HomeMy WebLinkAboutContract 58956CSC No. 58956
Memorandum of Understanding
Between the City of Fort Worth, TX and Tarrant County, TX
FY 2022 Justice Assistance Grant
1. PARTIES. The parties to this Memorandum of Understanding (MOU) are the City of Fort
Worth, Texas ("Recipient") and Tarrant County, Texas ("Subrecipient").
2. AUTHORITY. This MOU sets forth the Recipient's and the Subrecipient's responsibilities
under the U.S. Department of Justice ("DOJ"), Bureau of Justice Assistance, Fiscal Year 2022
Byrne Justice Assistance Grant (Grant).
3. PURPOSE. The purpose of this MOU is to enhance the working relationship between the
parties in order to facilitate effective implementation of the Grant, in compliance with the DOJ
Program requirements. A portion of grant funds awarded under the Grant has been allocated
to secure grant funding for the Tarrant County Mental Health Law Liaison Program as outlined
in the Grant agreement title "Memorandum of Understanding Between the Cities of Fort
Worth, Arlington, Haltom City, North Richland Hills, and County of Tarrant, Texas." In
addition to those grant funds, once awarded, grant funds in the amount of $135,955.00 shall
provide funding to the Mental Health Law Liaison Project (MHLL) through My Health My
Resources of Tarrant County (MHMR-Tarrant) for mental health services on police calls with
persons with mental illness as a jail diversion to services more appropriate for their needs as
outlined in the Budget Narrative, attached as "Exhibit A" and incorporated by reference as part
of this MOU.
4. RESPONSIBILITIES:
A. Recipient:
1) The Recipient is the cognizant fiscal agency of the Grant Funds and agrees to
participate in a collaborative manner with the Subrecipient throughout the life of the
grant.
2) After the Grant is awarded, the Recipient shall facilitate and manage the grant
throughout its lifecycle, as required by the Grant award contract.
3) The Fort Worth Police Department — Financial Management Division — Supplementary
Funding Unit (Unit) will oversee the administration, procurement, and reporting of the
Subrecipient's grant -funded activities. The Unit shall review, approve, and/or request
approval from DOJ for any written requests by Subrecipient to modify the terms of
Exhibit A.
4) The Recipient shall reimburse the Subrecipient an amount not to exceed $135,955.00
from available grant funds for approved services and expenses rendered in accordance
with the terms of this MOU upon receipt of a proper and verified invoice with
satisfactory program accompanying documentation of services provided. The
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2022 Edward Byrne JAG
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of 8
reimbursement made to the Subrecipient shall not exceed actual costs incurred to
provide the services under this MOU. Actual costs, both direct and indirect, must be
reasonable and allowable as those terms are defined and explained in the Office of
Management and Budget, as codified under 2 CFR Chapter I, Chapter II, Part 200.
B. Subrecipient:
1) Participate in a collaborative effort with the Recipient in the application,
administration, and implementation of the Grant. The collaboration is to last
throughout the life of the Grant.
2) Meet all statutory, administrative, and other included requirements pertaining to
administration, procurement, and reporting required under the Grant. Requirements to
be met include those found in (1) the Office of Management and Budget circulars, (2)
the Office of Justice Programs Financial Guidelines, (3) the Grant Assurances, (4)
Exhibit A to this MOU, entitled "FY 2022 JAG Budget Narrative", which is
incorporated by reference as part of this MOU, and (5) "Exhibit B" to the MOU,
entitled "Award Document" which is incorporated by reference as part of this MOU.
3) Maintain full documentation supporting fulfillment of the requirements set forth above.
All such documentation shall be furnished to Recipient upon request if necessary for
Recipient to fulfill its obligations under the Grant. If this documentation is not
maintained and furnished to Recipient on request, Recipient may exercise all remedies
available under this MOU, including the right to withhold payment to Subrecipient or
terminate this MOU as described herein.
4) Submit "Monthly Performance Report" (PR) to Supplementary Funding Unit, Fort
Worth Police Department, 505 West Felix Street, Fort Worth, TX 76115 or email a
PDF colored scanned copy of the signed RFR with supporting documents to
CPD Grants@fortworthtexas.eov no later than the 15th calendar day of the month,
regardless of level of activity. In addition, the Subrecipient shall submit program
updates and other reports requested by the Recipient and DOJ in the appropriate format
and on a timely basis; and make available at reasonable times and for reasonable
periods records and other programmatic or financial records, books, reports, and
supporting documents for review by the Recipient, DOJ, or their authorized
representatives. Performance Reports are due to the Recipient no later than the 15th
calendar day of the following month. The Performance Report must contain the
following information:
a) A detailed list of all projects or activities for which the Grant funds were
expended or obligated during the previous month, including:
(1) The name of project or activity;
(2) A description of project or activity; and
(3) An evaluation of the completion status of the project or activity.
