include marked improvement in grades,attendance and behavior tram regular partiicipams. It is important to note that marked improvement can mean moving a student from Failure"F'to Satisfactory"C"_FWISD Does not recognize "D's".Anything below a scare of seventy(74)is failure. It is also anticipated that FWAS participants will become more involved in campus extra-curricular activities such as sports, fine arts activities,debate dub,etc.Anecdotal stories-included in 1he independent,external evaluation-from school staff and administration indicate regular FWAS participants make better school-day choices. The following are facrors to Juvenile crime according to Ore Office of J uven ile Justice and Delinquen cy Prevention_ PoDr Schoo I Attendance PDor School Performance Peer Pressure to disrupt class which lead to referrals Socioeconomic.Factors Lack of Moral Guidance Violence in the Hone District data will be utilized to determine if there are correlations when it comes to truancy, referrals, suspensions,DAEP placements, expulsions,expulsions to JJAEP for regular participants. If measured success in keeping kids cut of these or changing kids with these to none of these---then that supports 1he safely and reduction in crime because FWAS is changing student behavior before they hit the juvenile system. Project data is used on a regular, ongoing basis to evaluate program process and progress_Center staff review individual student school attendance,program attendance and disciplinary referrals Dn a weekly basis, grades each six weeks Dr upon report by teachers,and final course grades each semester. Pulse Survey participant ratings of all programs are con ducied al 1he end of each six weeks,and this review process infornrs the planning and development of programs for each six weeks—programs which show poor attendance or ratings from participants are eliminated Dr upgraded to meet expectations. Project management st.,ft review all required measures to ensure benchmarks are met,each six weeks,at end of semester,and end of year.A-irual summative and farrnative evaluations are reviewed with all center and management staff each year,including stakeholder evaluation surveys from s'udents, campus administration,teachers,parents,and partnerslcenter program staff. Evalua'ion resu RE,are reviewed for.alignr•e-it w'th strategic plan-o aglow far updatirg wi-.h any necessary additions Dr changes to ensure program meets summative SMART goal. Evaluations are shared and reviewed with stakeholders,including students and families, FNISD BDard of Trustees, Fort Worth City Council, campus administration and faculty,district administration, community partners and potentialiexisting fenders as a path to program sustainabilKy. 10. Briefly describe your agency and why it is the best to lead this Project. Inolude how long your agency has served the community,its mission, partnerships, and nature of your services_ Fort North After School program has been in place and is proudly celebrating 22 years of utilizing a variety of programming to maintain student engagement and increase student performance. FWAS has two disiinci advantages which allow ii to be the best to lead this project Time and Connections_ Tme: Students pallid pate in programming in the familiar settings of their respective home cam puses. They are in a safe environmeni from early morning to late afternoon.FWISD provides all facilities and utilities to 1he program as in-rind ousts. The District recognizes 1he positive benefits of this program which now includes ful TDA Dinner mews so all fees are waived- Connections:Students benefit from seeing familiar faces from the schod day. Many CBO partners contract with FWISD teachers io provide-he homework Dortion of the program. In marry cases,teachers also provide tine arts(visual and perrarming)at the prog•am s t=s.Students have indicated via surveys that they feel more engaged in schod as a result of Me FY23 Partners with a Shared Mission Page 22 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District connections made with their teachers during the afters.hoal program. The FWAS mksion is to provide quality befo re and after schooi programs in a safe environment that result in ed ucational, physical and social development for elementary, middle and high school students. FWAS partners with more than 300 different organizations,businesses and indiv dials-o provide a myriad of programs to participants. Local government agencies also assist with programming. Many differen:department,within the City of Fart 'North and Tarrant County Government provide volunteer and mentorship