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Home My WebLink AboutContract 57079-A1CSC No. 57079-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 57079 This Amendment ("Amendment") is entered into by and between the City of Fort Worth ("City") and Center for Transforming Lives (hereinafter "Agency") by and through their respective duly authorized agents. City and Agency may be referred to individually as "Party" and collectively as"Parties." WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. E-21-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, the ESG regulations and related HUD guidance publications establish all requirements for the ESG funds; WHEREAS, Section 3. the Contract permits Agency to request an amendment of the term, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested an amendment from City in order to extend the term of the agreement through March 31, 2023. WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "A" — PROGRAM SUMMARY attached to the Contract is hereby amended and replaced in its entirety with EXHIBIT "A" Revised 9/30/2022, attached hereto. Additionally, EXHIBIT `B" — PROGRAM BUDGET is hereby amended and replaced in its entirety with EXHIBIT `B' Revised 9/30/2022, attached hereto. II. Amendment No. 1 to CSC No. 57079 Center for Transforming Lives (ESG) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 This amendment is effective as of October 1, 2022 and Agency may request reimbursement for allowable costs. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 57079 Center for Transforming Lives (ESG) Page 2 ACCEPTED AND AGREED: CENTER FOR TRANSFORMING LIVES, INC. Ca�aG KC r c By: Carol Klocek (Feb 27, 202310:10 CST) Carol Klocek, Chief Executive Officer ATTEST: 4 oaq TO FORM AND LEGALITY: fORt p9�dd �o Oaa� nE4p54a By: Jannette Goodall, City Secretary M&C: 21-0522 1295 Certification No. 2020-637884 Date: August 3, 2021 RECOMMENDED: Victor Turner, Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: LN CITY OF FORT WORTH 5� Fernando Costa, Assistant City Manager APPROVE AS �' GlJud By: Jessica L. Williams Assistant City Attorney By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Charletta Moaning, Senior Contract Compliance Specialist Amendment No. 1 to CSC No. 57079 Center for Transforming Lives (ESG) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 3 CENTER FOR TRANSFORMING LIVES EXHIBIT "A" Rapid Rehousing PROGRAM SUMMARY PROGRAM SUMMARY (ESG) October 1, 2021 to March 31, 2023 $100,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PR(Ni'R AM• The Program provides housing relocation and stabilization services including housing placement services, family stabilization, intensive case management, employment and education assistance and referrals. These services must be provided in support of and in conjunction with rental assistance and other supportive services that is provided through other funding sources including Directions Home Housing First-RRH, MHMR HOPES, VOCA Child Violence and Trauma Intervention, City of Arlington (ESG), HUD CoC, Tarrant County TBLA 114 and CoC grants, and CTL private donations and fundraising. Clients will receive re -housing within 30 days after eligibility is determined by the Agency. Agency will verify and document all client and housing unit eligibility as defined in 24 CFR 576.2 paragraphs 1 and 4 (definition of homelessness) and 24 CFR 576.104 (Rapid -Rehousing Component). ESG Funds will be used to pay for the salaries and fringe benefits for Program employees. Agency's Program office and services will be available at 512 W. 4th Street, Fort Worth, TX 76102, Monday through Friday, 8:30 AM to 5:30 PM. Home visits are conducted at least monthly. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Relocation and Stabilization Services in Support of Rapid Rehousing Regulatory Citation(s): 24 CFR 576.104, 24 CFR 576.105, and 24 CFR 576.106 Agency will maintain documentation that 100% of clients served are homeless at the time of Program entry in accordance with the ESG Regulations and that the client ESG PSA CONTRACT 2021-2022 — EXHIBIT "A" — PROGRAM SUMMARY Page I Center for Transforming Lives lacks sufficient resources and support networks to obtain housing. Agency will also maintain documentation on eligibility for the housing unit for which financial assistance is provided, including rental amounts and compliance with applicable ESG Minimum Habitability Standards. PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 49 Unduplicated Clients and serve 170 individuals as shown by the monthly Attachment III and yearly SAGE (HMIS reporting). Timely, accurate, and complete information should always be reported, but not be limited, to the following number and percentage goals of those clients served: ESG PSA CONTRACT 2021-2022 — EXHIBIT "A" — PROGRAM SUMMARY Page 2 Center for Transforming Lives EXHIBIT "B" - BUDGET Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ - FICA 1002 $ - Life/Disability Insurance 1003 $ Health/Dental Insurance 1004 $ - Unemployment -State 1005 $ - Worker's Compensation 1006 $ - Office Supplies 1007 $ - Food Supplies 1008 $ - Insurance 1009 $ - Accounting 1010 $ - Contract Labor Security (City needs copy of contract before expenses can be reimbursed) 1011 $ - OtherQ 1012 $ - SHELTER OPERATIONS Maintenance 2001 $ - Security 2002 $ - Insurance 2003 $ - Utilities 2004 $ - Supplies 2005 $ - Repairs 2006 $ - Other(meals) 2007 $ - SUBTOTAL EMERGENCY SHELTER $ - $ - $ $ - IL HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 $ FICA 3002 $ - Life/Disability Insurance 3003 $ Health/Dental Insurance 3004 $ - Unemployment -State 3005 $ Worker's Compensation 3006 $ - OtherQ 3007 $ REHOUSING Salaries 4001 $ 79,340.00 $ 10,867.73 $ 68,472.27 FICA 4002 $ 6,070.05 $ 118.68 $ 6,188.73 Life/Disability Insurance 4003 $ Health/Dental Insurance 4004 $ 9,628.62 $ 1,036.99 $ 8,591.63 Unemployment -State 4005 $ 751.50 $ 612.60 $ 138.90 Worker's Compensation 4006 $ 948.43 $ 638.59 $ 309.84 HRA 4007 $ Retirement 4008 $ 3,261.40 $ 488.07 $ 3,749.47 Parking 4009 $ Mileage 4010 $ - Rental Asistance/Security Deposits $ Utility Deposits/Payments $ - Other: (Program supplies and admin): Food; postage; telephone/network/intemet; occupancy; mileage; training and professional development; other direct client and supportive services; equipment rental/non-cap; indirect $ Other (Fringe Benefits): Employee prescreening 4011 $ - SUBTOTAL HR&S $ 100,000.00 $ 606.75 $ 13,155.91 $ 87,450.84 FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ $ 12,549.16 $ 12,549.16 Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ 12,549.16 $ $ 12,549.16 HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS) HMIS Software Costs 7001 $ $ $ SUBTOTAL HMIS $ - BUDGET TOTAL $ 100,000.00 $ 13,155.91 $ 13,155.91 $ 100,000.00 FUNDING A: CFW Directions Home RRH; MHMR HOPES; VOCA Child Violence & Trauma Intervention; City of Arlington ESG RRH; Tarrant County TBLA 114; Tarrant County 3CP; HUD CoC (non -match); CTL private donations and fundraising FUNDING B: Match - source HUD CoC FUNDING C: Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is . SALARY DETAIL Position Title Annual Salary Est. Percent to Grant Amount to Grant Lead Clinical Case Manager $50,000.00 10% 4,810.12 Case Manager $41,000.00 80% 32,745.37 Housing Specialist $43,500.00 16% 6,755.07 RRH Program Manager $65,000.00 14% 9,171.71 Director of Housing Services $74,950.00 20% 14,990.00 TOTAL $274,450.00 24.9% 68,472.27 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA: Lead Clinical Case Manager 7.65 $ 3,825.00 14% 550.00 FICA: Case Manager 7.65 $ 3,136.50 86% 2,705.78 FICA: Housing Specialist 7.65 $ 3,327.75 16% 543.18 FICA: Program Manager 7.65 $ 4,972.50 14% 701.63 FICA: Director 7.65 $ 5,733.68 29% 1,688.14 Health/Dental Insurance: Lead Clinical Case Manager 1.28% S 6,550.08 10% 638.79 Health/Dental Insurance: Case Manager 16.83% $ 6,550.08 105% 6,901.03 Health/Dental Insurance: Housing Specialist 2.42% S 6,550.08 16% 1,051.81 Health/Dental Insurance: Program Manager 0.00% S 6,550.08 0% - Health/Dental Insurance: Director 0.00% S - 0% - Unemployment -State: Lead Clinical Case Manager 0% $ 450.00 17% 75.00 Unemployment -State: Case Manager 0 $ 450.00 0% - Unemployment -State: Housing Specialist 0 $ 450.00 0% - Unemployment -State: Program Manager 0% $ 450.00 14% 63.90 Unemployment -State: Director 1 0.6 1 $ 450.00 0% 1 - M Me Em M ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - BUDGET Agency Name Page 2 Worker's Compensation: Lead Clinical Case Manager 0.9% $ 550.00 8% 44.00 Worker's Compensation: Case Manager 0.5% $ 451.00 22% 97.40 Worker's Compensation: Housing Specialist 0.5% $ 478.50 17% 79.30 Worker's Compensation: Program Manager 0.5% $ 715.00 4% 27.90 Worker's Compensation: Director 0.5% $ 824.45 7% 61.24 Retirement: Lead Clinical Case Manager 2 $ 3,500.00 2% 76.41 Retirement: Case Manager 2 $ 2,870.00 71% 2,034.19 Retirement: Housing Specialist 2 $ 3,045.00 0% - Retirement: Program Manager 1 2 1 $ 1,300.001 0% 1 6.43 Retirement: Director 1 7 1 $ 5,246.501 31% 1 1,632.44 TOTAL 1 1 $ 68,426.20 1 27.7%1 18,978.57 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant TOTAL MISCELLANEOUS Total Budget Est. Percent to Grant Amount to Grant Insurance #DIV/0! Accounting Contract Labor (Security) Other() TOTAL SHELTER OPERATIONS Total Budget Est. Percent to Grant Amount to Grant Maintenance Security Insurance Utilities Supplies Repairs Other(Meals) TOTAL I I- ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - BUDGET Agency Name Page 3 FINANCIAL ASSISTANCE Total Budget Est. Percent to Grant Amount to Grant Rental Assistance $ 57,171.44 100.0% $ 12,549.16 Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ 57,171.44 HMIS Total Budget Est. Percent to Grant Amount to Grant HMIS Software Costs TOTAL $342,876.20 100,000.00 ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - BUDGET Agency Name Page 4