HomeMy WebLinkAboutContract 58121-R1CSC No. 58121
CSC No. 58121-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 2, 2023
Bean Electrical, Inc.
Attn: Roy Bean II
821 East Enon Avenue
Everman, TX 76140
Re: Contract Renewal Notice — Irst Renewal
Street Light Install
Contract CSC No. 58121
Original Contract Amount: $3,000,000.00
The above referenced contract with the City of Fort Worth, expires with the expenditure of
funds. The funds for the contract have been expended or programmed. This letter is to inform you
that the City has appropriated funding and is exercising its right to renew the contract for an amount
up to $3,000,000.00 which will be effective immediately upon execution by the designated
Assistant City Manager. All other terms and conditions of the contract, remain unchanged. Please
verify that the original payment, performance and maintenance bonds remain active or if retired,
provide updated bonds when you return this letter. Please sign in the space indicated below and
return this document, along with a copy of your current insurance certificate, to the
undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/l)urchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Brandon Callicoat
(817) 392-2882
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 58121
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: William Inhncon(FP 102023092R CSTl
Name: William Johnson
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: Lauren Prieur(Feb 9, 20231052 CST;
Name: Lauren Prieur
Title: Interim Director, Transportation & Public
Works Department baA44oR
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ATTEST: coo 0
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By:
Name: Jannette S. Goodall
Title: City Secretary
[fill `►Y Y 71
By: f —
Name: Roy E. Bean II
Title: President
Date:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: a,1
Name: Brandon Callicoat
Title: Transportation
Superintendent
& Public Works
APPROVED AS TO FORM AND LEGALITY:
p
By: Mack (Feb 10, 2023 08:41 CST)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 22-0631
Date Approved: 08/23/2022
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Flail Worth,
Mayor and
Texas
Council Communication
DATE: 08f23122 M&C FILE NUMBER: M&C 22-0631
LOG 11`lAME: 2t]ON-CALL STREET LIGHT CONTRACT BEAN ELECTRIC AND EARTC
SUBJECT
(ALL) Authorize Execution of a Unit Price Gnntract with Bean Electrical, Inc, an(] EAR Telacommunications, LLC dba EARTC Each In an Amount
Not to Exceed $3,000,000.00 for Task Order Constfuchan Services Relatkig to Street Light installations for Fiseat Year 2022 w0 Three RarKmal
Options
RECOMMENDATION
it Is recommended that the Cdcy Council authorize execution of a unit price contract with Bean Electrical, Inc. and with EAR TelecommunicaUnns,
LLC rdba EARTC each in an amount not to Exceed S3,000,0DO.00 for task order construction services refaiing to street light Installations for Fiscal
Year 2022 with three mnewat options,
Theses contracts tail provides for construction services on an as-naoded {task urderl basis for projects related to street fight installations. Street light
projects include luminalres, pales, wire, conduit, and foundatlans to improve overall traffic and pedestrian safety wilhin the Cdy limits of Fort Worth.
Each contract is Capped at $3„OW.000.00. The writreact may be renewed up to three additional terms upon the expiratloh of funds under the saute
terms, conditions, and unit prices. The contract's overall duration, induding renewals. shall not oxce ed 7 years. The project was procured In a low
bid formal to delerrnine unit privies to be prod when task orders are Issued,
Notice of bids was published In the Foil `,1lor0it Star-T&e ogram on May 12, 202-2 and May 19, 2022. On June 9. 2022. two companies submitted the
fallowing buts:
contractor
Bled
t3ean Electrical Inc
$2,192.091.50
EARTC
$103,150.013
The unit prices were coigmred to other similar projects and were determined to be fair and competitive, Task orders will be paid at the
established unit prices.
Projects Identifled Initially Include replacement of Citywide street light knockdowns and freeway iitunvnallon work,
Funding is budgeted In already identified task order projects within the General Capital Projects Fund and 2018 Bond Program Fund and in the
Street lights programmable project for the purpose of funding additional lack order projects, as appropriated. Any additional funding not available
within the projects will be available in the Street Light Materials account within the TPW Street lights General Fund.
C3VIN' A waiver of the goal for business Equity subcontracting re3quirements was requested, and approved by the 13111N. in accordance with the
applicable Ordinance, because the purchase of goods or services #s from sources whefe subcontracting or supplier opporiunisles are naghglhie.
The Director of Finance certifies that funds are avahat9e3 In the current capital & operating budgets, as previously appropriated, in the GenurM
Capital Projects Fund, 2018 Bond Program Fund and General Fund for future identified task order projects related to street light installations to
support the approval of the above recommendation and execution of the contract. Prior to any expei dIture being Incurred. tha Transportation and
Public Works Department has the responsibility to vattdate the availability of funds.
Submitted for City Manager's Office by- Dana Ourghdoff 8018
Sitiiatlt11 3J itJ 9 Lit] Aft . Wiliam Johnson 7801
AdditianalIntorniatlonGantaett: fariyaBrcoks 7861
FORT WORTR,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Bean Electrical Street Light Install Irst Renewal
For:
M&C: 22-0631 CPN: CSO: 58121
DOC#:
Date:
To:
Name
Department
Initials
Date Out
1.
Brandon Callicoat
TPW- Signature
2.
Anna Benavides
TPW — Initials
"O
AB
3.
Martin Phillips
TPW- Initials
wKP
4.
Lauren Prieur
TPW- Signature
5.
Douglas Black
Legal- Signature
,wdbb
6.
William Johnson
ACM- Signature
7.
Melissa Brunner
CSO — Initialer
8.
Jannette Goodall
CSO-Signature
SG
9.
Allison Tidwell
CSO-Assign CSC
AT
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: []YES ®No
RUSH: []YES ®No
ROUTING TO CSO
SAME DAY: []YES ®No
®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
NEXT DAY: ❑YES ®No
❑ Attach Signature, Initial and Notary Tabs