5) Submit "Monthly Request for Reimbursement" (RFR) forms and Vendor Report forms
with an original signature by an authorized representative to Supplementary Funding
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2022 Edward Byrne JAG Page 2 of 8
Unit, Fort Worth Police Department, 505 West Felix Street, Fort Worth, TX 76115 or
email a PDF colored scanned copy of the signed RFR with supporting documents to
CPD Grants@fortworthtexas.2ov no later than the 15th calendar day of the month
following expenditures, regardless of level of spending. Reimbursements by the
Recipient will not be made until after receipt of an acceptable and approved RFR and
Performance Report from the Subrecipient. Reimbursements shall be made within 30
days receipt of said documents. The monthly RFRs and Vendor Report Forms must
contain the following information:
a. The amount of Grant funds that were expended to projects or activities during
the previous month; and
b. The amount of Grant funds that were obligated during the previous month.
6) Submit any and all proposed changes to the attached budget to the Recipient prior to
any expenditure deviation from approved budget. No expenditures inconsistent with
the attached budget shall be made by Subrecipient prior to receiving written approval
from Recipient. Failure to obtain pre -approval for deviations from budget may result
in a denial of reimbursement.
7) Maintain financial, programmatic, and supporting documents, statistical records, and
other records pertinent to claims submitted during the contract period for a minimum
of five (5) years after the termination of the contract period, or for five (5) years after
the end of the federal fiscal year in which services were provided. Such records shall
be available to Recipient for investigation, examination and audits as necessary. If any
litigation, claim, or audit involving these records begins before the fifth (5) year period
expires, the Recipient will notify the Subrecipient of such litigation, claim or audit, and
Subrecipient will be responsible for maintaining the records and documents for not less
than three (3) years after the final conclusion of all litigation, claims, or audits.
Litigation is considered resolved when a final order is issued, or a written agreement is
entered into between the DOJ, Recipient and Subrecipient. Audits are considered
concluded upon the closure of the audit covering the entire award period.
5. PERFORMANCE. Recipient will monitor and evaluate Subrecipient's performance using the
goals and performance standards required in this MOU. Substandard performance as
determined by Recipient, including noncompliance with any applicable regulation, will
constitute noncompliance with this MOU. If action to correct such substandard performance is
not taken by Subrecipient within a reasonable period of time after being notified in writing by
Recipient, procedures to suspend or terminate the MOU will be initiated.
6. COMPENSATION. Payment by Recipient to Subrecipient shall require completion of all
Recipient forms and copies of adequate supporting documentation verifying eligibility of
expenses.
Subrecipient will not commingle grant funds with any other funds in any manner that would
prevent Recipient from readily identifying expenditures for the FY 2022 Byrne JAG grant
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2022 Edward Byrne JAG Page 3 of 8
7. SUBRECIPIENT MONITORING AND MANAGEMENT.
A. Pursuant to 2 C.F.R. Section 200.331 (Requirements for Pass Through Entities), the
following information is applicable to Subrecipient's FY 2022 Byrne JAG Award:
(1) Federal Award Identification — 15PBJA-22-GG-02085-JAGX
(2) Subrecipient's Name — Tarrant County, Texas
(3) Subrecipient's unique entity identifier (DUNS) — 068-365-220
(4) Federal Award Identification Number (FAIN) — 15PBJA-22-GG-02085-JAGX
(5) Federal Award Date — 9/26/2022
(6) Subaward Period of Performance Start and End Date 10/01/2021 — 9/30/2025
(7) Amount of Federal Funds obligated by this action - $543,819.00
(8) Total Amount of Federal Funds obligated to the Subrecipient - $135,955.00
(9) Federal award project description — FY22 Justice Assistance Grant Collaboration with
Fort Worth, Tarrant County, Haltom City, North Richland Hills, and Arlington.
(10) Name of Federal Awarding Agency, Pass -Through Entity — Department of Justice
passed through the City of Fort Worth.
(11) CFDA Number and Name — 16.738 Edward Byrne Memorial Justice Assistance
Program.
(12) Identification of whether the award is R&D - This award is not being utilized for
research or development.
(13) Indirect cost rate for the Federal award -The Subrecipient did not request
reimbursement for indirect costs.
8. CERTIFICATIONS.
A. Subrecipient hereby assures and certifies that:
1. It will comply (and will require any subgrantees or contractors to comply) with any
applicable statutorily -imposed nondiscrimination requirements, which may include the
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victim of
Crime Act (42 U.S.C. § 1064(e)); The Juvenile Justice and Delinquency Prevention Act of
2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the
Rehabilitation Act of 1973 (29 U.S.C. § 701); the Americans with Disabilities Act of 1990
(42 U.S.C. § 1231-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683,
1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order
13279 (equal protection of the laws for faith -based and community organizations).
2. No federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement.
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2022 Edward Byrne JAG Page 4 of 8
3. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the Subrecipient
shall complete and submit Standard Form — LL, "Disclosure of Lobbying Activities," in
accordance with its instructions.
4. If any funds have been paid or will be paid to purchase law enforcement equipment, the
Subrecipient shall comply with Executive Order 13688 ("Federal Support for Local Law
Enforcement Equipment Acquisition"). The term "law enforcement equipment" includes,
but is not limited to administrative equipment such as office furniture and computers. It
also includes military and military -styled equipment, firearms, tactical vehicles, including
property covered under 22 C.F.R. 121 and 15 C.F.R. Part 774.
9. POINTS OF CONTACT
A. Recipient
The primary point of contact for the Recipient is the Grant Specialist, Supplementary Funding
Unit, email address: CPD Grants@,fortworthtexas.gov. Monthly RFRs should be submitted,
in writing, to the Fort Worth Police Department, 505 West Felix Street, Fort Worth, TX 76115,
Attention: Grant Specialist, Supplementary Funding Unit.
Performance reports should be submitted by the Project Directors of the aforementioned FY
2022 Byrne Justice Assistance Grant programs in writing to Fort Worth Police Department,
505 West Felix Street, Fort Worth, TX 76115, Attention: Grant Specialist, Supplementary
Funding Unit.
B. Subrecipient
The primary point of contact for Subrecipient is G.K. Maenius, Tarrant County Administrator,
telephone number: (817) 884-1734, mailing address: 100 East Weatherford St. Suite 404, Fort
Worth, Texas 76196-0609.
C. Recipient and Subrecipient
Before any item included in an RFR would be denied as unallowable, Recipient agrees to
confer with Subrecipient to allow for clarification and explanation. Recipient agrees to
memorialize in writing any oral conversations concerning this subject matter.
10. ENTIRETY OF UNDERSTANDING. This MOU, including Exhibits A and B and any
documents incorporated specifically herein by reference, constitutes the entire understanding
between the parties as to the matters contained herein. Any prior or contemporaneous oral or
written agreement or other documents are hereby declared null and void to the extent they may
conflict with any provision of this MOU.
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2022 Edward Byrne JAG Page 5 of 8
11. IMMUNITY. The Parties and their respective governing bodies do not waive their sovereign
immunity by entering into this MOU, and each fully retains all immunities and defenses
provided by law or otherwise with respect to any action based on or occurring as a result of
this MOU.
12. INDEPENDENT CONTRACTOR. The parties to this MOU do not intend to enter into a
legal partnership, as that term is used to describe a legal entity and to involve joint and several
liabilities. Recipient shall operate hereunder as an independent contractor and not as an officer,
agent, servant or employee of Subrecipient. Likewise, Subrecipient shall operate hereunder as
an independent contractor and not as an officer, agent, servant or employee of the Recipient.
Neither Recipient nor Subrecipient shall be responsible under the Doctrine of Respondeat
Superior for the acts and omissions of the officers, members, agents, servants, employees, or
officers of the other.
13. OTHER PROVISIONS. Nothing in this MOU is intended to conflict with any current laws
or regulations or with the directives of the Recipient or Subrecipient. The provisions of this
MOU are severable and if for any reason a clause, sentence, paragraph or other part of this
MOU shall be determined to be invalid by a court or federal or state agency, board or
commission having jurisdiction over the subject matter thereof, such invalidity shall not affect
other provisions which can be given effect without the invalid provision.
Any monies expended by a party under or in connection with this MOU must come from funds
currently available to that party.
Subrecipient agrees that Recipient or its representatives shall, until the expiration of five (5)
years after the grant period, have access to and the right to examine any directly pertinent
books, documents, papers and have access during normal working hours to all necessary
facilities and shall be provided adequate and appropriate workspace in order to conduct audits
in compliance with the provisions of this section. Recipient shall give Subrecipient reasonable
advance notice of intended audits.
14. TERM. This MOU will become effective on the date it is executed by both parties ("Effective
Date") and will remain in effect until the later of (1) expiration of the grant period or (2)
submission of the final report regarding the Grant to the DOJ.
15. MODIFICATION AND AMENDMENT. No amendment, modification, or alteration of the
terms of this MOU shall be binding unless the same is in writing, dated subsequent to the date
hereof, and duly executed by the parties hereto.
16. NOTICES. Notices required pursuant to the provisions of this MOU shall be conclusively
determined to have been delivered when (1) hand -delivered to the other party, or (2) received
by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
For the City of Fort Worth: For Tarrant County:
Grant Specialist County Judge
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2022 Edward Byrne JAG Page 6 of 8
City of Fort Worth Police Department
505 West Felix Street
Fort Worth, TX 76115
Tarrant County
100 E. Weatherford Street Suite 501
Fort Worth, TX 76196
17. TERMINATION. It is expressly understood and agreed by and between the parties that this
MOU is wholly conditioned upon the actual receipt by Recipient of the Grant; that all monies
distributed to Subrecipient hereunder shall be exclusively from Federal funds received under
said grant and not from any other monies of Recipient; and that if such funds are not timely
forthcoming, in whole or in part, Recipient may, at its sole discretion, terminate with MOU
and Recipient shall not be liable for payment for any work or services performed by
Subrecipient under or in connection with this MOU.
