HomeMy WebLinkAboutContract 54492-R2A3DocuSign Envelope ID: 8CDA6990-FD62-4BE7-AABE-OFE433416E1 E
CSC No. 54492-R2A3
RENEWAL 2 AND AMENDMENT 3 TO CITY OF FORT WORTH CONTRACT 54492
BETWEEN THE CITY OF FORT WORTH AND MY HEALTH, MY RESOURCES OF
TARRANT COUNTY (MHMR) FOR MENTAL HEALTH SERVICES
This Contract Renewal and Amendment (the "Renewal and Amendment") is made and entered
into by and between the City of Fort Worth, a home -rule municipality of the State of Texas
(hereinafter referred to as the "City"), acting by and through Fernando Costa, its duly authorized
Assistant City Manager, and My Health, My Resources of Tarrant County (MHMR), a unit of
local government in Texas. Each party shall be individually referred to herein as Party and
collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54492, (the "Agreement");
WHEREAS, the Parties, on October 11, 2021, executed the first amendment and increased
the budget and amended the Reporting Forms and the Budget Modification Form;
WHEREAS, the Parties, on November 29, 2021, executed the second amendment to
expand the definition of resident services;
WHEREAS, the Parties agreed on June 23, 2022 and August 29, 2022 to modify the
budget using the process provided in the Agreement in order to allocate funding to the categories
experiencing the highest demand and now wish to memorialize such agreement;
WHEREAS, the Parties agree to amend the Reporting Forms;
WHEREAS, at the expiration of the Agreement's original term, the Parties exercised the
first renewal option to renew the Agreement for an additional year ("First Renewal Term");
WHEREAS, the Agreement was for an initial one-year term with three additional one-
year renewal options, and the City believes that renewing the Agreement for an additional year
will further the goals and priorities of Directions Home; and
WHEREAS, this Renewal and Amendment will memorialize the prior budget
modifications, amend the Scope of Services and renew the Agreement for an additional one-year
term.
NOW THEREFORE City and Agency do hereby agree to the following:
I' OFFICIAL RECORD
CITY SECRETARY
AMENDMENT TO AGREEMENT FT. WORTH, TX
Page 1 of 10
Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
DocuSign Envelope ID: 8CDA6990-FD62-4BE7-AABE-OFE433416E1E
A. EXHIBIT `B" Budget Part II — First Renewal Term is hereby amended and replaced
in its entirety with the attached Exhibit B — Part II First Renewal Term
B. The attached EXHIBIT "B" Budget — Part III Second Renewal Terre is hereby
included as part of the Agreement and shall immediately follow the Exhibit B — Part
II First Renewal Terre.
C. EXHBIT "D" Reporting Forms is hereby amended and replaced in its entirety with
the attached Exhibit D — Reporting Forms.
H.
RENEWAL OF AGREEMENT
The Agreement, as amended, is hereby renewed and extended for a renewal term
commencing on October 1, 2022, and ending on September 30, 2023, unless terminated earlier in
accordance with the Agreement.
III.
This amendment and renewal is effective upon the expiration of the First Renewal Term,
regardless of the date of execution of this document.
IV.
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Agreement.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
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Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
DocuSign Envelope ID: 8CDA6990-FD62-4BE7-AABE-OFE433416E1E
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20
FOR CITY OF FORT WORTH:
7--1-%c�
Fernando Costa
Assistant City Manager
Date: Jan 31, 2023
Victor Turner, Neighborhood Services Director
Date: Jan 30, 2023
APPROVED AS TO FORM AND
LEGALITY
Jo Gun Jan 31, 202309:51 CST)
Jo Ann Gunn, Assistant City Attorney
Date: Jan 31, 2023
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez (Jan 26, 2523 16:58 CST)
Tara Perez
Manager, Directions Home
FOR AGENCY: My Health, My Resources
of Tarrant County (MMR)
ED'o^cuSigned by:6— *mil
2D4516MAJ F4C1...
Susan Garnett
Chief Executive Officer
Date: 1/26/2023
ATTEST:
Jannette S. Goodall, City Secretary
Date: Jan 31, 2023
M&C No.: 20-0651
Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 3 of 10
DocuSign Envelope ID: 8CDA6990-FD62-4BE7-AABE-OFE433416E1E
EXHIBIT "B"
BUDGET
Part II — First Renewal Term
Agency will submit an invoice for reimbursement by the 1511' of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in the Budget submitted. In order for this report to be complete the following
must be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City /Directions Home. Electronic time
sheets are acceptable but must show timestamp of employee submission and supervisor
approval. Paystub must include pay period, date paid, amount and expenses (salary, FICA,
benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses
highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60
calendar days prior to the date of the Reimbursement Request with the exception of the
first Reimbursement Request which may include items from the Effective Date of the
Agreement to the end of the reporting month or with written permission from Directions
Home staff so long as such changes are otherwise in accordance with the Agreement.
For non -payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with the
exception of the first Reimbursement Request which may include items from the Effective
Date of the Agreement to the end of the reporting month or with written permission from
Directions Home staff so long as such changes are otherwise in accordance with the
Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled
checks. If a cancelled check is not possible, a bank statement with the expense highlighted
and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with
1111101004
For the audit, bank statements showing payments, Form 941 s and allocation documentation
will be reviewed.
Page 4 of 10
Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
DocuSign Envelope ID: 8CDA6990-FD62-4BE7-AABE-OFE433416E1E
PROGRAM COSTS I Total
$249,000.00
A. SALARIES (By title)
Program Manager
Tenant Support Specialist
SALARIES TOTAL:
$64,053.00
B. FRINGE BENEFITS
(Can include: Employer -paid Social Security,
Medicare, Health Insurance, Dental Insurance, Vision
Insurance, Life Insurance, Disability Insurance,
Unemployment Insurance, Workers Compensation
and Retirement expenses)
FRINGE BENEFITS TOTAL:
$24,354.00
C. MILEAGE
Mileage
$4,100.00
MILEAGE TOTAL.
$4,100.00
D. CELL PHONES/EQUIPMENT
Cell Phone
Computer
CELL PHONES/EQUIPMENT TOTAL:
$2,766.00
I
E. CLIENT EXPENSES
Resident Services'
$110,800.00
CLIENT EXPENSES TOTAL: _
$110,800.00
F. OTHER APPROVED
Indirect Cost -Administrative (10%)
$24,900.00
Office Supplies
Employee Training
Service Contractor
Office Space
$18,027.00
Professional Insurance
OTHER APPROVED TOTAL:
$42,927.00
TOTAL PROGRAM COST:
$249,000.00
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Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
DocuSign Envelope ID: 8CDA6990-FD62-4BE7-AABE-OFE433416E1E
*Resident services include but are not limited to inpatient detox/residential substance use
treatment, bus passes, group supplies, group incentives, and those items or services which
are necessary for the client's success in housing. Incentives can include household items
(toilet paper, cleaning supplies) or gift cards. Services can include cleaning service if
needed to allow client to retain housing. Rental assistance and related fees can be paid if
needed for client to retain housing.
Page 6 of 10
Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
DocuSign Envelope ID: 8CDA6990-FD62ABE7-AABE-OFE433416E1E
EXHIBIT "B"
BUDGET
Part III — Second Renewal Term
Agency will submit an invoice for reimbursement by the 15' of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in the Budget submitted. In order for this report to be complete the following
must be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City /Directions Home. Electronic time
sheets are acceptable but must show timestamp of employee submission and supervisor
approval. Paystub must include pay period, date paid, amount and expenses (salary, FICA,
benefits etc). If pay stubs are unavailable, payroll registries with applicable expenses
highlighted and labeled will suffice. Agency may not submit payroll expenses dated 60
calendar days prior to the date of the Reimbursement Request with the exception of the
first Reimbursement Request which may include items from the Effective Date of the
Agreement to the end of the reporting month or with written permission from Directions
Home staff so long as such changes are otherwise in accordance with the Agreement.
For non -payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with the
exception of the first Reimbursement Request which may include items from the Effective
Date of the Agreement to the end of the reporting month or with written permission from
Directions Home staff so long as such changes are otherwise in accordance with the
Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by cancelled
checks. If a cancelled check is not possible, a bank statement with the expense highlighted
and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with
invoice.
For the audit, bank statements showing payments, Form 941 s and allocation documentation
will be reviewed.