Dpporhirrties_UNTHSC provides a number of outreach programs to FWAS. FFA and 4H have provid ed unconventional but fun and challenging prog ra ms such as urban gardens and working with small animals_ 11. Describe how the project fits the mission of your agency. Fort Worth After School is a department that serves students,families and community stakeholders under the FWIED Student Support Services;SSSj umbrella for FWISD. SSS consists of Counseling, Intervention Specialists,Crisis Response And Prevention, Family Resource Cenlers,Health Services (school nursesl and Adolescent Pregnancy Services_It easy to understand how FWAS fits under this umbrella and assists with providing wraparound services for ALL clients in FWISD. FWtSD's mission statement is:To provide an equitable and supportive enviranmeni, communication and collaboration wish our parenis and community,and quality differentiated instruction that includes problem solving, real world connections,and socia I-emotional growth for all students_ FWAS seeks to assist the City of Fort Worth by assis.i-iQ s-uce-s n need and providing life-changing opportunities for them to became successful and positive, productive citizens❑f the community. FWAS staff is able to quickly connect stakeholders with needec wraparound services. Health(diabetes, childhood abesiiy}, dental,hearing and vision checks are just a small pan of services that can be offered to students and their families. 12. Describe the geographic area you will serve (i_e_city-wide, council dlatriCtS,zip code,neighborhood,census tracts,etc-1 and why it was selected_ The original FWAS Task Force made a strategic decision to include at least one site in each of the Council and Board of Trustees'Districts. FWAS included 52 sites in 2000.the program has now grown to include seventy one(915)sites during the 2021-2022 school year_ Forty one(41)different zip codes are represented in FWAS.715119 and 70105 have the most representation and there many other that have one student aite nd the CC PD funded sites.These siu dent cou nis do n of i nclude the thirty two other FWAS sites funded through other sources. Members of the FWAS Coordinating Board must consider increasing+decreasing the number of sites each year based on funding. Each year,fair and equitable representation becomes part of the discussion. It is important that all Council and Trustees are represented_It is even more important that communities and schools that are need are represented.Crime statistics,free+reduced meal counts and stud eni performance are considered each year when program site decisions are made. Members of the Coordinating Board include: •Assistant City Manager •Assistant S uped nten d e ni •Chief of Police •Executive Director Parks and Recreation `Executive Director FW Public Library x Assistant Director-FU+ASD x Direcior Stud eni Discipline-FWISD x CEO One Safe Place •Executive director Tarrani Cou My Juvenile Services •Fart Worth Chamber of Commerce •United Way of Tarrant County `WDrkfarce Solutions Tarram County •FWISD Trustee FWAS continues to gather free,+reduced meal data,criminal data and school day perfo rmance levels io determine if existing sites should continue Dr new sites should be added_ FY23 Partners with a Shared Mission Page 23 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District 13. Describe and list what other funds you have secured or requested on behalf of this project_If this is a new project; include a description of how you plan to maintain these services beyond the CCPD grant period. Sources of funding far FWAS include: $1.1 Million from FWISD far direct Programming Costs at 54 sites $1.7 Million for 21st Century Community Learning Centers(ill Sites) $1.485 Million from FWISD for Support personnel costs and facility usage fees $760.001)for ESSER funded sites $200K Texas Wesleyan University-Leadership Academy NeNmrks for five sites $48K Blue Zones for Cha•aoter Strong(SEL curriculum al Secondary sehoDls only) $?OK Jusi Keep Living Foundation For after school efforts at Eastern Hills HS Drily $30K 1Thing Betler Foundation for Leadership Camps FWAS staff continue to search for additional funds from large io small donors to build vibrant opportunities for students that might not be allowed otherwise under grant parameters. 