HomeMy WebLinkAboutContract 56683-A2CSC No. 56683-A2
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 56683
This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth
("City") and AIDS Outreach Center, Inc. ("Agency") by and through their duly authorized agents. City and
Agency may be referred to individually as "Party" and jointly as "Parties."
WHEREAS, the City and Agency made and entered into City Secretary Contract No. 56683
("Contract") on October 1, 2021;
WHEREAS, the City receives grant monies from the United States Department of Housing and
Urban Development through the Housing Opportunities for Persons with AIDS Program ("HOPWA")
Program, Program No. TX-H21-F002, Catalog of Federal Domestic Assistance No. 14.241;
WHEREAS, the HOPWA program is intended to address the needs of eligible persons associated
with the challenge of living with HIV/AIDS and their families;
WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the
budget, subject to written approval by the Director of the City's Neighborhood Services Department;
WHEREAS, the Agency requested an amendment to Exhibit B to reallocate budget line items from
Mortgage and Utilities (STRMU) to Rent (STRMU);
WHEREAS, City believes that the requested amendment will help Agency meet the program's
goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "B"—BUDGET, attached to the Contract, is hereby amended and replaced in its entirety
with "EXHIBIT `B," Revised 02/10/2023, attached hereto.
II.
This Amendment is effective as of January 1, 2023 and Agency may request reimbursement for
allowable costs, directly related to the implementation of the HOPWA Program, as authorized by the
AIDS Program ("HOPWA") Program.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
OFFICIAL RECORD
[SIGNATURES APPEAR ON FOLLOWING PAGE] CITY SECRETARY
FT. WORTH, TX
Amendment No. 2 to CSC No. 56683 Page 1
AIDS Outreach Center, Inc. (HOPWA PSA 21-22)
ACCEPTED AND AGREED:
AIDS OUTREACH CENTER
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By: Kelly Alle ay (Feb 15, 2023 15:4 ST)
Kelly Allen Gray, Executive Director
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CITY OF FORT WORTH
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Fernando Costa, Assistant City Manager
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ATTEST: p'.oI APPROVE AS TO FORM AND
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By:
Jannette Goodall, City Secretary
M&C: 21-0522
1295 Certification No. 2021-725275
Date: August 3, 2021
Victor Turner, Neighborhood Services Director
CONTRACT COMPLIANCE MANAGER:
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By: Jessika Williams (Feb 21, 2023 09:43 CST)
Jessika Williams
ACA 1
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Charletta Moaning, Sr. Contract Compliance Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No. 2 to CSC No. 56683 Page 2
AIDS Outreach Center, Inc. (HOPWA PSA 21-22)
EXHIBIT "B" - BUDGET
Account Grant Budget I Increase Decrease Total
ADMINISTRATIVE
PERSONNEL
Salaries
1001
$ 2,000.00
$ 2,000.00
FICA
1002
$ 153.00
$ 153.00
Life/Disability Insurance
1003
$ -
Health/DentalInsurance
1004
$ -
Unemployment -State
1005
$ -
Worker's Compensation
1006
$ -
Contract Labor (Accounting)
1007
$ 12,903.00
$ 12,903.00
Audit Fees
1008
$ -
Insurance -Commercial Umbrella
Liability
1009
$
Other-Admin.