Either party may terminate this MOU at any time, by providing the other party with sixty (60)
days' written notice of termination.
Recipient may terminate this MOU whenever such termination is determined to • by in
Recipient's best interest, in event of Subrecipient default, inability or failure to perform or to
comply with any of the terms herein, or for other good cause.
Termination will be effected by written notice to Subrecipient, specifying the portions of the
MOU affected and the effective date of termination. Subrecipient shall be reimbursed for valid,
eligible expenditures made prior to termination. Recipient will have no responsibility or
liability for Subrecipient's expenditures or actions occurring after the effective date of
termination.
18. SIGNATURE AUTHORITY. The person signing this MOU hereby warrants that he or she
has the legal authority to execute this MOU on behalf of his or her respective party, and that
such binding authority has been granted by proper order, resolution, ordinance, or other
authorization of the entity. The other party is fully entitled to rely on this warranty and
representation in entering into this MOU. This MOU may be executed in one or more
counterparts and each counterpart shall, for all purposes, be deemed an original, but all such
counterparts shall together constitute one and the same instrument. Any signature delivered by
a party by facsimile or other electronic transmission (including email transmission of a portable
document file (pdf) or similar image) shall be deemed to be an original signature hereto.
19. COMPLIANCE WITH LAWS. In providing the services required by this MOU, Recipient
and Subrecipient must observe and comply with all applicable federal, state, and local statutes,
ordinances, rules, and regulations, including, without limitation, workers' compensation laws,
minimum and maximum salary and wage statutes and regulations, and non-discrimination laws
and regulations. Recipient and Subrecipient shall be responsible for ensuring their compliance
with any laws and regulations applicable to its business, including maintaining any necessary
licenses and permits.
[SIGNATURE PAGE FOLLOWS]
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2022 Edward Byrne JAG Page 7 of 8
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Fernando Costa
Assistant City Manager
Date: Mar 1, 2023
APPROVAL RECOMMENDED:
By: RobertRobert le Jr. (Mar 1,202310:36 C"
Robert A. Alldredge, Jr.
Executive Assistant Chief of Police
APPROVED AS TO FORM AND
LEGALITY:
By:
Taylor Paris
Assistant City Attorney
ACCEPTED AND AGREED:
TARRANT C 0 _ ,� , TEXAS
By:
Tim O'Hare
Tarrant County Judge
Date: rbi`
APPROVED AS TO FORM:
By:
Criminal District Attorney's Office*
*By law, the Criminal District Attomey's Office may only approve contracts for its clients We reviewed this document as to form from our client's
legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel.
Contract Authorization:
M&C:
Date Approved:
ATTEST:
By:
Jannette Goodall
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract, including
ensuring all performance and reporting
requirements.
Angel Love
Grant Specialist
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
MOU between the City of Fort Worth, TX
and Tarrant County, TX — Fiscal Year 2022 Edward Byrne JAG Page 8 of 8
FORT WORTH
City of Fort Worth Police Department
Inter-OfficeCorrespondence
DATE: February 27, 2023 / FROM: A. Love 4
Supplemental unding Unit
SUBJECT: Tarrant County FY2022 Justice Assistance Grant (JAG) Program MOU Signature Request
x Please forward to City Secretary
For your electronic signature, please find attached a copy of Tarrant County's MOU on the use of their
FY2022 Justice Assistance Grant (JAG) Program funds from the Department of Justice (DOJ).
On this grant, the Fort Worth Police Department is the DOJ designated Award Grantee with Tarrant
County as a DOJ designated disparate Subrecipient. Tarrant County was provided $135,955 which is a
total of 25% from all allocated DOJ designated Subrecipients.
Tarrant County requested to expend these funds on contractual services from the My Health My
Resources of Tarrant County Mental Health Law Liaison Project to provide mental health services on
police calls with persons with mental illness as a deterrent to jail and to make sure the persons receive
the appropriate resources to meet their needs.
Also attached, please find a copy of the approved M&C 22-0394 dated May 24, 2022, authorizing the
execution of the FY22 JAG Award.
For questions or concerns, you may contact me angela.millerPfortworthtexas.gov .
Thank you.