14. Describe how your project will address the CCPD Special Emphasis: PolicefCommunity Relations_ FWAS has a long standing practice of hosting IFWPD to discuss topics and issues such as leadership,moralsf values, teamwork,inclusion,current events and restorative justice. FWPD has been generous with their time and efforts_They have also attended and led FWAS Staff Trainings_ The Chief and members of the SWAT unit have aiiended cur culminating Leadership Camp for the past four years. Discussion topics have included"Traits Df a Good Leader','dal ue of Hard Work"and"Working with-Your Community"_ FWAS woula irolude RNPD in the newly,organized Leadership Cohorts. The Leadership Cohorts effort aim to keep students in a small. sL.poor.group throughout their participation in FWAS.Cohorts would be formed in elementary school and carried forward through high school_The ultimate goal is to provide the pantioipanis with the tools to succeed in College, Military Dr their Career. 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U !�. cd �" G� 42 Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B-BUDGET NARRATIVE FY23 Partners with a Shared Mission-FWISD Overall Budget DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL REVENUE SU OO Total Revenue 1 11 A SALARY staff-This line item includes expenses to pay teachers to staff the aflerschool program at seven schools(at Rosemont MS,Trimble Tech HS,Carter Riverside HS,South Hills HS, Polytechnic HS,International Newcomer Academy and Young Women's Leadership Academy, George Clarke ES,Hubbard Heights ES).Teachers are on fixed contract and cannot be paid OT for any tasks outside of those terms.The cost is calculated as 124 Days x 2 hours x 27 Sta x$35/hour.Additionally,there will be additional staff who can work no more than 50 days x 2 36400 STAFF S8,690.00 5265,00. hours per day x$35/hour x 9 staff as relief staff.This expense supports Daily delivery of FWAS programming,delivery of College,Career and Military Readiness,Parent Engagement and Homework Assistance This expense relates to Project Plan Activities 1.1-13. TOTALSALARY S265,860.00 B.FRtN E Frin Le-This line item includes expenses to pay Fringe for 28 staffat Rosemont MS,Trimble Tech HS,Carter Riverside HS,South Hills HS,Polytechnic HS,International Newcomer Academy and Young Women's Leadership Academy,George Clarke ES,Hubbard Heights ES. Fringe is calculated as 10%of the hourly rate for staff,and includes:Teacher Retirement 10.00% PERCENTAGE S265,860.00 S26,586.00 System(not Social Security)and Federal Taxes. FWISD covers all other fringe expenses. This expense supports Project Plan Activities of Dailydelivery orFWAS programming,delivery of College.Career and Military Readiness and Homework Assistance.This expense relates to Project Plan Activities 1.1-13 TOTAL FRINGE1 S26.396.00 C TRAVEL Evenl/Field Tri -Various excursions for the schools(Rosemont MS,Trimble Tech HS, Carter Riverside HS,South Hills HS,Polytechnic HS,International Newcomer Academy and Young Women's Leadership Academy,George Clarke ES,Hubbard Heights ES)to attend Service Lcaming/Community Service,City,Council and Hoard of Trustees meetings for 0.00 TRIP S0 00 S0.00 Leadership Incentives,otherdestinations.This expense accounts for 28 trips,each trip costing S 125,which includes mileage and bus attendant hourly rate.This expense support CCMR Activity by allowing students to meet/experience various professional individuals and activities,This expense relates to Project Plan Activities 1,1-1 3 TOTALTRAVELI $a.W D.EOUIPMENT 50.00 TOTAL EQUIPMENT1 S0.00 E.SUPPLIES General Consumable Supplies-This expense covers supplies for students at the nine sites (Rosemont MS,Trimble Tech HS,Carter Riverside HS,South Hills HS,Polytechnic HS, International Newcomer Academy and Young Women's Leadership Academy,George Clarke ES,Hubbard Heights ES),and is calculated approximately 50 students X 525/student x 9 sites. There will be 50 students at each of the additional six high school sites. These expenses 1.09 GENERAL SUPPLIES S 11,251.00 S11,251 00 Includes items such as paper,pencils,markers,paper towels,tissues,thumb drives,etc.This may also include sports supplies such as footballs,soccer balls,vollcyballs,etc.This expense supports Project Plan Activities of daily program delivery,CCM R,Parent Engagement and Efomewtlrk Assistance.This expense relates to Project Plan Activities 1.1-1.3 TOTALSUPPLIES1 S11.251.00 FY23 Partners with a Shared Mission Page 27 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District F CONSULTINGICONTRACTING Partial Pravfders at schools-Vetted vendors that will provide partial services such as fine arts,college preparedness,Social&Emotional Learning Courses at Rosemont MS,Trimble Tech HS,Carter Riverside HS,South Hills HS,Polytechnic HS,International Newcomer Academy and Young Women's Leadership Academy,George Clarke ES,Hubbard Heights ES. Vendors will respond to Bid 17-045.There arc currently 