HomeMy WebLinkAboutContract 57056-A2CSC No. 57056-A2
AMENDMENT NO. 2
TO
CITY OF FORT WORTH CONTRACT No. 57056
This Amendment is entered into by and between the City of Fort Worth (hereafter
'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and Dealers Electrical Supply Company ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on January 27, 2022, the Parties entered into City Secretary Contract 57056
to provide electrical supplies ("Agreement/Contract");
WHEREAS, on February 21, 2022, the City executed a contract amendment to increase
the total compensation up to One Million Seven Hundred Thousand Dollars ($1,700,000.00);
WHEREAS, on September 23, 2022, the City executed the first renewal to City
Secretary Contract 57056;
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount;
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the
provisions of this Agreement. Total payment made under this Agreement shall not exceed One
Million Eight Hundred Thousand Dollars ($1,800,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement
unless City requests and approves in writing the additional costs for such services. City shall not be
liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: William Johnson (Fe 28, 202316:52 CST)
Name: William Johnson
Title: Assistant City Manager
Date: Feb 28, 2023
APPROVAL RECOMMENDED:
to
Lauren Prieur (Feb 25, 2023 09:23 CST)
Name: Lauren Prieur
Title: TPW Interim Director
ATTEST:
to
Name: Jannette Goodall
Title: City Secretary
<Refl:
Dealers Electrical S ly
By:
Name: Daryl Donaldson
Title: Vice President — Sales &
Marketing
Date: January 11, 2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
LIM
Name: Brandon Callicoat
Title: TPW Superintendent
APPROVED AS TO FORM AND
LEGALITY:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT
AUTHORIZATION:
M&C: 23-0064
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/14/23 M&C FILE NUMBER: M&C 23-0064
LOG NAME: 13P AMEND BB657-21 COOP ELECTRIC SUPPLIES CB TPW
SUBJECT
(ALL) Authorize Execution of an Amendment to City Secretary Contract No. 57056 with Dealers Electrical Supply Co. and an Amendment to City
Secretary Contract No. 57057 with Elliott Electric Supply Inc. for Electrical Supplies to Increase the Combined Annual Amount by $1,800,000.00
for the Transportation and Public Works Department for an Annual Amount Not to Exceed $3,500,000.00, and Authorize One One -Year Renewal
for the Same Annual Amount, Using BuyBoard Cooperative Contract 657-21
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 57056 with Dealers Electrical
Supply Co. and an amendment to City Secretary Contract No. 57057 with Elliott Electric Supply Inc. for electrical supplies to increase the
combined annual amount by $1,800,000.00 for the Transportation and Public Works Department for an annual amount not to exceed
$3,500,000.00, and authorize one one-year renewal for the same annual amount, using BuyBoard Cooperative Contract 657-21.
DISCUSSION:
The Transportation and Public Works Department (TPW) requested that the Purchasing Division assists with amending agreements under Mayor
and Council Communication (M&C) 22-0109 to increase the annual amount by $1,800,000.00 for an annual amount not to exceed $3,500,000.00.
The increase will be used to purchase electrical parts and supplies to maintain Transportation and Public Works facilities. These agreements will
also still be available to all other City Departments.
The maximum amount allowed under this agreement citywide will be $3,500,000.00, however, the actual amount used will be based on the need of
the department and the available budget.
BuyBoard Contract No. 657-21 has a term through November 30, 2023. The Request for Offer for BuyBoard Contract No. 657-21 was published
on January 27, 2021, and responses were opened on June 17, 2021. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and
determined it to be fair and reasonable.
The agreement may be renewed for up to one additional one-year term, in accordance with the terms of the BuyBoard Contract. Should BuyBoard
elect to exercise the renewal options, the City will do the same.
State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the
local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the
purchasing power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of the change order. Prior to any expenditure
being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Reginald Zeno 8517
William Johnson 5806
Originating Business Unit Head: Anthony Rousseau 8338
Lauren Prieur 6035
Additional Information Contact: Anthony Rousseau 8338
Charles Benson 8063