Funding Source:
FID: 21001— 0350420 — 5330201— xxxxxx — 993528
Contract Amount: $135,955.00
Budgeted Amount: $135,955.00
Remaining Budget to Date: $135,955.00
❑ M&C Not Required
X M&C Required: 22-0394
❑ Form 1295 Number: Not Required
POLICE DEPARTMENT
The City of Fort Worth * Bob Bolen Public Safety Complex * 505 W. Felix Street* Fort Worth, Texas 76115
817-392-4210 * Fax 817-392-4216
Taylor Paris
Assistant City Attorney
Feb 27, 2023
Date
®Approved
❑ Not Approved
❑Comments Attached
Feb 27, 2023 ® Approved
Sarah Shannon Date ❑ Not Approved
Management Analyst II ❑Comments Attached
41/11
georpa er (leb 27, 202315:19CS11
Georgia Tucker
Sr. Management Analyst
Feb 27, 2023 ® Approved
Date
❑ Not Approved
❑Comments Attached
Feb 27, 2023 ® Approved
Keith Morris Date ❑ Not Approved
Assistant Police Director ❑Comments Attached
Robert « dmdGoJr-!PI,IJ,J, 036(SII Mar 1, 2023 ®Approved
Robert A. Alldredge, Jr. Date ❑ Not Approved
Executive Assistant Chief ❑Comments Attached
Mar 1, 2023 Approved
Fernando Costa Date ❑ Not Approved
Assistant City Manager ❑Comments Attached
POLICE DEPARTMENT
The City of Fort Worth * Bob Bolen Public Safety Complex * 505 W. Felix Street* Fort Worth, Texas 76115
817-392-4210 * Fax 817-392-4216
COMMISSIONERS COURT
COMMUNICATION
REFERENCE NUMBER
PAGE 1 OF
DATE:
57
02/21/2023
SUBJECT: APPROVAL OF A MEMORANDUM OF UNDERSTANDING
BETWEEN TARRANT COUNTY AND THE CITY OF FORT WORTH
RELATED TO THE DISTRIBUTION AND ALLOCATION OF A
PORTION OF THE FISCAL YEAR 2022 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT
*** CONSENT AGENDA ***
COMMISSIONERS COURT ACTION REQUESTED
It is requested that the Commissioners Court approve a Memorandum of Understanding (MOU)
between Tarrant County and the City of Fort Worth regarding the distribution and allocation of a
portion of the Fiscal Year 2022 Edward Byrne Memorial Justice Assistance Grant.
BACKGROUND
On January 10, 2023, the Commissioners Court, through Court Order #140039, approved an MOU
between Tarrant County and the City of Fort Worth, and the Cities of Arlington, Haltom City, and
North Richland Hills for the division of FY 2022 Edward Byrne Memorial Justice Assistance Grant
funds awarded by the Depai luient of Justice (DOJ).
Under the FY 2022 Edward Byrne Memorial Justice Assistance Grant, the DOJ was awarded a total
of $543,819.00 to be distributed to Tarrant County, the City of Fort Worth and the Cities of Arlington,
Haltom City and North Richland Hills. The City of Fort Worth agreed to serve as the fiscal agent for
the grant and is responsible for distribution of the funds per the MOU.
Approval of this MOU, allows the fiscal agent to disburse Tarrant County's allocation of $135,955.00
from the total $543,819.00 grant award for use to support the Tarrant County Mental Health Law
Enforcement Liaison Program operated by MHMR of Tarrant County.
The Criminal District Attorney's Office has approved this MOU as to form.
FISCAL IMPACT
Tarrant County will receive a total of $135,955.00 to support the Tarrant County Mental Health Law
Enforcement Liaison Program.
Please Note: Due to the volume of information, copies of the entire packet are not being reproduced
for distribution. However, the information may be viewed online in the Commissioners Court's
agenda on the Tarrant County website or in the Commissioners Court records within the County
Clerk's Office.
SUBMITTED BY: Administrator's Office PREPARED BY: Holly Webb
APPROVED BY:
Exhibit A
Budget
City of Fort Worth
( ") General Instructions &Resources View Budget Summary
Budget Detail Worksheet
(1)
OMB APPROVAL NO.: 1121-0329
EXPIRES 7/31/2016
Purpose: The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All
required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget
may be left blank. Indicate anynon-federal( match) amount in the appropriate category, if applicable.
(2) For each budget category, you can see a sample by clicking (To View an Example, Click Here) at the end of each description.
(3)
There are various hot links listed in red in the budget categories that will provide additional information via documents on the internet.
(4) Record Retention: In accordance with the requirements set forth in 2 CFR Part 200.333 , all financial records, supporting
documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three
years following the closure of the audit report covering the grant period.
(5)
The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2.