30 Approved vendors who have been vetted and are eligible under EDGAR rules to provide services for FWAS. Some of the 1.00 VENDOR S6,093.00 S6,093 00 providers include Unlimited Education and Sports,AB Christian Center,End Pointe Muvmentz Dance and other small organizations Nine sites are budgeted at S6,093.Each site will receive S677 for Partial Providers. Program costs range from S45/hour to S245/hour.it orparticipants,duration of activity,frequency and range oractivitics are considctcd when making a decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery_This expense relates to Project Plan Activities I I-13 TOTAL CONSULTING/CONTRACTING S6.093.00 G.SUB-GRANTS Sub-Grant-FWAS will enter into agreements with qualified vendors(YMCA,Clayton,City of Forl Worth and Camp Fire)for a total of S 1,185,210.00.Sub Grantees arc those who responded to posted bid to provide afterschool services at 32 designated sites for SY 2021- 2022 All Full-Service contractors an;vetted through FWISD Purchasing;successful vendors 1.00 $1.185.210.00 S 1,185,210.00 have responded to a publicly posted Bid(17-044).Please sec attached Sub-Grantcc Award Forms.This expense supports Daily delivery of FWAS programming,delivery of College, Career and Military Readiness,Parent Engagement and Homework Assistance,This expense relates to Project Plan Activities 1.1-13.See attached Sub Grantee Budget forms_ TOTALSUB-GRANTS S1.185,210. KOCCUPANCY 50.00 TOTAL OCCUPANCY SO. INDIRECT S0.00 rrr rr Total Requested S1.495,000.00 FY23 Partners with a Shared Mission Page 28 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District Crime Control and Prevention District Sub Grantee for FWISD:Camp Fire Mint'I'ccas I Partners wlth a Shared Mission) FY 033 SUB-GRANT LOCATIONS Fort Worth ISD will Sub-Grant CCPD Funds to Camp Fire First Texas. CCPD Programming and expenses will occur at the following schools Snm Rosen ES and Diamond Hill ES DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE A SALA Y I Sitc Supervisor(S9,9041,3 Specialists(SI2.270)and 1 Certified,FWISD Teacher(S2.6881;Site 2.00 Site S24,862.00 549.724.W su rviso FRIr houriv rate or 516A0;Specialists murky rate ors l?Tccaher hour rate of& II. NGE Fringe for employees listed above. Rate may be closer to 20%For Site Supervisor and Specialists;Rate 18 92% Site FS 49-724.00 59,40691 for Teacher may be closer to 13%For avergaing.This expense relates to Project Plan activities 1.1-1 3. C TRAVEL Educatieeal excursions for students(2x5125=S500);Trips to City Hall for Council meetings and FWISD Board Room for Trustees meetings;FW Zoo.FW Museum of Science and History.BRIT,etc_ This expense supports CCMR and other classroom lessons by allowing students to meet/experience 2.00 Site S 500.00 51.00000 various professional indvivals and activites.This expense relates to Project Plan activities I.1.13.This expense covers costs at Sam Rosen ES and Diamond Hill ES. D EOUIPMENT N.A SO.00 F SUPPLIES Counsumable supplies for students(S45 per student X 50 participants per site)for program year; supplies might include balls Ibr vanous sports;discs for disc golf and other sporting supplies. This expense inleudes items such as paper.pencils.markers,paper towels,tissues,paint,etc. This may also 100 Site S 2,250.00 S4.500-W include sports equipment such as Footballs,soccer balls,volleyballs,etc. This expense supports project plan activrttes ordaily program delivery,CCMR.Parent Engagement and Homewrok Assistance_ This expense relates to Project Plan Activities 1.1-1 3. F.CONSUL77NGCONTRACTING Various partial providers for Fine arts,performing arts.STEM activities,SEL activities,etc Vctted Vendors will provide partial services such as line arts,college preparedness.Social and Emotional Learningcourses Each Full Service provider has utilized their own procurement processes to idenUry partial service providers. Full Service providers utilize many of the same providers as FW ISD such as Unlimited Education and Sports,En Pointe Muvmentz Dance.Pura Vida and other small organizations 2.00 Vendor S 3,600.00 S7.200.00 Program costs range ftom S45/hour to S245/hour and typically depend on the number of participants, duration of activity,Frequency and range oractivilies_ All these Factors are considered when making program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery. This expense relates to Project Plan Activities 1 1-1.3 G,SUB-GRANTS N/A S0 00 11.O.CCUPAN('%' NIA 7 50.00 INDIRECT This expense covers all indirect costs.Sub-`eranices allowable percent for indirect expenses.Follows Federal and State grant guidelines allowable for HCM.Accounting,Payroll