HomeMy WebLinkAboutContract 58773 City Secretary Contract No. 58773
FORT WORTH.
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH("City"),a Texas home rule municipal corporation,acting by and
through its duly authorized Assistant City Manager, and Continental Partition Systems, LLC.
("Vendor"), a limited liability company and acting by and through its duly authorized representative, each
individually referred to as a"party"and collectively referred to as the"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services and Price Schedule;
3. Exhibit B—Price Schedule; and
4. Exhibit C—Verification of Signature Authority Form.
Exhibits A,B and C,which are attached hereto and incorporated herein,are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A, B or C and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
shall control.
1. Scope of Services. Vendor agrees to provide Airwall labor, maintenance and inspection
services for the City("Services"), which are set forth in more detail in Exhibit A," attached hereto and
incorporated herein for all purposes.
2. Term. This Agreement shall begin on the date signed by the Assistant City Manager below
("Effective Date")and shall expire on_September 30,2023 ("Expiration Date"),unless terminated earlier
in accordance with this Agreement("Initial Term"). Upon the expiration of the Initial Term,this Agreement
shall renew automatically under the same terms and conditions for up to four(4)one-year renewal options
(October 1 to September 30),unless City or Vendor provides the other party with notice of non-renewal at
least 60 days before the expiration of the Initial Term or renewal period. However, if funds are not
appropriated, the City may cancel the Agreement 30 calendar days after providing written notification to
the ContractorNendor.
3. Compensation. City shall pay Vendor in accordance with the fee schedule of Vendor
personnel who perform services under this Agreement in accordance with the provisions of this Agreement
and Exhibit "B,"—Price Schedule. Total payment made under this Agreement for the first year by City
shall be in an amount up to Ninety-Four Thousand Dollars and Zero Cents Dollars($94,000.00).Vendor
shall not perform any additional services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City shall
not be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
OFFICIAL RECORD
CITY SECRETARY
Vendor Services Agreement FT.WORTH,TX Page 1 of 17
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4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date,City shall pay Vendor for services actually rendered up to
the effective date of termination and Vendor shall continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it shall treat all information provided to it by City ("City Information") as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.3 Unauthorized Access.Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access,modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
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6. Right to Audit. Vendor agrees that City shall,until the expiration of three(3)years after
final payment under this contract, or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees,Vendors and subVendors.Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and subVendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees or subVendor of Vendor. Neither Vendor, nor any officers, agents,
servants, employees or subVendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers, agents, servants, employees or subVendor.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTS AND EMPLOYEES,FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR
EITHER PROPERTYDAMAGE OR LOSS(INCL UDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR,ITS OFFICERS,
AGENTS,SERVANTS OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend,settle or pay shall not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
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cost and expense of payment for claims or actions against City pursuant to this section,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor shall fully participate and
cooperate with City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action,with copies of all papers City may receive relating
thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or,if as a result of a settlement or compromise,such use is materially adversely
restricted,Vendor shall, at its own expense and as City's sole remedy,either: (a)procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or (d)if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
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$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident; each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease; policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium.Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
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(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws,Ordinances,Rules and ReEulations. Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances,rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subVendors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth Continental Partition Systems,LLC
Attn: William Johnson,Assistant City Manager Chad Vollmar,President
200 Texas Street chad@cps-partitions.com
Fort Worth,TX 76102-6314 (303)396-0200
Facsimile: (817)392-8654 Facsimile:
With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Employees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
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during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing,this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law/Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action,whether real or asserted, at law or in equity,is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance or regulation, acts of God, acts of the public
enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions by any
governmental authority,transportation problems and/or any other similar causes.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments/Modifications/Extensions. No amendment, modification, or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Vendor, their assigns and successors in interest, as
to the matters contained herein.Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument.
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25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30) days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. Immieration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(I-9). Upon request by City,Vendor shall provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement(collectively,"Work Product"). Further,City
shall be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product shall be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right,title and interest in
and to the Work Product,and all copies thereof,and in and to the copyright,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim,lien for balance due, or rights of retention thereto on the part of City.