A. Personnel — List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Include a description of the
responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. (Note: Use whole numbers as the percentage of time, an example is
75.50% should be shown as 75.50) To View an Example. Click Here
PERSONNEL (FEDERAL)
Name
Computation
Position Cost
Salary Basis Percentage of Time Length of Time
Year
PERSONNEL NARRATIVE (FEDERAL)
$0
FEDERAL TOTAL $0
PERSONNEL (NON-FEDERAL)
Name
Computation
Position Cost
Salary
PERSONNEL NARRATIVE (NON-FEDERAL)
Basis Percentage of Time Length of Time
Year
$0
NON-FEDERAL TOTAL $0
TOTAL PERSONNEL
$0
B. Fringe Benefits — Fringe benefits should be based on actual known costs or an annroved negotiated rate by a Federal agency. If not based
on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category
(A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation
and Unemployment Compensation. (Note: Use decimal numbers for the fringe benefit rates, an example is 7.65% should be shown as .0765) To View an Example. Click Here
FRINGE BENEFITS (FEDERAL)
Computation
Description Cost
Base Rate
FRINGE BENEFITS NARRATIVE (FEDERAL)
$0
FEDERAL TOTAL $0
FRINGE BENEFITS (NON-FEDERAL)
Computation
Description Cost
Base Rate
FRINGE BENEFITS NARRATIVE (NON-FEDERAL)
$0
NON-FEDERAL TOTAL $0
TOTAL FRINGE BENEFITS $0
C. Travel — Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each
travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In
training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known;
or if unknown, indicate "location to be determined." Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for
consultants should be included in the "Contractual/Consultant" category. To View an Example. Click Here
TRAVEL (FEDERAL)
Purpose of Travel Location
Item
Computation Cost
Basis for Number of Number of
Cost Rate Rate Quantity People Trips
Lodging Night
Day
Meals
Mileage Mile
Transportation:
Local Travel
Other
Subtotal
TRAVEL NARRATIVE (FEDERAL)
Cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
FEDERAL TOTAL
$0
$0
TRAVEL (NON-FEDERAL)
Purpose of Travel Location
Item
Lodging
Meals
Mileage
Transportation:
Local Travel
Other
Subtotal
TRAVEL NARRATIVE (NON-FEDERALI
Computation Cost
Basis for Number of Number of
Cost Rate Rate Quantity People Trips
Night
Day
Mile
Cost
$0.00
$0.00
$0.00
Round-trip $0.00
$0.00
$0.00
$0.00
NON-FEDERAL TOTAL
$o
$0
TOTAL TRAVEL $0
D. Equipment — List non -expendable items that are purchased (Note: Organization's own capitalization policy for classification of equipment should be used). Expendable
items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those
subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success
of the project, and describe the procurement method to be used. To View an Example. Click Here
EQUIPMENT (FEDERAL)
Computation
Item Cost
Quantity Cost
EOUIPMENT NARRATIVE (FEDERAL)
$0
FEDERAL TOTAL $0
EQUIPMENT (NON-FEDERAL)
Computation
Item Cost
Quantity Cost
EOUIPMENT NARRATIVE (NON-FEDERAL)
$0
NON-FEDERAL TOTAL $0
TOTAL EQUIPMENT $0
E. Supplies — List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less than $5,000, such as books,
hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project.
To View an Example. Click Here
SUPPLIES (FEDERAL)
Computation
Supply Items Cost
Quantity/Duration Cost
FWPD radio GPS improvements 60 $4,527.3( $271,642
Arlington PD automatic license plate readers (ALPR) 21 $5,500.00 $115,500
(North Richland Hills PD digital forensic evidence lockers 1 $4,999.00 $4,999
(North Richland Hills PD digital foresnsic evidence bags 7 $389.28 $2,725
Haltom City PD ballistic shields 2 $3,950.50 $7,901
FEDERAL TOTAL $402,767
SUPPLIES NARRATIVE (FEDERAL)
The Fort Worth Police Department request funding to improve police hand-held radios with GPS functionality to reduce officer -on -officer shootings. The radio improvements will
include smartlocate software, high-speed location tracking, and P25 data channels to track as many Units as needed.
The Arlington Police Department request funding to purchase automatic license plate readers (ALPR), including a 2-year subscription, to capture suspects using a vehicle involved
in a violent crime. The ALPR will include mounted camera on police patrol vehicles, high speed reading of moving and parked vehicles, and clear capture of license plate
numbers.
North Richland Hills Police Department request funding to purchase digital forensic evidence lockers and bags to store and protect digital evidence until the evidence can be
retrieved from the technology device. The locker system includes seven individual lockers, each with a secure key, each with a storage bag with a connection port with power
supply for cell phone charging and data retrieval.
The Haltom City Police Department request funding to purchase ballistic shields in an effort to provide bodily protection for Officers responded to high level threat incidents. The
ballistic shields will meet the national standards, be portable, and be capable of stopping high-powered ammunition.