and other consumable office 0.10 Percentage S 71,830,91 S7.183 09 su A Ites. fires ex ens H! IN Io roroet Ian activtlies 1.1.1.3, Tolal Expense t Total Requested $79,014.00 FY23 Partners with a Shared Mission Page 29 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District Crime Control and Prevention District Sub Grantee for %%ISD Clacton Toulh Un rich meni IParinen pith a Shared%litsion) 2023 "RANT IDCATIONS Fort Worth ISD will Sub-Grant CCPD Funds to Clayton Youth Enrichment CCPD Programming and expenses will occur at the[allowing schools Meadowbmok ES,Sagamore Hill ES,Glen Park ES,Oaklawn ES DESCR[PT[ON/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE A SALARY 1 Site Supervisor(S9,904).i Specialists(S 12.270)and I Certified.FWISD Teacher IS2A22);Site 4.00 Site 524,862 00 599.448.00 su larvisor hour) rate of SI6.00.S -ciali:,ls I Iouriv mac of S ILL;Teacher hour rate of S21 U rF Fringe for employees listed above Rate may be closer to 20%for Site Supervisor and Specialists;Rate 18 92% Site S 99.448.00 S18,813.82 I'ar Teacher may be closer to 13%for avergaing This expense relates to Project Plan activities f.1-1 3. C'TRAVEL Educational excursions forstudenls(4xS125=S500);Trips to City Hall for Council meetings and FWISD Board Room forTrusices meetings;FW Zoo,FW Museum of Science and history,BRIT.etc. 4,00 Site S 500.00 S2.000.00 Tin expense supports CCMR and other classroom lessons by allowing students to meet/experience various professional indvivals and activates, This expense relates to Project Plan aclivilics I.1-1.3. D.EQUIPMENT N7A S0.00 E.SUPPLIES Counsumable supplies for students(S45 per student X 50 participants per site)for program year; supplies might include balls for various sports;discs for disc golf and otbersporting supplies. This expense inlcudes items such as paper,pencils,markers,paper towels,tissues,paint,etc. This may also 4.00 Site s 2,250.00 S9.000.00 include sports equipment such as iootballs,soccer balls,volleyballs,etc This expense supports project plan activiitcs of daily program delivery,CCMR,Parent Engagement and Homewrok Assistance This expense relates to Project Plan Activities l 1-1.3. r.CONSUU!'IN(ifCONTRACTING Various partial providers for Fine arts,performing arts.STEM activities,SEL activities.etc.Veiled Vendors will provide partial services such as fine arts,college preparedness.Social and Emotional Leeming courses. Each Full Service provider has utilized their awn procurement processes to identify partial service providers, Full Service providers utilize many of the same providers as FWISD such as Unlimited Education and Sports,En Pointe MLLVmuntZ Dance,Pura Vida and othersma11organizations. 4.0D Vendor S 3,600.00 SI4A00.00 Program costs range from S45/hour to 5245/hour and typically depend on the number of participants. duration of activity,frequency and range ofactivitics. All these factors arc considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery. This expense relates to Project Plan Activities 1 1-13_ G.SUB-GRANTS `VA so.00 I l OCCUPANCY NIA S0.00 INDIRECT This expense covers all indirect costs.Sub-grantec's allowable percent for indirect expenses.Follows Federal and State grant guidelines allowable for HCM,Accounting,Payroll and other consumable office 0.1;) Percentage S 143,661.82 S 14,366.18 su ltcs.ThLs ex me relates to ro eel tan aerivitics 1.I-13. tr fulal Requested I FY23 Partners with a Shared Mission Page 30 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District Crime Control and Prevention District Suh Granlee for FWISD:CFW(Partners rsith a Shared\liss)on) FY2023 SUBVRANT LOCATIUN5 Fort Worth ISD will Sub-Grant CCPD Funds to City of Fort Worth- CCPD Programming and expenses will occur at the fallowing school, Como ES.DeZavala ES,Greenbriar ES.Seminary Hills ES.D.McRae ES and Daggett MS DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE A.SALARY I Site Supervisor(S9.904),3 Specialists(SI?,270)and I Certified,FWISDIeacher(S2,6gg);Site 600 Site 524.96200 5149,172.00 superAsorhourly rate of SI do:Spovialists Hourly ratc of S 1 o:reaehor hourl•raw of 521 B.FRINGE Fringe for employees listed above. Rate may be closer to 20%for Site Supervisor and Specialists;Rate 1 g 92% Site S 149,172.00 S28,220,73 for Teacher maybe closer to 13%for avergaing.This expense relates to Project Plan activities 1.1-1.3. RAV•t Educational excursions for students(6xS 125=S500);Trips to City Hall for Council meetings and FWISD Board Room for Trustees meetings;FW Zoo,FW Museum of Science and Ilistory.BRIT,etc. 6.00 Site 51, 500.00 53.000.00 This expense supports CCMR and other classroom lessons