1010
$
Insurance -Fidelity Bond or
Equivalent
1011
$ -
TOTAL ADMINISTRATIVE
EXPENSES
$ 15,056.00
$ -
$ -
$ 15,056.00
% Administrative Cost
5%
SUPPORTIVE SERVICES
PROGRAM PERSONNE12001
Salaries
$ 49,053.24
$ 49,053.24
FICA
$ 3,752.76
$ 3,752.76
Life/Disability Insurance
$ -
Health/DentalInsurance
$
Unemployment -State
2005
$
Worker's Compensation
2006
$
SUPPLIES AND SERVICES
Office/Medical Supplies
3001
$
Office Equipment Rental
3002
$
Postage
3003
$
Printing
3004
$
MISCELLANEOUS
Contract Labor -Nutritionist
4001
$
Other -Program
4002
$
Client Transportation
4003
$
FACILITY AND UTILITIES
ONE
Telephone
5001
-
Electric
5002
Gas
5003
Water and Wastewater
5004
Solid Waste Disposal
5005
Rent (City needs copy of lease
before expenses can be
reimbursed)
5006
$ 5,000.00
Custodial Services
5007
Maintenance/Repairs
5008
Building Security
5009
LEGAL, FINANCIAL AND
INSURANCE
Commercial Liability
6001
$ -
TOTAL SUPPORTIVE
SERVICE EXPENSES
$ 57,806.00
$ -
$ -
$ 57,806.00
DIRECT ASSISTANCE-STRMU
HOPWA PSA CONTRACT 2019-2020 - EXHIBIT "B" - BUDGET
Tarrant County Samaritan Housing, Inc. Page 1
Short-term Rent Assistance
7001
$ 70,000.00
$ 14,720.03
$ 84,720.03
Short-term Mortgage Assistance
7002
$ 20,000.00
$ 10,809.18
$ 9,190.82
Short-term Utilities Assistance
7003
$ 20,000.00
$ 3,910.85
$ 16,089.15
Total Direct Assistance-STRMU
$ 110,000.00
1 $ 14,720.03
$ 14,720.03
$ 110,000.00
TENANT BASED RENTAL ASSISTANCE - TBRA
Tenant Based Rental Assistance
(TBRA)*
8001
$ 120,000.00
S 120,000.00
Salaries
8002
S -
FICA
8003
S -
Life/Disability Insurance
8004
S -
Health/Dental Insurance
8005
S -
Office/Medical Supplies
8006
S -
Total Direct Assistance-TBRA
$ 120,000.00
S -
$ -
S 120,000.00
FACILITY BASED OPERATIONS
PERSONNEL
Salaries
9001
$ -
FICA
9002
$
Life/Disability Insurance
9003
$
Health/DentalInsurance
9004
$
Unemployment -State
9005
$
Worker's Compensation
9006
$
Other: Operations
9007
$
Telephone
9008
Electric
9009
Maintenance/Repairs
9010
Cleaning Supplies
9011
TOTAL FACILITY BASED
OPERATION EXPENSES
$ -
$ -
$ -
$ -
BUDGET TOTAL
$ 302,862.00
$ 14,720.03
$ 14,720.03
$ 302,862.00
FUNDING A:
FUNDING B:
FUNDING C:
FUNDING D:
HOPWA PSA CONTRACT 2019-2020 - EXHIBIT "B" - BUDGET
Tarrant County Samaritan Housing, Inc. Page 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/03/21 M&C FILE NUMBER: M&C 21-0522
LOG NAME: 19NS 2021-2022 ACTION PLAN
SUBJECT
(ALL) Conduct Public Hearing and Approve the City's 2021-2022 Annual Action Plan for the Use of Federal Grant Funds in the Amount of
$13,070,952.00 to be Awarded by the United States Department of Housing and Urban Development from the Community Development Block
Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Programs,
Authorize Collection and Use of Program Income, Authorize Execution of Related Contracts, Authorize the Use of Fee Waivers as HOME Match,
Adopt Attached Appropriation Ordinance, and Authorize Waiver of Indirect Costs
(PUBLIC HEARING - a. Report of City Staff: Sharon Burkley; b. Public Presentations; c. Council Action: Close Public Hearing and Act on the
M&C)
RECOMMENDATION:
It is recommended that City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2021-2022 Annual Action Plan for use of federal grant funds to
be awarded by the United States Department of Housing and Urban Development in the amount of $13,070,952.00 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS grant programs, and for the use of program income from activities using prior years' federal grant funds;
2. Approve the City's 2021-2022 Annual Action Plan for submission to the United States Department of Housing and Urban Development,
including allocations of grant funds to particular programs and activities as detailed below;
3. Authorize the collection and use of an estimated $75,000.00 of program income which is expected to result from activities using prior years'
Community Development Block Grant funds for the City's Priority Repair Program;
4. Authorize the collection and use of an estimated $75,000.00 of program income which is expected to result from activities using prior years'
HOME Investment Partnerships Program grant funds for the City's Homebuyer Assistance Program, and authorize the use of 10 percent of
the program income for administrative costs;
5. Authorize the City Manager or his designee to execute contracts for one year terms with the agencies listed in Tables 1, 2, and 3 below for
Program Year 2021-2022 for Community Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS grant funds, contingent upon receipt of funding, and satisfactory completion of all federal regulatory requirements;
6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or department requests an extension and
such extension is necessary for completion of the program, or to amend the contracts if necessary to achieve program goals provided any
amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use
of federal grant funds;
7. Adopt the attached Appropriation Ordinance increasing the estimated receipts and appropriations to the Grants Operating Federal Fund in
the total amount of $13,070,952.00 consisting of $7,477,274.00 in Community Development Block Grant funds, $2,907,320.00 in HOME
Investment Partnerships Program grant funds, $632,124.00 in Emergency Solutions Grant funds, and $1,904,234.00 in Housing
Opportunities for Persons with AIDS grant funds, plus estimated program income in the amount of $150,000.00, all subject to receipt of such
funds; and
8. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 18.73%, estimated total of $303,276.16.
