HomeMy WebLinkAboutIR 029 (3) INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 23-029
To the Mayor and Members of the City Council February 7, 2023
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SUBJECT: OFFICE OF OUTDOOR EVENTS PERMITTING PROCESS
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The purpose of this Informal Report is to inform the City Council of the Public Events
Department's Office of Outdoor Events process for booking and regulating outdoor events.
Event organizers are required to apply by submitting an Outdoor Events Application and
supporting Event documentation to the Office of Outdoor Events within a lead time based on
event size and purpose in order to obtain approval, be placed on the city's Event Calendar, attend
the Pre-Event Committee Meeting and provide notice to surrounding property owners.
The Outdoor Events Manager facilitates a comprehensive review and approval permitting process
with the City's Pre-Event Committee, which includes: Police Department's Special Events
Emergency Response Team (SEER), Commanding officers in the affected Districts, Fire
Department's Special Events Unit, Office of Emergency Management, TPW, Parks Department
as necessary; and we also collaborate with the Trinity Metro Bus Service (FWTA) and other
affected stakeholders to address any potential issues before the outdoor event permit is issued.
The Office of Outdoor Events collaborates with multiple agencies and stakeholders, and
considers all feedback received during the extensive Event review and permitting process to
address all issues raised and to ensure compliance with various regulations, city codes and
sops.
The Office of Outdoor Events coordinates and collaborates with multiple law enforcement
agencies (on-duty and undercover officers) to ensure that we implement the appropriate permit
terms & conditions; and deploy the necessary resources and safety measures in the interest of
public safety.
Additionally, the Outdoor Events Ordinance has a provision for special circumstances that allows
the Public Events Director to approve outdoor Event requests when the Event / application
submittal is past the required ordinance deadlines; and Applicants are allowed to submit a
Request for Outdoor Events Ordinance Dead-line Exception Form. The Office of Outdoor Events
issues an average of 250 permits each year, and over the past 5 years, there have been 12
Requests for Exceptions.
Per the Outdoor Events Ordinance - Events conducted on private property with an anticipated
attendance of less than 500 and no street closures are exempt, and an Outdoor Events Permit is
not required from the Office of Outdoor Events. However, all Events conducted on private
property must follow the current Zoning and C/O of the property; and other city codes will apply
such as: Fire Code, Building Code, Health Code, Noise Ordinance; and the Event Holder is also
required to provide a Security plan, provide adequate Traffic Control and Parking Plans, and
comply with the Texas Alcoholic Beverage Commission (TABC) State regulations.
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 23-029
To the Mayor and Members of the City Council February 7, 2023
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SUBJECT: OFFICE OF OUTDOOR EVENTS PERMITTING PROCESS
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Outdoor Event requests requires City Council approval when street closures exceed the three-
day time limit for administrative approval as stated in the Traffic Engineering Design Standards
and Policy Guidelines. The Policy was designed to keep the City Council informed of major street
closures in the City.
The Office of Outdoor Events also disseminates outdoor event and street closure notifications via
monthly E-Mail Blasts, which includes City Councilmembers, District Directors, Aids, multiple city
departments and a plethora of Stakeholders.
If you have any questions or concerns related to this program, please contact Michael Crum,
Director of Public Events, at 817-392-2501 .
David Cooke
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS