HomeMy WebLinkAboutContract 57030-R1CSC No. 57030-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
January 30, 2023
Hach Company
Attn: Matt Tomasek or Whom It May Concern
P.O. Box 389
Loveland, CO 80539-0389
Re: Contract Renewal Notice —1st Renewal
Sole Source — OEM Instrument Services
Contract CSC No. 57030
Original Contract Amount: $142,617.00
The above referenced contract with the City of Fort Worth, as renewed, expired January
21, 2023. This letter is to inform you that the City has appropriated funding and is exercising its
right to renew the contract in the original contract amount, which will be effective upon execution
by the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
s4;ta 5"16-y'd
ShatabY a rergland
Contract Compliance Specialist
(817) 392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burghdoff (Fe 6, 2023 W59 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: Christopher Hard (Feb 3, 2023 16:59 CST)
Name: Chris Harder
Title: Director, Water Department
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Jannette S. Goodall
City Secretary
CONTRACTOR/VENDOR:
By: Hach Company
Name:
Title: Service Contract Manager
Date: 2/1 /2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name:
Title:
Shatabya Bergland
Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By:
Name:
Title:
DBiaCk (Feb 6, 2023 10:54 CST)
Douglas. W. Black
Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 21-0991
Date Approved: November 19, 2021
Form 1295 Certification No.: 2021-825707
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
1/28/22, 3:30 PM M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FORTWorn
Create New From This M&C
DATE: 12/14/2021 REFERENCE**M&C 21- LOG NAME: 60HACH COMPANY OEM
NO.: 0991 INSTRUMENT SERVICES
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize a Sole Source Procured Agreement with Hach Company for
Servicing Original Equipment Manufacturer Instruments for the Water Department in an
Annual Amount Up to $142,617.33 and Authorize Four One -Year Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize a sole source procured agreement with Hach
Company for servicing Original Equipment Manufacturer instruments for the Water Department in an
annual amount up to $142,617.33 and authorize four one-year renewal options.
DISCUSSION:
The Water Department (Water) will use this contract to repair, start-up and maintain Hach Company
(Hach) instruments owned by the City. Water owns a large number of Hach instruments of various
model numbers and functions. All of the instruments are generally used to measure water quality
either in the field, in the plant, or in a lab setting. Many of these instruments are used to verify
compliance with our water quality permits. The services for these instruments include regulatory Texas
Commission on Environmental Quality (TCEQ) required calibrations and various repairs, as needed.
No guarantee was made that a specific amount of goods and services would be purchased.
However, Water anticipates spending approximately $142,617.33 during the first year.
Hach is the sole source manufacturer of the Hach instruments that are currently owned and used at
the water and wastewater treatment plants. Hach is the documented sole source dealer for the Texas
region and the only company that can service and repair these instruments in this region without
voiding the warranties.
Renewal Terms: The agreement may be renewed for four (4) one-year renewal options. The renewals
do not require specific City Council approval as long as sufficient funds have been appropriated.
Business Equity: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance. The
M/WBE Waiver is based on the sole source information provided to the M/WBE Office by the
Purchasing Division Buyer.
Administrative Change Order: An administrative change order or increase may be made by the City
Manager up to the amount allowed by relevant law and the Fort Worth City Code and does note
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=29538&cou nciIdate=12/14/2021 1 /2
1/28/22, 3:30 PM
M&C Review
ROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Dana Burghdoff (8018)
Chris Harder (5020)
Shatabya Bergland (4940)
ATTACHMENTS
1295 - Hach.pdf (CFW Internal)
60HACH COMPANY OEM INSTRUMENT SERVICES funds availability.docx (CFW Internal)
60HACH COMPANY OEM INSTRUMENT SERVICES Updated FID.xlsx (CFW Internal)
Contract Exhibits.pdf (Public)
Sams Search - Hach Company 11.22.21.pdf (CFW Internal)
Waiver Hach Instrument Service 11192021 WN.pdf (CFW Internal)
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