DISCUSSION:
The City's 2021-2022 Annual Action Plan summarizes the major housing and community development activities and proposed expenditures for the
program year beginning October 1, 2021 and ending September 30, 2022 for use of federal grant funds totaling $13,070,952.00 from the United
States Department of Housing and Urban Development (HUD) from the Community Development Block Grant (CDBG), HOME Investment
Partnerships Program (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) grant programs.
It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose of which is
to benefit low -and moderate -income persons in Fort Worth. ESG funds primarily benefit homeless persons, and HOPWA funds primarily benefit
low- and moderate -income persons with HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated funding from HUD based on prior years' funding levels. Two public
hearings were held on April 14, 2021 and May 12, 2021 to provide citizens the opportunity to participate in the development of the Annual Action
Plan. Recommendations for award amounts were considered and adopted by the Community Development Council on May 12, 2021. These
funding recommendations were presented in City Council Work Session on June 22, 2021.
A 30-day public comment period was held from July 1, 2021 to July 30, 2021. Notice of this public comment period was published in the Wise
County Messenger and Glen Rose Reporter on June 25, 2021; in the Cleburne Times -Review, Hood County News, and Weatherford Democrat
on June 26, 2021; in the Fort Worth Star -Telegram on June 27, 2021; and in La Vida News on July 1, 2021.
Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City held two
public hearings as part of the HUD required citizen participation process. The first public hearing was held by staff on July 14, 2021, and the
second public hearing is scheduled for the City Council meeting on August 3, 2021.
A summary of staffs final funding recommendations is provided below and in Tables 1, 2, and 3. A spreadsheet of funding recommendations is
also attached. The 2021-2022 Annual Action Plan will be submitted to HUD by August 15, 2021.
Indirect costs totaling approximately $354,132.42 could be charged to these grants, as the Neighborhood Services Department indirect cost rate
is 18.73% in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support
the programs and services to assist low -to -moderate income citizens.
COMMUNITY DEVELOPMENT BLOCK GRANT
For Program Year 2021-2022, it is recommended that the amount of $7,477,274.00 in CDBG funds and an estimated amount of $75,000.00 in
CDBG program income totaling $7,522,274.00 be allocated as follows:
• Public Services - $1,121,591.00: Includes social services for low- and moderate -income persons, persons with disabilities, and
disadvantaged persons
• Housing Programs - $2,848,219.00: Includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and housing
services, accessibility modifications for seniors and persons with disabilities, and related project delivery costs for these programs
• Major Projects - $2,012,009.00: Includes funding for Southside Community Center improvements, Bunche Park improvements, and
Street/Sidewalk improvements
• Administration - $1,495,455.00: Includes costs for administering the CDBG grant, including allocations for the Financial Management
Services and Development Services Departments
• Estimated Program Income - $75,000.00: Includes up to $75,000.00 in funding for the City's Priority Repair Program. Any CDBG program
income over the estimated amount not used for the Priority Repair Program will be allocated to priority activities in the City's Consolidated
Plan, subject to City Council approval.
HOME INVESTMENT PARTNERSHIPS PROGRAM
For Program Year 2021-2022, it is recommended that the amount of $2,907,320.00 in HOME funds and an estimated amount of $75,000.00 in
HOME program income totaling $2,982,320.00 be allocated as follows:
• Homebuyer Assistance Program - $500,000.00: Includes funding for down payment and closing cost assistance for low- and moderate -
income homebuyer
• Community Housing Development Organizations - $1,116,588.00: HUD requires that a minimum of 15 percent of HOME funds be allocated
to Community Housing Development Organizations (CHDOs) for affordable housing projects. These funds will be used by Housing Channel
for a multifamily rental demolition/reconstruction project in the Polytechnic neighborhood. The City is also authorized by HUD to fund CHDO
operating costs to support community -based affordable housing development. These funds for operating costs will be used by Housing
Channel to support completion of the multifamily rental demolition/reconstruction project. All housing developed with these funds will be sold
to homebuyers making at or below 80 percent of area median income (AMI), set by HUD.
• Major Projects - $1,000,000.00: Includes funds allocated to the multifamily project to be developed by Fort Worth Housing Solutions (FWHS)
as a part of its Choice Neighborhood Initiative (CNI) grant.
• Administration - $290,732.00: Includes costs for administering the HOME grant
• Estimated Program Income - $75,000.00: Includes funding for the Homebuyer Assistance Program and HOME grant administrative costs.