28. Signature Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution,ordinance or other authorization of the entity. This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is attached
hereto as Exhibit"C".Each party is fully entitled to rely on these warranties and representations in entering
into this Agreement or any amendment hereto.
29. Change in Company Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
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30. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code,the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1)does not boycott Israel; and(2)will not boycott Israel during
the term of the contract.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
(signature page follows)
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ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By. William Johnson(Janp4,202318:18 CST) of this contract,including ensuring all
Name: William Johnson performance and reporting requirements.
Title: Assistant City Manager
Date:
By:
APPROVAL RECOMMENDED: Name: Cynthia Serrano
Title: Assistant Director,Public Events
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Michael Crum Digitally signed by Taylor Paris
Title: Director,Public Events Department Taylorr Parr IS Date:2023.01.2415:35:47
-05'00'
By:
ATTEST: a 4FORT��n Name: Taylor Paris
°�°° °°°°�°9oP Title: Assistant City Attorney
P�jB °=0
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?Q bXAggq CONTRACT AUTHORIZATION:
By: bbnaaoo M&C:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Continental Partition Systems,LLC
Chad Vollmar(Jan 24,202312:17 MST))
By:
Name: Chad Vollmar
Title: President
Date: Jan 24, 2023
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Vendor Services Agreement Page 10 of 17
EXHIBIT A
SCOPE OF SERVICES
1 . 1 The Vendor shall provide all equipment (including fork lifts and lift rentals), personnel,
and tools necessary to perform preventative maintenance,repairs,replacements,and/or
new purchases for partition walls located at the Fort Worth Convention Center(FWCC)
and within the Will Rogers Memorial Center (WRMC) complex as requested by the
Public Events Department on an as needed basis.
1 .2 All items shall be new,unused and suitable for their intended purpose.
1 .3.Failure to inspect the job sites will not relieve the vender from performing in accordance with
the strict intent and meaning of the specifications of this Agreement. There will be no
additional cost to the City of Fort Worth.
1 .4 Partition Wall Maintenance and Repair
1 .4.1 The Vendor shall perform the following preventative maintenance and annual
inspection for each partition wall:
1 .4.1 .1 Inspect track systems
1 .4.1 .2 Clean and lubricate track systems
1 .4.1 .3 Adjust all partitions for level and plumb
1 .4.1 .4 Tighten all hinges
1 .4.1 .5 Adjust lever closure panels
1 .4.1 .6 Inspect all bottom seals and top sweeps
1 .4.1 .7 Inspect all hardware on each panel
.4.1.8 Review pass thru doors,as required
1 .4.1 .91nspect and adjust drive components(electric partitions only at FWCC)
1.4.1.10 Provide full deficiency reports to the Public Events Department
1 .4.2 Service will be scheduled with Public Events maintenance personnel to
accommodate the event schedules at both facilities.
1 .4.3 The Vendor shall perform repairs to partition walls as requested by, and discussed
with,City staff. Repairs are to be billed based on hours required per repair and
parts,if applicable.
1.4.3.1 Repairs include,but are not limited to,damaged and inoperable partitions,
motor damage or replacement(FWCC only), cosmetic damage to partition
panels including tears or scratches on panel covering,track damage
including bent track pieces and inoperable rollers, and missing or broken
hardware required for the correct and safe operation of the movable
partition walls.
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City Secretary Contract No.
