HomeMy WebLinkAboutContract 51199-R5CSC No. 51199-R5
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
December 29, 2022
Westech Engineering LLC
Attn: Kristi Milner or Whom It May Concern
3665 S W Temple
Salt Lake City, UT 84115
Re: Contract Renewal Notice — 5th Renewal
Sole Source — Clarifier Parts & Repair
Contract CSC No. 51199
Original Contract Amount: $650,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires February
19, 2023. This letter is to inform you that the City has appropriated funding and is exercising its
right to renew the contract in the original contract amount, which will be effective upon execution
by the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
s� 5"f &4d
Shataby a rergland
Contract Compliance Specialist
(817) 392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana BurgHdo
By: Dana Burghdoff an 24, 202311:24 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
CliNr��r�r�% tl��7e�
By: Christopher rder (Jan 23, 202310:04 CST)
Name: Chris Harder
Title: Director, Water Department
ATTEST:
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By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR/VENDOR:
By: Westech Engineering LLC
Name:��
Title: \,I C-�,-Ak nVMj V
Date: i� 2 3
CSC No.
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name:
Title:
Shatabya Bergland
Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
WA
By: N�Iack (Jan 23, 202321:41 CST)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: P-12231
Date Approved: 8/7/2018
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
1/6/22, 4:19 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
COUNCIL ACTION: Approved on 8/7/2018
Oiiiaai site or tlh. Ciiy of Fot, Vvmth, leas
FORTWORTII
REFERENCE ** 13P418483 OEM WESTECH
DATE: 8/7/2018 NO.: P-12231 LOG NAME: CLARIFIER MJR WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Sole Source Agreement with WesTech Engineering, Inc., for
WesTech Clarifier Parts and Repair for the Water Department in an Annual Amount Up to
$650,000.00 and Authorize Five Annual Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Sole Source Agreement with
WesTech Engineering, Inc., for WesTech Clarifier Parts and Repair for the Water Department in an
annual amount up to $650,000.00 and authorize five annual renewal options.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize a Sole Source annual
Agreement to repair and perform routine maintenance on Original Equipment Manufacturer (OEM)
WesTech clarifiers on an as -needed basis. In order to procure these products and services, Staff has
documented WesTech Engineering, Inc., as the Sole Source OEM and distributor for WesTech
clarifier repair service and replacement parts in the North Texas Area. No guarantee was made that
a specific amount of goods or services would be purchased. The Water Department anticipates
spending $650,000.00 annually under this Agreement. The proposed contract would allow the unit
price to be increased so long as the City approves the increase. In addition, an administrative
change order or increase may be made by the City Manager in the amount up to $50,000.00 and
does not require specific City Council approval as long as sufficient finds have been appropriated.
The Water Department reviewed prices and found prices to be considered fair and reasonable.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the M/WBE or BDE
Ordinance, because the M/WBE Waiver is based on the sole source information provided to the
M/WBE Office by the Purchasing Division Buyer.
This procurement is exempted from competitive bidding requirements because it is a purchase of
materials for which WesTech holds exclusive distribution rights in the North Texas area, as authorized
by Section 252.022(7)(D) of the Texas Local Government Code.
This Agreement shall begin on the date in Purchase Order (Effective Date) and shall expire on
upcoming September 30th, (Expiration Date), unless terminated earlier, in accordance with this
Agreement (Initial Term). Upon the expiration of the Initial Term, the Agreement shall renew
automatically under the same terms and conditions for up to five one year renewal periods (October 1
to September 30) and for a fifth renewal period which shall expire on completion of five year duration,
unless City or Vendor provides the other party with notice of non -renewal at least 60 days before the
expiration of the Initial Term or renewal period. However, if funds are not appropriated, the City may
cancel the Agreement 30 calendar days after providing written notification to the ContractorNendor.
FISCAL INFORMATION/CERTIFICATION:
1/6/22, 4:19 PM M&C Review
The approval of this action provides purchasing authority up to $650,000.00 as specified. The
Director of Finance certifies that funds are available in the current operating budget, as appropriated
and that prior to an expenditure being made, the participating departments has the responsibility to
validate the availability of funds.
BQN\418483\MJR
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Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
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Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year Chartfield 2
Submitted for City Manager's Office by.
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
418483 MWBE Waiver.pdf (CFW Internal)
418483 Westech SS.pdf (CFW Internal)
WATER Requisition.pdf (CFW Internal)
WesTech 1295 2018-368015.pdf (Public)
Westech SAMs report 2018.pdf (CFW Internal)
Susan Alanis (8180)
Cynthia Garcia (8525)
Jane Rogers (8385)