HUD allows the City to use 10 percent of any HOME program income towards the cost of administering the HOME grant. HOME program
income over the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's
Consolidated Plan, subject to City Council approval.
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
For Program Year 2021-2022, it is recommended that the amount of $1,904,234.00 in HOPWA funds be allocated as follows:
• Public Service Agencies - $1,148,627.00
• Neighborhood Services Department/Community Action Partners - $698,480.00
• Administration - $57,127.00
EMERGENCY SOLUTIONS GRANT
For Program Year 2021-2022, it is recommended that the amount of $632,124.00 in ESG funds be allocated as follows:
• Public Service Agencies - $584,715.00
• Administration - $47,409.00
CONTRACT RECOMMENDATIONS
The Community Development Council and Neighborhood Services Department staff recommend that contracts be executed with the listed
agencies for the amounts shown in the following tables.
Community Development Block Grant Contracts
TABLE 1: CDBG AGENCIES
(AGENCY
AB Christian Learning Center
AB Christian Learning Center
Artes de la Rosa
Big Brothers Big Sisters Lone Star
ig Brothers Big Sisters Lone Star
oys & Girls Clubs of Greater Tarrant County, Inc.
GRAM AMOUNT
School Tutoring $85,000.00
ner Reading Program $65,303.00
Academy $60,000.00
or 2.0 @ Young Men's Leadership $50,000.00
emy
or 2.0 @ Young Women's Leadership $50,000.00
emy
School Program $60,000.00
United Community Centers, Inc.
Educational Enrichment
$100,000.00
Family Pathfinders of Tarrant County
Financial Capability Program
$50,000.00
IThe Ladder Alliance IlComputer
Skills Training II
$70,000.001
Housing Channel
Homebuyer Education and Housing
$125,000.00
Counseling Services
Meals -On -Wheels, Inc. of Tarrant County
Home -Delivered Meals
$116,288.00
Guardianship Services, Inc.
Financial Exploitation Prevention Center
$70,000.00
The Presbyterian Night Shelter of Tarrant County,
Case Management for Homeless
$145,000.00
Inc.
The Salvation Army
Red Shield Emergency Shelte
1 $75,000.00
CDBG Public Service Agencies Total
$1,121,591.00
Rehabilitation, Education and Advocacy for
Accessibility Improvements for Low
$115,000.00
Citizens with Handicaps DBA REACH, Inc.
Income Residents
Fort Worth Area Habitat for Humanity, Inc. DBA
Cowtown Brush Up Paint Program
$455,000.00
Trinity Habitat for Humanity
rFWorth Area Habitat for Humanity, Inc. DBA
Preserve -A -Home Program (Como
$400,000.00
Habitat for Humanity
Neighborhood Improvement Strategy)
CDBG Subrecipient Agencies Total
$970,000.00
TOTAL CDBG CONTRACTS
$2,091,591.00
Housing Opportunities for Persons With AIDS Contracts
TABLE 2: HOPWA AGENCIES
AGENCY
PROGRAM
I AMOUNT
T r a n t C o u n t y
Samaritan Housing, Inc.
Supportive Services; Facility -Based Housing Operations; Tenant-
Based Rental Assistance; Administration
$g451765.00
AIDS Outreach Center,
Inc.*
Short -Term Rent, Mortgage, and Utility Assistance; Supportive
Services; Administration
$302,862.00
TOTAL HOPWA CONTRACTS
$1,148,627.00
a
*The City has identified a potential conflict of interest under the HOPWA Regulations related to this award and is in the process of seeking a
waiver of the conflict of interest from HUD. A contract will not be executed with AIDS Outreach Center, Inc. unless and until the City receives
approval from HUD. In the event the City does not receive approval, an amended Action Plan will be submitted, as necessary, to address the
reallocation of the funds.
Emergency Solutions Grant Contracts
TABLE 3: ESG AGENCIES
AGENCY
PROGRAM
AMOUNT
The Presbyterian Night Shelter of Tarrant County, Inc.
Shelter Operations/Services
$130,315.00
Lighthouse for the Homeless DBA True Worth Place
Shelter Operations/Services
$177,000.00JJ
The Salvation Army
Homelessness Prevention
$106,440.00JJ
Center for Transforming Lives
IRapid Re -Housing
$100,000.00
SafeHaven of Tarrant County
Shelter Operations/Services j
$70,960.00
TOTAL ESG CONTRACTS 11
$584,715.00
All figures have been rounded to the nearest dollar for presentation purposes. These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department
(and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being
incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Victor Turner 8187
Additional Information Contact: Sharon Burkley 5785
Sean Stanton 5811