ATTACHMENT A
ADDITIONAL SPECIFICATIONS OF PARTITION WALLS
FORT WORTH@
.w.rr
CONVENTION CENTER
1201 HOUSTON ST FORT WORTH,TEXAS 76102 P: 817-392-6338 F: 817-392-2756
ITB
FWCC Airwall/Panel Counts
1.Arena Meeting Rooms:
121AB - 1 1 panels 12 tall
121BC- 1 1 panels 12'tall
121 CD- 1 1 panels 12'tall
121DE- 1 1 panels
121EF- 1 1 panels 12'tall
IIOAB - 1 1 panels 12'tall
2. Ballroom:
Ballroom AB 32 panels 27'tall
i Ballroom BC 32 panels 27'tall
3. Exhibit Hall:
9 Exhibit Halls-202 panels 23'5" tall
4. East Annex:
*East Annex 40 panels 24'tall
5. First Level Meeting Rooms:
o,103A -5 panels 14'tall
6. Second Level Meeting Rooms:
201AB- 15 panels 18'tall
201BC- 15 panels 18'tall
202AB 15 panels 18'tall
202BC- 15 panels 18'tall
202CD- 15 panels 18'tall
203AB 15 panels 18'tall
203BC- 15 panels 18'tall
204AB - 15 panels 18'tall
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WILL ROGERS
WRMC Aiwall/Panel Counts
1. Amon Carter Exhibit Hall:
West Texas 69 Panels 20' tall
East Texas 69 Panels 20'tall
• Round up Inn 30 Panels 20'tall
South Texas/Longhorn Corral
• South Texas 14 Panels 12 tall
• Longhom/Corral B panels 12 tall
2' Richardson Bass Building:
•Brown Lupton North
o East Side Offices
• 3 Partitions 26 panels 12 tall
o West Side Offices
• 3 Partitions 26 panels 12 tall
3. Watt Arena:
French Room
0 1 partition 10 panels 9' tall
0 1 partition 4 panels 9' tall
13 total partitions
3401 W LANCASTER AVE FORT WORTH,TEXAS 76107-3078 (817)392-SHOW
FAX(817) 392-8170 ITB
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EXHIBIT B
PRICE SCHEDULE
1.1 City will pay Vendor for Services performed pursuant to this Agreement up to a total ninety-four
thousand($94,000). Vendor will not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City will not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
1.2 On or before the 1 Oth day of each month of this Agreement, the Vendor will
provide the City with a signed fee invoice summarizing(i)the portion of the Services that have
been completed during the prior month and(ii) any additional visits that have
been incurred during the prior month. Vendor must provide the City with an invoice in order to
be paid. Invoices must be submitted to Supplierinvoices@fortworthtexas.gov.
1.3 Prior to submitting an invoice to the City for payment of the applicable Services, Vendor
must verify the quality of Services performed. The City will review and inspect all Services to
determine their acceptability and signify acceptance by execution of a services acceptance form,
which will be promulgated by the City. If the City rejects the submission, it will notify the
Vendor in writing as soon as the determination is made, listing specific reasons for rejection.
The Vendor will have ten(10) days to correct any deficiencies, unless otherwise agreed by the
Parties in writing. Payment to the Vendor will not be authorized unless the City accepts the
Services in writing. The City's acceptance will not be unreasonably withheld.
1.4 Following acceptance of the Services by the City, Vendor must provide the City with a
signed, readable invoice summarizing(i)the Service(s)that have been completed; (ii)purchase
order number, and(iii)requesting payment. If the City requires additional reasonable
information, it will request the same promptly after receiving the above information, and the
Vendor must provide such additional reasonable information to the extent the same is available.
Invoices must be submitted to Supplierinvoices@fortworthtexas.gov
1.5 Vendor will not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the additional costs for
such services. City will not be liable for any additional costs for such services. City will not be
liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
Vendor Services Agreement Page 14 of 17
City Secretary Contract No.
