HomeMy WebLinkAboutContract 58776CSC No. 58776
CITY SECRETARY CONTRACT NO.
THE STATE OF TEXAS
COUNTIES OF TARRANT,
DENTON AND WISE
KNOW ALL BY THESE PRESENT
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITIES OF FORT WORTH, ARLINGTON,
HALTOM CITY, NORTH RICHLAND HILLS, AND COUNTY
OF TARRANT, TEXAS
FY 2022 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FORMULA PROGRAM
AWARD
This Memorandum of Understanding ("MOU") is made and entered into this th day of
2022, by and between the County of Tarrant, acting by and through its duly
authorized representative (hereinafter referred to as COUNTY), the City of Fort Worth, acting by and
through its duly authorized representative (hereinafter referred to as CITY), and the Cities of
Arlington, Haltom City, and North Richland Hills, acting byand through their duly authorized
representatives (hereinafter respectively referred to as ARLINGTON, HALTOM CITY, and
NORTH RICHLAND HILLS and collectively referred to as SUBRECIPIENTS), located entirely
within the State of Texas, witnesseth:
WHEREAS, the governing bodies of CITY, COUNTY, and SUBRECIPIENTS find that the
performance of this MOU is in the best interests of all parties, that the undertaking will benefit the
public, and that the division of costs fairly compensates the performing party for the services or
functions underthis MOU; and
WHEREAS, under the FY 2022 Edward Byrne Memorial Justice Assistance Grant (Grant), the
Department of Justice (DOJ) has awarded a total of $543,819.00 to be distributed to the parties to
this MOU; and
WHEREAS, CITY has agreed to serve as the fiscal agent for the Grant, and distribute all such funds
between the parties; and
WHEREAS, CITY agrees to provide COUNTYan amount of $90,548.00 from the Grant award received
by CITY; and
WHEREAS, ARLINGTON agrees to provide COUNTY an amount of $40,199.00 from the total Grant
funds received from CITY below; and
WHEREAS, HALTOM CITY agrees to provide COUNTY an amount of $2,633.00 from the total Grant
funds received from CITY below; and
WHEREAS, NORTH RICHLAND HILLS agreesto provide COUNTYan amountof $2,575.00from the
total Grant funds received from CITY below; and
WHEREAS, CITY, SUBRECIPIENTS and COUNTY believe it to be in their best interests to reallocate
the Grant funds as set forth herein.
NOW THEREFORE, the COUNTY, CITY, and SUBRECIPIENTS agree as follows:
Section 1.
A breakdown of funds being allocated pursuant to this MOU is set forth in the Table attached
as Exhibit A to this MOU. As set forth in Exhibit A, CITY shall make the following reimbursements:
OFFICIAL RECORD
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland CITY SECRETARY
Hills, and the County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
FT. WORTH, TX
CITY agrees to reimburse COUNTY a total of $135,955.00 of Grant funds. This total includes
the amounts provided by CITY and SUBRECIPIENTS outlined above. In no event shall County receive
more than $135,955.00 under this MOU.
CITY agrees to reimburse ARLINGTON a total of $120,597.00 of Grant funds which is the
allocation total of $160,796.00 minus 25% to Tarrant County.
CITY agrees to reimburse HALTOM CITY a total of $7,901 of Grant funds which is the allocation
total of $10,534.00 minus 25% to Tarrant County.
CITY agrees to reimburse NORTH RICHLAND HILLS a total of $7,724.00 of Grant funds which
is the allocation total of $10,299.00 minus 25% to Tarrant County.
Section 2.
The parties agree to utilize their jurisdiction's individual award as outlined in a separate Memorandum
of Understanding between the CITY and the individual SUBRECIPIENTS or COUNTY.
Section 3.
It is expressly understood and agreed that, in the execution of this MOU, no party waives, nor shall be
deemed hereby to waive, any immunity or defense that would otherwise be available to it against claims
arising in the exercise of governmental powers and functions.
Section 4.