Page 7 of 10
Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
DocuSign Envelope ID: 8CDA6990-FD62-4BE7-AABE-OFE433416E1E
PROGRAM COSTS
Total
$199,000.00
A. PERSONNEL (By title)
Program Manager .50 FTE
Tenant Support Specialist 1.0 FTE
PERSONNEL TOTAL:
$70,508.00
B. FRINGE BENEFITS
Social Security/Medicare (FICA)
Workers Compensation
Health Insurance/Retirement
FRINGE BENEFITS TOTAL:
$27,287.00
D. MILEAGE
Mileage
MILEAGE TOTAL:
$4,100.00
D. CLIENT EXPENSES
Client Incentives*
$65,138.00
CLIENT EXPENSES TOTAL:
$65,138.00
E. OTHER APPROVED
Office supplies
Employee Training
Computer/Software fees
Cell Phone
Building Overhead
Professional Insurance
OTHER APPROVED TOTAL:
$13,876.00
TOTAL DIRECT COST:
$180,909.00
Indirect Cost — Administrative (10%)
$18,091.00
TOTAL PROGRAM COST:
$199,000.00
*Resident services include but are not limited to inpatient detox/residential substance use
treatment, bus passes, group supplies, group incentives, and those items or services which
are necessary for the client's success in housing. Incentives can include household items
(toilet paper, cleaning supplies) or gift cards. Services can include cleaning service if
needed to allow client to retain housing. Rental assistance and related fees can be paid if
needed for client to retain housing.
Page 8 of 10
Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
DocuSign Envelope ID: 8CDA6990-FD62ABE7-AABE-OFE433416E1E
EXHIBIT "D"
REPORTING FORMS
Quarterly Report
Current Reporting
Quarter
Submitting Agency
Contact Name
Phone Number and
Email
Remit Address
Please include outcome narrative that describes how measure was accomplished for each
quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1
Improvement in Wellness score between referral to high priority case load
and every 6 months after that for at least 20% of clients. (In the notes, list the client's
name (first initial, last name) who are on high priority case load and whether Wellness score has improved or
not)
Outcome
Measure 2
At least 50% of clients that exit the high priority case load will have
successfully graduated all 6 dimensions of the Wellness Plan (hn the notes, list
the client's name (first initial, last name) who exited the high priority case load and whether they graduated all
6 dimensions of the Wellness Plan or not.)
Outcome
Measure 3
Improvement in assessment score for at least 20% of clients attending
weekly meetings in the previous six month period. (In the notes, list the client's name
(first initial, last name) who exited the high priority case load and whether they graduated all 6 dimensions of
the Wellness Plan or not.)
Outcome
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Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
DocuSign Envelope ID: 8CDA6990-FD62-4BE7-AABE-OFE433416E1 E
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the Directions Horne goals set forth. in the contract.
Authorized Signatory
Date
Signatory Title
Monthly Report
If the new Tarrant County Homeless Coalition software system is able to pull data included in
monthly reports included herein and Directions Home staff confirms and agrees in writing, those
reports can be substituted for reports included herein.
Enter all clients in this report and add new clients to subsequent reports.
Monthly Report
Unduplicated clients attending weekly group meetings.
Unduplicated
Client
Number
Oct.
Nov.
Dec.
Jan.
Feb.
March
Page 10 of 10
Renewal 2 and Amendment 3 to CSC 54492
CoFW and MY HEALTH, MY RESOURCES OF TARRANT COUNTY (MHMR)
M&C Review
Page 1 of 4
Official site of the City of Fort Worth, Texas
CITY COUNCILAGENDA FQRTW()RTIj
REFERENCE **M&C 20- 13P20-0161 DIRECTIONS HOME
DATE: 9/1512020 NO.: 0651 LOG NAME: FY2021 HOMELESSNESS
OBJECTIVE SC CMO
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreements with Listed Public Service Agencies in an
Amount Up to $2,215,678.00 for the Continuation of Directions Home Initiatives and
Authorize Three Renewal Options in a Combined Amount Up to $8,870,736.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute agreements with agencies listed below
In a combined amount up to $2,215,678.00 for a term commencing October 1, 2020 and
terminating September 30, 2021 for the continuation of Directions Home initiatives;
2. Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2022,
2023 and 2024 with the agencies listed below in a combined amount of up to $8,870,736.00
for the continuation of Directions Horne initiatives and dependent on funds being
appropriated for Directions Home initiatives; and
3. Authorize the City Manager or his designee to amend the agreements if necessary to achieve
program goals provided the amendment Is within the scope of the program and in
compliance with City policies and applicable laws and regulations.
DISCUSSION:
The City Manager's Directions Home Division approached the Purchasing Division to issue a Request
for Proposals (RFP) seeking Firms to: 1) increase or maintain permanent supportive housing; 2)
quickly house people in permanent housing; or 3) improve overall system capacity. The RFP
consisted of specifications explaining the need for various housing programs and overall improvement
of the homeless system. Proposals were scored based on the strength of the proposed program,
program performance, outcomes and quality, organizational capacity of the agency, and budget. The
RFP was advertised in the Fort Worth Star -Telegram on June 10, June 17, June 24, July 1 and July 8,
2020. The City closed the RFP on July 9, 2020. The City received 17 responses. Staff from
the Directions Home Division and Neighborhood Services Department evaluated the proposals and
found the below listed firms to be experienced and well equipped to perform the needed services.