BID SOLICITATION
Urrg 1
Lhucilpt!aD; .._ Ol]' _ �lrl1 Unk*rlea _ raw
HoartyrareforLjLbw-M -R 9 v-5-m 10G]•40 HR
Line: 2
12mrollon_ OtyUrrlt F rlw _ TOW
"Qur!'r"For Lehar idler Hour;,("-8A 4, -- 10AD I#I
Weaken&,er►d Haddays
FA-
Liric: 3
Dimm* i wic _ a Ilnll UhFiPrioe Tudl
WRMC-Mpir*gnanpg arid IrEaeegarl ar The 5AD EA — —
pArihion in LMB Wesi 1'exss E]�r�il H�
p
-69 panels,
20'iall 7 e'
Line_ d
Desctlpllolr QLyr Unll LknlP4irs Total
WFiRad-kldinlenanrRand InEPMAIM d III* 5.D] IEA
pardtlon wall in the G.W 76'Ka5 Hal-gg
panels,piY Lai i -7 1t j
Llnfl 5
DWOs rbllpp` Orly Wit umffi m ZrgyM
WRMC• Ldain49nanCe erld In rdr n of the 5.Op EA
paradnn ual in thg AwM Up Ida-M
pa�dst 2�[gll
LiyFe= 6
Oe�e piian: Ql1' L1nf1 (JnHpFk* TOM
WRkIC-M6r&wnoc wd Ir*penor`or Me 5.410 EA
pAr1dion Wallin ire Sbulh Temac P+4arn- N
pan¢Is. IT JE81 7
Lire. F
�Iplloll: QtV UrrlPrloe Tohll
WRM O•bAcIpnter MCeAM his{.arhnn Cdthe 5.40 Flo
ph
wall in itrg LArr�lrem Cum]Roam
a 8 E
8 ��,72'tdll
Line: A
D&TgtiRIian _ _ CRV Ural
WRMC-WintgnanCe and Inepeelion aF arc
par-+6n wnk%wi H-w Arpwn-I TxmP NOmh 5AQ EA
ke61 Side o+fioe: par p4no.26 par+el3,+ -20 � L!fir
�eau
Line: !l,
O*WCHpllah- my unit UrlMPrlee TOMI
WIRMO Mairitan pG&arid bnBPBUDri d MiL
par"un-Mr.inthe&mm-LIjhDn Nora) :5.M EA
wi`de Oihaee-3 whior,m p8rF5ls, G
Lire= 1
Dam_
^— Olw Unit Unfff?iler TOLMI
WRM G-Mdunler onag p pg nd lr r`Cr the &OD EA
Mr Marl rmlls in the Frenr'h P*wn- 1
p8nhion,10 prr8ls,9 lau +3 FZ—7;
Vendor Services Agreement Page 15 of 17
City Secretary Contract No.
Lino: 11
04MRrbUpm: Ow LMNt Urarrk* T;,W
WAMC• MainGenancearldlnapedpn 01 UW 5.00 FA i —
VAM On-Sit iA U+8 French fTc Dm-11 �r
parGGan,a parreis,WIWI � S
Lkw- 12
Desuip km:
TOW
C-MlaicearW hW@ dm tithe 5_i14 Ea~ „L�MPIk�
n-rlvr
parl:14 n well in ahe 121,E Maturing Form-11
parels,ITU11 ,/ -YS 4. 23
Llnp: i5
Orwriilon- Orly LMK LbMrior TOM
FWCC• M+1airOrA w aril Iw�pemn cf M1e •44 EA _
Dwiftian wall
in
1Y19rW reeeiing F;Garn-11 FT- 3 I , r
Li1YE: 1�
O,Sireiit> : _ _ QLY Unh U1411PtG8e Tolral
Fwac-Maid,wwm and lnapeehan tithe ikG Eli
Wilibm wall in Mr■121 Ca L%cling%ofn-11
pariels,12'lad
Una' 13
pgt!001J6h: Oly LMat uhltprloe Terkl
q�FWCC-MairftnancC and Ir �n of fhb 5 0 EA
perm ~al n tl,a 11 DE Heating Fiaom-
Pmnaft,12•idll .�
Lim! 16
DourlaLlOn, _ ... CLY Unh Lrn winidr Tdbil
FYu -raarM2.n f*aM NApitbbn n1 ttw 5.p] EA
pumion wall In the 121 EF M leeli'r0 Rnom-1i �r
parMLs, 11'1* + J
Line: 17
p&&ffVjCT: 011y UnH Uhllpreoe
rwCO-Maimenaoue and Imwe.Agrn of pie 5100 EA
paitWn w31 in Me 11i0 AR Uqa*a Fl09rn- { f
11 par-Ole,12'te4 fi 17 P F
Lim: i g
Offuduk"i Una Unhftke Trial
FWCt-Melrtlene:lc4�-&M Mspectipn ai the EL-00 Eli
partition wall Mn Me RAbamm AS-n
pawls.27 fail + ` f�7
Liha- 1$
Gnscriu l x _ Oty 1JnM Lkatl4ial Tatil
FWCO• �anrensnce and ilftp&+cton QI� 5.04 t --
parlilion wall in the 9aftWm RG-32
pamis,27 Ism ,
Line: 20
on: TOW
_ QAY Ilrit
FWCC-Mrirrgnenae and Ir4peembDof are 5.01) EA
DaMftn,.al m ttx ahihrt RpUsA-F-2W
panels, 23 iall 4n
Loy: 21
DuCr<IAt•o11; i•' UM111 UnHFh1Ly TDW
r-*GC-MbrtllnarroeandIn6pedkird1he 590 EA
partition wall iA Ih&Eae<Ann"Jrxhlt+t Hall
40 IpLdnels.24'lall 59.1
—.
