HomeMy WebLinkAboutContract 54421-A2CSC No. 54421-A2
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54421
This Amendment ("Amendment") is made and entered into by and between the City of Fort
Worth ("City") and Center for Transforming Lives ("Agency") by and through their duly
authorized agents. City and Agency may be referred to individually as "Party" and jointly as
"Parties."
WHEREAS, the City and Agency made and entered into City Secretary Contract No.
54421 ("Contract") on June 23, 2020.
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City
from the United States Department of Housing and Urban Development ("HUD") through the
Emergency Solutions Grant Program ("ESG"); Program No. E-20-MW-48-0010, Catalog of
Federal Domestic of funds received for this program known as ESG-CV and ESG-CV2, through
the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020;
WHEREAS, Agency submitted a proposal and was selected to use ESG-CV2 funds for an
eligible program under the ESG Regulations whereby Agency will provide services to homeless
persons or persons at risk of becoming homeless;
WHEREAS, the Agency requested an amendment to extend the term of the agreement
through September 1, 2023 and amend Exhibit A;
WHEREAS, the Agency requested an amendment to Exhibit B to reallocate funds among
approved budget line items;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
The first sentence of SECTION 3. TERM of this Agreement is amended and replaced in
its entirety with the following: "The term of this Contract begins on the Effective Date and
terminates on September 1, 2023 unless earlier terminated as provided in this Contract."
II.
EXHIBIT "A" — PROGRAM SUMMARY, attached to the Contract, and EXHIBIT `B"—
BUDGET, attached to the Contract, are hereby amended and replaced in its entirety with
EXHIBIT "A" and EXHIBIT `B" Revised 9/23/2022, attached hereto.
This Amendment is effective as of the effective date of the Contract.
Amendment No. 2 to CSC No. 54421 Page 1
Center for Transforming Lives ESG-CV
IMA
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 2 to CSC No. 54421 Page 2
Center for Transforming Lives ESG-CV
ACCEPTED AND AGREED:
CENTER FOR TRANSFORMING LIVES
l ,Ctitd�/l �dGQ�i
By: Carol Klocek (Jan 24, 2023 15:28 CST)
Carol Klocek, Chief Executive Officer
ATTEST:
By:
Jannette Goodall, City Secretary
M&C: 20-0471
1295 Certification No. 2020-622397
Date: June 23,2020
Victor Turner, Neighborhood Services Director
CONTRACT COMPLIANCE MANAGER:
CITY OF FORT WORTH
Lo
Fernando Costa, Assistant City Manager
APPROVE AS TO FORM AND
LEGALITY:
e79ff/Ka W1,Y1�wf
By: Jessika Williams (Feb 2, 202315:26 CST)
Jessika Williams
Assistant City Attorney
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
i
Charletta Moaning, Senior Contract Compliance Specialist
Amendment No. 2 to CSC No. 54421 Page 3
Center for Transforming Lives ESG-CV
CENTER FOR TRANSFORMING LIVES
RAPID REHOUSING
PROGRAM SUMMARY
(ESG)
MARCH 13, 2020 to SEPTEMBER 1, 2023
PERIOD
EXHIBIT "A"
PROGRAM SUMMARY
$257,664
AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program will expand its Rapid Rehousing (RRH) in Fort Worth to additional vulnerable
clients and their children through the provision of rental assistance, intensive case management,
and other supportive services to support the City's efforts to mitigate the impact of the Coronavirus
pandemic and stop the spread of the virus. RRH will rapidly move families out of congregate care
into permanent housing.
ESG Funds will be used to pay for the salaries and fringe benefits for Program employees. The
Fort Worth Shelter clients participating in the Program shall be cost allocated in accordance with
the amount applicable to the ESG-funded Program.
Agency's Program office and services will be available at 512 W. 41h Street, Fort Worth, TX 76102,
Monday through Friday, 8:30 AM to 5:30 PM. Services will also be offered virtually by phone
and e-mail services.
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each): ESG Relocation and
Stabilization Services in Support of Rapid Rehousing
Regulatory Citation(s): 24 CFR 576.104, 24 CFR 576.105, and 24 CFR 576.106
REGULATORY CLASSIFICATION:
Coronavirus Aid, Relief, and Economic Security Act of 2020
ESG CV PSA CONTRACT 2020 - EXHIBIT "A" - PROGRAM SUMMARY Page I
CENTER FOR TRANSFORMING LIVES
Agency will maintain documentation that 100% of clients served are homeless at the time of
Program entry in accordance with the ESG Regulations and that the client lacks sufficient
resources and support networks to obtain housing. Agency will also maintain documentation on
eligibility for the housing unit for which financial assistance is provided, including rental amounts
and compliance with applicable ESG Minimum Habitability Standards.
PROGRAM GOALS:
Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum
of 15 Unduplicated Clients as shown by the monthly Attachment III and yearly SAGE (HMIS
reporting). Timely, accurate, and complete information should always be reported, but not be
limited, to the following number and percentage goals of those clients served:
ESG CV PSA CONTRACT 2020 - EXHIBIT "A" - PROGRAM SUMMARY Page 2
CENTER FOR TRANSFORMING LIVES
EXHIBIT "B" - BUDGET
Account I Grant Budget I Increase Decrease Total
EMERGENCY SHELTER
ESSENTIAL SERVICES
Salaries
1001
FICA
1002
Life/Disability Insurance
1003
Health/Dental Insurance
1004
Unemployment -State
1005
Worker's Compensation
1006
Office Supplies
1007
Food Supplies
1008
Insurance
1009
Accounting
1010
Contract Labor Security (City needs copy of
contract before expenses can be reimbursed)
1011
OtherO
1012
SHELTER OPERATIONS
Maintenance
2001
Security
2002
Insurance
2003
Utilities
2004
Supplies
2005
Repairs
2006
OtherO
2007
SUBTOTAL EMERGENCY SHELTER
HOUSING RELOCATION AND STABILIZATION
PREVENTION
Salaries
3001
FICA
3002
Life/Disability Insurance
3003
Health/Dental Insurance
3004
Unemployment -State
3005
Worker's Compensation
3006
OtherO
3007
REHOUSING
Salaries
4001
$ 48,968.43
$ 2,030.50
$ 50,998.93
FICA
4002
$ 3,655.25
$ 294.92
$ 3,950.17
Life/Disability Insurance
4003
Health/Dental Insurance
4004
$ 5,972.30
$ 917.10
$ 6,889.40
Unemployment -State
4005
$ 236.43
$ 236.43
Worker's Compensation
4006
$ 559.80
$ 49.14
$ 608.94
HRA
4007
Retirement
4008
$ 70.63
$ 70.63
Parking
4009
Mileage
4010
$ 2,530.00
$ (214.71)
$ 2,315.29
Rental Asistance/Security Deposits
4011
Utility Deposits/Payments
4012
Other: (Supplies and Services: bus passes; cell
phone; office supplies; equipment rental/non-cap;
COVID supplies)
4013
$ 3,213.87
1
1 $ (108.44)
$ 3,105.43
Other Q
4014
SUBTOTAL HR&S
$ 65,206.71
1 $ 3,291.66
$ (323.15)
$ 68,175.22
FINANCIAL ASSISTANCE
PREVENTION
Rental Assistance
5001
Utility Payments
5002
REHOUSING
Rental Assistance
6001
$ 161,612.85
$ (2,968.07)
$ 158,644.78
Security Deposits
6002
$ 29,644.44
$ (0.44)
$ 29,644.00
Utility Deposits
6003
Utility Payments
6004
Moving Costs
6005
Motel/Hotel Vouchers
6006
SUBTOTAL FINANCIAL ASSISTANCE
$ 191,257.29
1 $
$ (2,968.51)
$ 188,288.78
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Software Costs
7001
$ 1,200.00
$ -
$ 1,200.00
SUBTOTAL HMIS
$ 1,200.00
$ -
$ -
$ 1,200.00
BUDGET TOTAL
$ 257,664.00
$ 3,291.66