by allowing students to meet/experience various professional indvivals and activites This expense relates to Project Plan ac ivilies 1.1-1.3 D EQUIPMENT N/A S0.00 r SUPPLIES Counsumable supplies for students(S45 per student X 50 participants per site)for program year; supplies might include balls for various sports;discs for disc golrand other sporting supplies This expensc inlcudes items such as paper,pencils,markers,paper towels,tissues,paint,etc. This may also 6.00 Site 2.250.00 S 13.500,00 include sports equipment such as footballs,soccer balls,volleyballs,etc-This expense supports project plan activiiies of daily program delivery.CCMR,Parent Engagement and Homewrok Assistance. This expense relates to Project Plan Activities 1 1-1.3 F CONSUI.TING-WONTRACTING Various partial providers for Fine arts,performing arts,STEM activities.SEL activities,etc.Vetted Vendors will provide partial services such as fine arts,college preparedness.Social and Emotional Leaming courses. Each Full Service provider has utilized their own procurement processes to identify partial service providers. Full Service providers utilize many of the same providers as FWISD such as Unlimited Education and Sports,En Pointe Muvnrcntz Dance,Pura Vida and other small organizations. 6.00 Vendor 5 3.600.00 S21.600.00 Program costs range from S451 hour to S2451 hour and typically depend on the number of participants, duration of activity,frequency and range of activities. All these factors arc considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery This expense relates to Project Plan Activities 1.I-1.3. S N/A S0.00 H OCCUPANCY NIA S0.00 INDIRECT. This expense covers all indir►etcosts.Sub-grantees allowable percent for indirect expenses.Follows 1�¢dcral a d Slate grant guidelines d1lowe6le 1br HCM,Accounting,Payroll and other consumable office 0.10 Percentage S 215,492.73 "1,549.27 supplies.This cxpcnsc relates to ro'ect Ian activities I.I-1 3. t Total Requested V37,04100 FY23 Partners with a Shared Mission Page 31 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District Crime Control and Prevention District Sub Grantee for F%VI5D;VNICA(Partners with a Shared%Ilmion) FY2023 SIJHaGRANT LOCATIoNs Fort Worth ISD will Sub-Grant CCPD Funds to YMCA CCPD Programming and expenses will occur at the following schools: Carroll Peak ES,Rufino Mendoza ES,Kirkpatrick ES,Charles Nash ES,Washington Heights ES,SS Dillow ES,WM James MS,Lowery Road ES,JT White ES,MI Logan ES, Mitchell Blvd ES,Forest Oak MS,Forest Oak 6th Grade,Eastern Hills ES,JP Elder MS,Manuel Jara ES,Luella Merrett ES,MH Moore ES DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE A.SAUIRY 1 Site Supervisor(S9,904),3 Specialists(S12,270)and I Certified,FWISD Teacher(S2,688);Site 18.00 School Sites S24,862.00 $447,516.00 supervisor liourly rate of S 16.00: wcialists I lourly rate of S I O•Teacher hour) rate of S21 B.1RINGE Fringe for employees listed above. Rate maybe closer to 20%for Site Supervisor and Specialists;Rate 18 92% Site S 447,516.00 S84,662,18 for Teacher may be closer to 13%for avergaing.This expense relates to Project Plan activities C.TRAVEL Educational excursions for students(I 8xS50 -S9,0001:Trips to City Hall for Council meetings and FWISD Board Room for Trustees meetings;FW Zoo,FW Museum of Science and History,BRIT,etc. 18.00 Site S 50000 S9.000.00 'Iltis expense supports CCMR and other classroom lessons by allowing students to meet/experience various professional indvivals and activates. This expense relates to Project Plan activities 1.1-1.3. D.EQUIPMENT ../A t0.00 E.5 P LIUS Counsumable supplies For students(S45 per student X 50 participants per site)for program year; supplies might include balls for various sports;discs for disc golf and other sporting supplies. This expense inlcudes items such as paper,pencils,markers,paper towels,tissues,paint,etc This may also 18.00 Site S 2,250.00 $40,500.00 include sports equipment such as footballs,soccer balls,volleyballs,etc. This expense supports project plan activiites of daily program delivery,CCMR,Parent Engagement and Homewrok Assistance This expense relates to Project Plan Activities 1,1-1.3. F.CONSULTING/CONTRACfING Various partial providers for Fine arts,performing arts,STEM activities,SEL activities,etc.Vetted Vendors will provide partial services such as fine arts,college preparedness,Social and Emotional Learning courses Each Full Service provider has utilized their own procurement processes to identify partial service providers Full Service providers utilize many of the same providers as FWISD such as Unlimited Education and Sports,En Pointe Muvmentz Dance,Pura Vida and other small organizations. 