A waiver of the goal M/WBE subcontracting requirement is approved by the Office of Business
Diversity, in accordance with the M/WBE or BIDE ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
Any renewals are contingent on funds being appropriated.
City staff recommends awarding agreements to the listed agencies in the amounts listed below:
Agencies impacted by a decrease in funding will be notified as soon as practicable.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
Program
Description
1 Agency
Funding FY 21
Case Management for
Assisting clients
My Health, My
Up to $432,000.00
Permanent Supportive
in setting and
Resources of
Housing Clients
fulfilling goals
Tarrant County
such as health,
(MHMR)
http://apps.cfwnet.org/council_pacicet/Mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020
M&C Review
Page 2 of 4
Case Management for
Permanent Supportive
Housing Clients
Rental Assistance and
Administration for Permanent
Supportive Housing Clients
Mental Health Services for
Permanent Supportive
Housing Clients
education,
employment,
housing stability
for approximately
150 permanent
supportive
housina clients
Case
Management for
Permanent
Supportive
Housing
Clients Assisting
clients in setting
and fulfilling
goals such as
health,
education,
employment,
housing stability
for approximately
75 permanent
supportive
housing clients
Provide rental
assistance
(which is the
difference
between Fair
Market Rent and
the client's 30\%
contribution of
income, if
applicable) to
landlords of up to
20 permanent
supportive
housina clients:
Focus on
housing stability
by addressing
addiction, mental
health, social,
coping skills and
other adjustment
difficulties;
Day Resource
Center for the
Homeless d/b/a
DRC
Solutions
Housing
Authority of the
City of Fort
Worth dba Fort
Worth Housing
Solutions
My Health, My
Resources of
Tarrant County
(MHMR)
Up to $200,977.00
Up to $250,000.00
Up to $172,000.
Rapid Rehousing
Maximize state
SafeHaven of
Up to $103,124.00
and federal rapid
Tarrant
rehousing rental
County
assistance funds
by funding case
management for
rapid rehousing
clients
http://apps.cfwnet.org/council_packet/Mc ze,view.asp?ID=28220&councildate=9/15/2020 9/16/2020
M&C Review
Page 3 of 4
Rapid Rehousing
Maximize state
Center for
Up to $167,418.00
and federal rapid
Transforming
rehousing rental
Lives
assistance funds
by funding case
management for
rapid rehousing
clients
Rapid Exit/Diversion/Shallow
Housing funds to
The
Up to $400,000.00
Subsidies
allow people to
Presbyterian
quickly exit
Night Shelter of
homelessness
Tarrant County,
into housing
Inc.
Cold Weather Overflow
Provide
Day Resource
Up to $150,000.00
Emergency Shelter
additional
Center for the
Operations
emergency
Homless d/b/a
shelter beds on
DRC Solutions
weather trigger
nights;
Critical Documents Clerk and
Produce
Day Resource
Up to $150,000.00
Funding
documents
Center for the
necessary for
Homeless d/b/a
housing and
DRC Solutions
employment for
clients
experiencing
homelessness;
Direct Client Services Fund
Provide one time
Tarrant County
Up to $72,000.00
funds to quickly
Homeless
divert or rapidly
Coalition
exit households
from the
homeless system
Mobile Navigators
Reduce the
Tarrant County
Up to $33,668.00
length of time
Homeless
homeless by
Coalition
assisting
assigned clients
with unit location
and gathering
documentation
for clients at the
top of the
permanent
supportive and
rapid rehousing
lists
Continuum of Care Support
Planning and
Tarrant County
Up to $84,491.00
data reporting for
Homeless
Continuum of
Coalition
Care
http://apps.cfwnet.org/council_packet/Mc review.asp?ID=28220&co-Lincildate=9/15/2020 9/16/2020
M&C Review
Page 4 of 4
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021
Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being incurred,
the City Manager's Office has the responsibility to validate the availability of funds.
BQN\\
Fund Department Account Project Program Activity Budget I Reference # Amount
ID I I ID I I I Year I (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Fernando Costa (6122)
Reginald Zeno (8517)
Cynthia Garcia (8525)
Sarah Czechowicz (2059)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28220&councildate=9/15/2020 9/16/2020