HomeMy WebLinkAboutContract 58787CSC No. 58787
FORT WORTH
CITY OF FORT WORTH
AGREEMENT
This Agreement ("Agreement") is entered into by and between Southern Coast K9 Incorporated
("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality.
The Agreement between the parties includes the following documents which shall be construed in
the order of precedence in which they are listed:
1. This Agreement;
2. Exhibit A — Vendor's Quote, Scope of Services, and Vendor's Terms and
Conditions;
3. Exhibit B — Conflict of Interest Questionnaire.
Exhibits A and B, which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. Vendor agrees to provide City with the services and goods
included in Exhibit A pursuant to the terms and conditions of this Agreement, including all exhibits
thereto.
The Agreement shall become effective upon the signing of the Agreement by an Assistant
City Manager of the City (the "Effective Date") and shall expire one (1) year after the Effective
Date (the Expiration Date"), unless terminated earlier in accordance with the provisions of the
Agreement or otherwise extended by the parties. The Agreement may be renewed for four (4) one-
year renewal at City's option, each a "Renewal Term." City shall provide Vendor with written
notice of its intent to renew at least thirty (30) days prior to the end of each term
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. In no event will total payment made under this Agreement
exceed Fifty Thousand Dollars ($50,000.00). Vendor shall not provide any additional items or
services or bill for expenses incurred for City not specified by this Agreement unless City requests
and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
Vendor agrees that City shall, until the expiration of three (3) years after final payment
under this Agreement, or the final conclusion of any audit commenced during the said three years,
have access to and the right to examine at reasonable times any directly pertinent books,
documents, papers and records, including, but not limited to, all electronic records, of Vendor
involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that
City shall have access during normal working hours to all necessary Vendor facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
In compliance with Article 11 § 5 of the Texas Constitution, it is understood and agreed
that all obligations of City hereunder are subject to the availability of funds. If such funds are not
appropriated or become unavailable, City shall have the right to terminate the Agreement except
for those portions of funds which have been appropriated prior to termination.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of
the transmission, or (3) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Fernando Costa, Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's
Office at same address
To VENDOR:
Southern Coast K9, Inc.
Bill Heiser, President
690 Meta Lane
New Smyrna Beach, FL 32168
Phone: 877-903-3647
The Agreement and the rights and obligations of the parties hereto shall be governed by,
and construed in accordance with the laws of the United States and state of Texas, exclusive of
conflicts of laws provisions. Venue for any suit brought under the Agreement shall be in a court
of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be
governed by any state law other than Texas or venue in Tarrant County, City objects to such terms
and any such terms are hereby deleted from the Agreement and shall have no force or effect.
This Agreement may be executed by electronic signature, which will be considered an
original signature for all purposes and have the same force and effect as an original signature. For
these purposes, "electronic signature" means electronically scanned and transmitted versions of an
original signature or signatures electronically inserted via software such as Adobe Sign.
[SIGNATURE PAGE FOLLOWS]
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
[Executed effective as of the date signed by the Assistant City Manager below.]
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By:
Name: Fernando Costa
Title: Assistant City Manager
Date: J an 30, 2023
APPROVAL RECOMMENDED:
tr Z
J : Robert Ilen ATdredge Jr. (Jan 30, 2023 07:39 CST)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
ATTEST:
By.
Name: Jannette Goodall
Title: City Secretary
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SOUTHERN COAST K9
INCORPORATED
By:
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Name: Bill Heiser
Title: President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
K� 7ee�
By:
Name: Keith Morris
Title: Assistant Police Director
APPROVED AS TO FORM AND
LEGALITY:
Bv.
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
Date Approved:
Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A — Vendor's Quote, Scope of Services, and Vendor's Terms and Conditions;
SOUTHERN 0�,
COASTK9,0qw-
-.
INCKiRP-R-Too
Name I Address
Fort Worth Police Deparhnent
Attn: S gi Charles Hubbard
505 W Fehx St
Fort Worth, Texas 76115
Destriptlon
trained Drug Detection K9 (Floppy)
D Marijuana
TERMS AND CONDITIONS OF SALE
Making Your World Safer
Proposal
Date I Proposal#
12/1212022 P2022-005
L GENERAL - Bysigning Ua proposal, Buyer acknowledges and agrees to be bound bythe Terms and Conditions of Sale ("Tears and
Conditions") with respect to the purchase of the canine identified on the proposal. The agreement maybe modified onlybya written amendment
signedbyboth BnyerandSeller.
2. CANINE HEALTH WARRANTY - Canines are accompanied with a healhcertificate, hipx-rays ands one year guarantee on workabilityand
skeletal health. If canine is returned within the warratrty hod for anyvalid warrantyreeson, tre canine mast be retained in the same condition as
received. Upon approval bySeller, canine replacement of account credit wi➢be issued. Refunds will not be given.
3. TRANSFER OF LEGAL OWNERSHlF - Legal ownership of the canine shall transfer from Seller to Buyer upon Buyer or authorized
representative taking possession ofcanine.
4. INDEMNIFICATION AND LIKTATION OF LIABILITY - Buyer understands that bylaking possession arOor ownership of the canine,
Buyer assumes sole responsiblily for such caraw and releases and fullydiseharges Se➢erofanyliabuty that maybe incurred, except with regardto
the ebove CANINE HEALTH WARRANTY.
5. PAYMENT TFRIAS - Net 30 Dasc from the date of the invoice. All payments are tabs made to Southein Coast K9, 690 Meta Late, New
Smyma Beach, FL 321a.
ACCEPTANCE OF BUYER:
By(signatun,): Subtotal
Nemeffitle (Please Printer Type):_ — Sales Tax (0.(%) $0.00
Dale:
_�� Total $10,000.00
Exhibit S — Conflict of Interest Questionnaire
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.S. 23, 84th Leg, Regular session.
OFFICE t1SEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code,
Date P-ecelved
by a vendor who has a business relationship as defined by Section 176.001(11,a) with a local
governmental entity and the vendor meets requirements under Section 176.006(a).
By lawthis questionnaire must be filed with the records administrator of the leoal governmental
entity not later than the 7th business day after the date the vendor becomes aware of facts
that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local
Government Code. An offense under thl s section is a misdemeanor.
t Name of vendor who has a business relationship with local govern mental entity.
2 Check this box if you are firing an update to a previously filed questia naire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date on which you became aware that the originally filed questionnaire was
incomplete or Inaccurate.)
3
Name of local government oftic r i"ui whom the information in this section is being disclosed.
l ((0tv- I _ES -
Name of Officer
This section (item 3 Including subparts A, % C, & D) must be completed for each officer with whom the vendor has an
employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach addificnal
pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or 18cely to receive taxable income, other than investment
Income, from the vendor?
a Yes 7—
B. Is the vendor receiving or likely to receive taxable income, other than Investment income, from or at the direction of the local
government officer named In this section AND the taxable income Is not received from the local govemmental entity?
Yes MN.
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership interest of one percent or more?
El Yes F;2uo
D. Describe each employment or business and family relationship with the local government officer named in this section.
01
S gmtwTo of vendor co n a wr� rdy Date
Adopted 8/7/2015