Lim,--- -12
Geffetiplloh: _ .0tp �inu _ LkwPrip _ Total
FYYOG-MAaMlerancr pnd 4 gMcuxl 01 11* 530 EA
pa►hdon well ilFlhe 103149 Meeting Room-5
parrels,141 10
Llnr: 23
Destrtplloh: _ O1r Un! UnfrRrlte 7otar
FWCC-Wirmertance amd Inspeeftn or yak 4Q E14
IORMUM wVI in11-w 201ABkgeaUrr3 fibam-16
O&m4s, 1 h'Y7'
Vendor Services Agreement Page 16 of 17
City Secretary Contract No.
Lint: 24
De22tQlnun_ Uhd Till
FMC-MalydeYreme and�r br`or1he 5" EA —
pwG4on war in the2619C Mwtingaam 151�
panrJry 1Frlall
Lw*: 25
Osscrl MP: i�tY Unll
Fy' -Ma1Miene,56e And In ion d ilha 5.10 EA
perlirgn ngll n lhe 2D2A8 Mec'fnp lQ4wn- 15
Daneks,
unec 26
Q93alption- MY _ L�h� IirrTlFrl�a TOW
•MS�tdetrlim and iinsp ton 01 ltr! 5.00
Parbnan Well in The 262 kfgEOg Fimm-7s
panels, 1s'rM 7 D d-F
..J
Ling- 27
dam; MY UM Un"PN.be Total
FWGC- M;affle11anU 3r1d kltpadipn 0ih9 6A$ EA
parinlon wall iri he M2CD Wrung Pow- 15
panels, IF Tail 7
Line; 88
Deftrwin _ ow Unit Lkrlf Mm Total
FWCC-Maimermow wd Inipemn of 1ho 5.00 F-A
parbbon-al in the MOO iA&AN F1wh-1157
Pwws l u tall s� 6 r
Ling- n
D"Milw w QMr Unll Unliftin TOW
FCC-Ma won vice and InapsODn dihe d00 EA --
parlhien wall in thix 2WIX H&ebrq Floom-15
Panels. 1.11'Idl O
Llnr: �5
Demtr llon Ohr Lkw UrAwrim Total
FWCC Mainitnanoe and In ipn-�f ing 5.04 EA
par%tin%%Win th&204AB MWW9 Rgprn- 1$
panek idiell 7 0
LiIY� 32
a wli�Nefh: Gtti� IJnIF yinilifiic4 Taut
Litt-Of, P�da'lr1C:iUwPdellve'y;hdE 1U.OU EA
Line- 3� cf •J
�1r1it UttiwMw TOW
1.%mRar*cus PSR5,Meblrmis TIT Rqupnr"
Gant ffunus%D'SeMM.CluRMULy listed is the
esb-OW annual cost.An exsrrVie al ait IWOOD aD
ideal ra ba XT on this ff Ia3101301110a
ti D°k❑isr:o�nIPlF=380a
Total Flir>Aftwirt: F4/4 b
A NO 4f'O vMl tie IMarprened by the City as a rr-[ha,r�{*")Urri aMtl MO(Nly will ndl
W pay for DMI Ram.A bid of ono hid'rr np W onBe jspace.e blaRki, riF be irterpcied by 1he
Oily that the Oifwor doeo riot wlah to bid an Thal item.Be andsg4,a-no n+T pr no"p&jge
may be car&dered as non•responsiwc ar-O mDy reauit In MQuallflution dr Lhs hid
Vendor Services Agreement Page 17 of 17