18.00 Vendor S 3,600.00 S64,800 00 Program costs range from 545/hour to S245/hour and typically depend on the number of participants, duration of activity,frequency and range of activities. All these factors are considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery G.SlIXGRAVIM N/A S0.00 11. UPAN Y NiA S0.00 TN—Di RC("I This expense covers all indirect costs.Sub-grantee's allowable percent for indirect expenses.Follows Federal and State grant guidelines allowable for HCM,Accounting,Payroll and other consumable office 0,10 Percentage $ 646,478,18 S64,647 82 supplies Phis cs ensc relates to ro cct plan activities I.I-13. Total E,,pense . 11 Total Requested II FY23 Partners with a Shared Mission Page 32 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District FORT WORTH® Exhibit C Request for Reimbursement WR) FY 2023 CRIME CONTROL AND PREVENTION DISTRICT Submit To: Submitting Agency: By Email:PSM@fortworthtexas.gov Contact Name: Miguel Garcia Phone Number: 817.815.2950 Mail: Email: miguel.garcia24(cdfwisd.org Bob Bolen Public Safety Complex 100 N UNIVERSITY DR STE NE 140B FORT Attn:Contract Compliance Specialist Remit Address: WORTH Tx 76107 Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth,TX 76115 DIRECT COSTS(90%Minimum) A B C D E Total of Previous (B+C) (A-D) This Month's Budget Category Budget Amount Reimbursements Total Requested Remaining Balance Requested Request To-Date Available A Personnel $ 265,860.00 $ $ 265,860.00 B Fringe Benefits $ 26,586.00 $ $ 26,586.00 C Travel&Training $ - $ - D Equipment $ - $ - E Supplies $ 11,251.00 $ - $ 11,251.00 F Contracts/Consultants $ 6,093.00 $ $ 6,093.00 G Sub-Awards $ 1,185,210.00 $ $ 1,185,210.00 H Occupancy $ - $ - Total Direct Costs $ 1495 000.00 $ $ $ $ 1495 000.00 INDIRECT COSTS(10%Maxinsom) A B C D E Total of Previous (B+C) (A-D) This Month's Budget Category Budget Amount Reimbursements Total Requested Remaining Balance Requested Request To-Date Available Total InDirect Costs $ $ $ Supporting documents required with monthly requests. Summary: See Requestfor Reimbursementlnsowttons forre£erence Total Budget: $ 1,495,000.00 Previous Requests: $ This Request: $ Total Requested To-Date $ Remaining Funds $ 1,495,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept.ID Account RFR Approved For Payment(Forth Worth Ponce Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below FY23 Partners with a Shared Mission Page 33 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District rn o � � a HoPx F PK00 N �uI v�iMoo o��v°i p� �Y 01•-- M M M 01•-- m o a Y O U m y e U 4y O m m O rL ba m bp a N + y 'd .+ •p + + W) � � �+ VJ W VJ � .�y •v 3 y o o •� ,� c o � t O U O �+ U sy C6 s." V] - U N o c .1Z d to aa) A o M o o c 4-.3 � �-.4y o 0 o ai V to to O O LL LL ai y G p N M � d od 'u W e �c da b O ° c A � P. � U as as as as � «• '� � � �Gunu� b b `�°`i'� L b u� o °'�n o c m e d u °01 aa'� + b + ' b. a U 3 a) da da da da v i '>+ o o W o i V w '>, 3 r q rn > voioo d v, o p b La a) o o a' Moo as as as as y p en e. « o. « w e p o o p z is c a E Q o 0 0 0 Q< z A o u o.., .., y a) .�' N � zE 00000 LL Bo�wN ° Mo eo. �� ¢ m 0 0 C) f m \ \ CD M # n \ \ 7 k § % ƒ % � ƒ \ $ § / \ k { � $ \ S ƒ / � .§ \ 2 f 2 / 0 f ) k 0 & 7 rL § c $ 0 R . . . . . ƒ 0 LL K ca s . 5 k0 / � L ~ � � a ~ k\ jr } \ 7\ / Of/� /k\ �/ � \ �k ) 2 A a | 2 © §\ E £ § t� tg §3§ § � } §/§ % e 2 © � % G § ye �y / -y ° ±ƒ / ) 0 ° � . . m §m � _ . • w ' a � ) o ■ § - §\ - . J § 225� Vie \ ] e a ±]) §] 2 $ �§ %d2 � � \ �k � � k \�k © e » _ 0. en Ua L < � 06�/ ) � _ � ■ ..� _ Een Exhibit E Crime Control and Prevention District Partners with a Shared Mission Quarterly Outcomes Report Date: Agency Name: Fort Worth ISD Program/Prcject Title: Fort Worth After School(FWAS) Fiscal Period: Reporting Period: Contact Name: Miguel Garcia Email: Miguel.garcia24@fwisd.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome Measure Outcome Description This Year Date Goal # Quarter (Cumulative) ative) 975 out of 1350 Elementary participants(45+ 975 1.1 attendance)will attend school 95% of possible school out of days. 1350 175 out of 300 Middle School participants(45+ 175 1.2 attendance)will attend school 90% (MS)of possible out of school days. 300 150 out of 300 High School participants(45+ 150 1.3 attendance)will attend school 90% (HS)of possible out of school days. 300 1462 out of 1950(75%)total participants(45+ 1462 1.4 attendance)will pass 100%of enrolled courses(by out of end of the school year). 1950 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? 