$ (3,291.66)
$ 257,664.00
ESG CV PSA CONTRACT 2020 - EXHIBIT "B" -
CENTER FOR TRANSFORMING LIVES Page 1
The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation
method used by the Agency for the line item budget represented on the first page of this EXHIBIT 'B" - Budget. The information
reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the
City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to
EXHIBIT `B" - Budget is. June 01, 2021
SALARY DETAIL
Position Title
Annual Salary
Est. Percent to Grant
Amount to Grant
Case Manager
$ 43,000.00
106%
$ 45,683.81
Lead Clinical Case Manager
$ 5,968.43
89 %
$ 5,315.12
TOTAL
$ 48,968.43
104.1 %
$ 50,998.93
FRINGE DETAIL
Percent of
Payroll
Amount
Est. Percent to Grant
Amount to Grant
Case Manager - FICA
7.65%
$ 3,289.50
108.1%
$ 3,554.35
Case Manager - SUTA
3.66%
$ 218.39
105.8%
$ 230.97
Case Manager - Health and Dental Ins.
15.23%1
$ 5,298.35
116.9%
$ 6,193.65
Case Manager - Retirement
2%
$
#DIV/0!
$
Case Manager - Work Comp
1.35%
$ 500.20
109.5%
$ 547.63
Case Manager - Parking ($110/month)
3.07%
$
#DIV/0!
Lead Clinical Case Manager - FICA
7.65%
$ 365.75
108.2%
$ 395.82
Lead Clinical Case Manager - SUTA
0.41%
$ 18.04
30.3%
$ 5.46
Lead Clinical Case Manager - Health and
Dental his.
11.91%
$ 673.95
103.2%
$ 695.75
Lead Clinical Case Manager - Retirement
2%
$ 70.63
100.0 %
$ 70.63
Lead Clinical Case Manager - Work Comp
1.00%
$ 59.60
8.0 %
$ 61.31
Lead Clinical Case Manager - Parking
($110/month)
2.40%
#DIV/0!
$
TOTAL
$ 10,494.41
112.0%
$ 11,755.57
SUPPLIES AND SERVICES
Total Budget
Est. Percent to Grant
Amount to Grant
Office Supplies ($80/staff/month*1 FTE,*12 months; locking
file cabinet; binders; CM laptop and tablet)
$ 1,503.87
100"/o
$ 1,503.87
Telephone - $50 purchase, $30/month * 12 months
$ 210.00
48%
$ 101.56
COVID supplies - $20/FTE/month for PPE, cleaning supplies
$
#DIV/0!
$
Food Supplies
TOTAL
$ 1,713.87
94%
$ 1,605.43
MTSCF.T.T.ANF.OT TS
Total Budget
Est. Percent to Grant
Amount to Grant
Insurance
Accounting
Contract Labor(Security)
Other (Mileage - approx. 333 miles/month *1 FTE * 57.5
cents/mile* 12 months)
$ 2,530.00
92%
$ 2,315.29
TOTAL
$ 2,530.00
92%
$ 2,315.29
SHELTER OPERATIONS
Total Budget
Est. Percent to Grant
Amount to Grant
Maintenance
Security
Insurance
Utilities
Supplies
Re airs
OtherO
50,998.93 $
3,950.17 $
236.43 $
6,889.40
70.63 $
608.94 $
3,105.43 $
2,315.29
ESG CV PSA CONTRACT 2020 - EXHIBIT 'B" - BUDGET
Center for Transforming Lives Pagc 2
TOTAL I $ $
FINANCIAL ASSISTANCE
Total Budget
Est. Percent to Grant
Amount to Grant
Rental Assistance
$ 161,612.85
98%
$ 158,644.78
Security Deposits
$ 29,644.44
100%
$ 29,644.00
Utility Payments
Utility Deposits
Moving Costs
Motel/Hotel Vouchers
Bus Passes
$ 1,500.00
100%
$ 1,500.00
TOTAL
$ 192,757.29
1 98 %
1 $ 189,788.78
HMIS
Total Budget
I Est. Percent to Grant
I Amount to Grant
HMIS Software Costs
1 $ 1,200.00
1 100%
1 $ 1,200.00
TOTAL
I $ 1,200.00
1 100%
1 $ 1,200.00
BUDGET TOTAL Detail tab I $ 257,664.00 1 100% 1 $ 257,664.00
158,644.78
29,644.00
1,200.00
ESG CV PSA CONTRACT 2020 - EXHBff 'B" - BUDGET
Center for Transforming Lives Page 3
CITY COUNCIL AGENDA
DATE: 6/23/2020 REFERENCE **M&C 20- LOG NAME:
NO.: 0471
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORTWORTII
�.
