HomeMy WebLinkAboutContract 53100-R4CSC No. 53100-R4
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
January 11, 2023
First Restoration
Attn: James Farley
1000 Enterprise Place
Arlington, Texas 76001
Re: Contract Renewal Notice — 4th Renewal
Contract No. CSC No. 53100
Renewal Term: February 24, 2023 to February 23, 2024
Renewal Amount: $123,750.00
The above referenced Contract with the City of Fort Worth expires on February 24, 2023
(the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 1 st term in an amount up to $123,750.00, which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Regina Jones
Contract Compliance Specialist
817-392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
bare LuuoA4
By: Dana Burghdoff ( 9, 202116:33 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
Cl-zft LheL h`
By: Christopher H rder (Feb 7, 2023 09:47 CST)
Name: Chris Harder
Title: Water Director
dp40pq
p44 fORTIlII�
ad
oF000000 0
�g o
C ��o O�-Idd
ATTEST:
��� o=g
OAP*oo
oo*�
Ilbnnao44
By:
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: �eyuca 9o�ced
Name: Regina Jones
Title: Contract V-ompliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: Mack (Feb 8eb 8, 2 CST)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 20-0390
Date Approved: 6/16/2020
Form 1295 Certification No.: 2020-620703
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
(C7f (CCUML /
ECEIL OIEHDa
DATE: 6/16/2020 REFERENCE NO.: **M&C 20- LOC NAME:
0390
CODE: C TYPE: CONSENT PUELIC
HEP RING:
Official site of the Gty of Fort worth, Texas
FORTWORTH
60WATER MITIGATION
AMEND 1
NO
SUBJECT: Authorize the Execution of Amendment No. 1 to the contract with First Restoration Inc. for
Water Damage Mitigation Services to Provide an Inc -eased Contract Cost in the Amount
of $24,750.00 for a Revised Contract Amount of $12 3,750.00 and Authorize Future
Renewals at the Revised Contract Amount (COUNC L DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council authorize the execution ,)f Amendment No. 1 to City
Secretary Contract No. 53100 with First Restoration Inc. for Water Damage Mitigation Services, in the
amount of $24,750.00 for a revised contract amount of $123,750.00, amend the timeline for renewals
and authorize future renewals at the revised contract amount.
DISCUSSION:
On November 19, 2019 city secretary contract 53100 was executed with First Restoration, Inc. for
water damage mitigation services for the Water Department. Water routinely uses First Restoration for
property damage mitigation and restoration services resulting from water main breaks and sewer
backups.
Based on historical averages, the Water department anticipated expenditures with First Restoration
Inc. to not exceed $99,000.00 per year. However, several recent emergency responses have resulted
in early depletion of the authorized contract amount. Thus, due tc the ongoing need for these services,
the original funding is insufficient to cover future expenses which may have occurred during the
contract's term. Authorization of this M&C will provide additional f finding to pay invoices and allow for
subsequent renewals, at the revised contract amount, upon expenditure of funds, then enabling a
seamless continuation of these services for the duration of the ccntract and its renewal periods.
M/WBE OFFICE - A waiver of the goal for M/WBE subcontractinc requirements was requested by the
Purchasing Division and approved by the Office of Business Diversity (OBD), in accordance with the
M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where
subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available
in the current operating budget, as appropriated, in the Water & Newer Fund and that, prior to an
expenditure being incurred, the Water Department has the respo isibility to validate the availability of
funds.
TO
Fund
Department
1D
Account
Project
ID
Program
Activity
Budget
Year
Reference #
(Chartfield 2)
Amount
FROM
Fund Department
Account Project Program
Activity Budget
Reference Amount
ID
ID
Year
(Chartfield 2)
Submitted for CitV Manager's Office by: Dana Burghc off (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Travis Andre Ns (8252)
ATTACHMENTS
�
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2020-620703
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
First Restoration Inc
Arlington, TX United States
Date Filed-
05/18/2020
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
CFW01-19-0000025
ITB - Water Damage Mitigation Services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is Rf '-� and my date of birth is -f (� — 0 — lQ
My address is 1 t/ J 1
(street) �•
(city) (state) (zip code) (country)
I declare under penalty of perjury that theforegoing is true and correct.
Executed in ir�ir% [ County, State of x �` �, on the lday of AUf , 20,__�.
(month) (year)
/_1�zl 2^
Signature of authorized age of contracting business entity
(Dec nt)
corms provioeo oy I exas ttnics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d