SUPPLIES (NON-FEDERAL)
Computation
Supply Items Cost
Quantity/Duration Cost
SUPPLIES NARRATIVE (NON-FEDERAL)
$0
NON-FEDERAL TOTAL $0
TOTAL SUPPLIES $402,767
F. Construction — Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs
or renovations may be allowable. Minor repairs and renovations should be classified in the 'other" category. Consult with the program office before budgeting funds in this
category. To View an Example. Click Here
CONSTRUCTION (FEDERAL)
Purpose
Description of Work Cost
CONSTRUCTION NARRATIVE (FEDERAL)
FEDERAL TOTAL $0
CONSTRUCTION (NON-FEDERAL)
Purpose
CONSTRUCTION NARRATIVE (NON-FEDERAL)
Description of Work Cost
NON-FEDERAL TOTAL $0
TOTAL CONSTRUCTION
$0
G. Consultants/Contracts — Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Reeulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in
excess of $650 per day or $81.25 per hour require additional justification and prior approval from OJP.To View an Example, Click Here
CONSULTANT FEES (FEDERAL)
Name of Consultant
Computation
Service Provided Cost
CONSULTANT FEES NARRATIVE (FEDERAL)
Fee
Basis Quantity
8 Hour Day
$0
SUBTOTAL $0
CONSULTANT FEES (NON-FEDERAL)
Name of Consultant
Computation
Service Provided Cost
Fee
CONSULTANT FEES NARRATIVE (NON-FEDERAL)
Basis Quantity
8 Hour Day $0
SUBTOTAL $0
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc) This includes travel
expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc.
CONSULTANT EXPENSES (FEDERAL)
Purpose of Travel Location
Item
Computation Cost
Cost Rate Basis for Quantity Number of Number of
Rate People Trips
Lodging Night
Meals Day
Mileage Mile
Transportation:
Round-trip
Local Travel
Other
Subtotal
CONSULTANT EXPENSES NARRATIVE (FEDERAL)
Cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SUBTOTAL
FEDERAL TOTAL
$o
$o
$o
CONSULTANT EXPENSES (NON-FEDERAL)
Purpose of Travel Location
Item
Lodging
Meals
Mileage
Transportation:
Local Travel
Other
Subtotal
Computation Cost
Basis for Number of Number of
Cost Rate Rate Quantity People Trips
CONSULTANT EXPENSES NARRATIVE (NON-FEDERAL)
Night
Day
Mile
Cost
$0.00
$0.00
$0.00
Round-trip $0.00
$0.00
$0.00
$0.00
SUBTOTAL
NON-FEDERAL TOTAL
TOTAL CONSULTANTS
$0
Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition
in awarding contracts. A separate justification must be provided for sole source contracts in excess of $150,000. A sole source contract may not be awarded to a commercial
organization that is ineligible to receive a direct award. Note: This budget category may include subawards.
CONTRACTS (FEDERAL)
Item Cost
Tarrant County- Mental Health Law Liaison Program (MHLL)
CONTRACTS NARRATIVE (FEDERAL)
$135,955
FEDERAL TOTAL $135,955
The Tarrant County- Mental Health Law Liaison Program requests funds to provide contractual mental health services upon police calls with persons of mental illness to deter jail
and to provide training to officers on how to interact with mentally ill persons.
CONTRACTS (NON-FEDERAL)
CONTRACTS NARRATIVE (NON-FEDERAL)
Item Cost
NON-FEDERAL TOTAL $0
TOTAL CONTRACTS
TOTAL CONSULTANTS/CONTRACTS
$135,955
$135,955
H. Other Costs — List items (e.g., rent ( arngth transaction only ), reproduction, telephone, janitorial or security services, and investigative or confidential funds) by
major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent or provide a monthly rental cost and how many months
to rent. The basis field is a text field to describe the quantity such as square footage, months, etc. To View an Examnle. Click Here
OTHER COSTS (FEDERAL)
Description
Arlington PD ALPR software licenses
Computation
Quantity Basis Cost Length of Time
5
licenses
$1019.4
1
FEDERAL TOTAL
Cost
$5,097
$5,097
OTHER COSTS NARRATIVE (FEDERAL)
The Arlington Police Department requests funds to purchase five licenses to operate the software connected to the automatic license plate reader (ALPRs) over a 2-year period.
OTHER COSTS (NON-FEDERAL)
Description
OTHER COSTS NARRATIVE (NON-FEDERAL)
Computation
Cost
Quantity Basis Cost Length of Time
$0
NON-FEDERAL TOTAL $0
TOTAL OTHER COSTS
$5,097
I. Indirect Costs — Indirect costs are allowed if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a filly executed negotiated agreement ),
must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency , or the applicant may elect to charge
a deminimis rate of 10% of modified total direct costs as indicated in 2 CFR Part 200.414f . If the applicant's accounting system permits, costs may be allocated in the direct cost
categories. (Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown as 15.73) To View an Example. Click Here
INDIRECT COSTS (FEDERAL)
Computation
Description Cost
Base Rate
INDIRECT COSTS NARRATIVE (FEDERAL)
$0
FEDERAL TOTAL $0
INDIRECT COSTS (NON-FEDERAL)
Computation
Description Cost
Base
INDIRECT COSTS NARRATIVE (NON-FEDERAL)
Rate
$0
NON-FEDERAL TOTAL $0
TOTAL INDIRECT COSTS $0
Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below.
Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount
of non -Federal funds that will support the project.
