HomeMy WebLinkAboutOrdinance 25992-02-2023 ORDINANCE NO. 25992-02-2023
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL PURPOSE FUND, IN THE AMOUNT OF
$130,888.00, FROM AVAILABLE FUNDS, WITHIN THE INFORMATION
TECHNOLOGY FUND PROJECT (CITY PROJECT NO. S00164) FOR THE
PURPOSE OF TRANSFERRING TO THE GENERAL CAPITAL PROJECTS
FUND TO FUND THE ARPA FOR INFORMATION TECHNOLOGY SERVICES
INITIATIVES PROJECT RELATED TO THE ACCELA CLOUD MIGRATION;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2022-2023 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Special
Purpose Fund in the amount of$130,888.00, from available funds,within the Information Technology Fund
Project(City Project No. S00164)for the purpose of transferring to the General Capital Projects Fund to fund
the ARPA for Information Technology Services Initiatives project related to the Accela Cloud Migration.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions,sections,or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25773-09-2022 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
Assistant City Attorney Jannette S. Goodall
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ADOPTED AND EFFECTIVE: February 14,2023 �00 4�0
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/14/23 M&C FILE NUMBER: M&C 23-0097
LOG NAME: 04AMEND CITY SECRETARY CONTRACT 58142 WITH CARAHSOFT TECHNOLGY
SUBJECT
(ALL)Authorize an Amendment to City Secretary Contract 58142 with Carahsoft Technology Corporation, Increasing the Number of Required
Licenses for the Information Technology Systems Initiative Project to Fund the Accela Cloud Migration Project,Adopt Appropriation
Ordinance,and Amend Fiscal Years 2023-2027 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the amendment to the City Secretary Contract 58142 increasing the total number or required licenses to access the Accela Cloud
application from the original 400 to 536;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of
$130,888.00 from available funds,within the Developer Tech Improvement project(City Project No.S00164)for the purpose of transferring
to the General Capital Projects Fund to fund the ARPA for Information Technology Services Initiatives project related to the Accela Cloud
Migration;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the General Capital Projects Fund in the
amount of$130,888.00 transferred from the Special Purpose Fund for the purpose of funding the ARPA for Information Technology Services
Initiatives project(City Project No. 103746)related to the Accela Cloud Migration;and
4. Amend the Fiscal Years 2023-2027 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to appropriate funding with the General Capital Projects Fund transferred from
the Special Purpose Fund to cover the costs associated with the increased of the number of departmental licenses associated with the Accela
Cloud Migration.
During the formulation of City Secretary Contract 58142,authorized by M&C 22-0728,an analysis of current users set the number of licenses
required at 400. As a follow-up during the execution phase of the project, Development Services staff polled user departments and found that
going forward the number of licenses required would need to increase from the 400 to 536,which breaks down as follows:
Department Name Requested Number
of Licenses
Development Services 279
Fire 100
Code Compliance 8
Water 34
Transportation and Public Works 99
Neighborhood Services 6
Park and Recreation 10
TOTAL 536
A quote obtained from Carahsoft Technology Corporation referencing General Services Administration Schedule 47QSWA18DO08F for the
additional 136 licenses is$130,888.00, bringing the overall contract total to$1,379,887.00 for the first year. Maintenance costs for future years will
include the additional 136 licenses. M&C 22-0728 authorized four additional annual renewals for City Secretary Contract 58142, using General
Services Administration Schedule 47QSWA18D008F.
Funding for this project was not included in the FY2023-2027 Capital Improvement Program due to the fact it was not identified until after the
budget was approved. The action in this M&C will amend the FY2023-2027 Capital Improvement Program as approved in connection with
Ordinance 25773-09-2022.
Funding is available in the Developer Tech Improvements Project within the Special Purpose Fund for the purpose of transferring to the General
Capital Project Fund for the ARPA for its ITS Initiatives Project.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Developer Tech Improvements Project within the Special Purpose Fund
and upon approval of the above recommendations and adoption of the attached appropriation ordinances,funds will be available in the General
Capital Projects Fund for the ARPA for ITS Initiatives Project related to Accela Cloud. Prior to expenditures being incurred,the Development
Services and Information Technology Systems Departments have the responsibility of verifying the availability of funds.
Submitted for City Manager's Office: Valerie Washington 6192
Originating Business Unit Head: Kevin Gunn 2015
Additional Information Contact: Mark Deboer 8598
Expedited