Each party to this MOU will be responsible for its own actions in providing services under this MOU and
shall not be liable for any civil liability that may arise from the furnishing of the services by any other party.
This MOU creates no rights in any third party.
Section 5.
Section 6.
As to each individual party, this MOU incorporates by reference the terms and conditions contained in the
following three additional documents, as if set forth at length herein: (1) the Memorandum of
Understanding between the CITYand the individual SUBRECIPIENTS or COUNTY regarding the FY2022
Byrne Justice Assistance Grant; (2) the applicable Grant Award Agreement; and (3) the individual
SUBRECIPIENT municipality's budget submitted in connection with this grant award. This MOU,
including the documents incorporated specifically herein by reference, contains the entire understanding
between the parties as to the matters contained herein. Any other oral or written agreement or other
documents are hereby declared null and void to the extent they may conflict with any provision of this MOU.
The signature lines for each SUBRECIPEINT are being executed on individual pages and are attached
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland
Hills, and the County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
as part of the MOU.
Section 7.
The person signing this MOU for each party hereby warrants that he or she has the legal authority to
execute this MOU on behalf of his or her respective party, and that such binding authority has been granted
by proper order, resolution, ordinance, or other authorization of the entity. The other parties are fully
entitled to rely on this warranty and representation in entering into this MOU. This MOU may be executed
in one or more counterparts and each counterpart shall, forall purposes, be deemed an original, but all such
counterparts shall together constitute one and the same instrument. Any signature delivered by a party
by facsimile or other electronic transmission (including email transmission of a portable documentfile (pdf)
or similar image) shall be deemed to be an original signature hereto.
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland
Hills, and the County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
EXHIBIT A
Table
City-
Subrecipient
DOJ
Allocations
Tarrant
County
Rate %
Tarrant
County
Portion
Calculated
Allocations
Final MOU
Amounts
Arlington
$160,796.00
0.25
$40,199.00
$120,597.00
$120,597.00
Fort Worth
$362,190.00
0.25
$90,548.00
$271,642.00
$271,642.00
Haltom City
$10,534.00
0.25
$2,633.00
$7,901.00
$7,901.00
North
Richland Hills
$10,299.00
0.25
$2,575.00
$7,724.00
$7,724.00
Tarrant
Count
-
-
$135,955.00
$135,955.00
$135,955.00
Totals
$543,819.00
-
-
$543,819.00
$543,819.00
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland
Hills, and the County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
IN WITNESS WHEREOF, the following authorized representatives execute this
agreement:
CITY OF FORT WORTH, TEXAS
By: 7 IC,
Fernando Costa
Assistant City Manager
Date: Jan 27, 2023
Rob.1Wftn Mdredp J,(Jan 21, 2-2 7:0CST(
Robert A. Alldredge, Jr.
Executive Assista t Police
Chief
APPROVED AS TO FORM AND
LEGALITY:
Taylor Paris
44g9�an��
FORt
Assistant City Attorney
�O* 0�0,
P
ATTEST:
PA 000 oa * d
A �aSmns
Y b
Qa�� oEd6p°5gaa
Jannette S. Goodall
City Secretary
Date: Jan 27, 2023
M&C No.: 22-0394
Contract No.: 58776
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Ange1W Love
FWPD Grant Specialist
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland
Hills, and the County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
COUNTY OF TARRANT�, TEXAS
_7
Tim O'Hare
County Judge
APPROVED AS TO FORM:
By:
Criminal District Attorney's Office
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland Hills, and the
County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
CITY OF ARLINGTON, TEXAS
By:
Jenni r Wichman
Deputy City Manager
ATTEST
�UA (.Lv
�ALEX B`u'SKE; 4, &ity Secretary
APPROVED AS TO FORM:
MOLLY SHORTALL, City Attorney
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland Hills, and the
County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
CITY OF HALTOO Y TEXAS
By:
Rex Phelps
City Manager
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland Hills, and the
County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
CITY OF NORTH RICHLAND HILLS ATTEST:
By By
Pd-
j�ju ��y4ft��� J�i�IJ�✓%"f G't J
Date_ _r 'y
Date a�
APPROVED AS TO FORM AND LEGALITY:
�! 1
By
Maleshia McGinnis, City Attorney
Date I d Z z;&
N R H Council Action N
Date Approved
Agenda No. i
Ord / Res No.
