HomeMy WebLinkAboutContract 58222-A1 CSC No.58222-Al
AMENDMENT NO. 1 TO
CITY OF FORT WORTH CONTRACT 58222
This Amendment is entered into by and between Library Interiors of Texas, LLC
("Vendor")and the City of Fort Worth("City"),a Texas home rule municipality.City and Vendor
shall be referred to individually as a"Party" and collectively as"Parties."
WHEREAS, Parties have previously entered into City of Fort Worth City Secretary
Contract No. 58222 (the"Agreement"); and
WHEREAS,Agreement was executed for Vendor to provide City with the services and
goods included in Cooperative Agency Contract Choice Partners No. 19/033MJ-16; and
WHEREAS,the Parties now wish to amend the Agreement to increase the not to exceed
spend authority limit of the Agreement.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
The following terms are hereby amended to replace the referenced terms in the Agreement
and shall be binding and enforceable as if they were originally included therein.
Paragraph 4 of the Agreement, regarding compensation, is replaced in its entirety
and amended to read as follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance
with the provisions of this Agreement. Total payment made under this agreement for the
initial period by the City shall not exceed Four Hundred and Eighty-Four Thousand Three
Hundred and Ninety Dollars with zero cents ($484,390.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by
this Agreement unless City first approves such expenses in writing.
2.
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image,or a signature, shall be treated as and shall have the
same effect as an original.(Signature page follows)
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: 00*� of this contract, including ensuring all
Jesica McEachern performance and reporting requirements.
Assistant City Manager
Date: Jan 26, 2023
By:
APPROVAL RECOMMENDED: Timothy Shidal
Administrative Services Manager
� APPROVED AS TO FORM AND LEGALITY:
By: l
Manya Shorr
off
Library Director .
p e
�e
By:
ATTEST: p°Aaann..... d Jessika J. Williams
Assistant City Attorney
Ordinance No.24161-04-2020
By: CONTRACT AUTHORIZATION:
Jannette Goodall M&C: 22-0664
City Secretary 1295: 2022-922100
VENDOR:
Library Interiors of Texas,LLC
By: /
Name: Mi el Taylor
Title: Vice-President
Date:
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
M&C Review http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30216&counc...
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRToRrH
Create New From This M&C
REFERENCE **M&C 13P MULTI COOP
DATE: 9/13/2022 NO.: 22-0664 LOG NAME: FURNITURE DESIGN AND
INSTALLATION MC LIBRARY
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (CD 6)Authorize Agreement with Library Interiors of Texas, LLC an Authorized Dealer for
Various Manufacturers, Using Choice Partners Cooperative Contract No. 19/033MJ-16,
BuyBoard Cooperative Contract No. 667-22 and The Interlocal Purchasing System
Cooperative Contract No. 220303, for the Purchase, Design, and Installation of Furniture
for the Library Department in a Combined Annual Amount Up to $384,390.00 and
Authorize Five Consecutive One-Year Renewal Options for the Same Annual Amount
(2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize agreements with Library Interiors of Texas, LLC an
authorized dealer for various manufacturers, using Choice Partners Cooperative Contract No.
19/033MJ-16, BuyBoard Cooperative Contract No. 667-22 and The Interlocal Purchasing System
Cooperative Contract No. 220303, for the purchase, design, and installation of furniture for the Library
Department in a combined annual amount up to $384,390.00 and authorize five consecutive one-year
renewal options for the same annual amount.
DISCUSSION:
The Library Department approached the Purchasing Division to finalize an annual agreement to
purchase, design and install furniture for the Far Southwest Branch Library and to continue after
completion of the project to make purchases on an as-needed basis. After reviewing specifications
and architectural designs, Purchasing staff researched procurement options and located various
cooperative agreements with Library Interiors of Texas, LLC.
Library Interiors of Texas, LLC is able to provide the Library Department with furniture as well as
installation and design, through the following cooperative contracts:
ooperative Contract Term
Expiration
Choice Partners Contract No. May 14, 2023
19/033MJ-16 _
BuyBoard Contract No. 667-22 March 31,
2025 _
TIPS Contract No. 220303 [May 31, 2027
FUNDING: The maximum amount allowed under this agreement will be $384,390.00, however the
actual amount used will be based on the need of the department and available budget. The annual
department allocation for this agreement is:
Department Estimated Annual Amount Funding
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2018 Bond
Library $384,390.00 Program Project
101658 Account
5330201
Funding is budgeted in the Library Department's 2018 Bond Program Capital Project for the purpose
of funding the Far Southwest Library project. This project is included in the 2018 Bond Program.
Available resources within the General Fund will be used to provide interim financing until debt is
issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund
in accordance with the statement expressing official Intent to Reimburse that was adopted as part of
the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions
taken by the Mayor and Council.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. Choice Partners. BuyBoard, and TIPS Contracts are
competitively bid to increase and simplify the purchasing power of government entities.
BUSINESS EQUITY: A M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
RENEWAL OPTIONS: The agreement may be renewed for additional terms according to the
cooperative agreement at the City's options to renew. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the 2018 Bond Program Fund for the Far Southwest Library project to support
approval of the above recommendation and execution of the agreement. Prior to any expenditure
being incurred, the Library Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2)
Submitted for City Manager's Office by_ Reginald Zeno (8517)
Jesica McEachern (5804)
Originating Department Head: Anthony Rousseau (8338)
Manya Shorr(7707)
Additional Information Contact: Cynthia Garcia (8525)
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