5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form. Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY23 Partners with a Shared Mission Page 36 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District Exhibit E Crime Control and Prevention District Partners with a Shared Mission Quarterly Outcomes Report Date: Agency Name: Fort Worth ISD Program/project Title: Fort Worth After School(FWAS) Fiscal Period: Reporting Period: Contact Name: Miguel Garcia Email: Miguel.garcia24@fwisd.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome Measure Outcome Description This Year Date Goal # Quarter (Cumulative) ative) 975 out of 1350 Elementary participants(45+attendance)will attend 975 1.1 school 95%of possible school days. out o 1350 175 out of 300 Middle School participants(45+attendance)will 175 1.2 attend school 90%(MS)of possible school days. out f 300 150 out of 300 High School participants(45+attendance)will attend 150 1.3 school 90%(HS)of possible school days. o3 ut 00 f 1462 out of 1950(75%)total participants(45+attendance)will pass 1462 1.4 100%of enrolled courses(by end of the school year). out o 1950 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? 5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form. Certification:I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY23 Partners with a Shared Mission Page 37 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District Exhibit F: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2023 Date Submitting Agency Contact Name Phone Number and Email Remit Address DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget Modification Narrative describe in detail what change is for I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑Modification Approved ❑Modification NOT Approved FWPD Staff Signature Date FY23 Partners with a Shared Mission Page 38 of 39 Agreement between City of Fort Worth&Fort Worth Independent School District � m a ¥ — Q ■ A ( 2 A S k A § / � o r \ as E 2 as 2 w §� � a 2 0 § § Q S � k � � k R � as L M � 2 ■ Q § ) / S ■ k ■ 2 § ) 2 � � \ ■ 2 � § § \ � W q t K ' 0 CD 00 a £ § 2 § 5 k 45 45 § f WWI 7\ c/, / e § \ k � % � e = \ � o = $ � � • � � 2 a § L 7 10/7/22, 11:15 AM M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA Fo1 Create New From This MSC DATE: 9/13/2022 REFERENCE **M&C 22- LOG NAME: 35FY23 CCPD AFTER SCHOOL NO.: 0703 PROGRAMS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts for Operation of After-School Programs in a Total Program Amount Up to $2,024,000.00 for Fiscal Year 2023 RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements with the Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program amount up to $2,024,000.00 for the operation of after-school programs at selected schools during Fiscal Year 2023. DISCUSSION: National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District (ISD) schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded after-school programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to-day administration of its after-school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the after-school programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program amount up to $2,024,000.00 for the operation of after-school programs at selected schools during Fiscal Year 2023. Funding will be allocated as follows to each district in Fiscal Year 2023 on a reimbursement basis: Fort Worth ISD funding in the amount up to $1,644,500.00; Keller ISD funding in the amount up to $158,125.00; Crowley ISD funding in the amount up to $158,125.00; and White Settlement ISD funding in the amount up to $63,250. Funding will be budgeted in Other Contractual Services account within the Crime Control and Prev Distr Operating Fund for Fiscal Year 2023. These Agreements will be effective for one year, beginning October 1, 2022, and will end on September 30, 2023, with no renewals. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023 apps.cfwnet.org/council_packet/mc_review.asp?ID=30255&councildate=9/13/2022 112 10/7/22, 11:15 AM M&C Review operating budget, as appropriated, in the Crime Control and Prev Distr Fund. Prior to an expenditure being incurred, the Police Department has the responsible to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM IF Department Account Project Program Activity Budget Reference# Amount ID ID I I Year (Chartfield 2) Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Neil Noakes (4212) Additional Information Contact: Elizabeth Garza (5571) Sarah Shannon (4254) ATTACHMENTS FID Table-After School.xlsx (CFW Internal) apps.cfwnet.org/counciI_packet/mc_review.asp?ID=30255&councildate=9/13/2022 212