MOU between the Cities of Fort Worth, Arlington, Haltom City, North Richland Hills, and the
County of Tarrant, Texas FY 22 Byrne Justice Assistance Grant (JAG)
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 5/24/2022 REFERENCE **M&C 22- LOG NAME: 35FY2022 DOJ JAG -
NO.: 0394 FORMULA
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Application for, and Acceptance of, if Awarded, the Edward Byrne
Memorial Justice Assistance Grant Fiscal Year 2022 Program from the United States
Department of Justice, Office of Justice Programs and Bureau of Justice Assistance in an
Amount Up to $600,000.00, Authorize Execution of a Grant Agreement with the United
States Department of Justice and Related Memoranda of Understanding with Sub -
Grantees Identified by the Department of Justice, and Adopt Attached Appropriation
Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the application for, and the acceptance of, if awarded, the Edward Byrne Memorial
Justice Assistance Grant Program for Fiscal Year 2022 from the United States Department of
Justice, Office of Justice Programs and Bureau of Justice Assistance in an amount up to
$600,000.00;
2. Authorize the execution of a grant agreement with the United States Department of Justice,
Office of Justice Programs and Bureau of Justice Assistance;
3. Authorize the execution of related memoranda of understanding with sub -grantees identified
by the Department of Justice; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund, subject to receipt of the grant, in an amount up
to $600,000.00, for the purpose of funding the Edward Byrne Memorial Justice Assistance
Grant Program for Fiscal Year 2022.
DISCUSSION:
The City of Fort Worth Police Department (FWPD) will apply for program funding in an amount up to
$600,000.00 in eligible grant expenses including but not limited to training, supplies, equipment, or
contractual services. The goal of the United States Department of Justice (US DOJ) Edward Byrne
Memorial Justice Assistance Grant (JAG) Fiscal Year 2022 (FY2022) Program, which was
established by the US DOJ, is to allow local governments to support a broad range of activities aimed
at preventing crime and improving the criminal justice system. FWPD will apply for the grant in
Official site of the City of Fort Worth, Texas
Fo H
conjunction with the US DOJ identified sub-awardees that were determined on a formula basis
through crime data. FWPD anticipates requesting funds to purchase radio improvement supplies and
equipment, including software, with global positioning system (GPS) functionality to be able to track
the location of a handheld radio in an effort to reduce Officer injury or fatality, especially in a shots -
fired incident.
The JAG Program has a public comment requirement that must be completed prior to the submission
of the grant application. FWPD utilizes the City of Fort Worth Mayor & Council (M&C) Agenda
Meeting process to meet this requirement. The grant application is typically released in mid June with
an early August due date.
Matching funds are not required under this grant. The funding type is reimbursable. Indirect costs are
an allowable budget category in this grant. No indirect cost revenues are expected to result from this
program.
The grant will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. The Police Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Police Department has the responsibility to validate
the availability of funds. This is a reimbursement grant.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Angela Miller (4441)
ATTACHMENTS
35FY2022 DOJ JAG- FORMULA 21001 AO22(r4).docx (Public)
FORT WORTH
DOCUMENT APPROVAL / CORRECTION FORM
TO: Angela Miller
DEPT: Police Department
DATE: November 17, 2022
SUBJECT: DOJ, FY 2022 Edward Byrne Memorial Justice Assistance Grant Program
TITLE OF DOCUMENT(S)
- FY 2022 Edward Byrne Memorial Justice Assistance Group MOU
- M&C 22-0394
- Grant Term Sheet
X APPROVED FOR SIGNATURE —
RETURN TO DEPARTMENT — The above referenced document(s) are being returned to your
department for corrections. Please see comments below.
