HomeMy WebLinkAboutContract 57376-A1R1CSC No. 57376-A1 R1
FIRST AMENDMENT TO AND FIRST RENEWAL OF
NON-EXCLUSIVE ELEVATOR AND ESCALATOR MAINTENANCE AND REPAIR
SERVICES AGREEMENT
FORT WORTH CITY SECRETARY CONTRACT NO. 57376
This First Amendment to and First Renewal of the NON-EXCLUSIVE ELEVATOR
AND ESCALATOR MAINTENANCE AND REPAIR SERVICES AGREEMENT
("Amendment and Renewal"), Fort Worth City Secretary Contract No. 57376, between the CITY
OF FORT WORTH ("City"), a Texas home rule municipal corporation and AMERICAN
ELEVATOR TECHNOLOGIES, LLC ("Vendor"), a Texas Corporation, each individually
referred to as a "party" and collectively referred to as the "parties."
WHEREAS City, through its Property Management Department, and Vendor entered into
an agreement for elevator and escalator maintenance and repair services, said agreement being
identified as Fort Worth City Secretary Contract No. 57376 and having an effective date of April
7, 2022 (the "Agreement"); and
WHEREAS City and Vendor desire to renew the Agreement through March 30, 2024; and
WHEREAS City and Vendor also desire to amend the Agreement to allow for a five
percent (5%) increase to the line item unit pricing included in the Agreement's price schedule and
to more accurately reflect the Agreement's scope of services; and
NOW THEREFORE, City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1. Renewal. The City hereby exercises its first of four options to renew the Agreement
for an additional one (1) year term which will expire on March 30, 2024.
2. Amendment of Scope of Services and Price Schedule. The services and fees
included in Exhibit A-1 attached to this Amendment and Renewal are incorporated into the
Agreement's Exhibit A — "Scope of Services" and Exhibit B — "Price Schedule" as if they had
been originally set forth in the Agreement.
3. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect. Total payment made under the
Agreement shall not exceed Three Hundred and Fifty -Nine Thousand Three Hundred Two
Dollars and 00/100 ($359,302.00).
[signature page follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to and First Renewal of
Fort Worth City Secretary Contract No. 57376 Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Dana E4g hdoff
BY:
Dana Burghdoff eb 20, 2023 12:27 CST)
Name:
Dana Burghdoff
Title:
Assistant City Manager
Date:
Feb 20, 2023
APPROVAL
RECOMMENDED:
By: Steve 7obke (Feb 17, 2023 11:38 CST)
Name: Steve Cooke
Title: Property Management Director
ATTEST: �xz Spa vPppp0v,°°F°°dT°4nFE4aOUXaRapAanTSa
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40.o °old i_o°
By. a�b
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
American Elevato Technologies, LLC
1
By:
Name: `° 6A in C' - t.eAve-2-
Title: .a 1tS
Date:
First Amendment to and First Renewal of
Fort Worth City Secretary Contract No. 57376
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I atn the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name
Title:
75eyc�se-C�ci�
Denise Garcia TFeb 13, 202317:44 CST)
Denise Garcia
Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name
Title:
✓�eru ���2za�
Matthew A. Murray
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0200 / March 29, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 2
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M&C Review
CITY COUNCIL AGENDA FORT�TII
Create New From This M&C
DATE: 3/29/2022 REFERENCE **M&C 22- LOG
NO.: 0200 NAME:
CODE: P TYPE: CONSENT PUBLIC
HEARING:
13P22-0023 ELEVATOR/
ESCALATOR SERVICES LSJ PMD
NO
SUBJECT: (ALL) Authorize Purchase Agreement with American Elevator Technologies, LLC for
Elevator and Escalator Services for City Facilities, for an Annual Amount Up to
$359,302.00 during the Initial Term and in each of Four, One -Year Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with American Elevator
Technologies, LLC for elevator and escalator services for City owned/operated facilities, for an
annual amount up to $359,302.00 during the initial term and each of the four, one-year renewal
options.
DISCUSSION:
The Property Management Department approached the Purchasing Division for assistance with
securing an agreement for a qualified firm to perform preventative, routine maintenance and repairs
of elevators and escalators located in City of Fort Worth (City) facilities.
Purchasing issued an Invitation to Bid (ITB) that included detailed specifications describing the
hours of service as well as types of elevators requiring services that will be purchased on an "as -
needed" basis.
The bid was advertised in the Fort Worth Star -Telegram for seven consecutive Wednesdays
beginning on November 24, 2021, through January 5, 2022. The City received seven bids. Otis
Elevator Company was deemed non -responsive due to not submitting the required bid solicitation
document.
The bids were evaluated on best -value criteria including bidder's experience, project approach,
qualified resources and competitive pricing. An evaluation committee comprised of City staff from
Transportation and Public Works, Aviation and Property Management Departments reviewed the
responses and provided ratings for all six responsive bid. American Elevator Technologies, LLC
received the highest ratings and was determined to provide the best value to the City of Fort
Worth. Staff certifies that the bid meets all required specifications
The maximum amount allowed under this agreement citywide will be $359,302.00, however the
actual amount used will be based on the need of the departments and available budget. The annual
department allocation for this agreement is:
Estimated
Department
Annual
Account Name
Amount
Other Contractual
Property Management
$311,000.00
Facilities Repairs and
Department
Maintenance Supplies
Aviation 11
$28,302.00
Other Contractual
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29756&councildate=3/29/2022[2/13/2023 10:27:50 AM]
M&C Review
Transportation and Public
Works and Public Works $20,000.00 Other Contractual
Staff recommends awarding a one-year agreement in an annual amount up to $359,302.00,
with four, one-year renewal options for the same annual amount.
Funding is budgeted in the Other Contractual Services and Facilities Rep/Maintenance Supplies
accounts of the Pm Contract Compliance Admin and Property Management Facilities
Maintenance Department's General Fund. Funding is also budgeted in the Other Contractual
Services account of the TPW Taylor Street Parking Garage and Aviation Meachum Admin Building
Department's Municipal Parking and Municipal Airport Fund.
BUSINESS EQUITY - A waiver of the goal for M/WBE subcontracting requirements is approved by
the DVIN-BE, in accordance with the BDE Ordinance, because the application of the purchase of
goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution
and expire one year from that date.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase
may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth
City Code and does not require specific City Council approval.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
previously appropriated, in the participating departments Operating Funds to support the approval
of the above recommendation and award of the contract. Prior to an expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund
Department
Account
Project
Program
Activity
Budget
Reference #
Amount
ID
ID
Year
(Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Cynthia Garcia (8525)
LaKita Slack -Johnson (8314)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=29756&councildate=3/29/2022[2/13/2023 10:27:50 AM]
M&C Review
ATTACHMENTS
13P22-0023 ELEVATOR. ESCALATOR SERVICES LSJ PMD.docx (CFW Internal)
American Elevator Technoloaies Form 1295.pdf (CFW Internal)
AMERICAN ELEVATOR TECHNOLOGIES.pdf (CFW Internal)
Approved Waiver 22-0023.pdf (CFW Internal)
Copy of 13P22-0023_ELEVATOR. ESCALATOR_ SERVICES_ LSJ_PMD.xlsx (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review. asp?ID=2975 6&councildate=3/29/2022 [2/13/2023 10:27:50 AM]