19NS CARES ACT HUDFUNDS
TIER2 AWARDS
NO
SUBJECT: Authorize the Acceptance of Award of Federal Grant Funds in the Amount of
$2,924,143.00 from the U.S. Department of Housing and Urban Development Coronavirus
Aid, Relief, and Economic Security (CARES) Act Community Development Block Grant
and Emergency Solutions Grant Funds, and Authorize Execution of Related Contracts
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council:
1. Authorize the acceptance award of federal grant funds in the amount of $2,924,143.00 from the
U.S. Department of Housing and Urban Development Coronavirus Aid, Relief, and Economic
Security (CARES) Act for programs detailed below;
2. Authorize the City Manager or his designee to execute contracts with the agencies listed in Tables i
and 2 below for up to eighteen -month terms for Coronavirus Aid, Relief, and Economic Security
(CARES) Act Community Development Block Grant (CDBG-CV) and Emergency Solutions Grant
(ESG-CV) funds, contingent upon receipt of funding and satisfactory completion of all regulatory
requirements; and
3. Authorize the City Manager or his designee to extend contracts for up to one year if an agency
requests an extension and such extension is necessary for completion of the program, or to amend
contracts if necessary to achieve program goals, provided any amendment is within the scope of
the program and complies with City policies and all applicable laws and regulations governing the
use of federal grant funds.
DISCUSSION:
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020 to
respond to the many impacts of the COVID-19 public health emergency. The CARES Act includes provisions
to help local governments prevent, prepare for and respond to the Coronavirus, including providing for
additional allocations of formula grant funds under the Community Development Block Grant and Emergency
Solutions Grant programs. The City was notified on April 9, 2020 of the award, consisting of $4,360,290.00
in CDBG-CV funds and $2,202,929.00 in ESG-CV funds.. All funds must be used to prevent, prepare for,
and respond to the coronavirus.
On May 19,2020, City Council approved a Substantial Amendment to the City's 2019-20 Action Plan for U.S.
Department of Housing and Urban Development (HUD) grant funds stating how these CARES Act grant
funds were to be used, and amended the City's Citizen Participation Plan to reduce public comment periods
for CARES Act funds from 30 days to five days as authorized by the CARES Act (M&C 20-0330). This 5-day
public comment period was held from May 3, 2020 to May 9, 2020. Notice of this public comment period
was published in the Fort Worth Star -Telegram, posted on the City's website, and distributed through the City
Community Engagement Office. Any comments received are maintained by the Neighborhood Services
Department in accordance with federal regulations.
The Substantial Amendment to the Action Plan for CARES Act funds was based on the following guiding
principles as approved on April 29, 2020 by the Community Development Council (CDC):
Addressing needs which HUD grant funds are uniquely qualified to serve and that other funding sources
cannot serve (housing).
Addressing the most urgent needs (food, shelter) and the needs of populations most sensitive to the
Coronavirus (elderly).
Reliance on existing allocation processes and existing nonprofit partners to increase the speed and
simplicity of service delivery and to reduce administrative challenges and compliance concerns.