By:
T or Paris, Assistant City Attorney
REQUIRED SIGNATURES ON DOCUMENT(S)
X VENDOR
X DEPARTMENT DIRECTOR
X ASSISTANT CITY ATTORNEY
X ASSISTANT CITY MANAGER
X CITY SECRETARY
X CONTRACT MANAGER
OFFICE OF THE CITY ATTORNEY
The City of Fort Worth * 200 Tcxas Strcct, Third Floor * Fort Worth, Texas 76102
817-392-7600 * Fax 817-392-8359
FORT WORTH
City of Fort Worth Police Department
I n t e r-O f f 1 c e C o r r e s p o n d e n c e
DATE: January 17, 2023 /
FROM: A. Love 4 ,Ldl�
Supplemental unding Unit
SUBJECT: FY2022 BJA Edward Byrne Memorial Justice Assistance Grant (JAG) Group MOU Signature
Request
x Please forward to City Secretary
For your electronic signature, please find attached a copy of the FY2022 BJA Edward Byrne Memorial Justice
Assistance Grant (JAG) Program Group MOU with the Department of Justice totaling $543,819.00.
The Fort Worth Police Department (FWPD) is the Awarded Grantee and serves as the fiscal agent for
the four allocated Subrecipients, including the cities of Arlington, Haltom City, North Richland Hills, and
Tarrant County. The FWPD Program Support Unit will use the funds to support their Radio Refresh Program
to upgrade police hand-held radios and consoles with geographical positioning systems (GPS) functionality
within a 5-year strategic plan. Each Subrecipient requested funds to purchase police equipment to enhance
their police operations.
Also attached, please find the M&C 22-0394, authorizing the execution of the Award, which was
approved on May 24, 2022, and a copy of the Legal FY22 JAG Group MOU Approval Memo, authorizing
execution of the Group MOU.
Please contact me at 817-392-4441 or at angela.miller@fortworthtexas.gov for more information.
Thank you.
Funding Source:
FID: 21001— 0350420 — various — xxxxxx — various
Contract Amount: $543,819.00
Budgeted Amount: $543,819.00
Remaining Budget to Date: $543,819.00
❑ M&C Not Required
X M&C Required: 22-0394
❑ Form 1295 Number: Not Required
POLICE DEPARTMENT
The City of Fort Worth * Bob Bolen Public Safety Complex * 505 W. Felix Street* Fort Worth, Texas 76115
817-392-4210 * Fax 817-392-4216
J an 18, 2023
8 Approved
Taylor Paris
Date
❑ Not Approved
Assistant City Attorney
❑Comments Attached
a
M6 0-d ay (Jan 23, 2023 17:25
Jan 23 2023
0 Approved
Michael Munday
Date
❑ Not Approved
Program Support Division
❑Comments Attached
Administrator
s s�
Jan 24, 2023
g Approved
Sarah Shannon
Date
❑ Not Approved
Management Analyst II
❑Comments Attached
4wy
Georgia Tinker (Jan 24, 2023 07:39 CST)
Jan 24 2023
7
8 Approved
Georgia Tucker
Date
❑ Not Approved
Sr. Management Analyst
❑Comments Attached
k
Jan 24, 2023
6 Approved
Keith Morris
Date
❑ Not Approved
Assistant Police Director
❑Comments Attached
��'�!`;6-''� 16:49CST)
Jan 26, 2023
8 Approved
Dina Lackovic
Date
❑ Not Approved
Administrative Assistant
❑ Comments Attached
XA29e
Robert Ilen 11dredge Jr.,Jan I/10130/.30 CST)
Jan 27 2023
p Approved
Robert A. Alldredge, Jr.
Date
❑ Not Approved
Executive Assistant
❑Comments Attached
Police Chief
'5�-,4C —
Jan 27, 2023
8 Approved
Fernando Costa
Date
❑ Not Approved
Assistant City Manager
❑Comments Attached
POLICE DEPARTMENT
The City of Fort Worth * Bob Bolen Public Safety Complex * 505 W. Felix Street* Fort Worth, Texas 76115
817-392-4210 * Fax 817-392-4216