Consistency with local priority needs and gods previously established |nthe City)s2O18-2O3O
Consolidated Plan.
Using these principles, three key activities were approved 6mdl CDC for the use ofCARES Act funds:
emergency rental assistance, services for the elderly, and employment related services. Emergency rental
assistance activities address both the affordable housing and homeless services Consolidated Plan goals
and may include homelessness prevention and rapid rehousing for persons already homeless. All
emergency rental assistance programs funded with CARES Act funds will provide up to three months rental
payments for income eligible applicants, and will require tenants pay no more than 30 percent of their
income towards their rent. Services for the elderly address the Aging in Place Consolidated Plan
goal. Employment -related services address the Poverty Reduction Consolidated Plan goal.
The O
totaling $2,546,754.00 were awarded to activities and agencies through M&C 20-0330 (which also
appropriated the entire award of $6,810,056.00). Tier Two funds totaling $2,924,143.00 ($457,664.00 in
ESG-CV and $2,466,479.00 in CDBG-CV) were to be allocated through a competitive Request for
Proposal (RFP) with the goal of identifying additional service delivery partners by the end of May. The
responses to the Tier Two RFP were received on May 25, 2020. The CDC reviewed the proposals and
approved recommendations for additional CARES Act funding awards on June 3, 2020.
As authorized by the CARES Act, for all COBG-CV, E8G-CV,and HQPWA-CV contracts, the Effective Date
for reimbursement of eligible costs will be March 13, 2020, the date of the declaration of national
emergency due to COVID-19, provided such costs have been documented to have been incurred to
prevent, prepare for, orrespond tothe Coron8viruePandemic.
A summary of these Tier Two funding recommendations approved by the CDC is provided below. /\
spreadsheet offunding recommendations ioalso attached.
CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT., Tier 11 (CDBG~K%V)
It is recommended that the $2.400.479.00 of C(]B{3-CV funds be awarded for public service agency
contracts aefollows:
TABLE 1: CDBG-CV` AGENCIES
AGENCY
PROGRAM
AMOUNT
Housing
Channel
Emergency Rental Assistance
$350,000.00
Center for
Transforming
Emergency Rental Assistance
$656,358.00
Lives
Meals on
Wheels, Inc.
of Tarrant
Home Delivery of Meals/Food
$100,000.00
County
Family
Pathfinders, of
Tarrant
Emergency Rental Assistance
$375,000.00
County
The
Presbyterian
Night Shelter
Clean Slate Employment Services
$160,000.00
of Tarrant
County, Inc.
Recovery
Resource
Employment Services for Veterans
$54,900.00
Council
Sixty and
Meal Delivery Program
$200,000.00
Better, Inc.
Tarrant
County
Samaritan
Emergency Rental Assistance
$200,000.00
Housing, Inc
The Salvation
Army
Emergency Rental Assistance
$250,000.00
The Women's
Center of
Tarrant
County, Inc.
Employment Services
$120,221.00
TOTAL
CDBG-CV
$2,466,479.00
CONTRACTS
CARES ACT EMERGENCY SOLUTIONS GRANT (ESG-CV)
It is recommended that the $457,664.00 ESG-CV funds be awarded for public service agency contracts as
follows:
TABLE 2: ESG-CV AGENCIES
AGENCY
PROGRAM
AMOUNT
The Presbyterian Night
Shelter of Tarrant County, Inc.
Rapid Re -Housing
$200,000.00
Center for Transforming Lives
Rapid Re -Housing
$257,664.00
TOTAL ESG —CV
$457,664.00
CONTRACTS
All figures have been rounded to the nearest dollar for presentation purposes.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, adoption of the attached
appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as
appropriated, of the Grants Operating Federal Fund. These are reimbursement grants. The Neighborhood
Services Department has the responsibility to validate the availability of funds prior to an expenditures being
made.
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Victor Turner (8187)
Additional Information Contact: Barbara Asbury (7331)
ATTACHMENTS