Budget Category
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Consultants/Contracts
H. Other
Total Direct Costs
I. Indirect Costs
TOTAL PROJECT COSTS
Federal Request
Non -Federal Amounts Total
$0 $0 $0
$0 $0 $0
$0 $0 $0
$0 $0 $0
$402,767 $0 $402,767
$0 $0 $0
$135,955 $0 $135,955
$5,097 $0 $5,097
$543,819 $0 $543,819
$0 $0 $0
$543,819 $0 $543,819
Federal Request $543,819
Non -Federal Amount $0
Total Project Cost $543,819
Public Reporting Burden
Paperwork Reduction Act Notice: Under the Paperwork Reduction Act, a person is not required to
respond to a collection of information unless it displays a current valid OMB control number. We try to
create forms and instructions that are accurate, can be easily understood, and which impose the least
possible burden on you to provide us with information. The estimated average time to complete and file
this application is four (4) hours per application. If you have comments regarding the accuracy of this
estimate, or suggestions for making this form simpler, you can write the Office of Justice Programs,
Office of the Chief Financial Officer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use
Reports Project, 1121-0188, Office of Information and Regulatory Affairs, Office of Management and
Budget, Washington, DC 20503.
Exhibit B
Award Document
City of Fort Worth
CSC No. 58296
N, Award Letter
September 26, 2022
Dear Fernando Costa,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice
Programs (OJP) has approved the application submitted by FORT WORTH, CITY OF for an award under
the funding opportunity entitled 2022 BJA FY 22 Edward Byrne Memorial Justice Assistance Grant Program -
Local Solicitation. The approved award amount is $543,819.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements
before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project
Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and
OVW funding the Award Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award
Offer, but also compliance with assurances and certifications that relate to conduct during the period of
performance for the award. These requirements encompass financial, administrative, and programmatic
matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff
should receive the award conditions, the assurances and certifications, and the application as approved
by OJP, so that they understand the award requirements. Information on all pertinent award requirements
also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate
remedies for non-compliance, which may include termination of the award and/or a requirement to repay
award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award
Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity
Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal
authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the
Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System
(JustGrants), including by executing the required declaration and certification, within 45 days from the award
date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP)
system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should
have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office
on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several
federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the
Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal
financial assistance from DOJ from discriminating in services and employment because of race,
color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against
Women Act, sexual orientation and gender identity. Recipients are also prohibited from
discriminating in services because of age. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance
reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to
evaluate whether recipients of financial assistance from the Department are providing services in a
nondiscriminatory manner to their service population or have employment practices that meet equal -
opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the
Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice
system, there are two additional obligations that may apply in connection with the awards: (1)
complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP
requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements
when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are
associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments
to support a broad range of activities to prevent and control crime and to improve the criminal justice
system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA
in complying with NEPA and other related federal environmental impact analyses requirements in the
use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party.
Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine
if any of the specified activities will be funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required.
For more information about Mitigation Plan requirements, please see
https://www.bja.gov/Funding/nena.html.
NEPA Coordinator
First Name
Orbin
-' Award Information
Middle Name Last Name
Terry
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
c;Recipient Information
Recipient Name
FORT WORTH, CITY OF
UEI
U79EKD6DXHC6
Street 1 Street 2
200 TEXAS STREET
City State/U.S. Territory
FORT WORTH Texas
Zip/Postal Code Country
76102 United States
County/Parish Province
Award Details
Federal Award Date
9/26/22
Award Number
15PBJA-22-G G-02085-JAGX
Federal Award Amount
$543,819.00
Award Type
Initial
Supplement Number
00
Funding Instrument Type
Grant
Assistance Listing Number Assistance Listings Program Title
16.738 Edward Byrne Memorial Justice Assistance Grant Program
Statutory Authority
Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10101-10726), including subpart 1 of
part E (codified at 34 U.S.C. 10151 - 10158); see also 28 U.S.C. 530C(a)
7,411 / have read and understand the information presented in this section of the Federal Award Instrument.
N' Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title
2022 BJA FY 22 Edward Byrne Memorial
Justice Assistance Grant Program - Local
Solicitation
Awarding Agency
OJP
Program Office
BJA
Application Number
GRANT13677546
Grant Manager Name Phone Number E-mail Address
Dawn.K.Hill@usdoj.gov
Dawn Hill 202-598-7513
Project Title
Fort Worth Police Department Law Enforcement Projects
Performance Period Start Performance Period End
Date Date
10/01/2021 09/30/2025
Budget Period Start Date Budget Period End Date
10/01/2021 09/30/2025
Project Description
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows units of local
government, including tribes, to support a broad range of activities to prevent and control crime
based on their own state and local needs and conditions. Grant funds can be used for state and
local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support,
and information systems for criminal justice or civil proceedings, including for any one or more of
the following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3)
prevention and education programs; 4) corrections and community corrections programs; 5) drug
treatment and enforcement programs; 6) planning, evaluation, and technology improvement
programs; 7) crime victim and witness programs (other than compensation); 8) mental health
programs and related law enforcement and corrections programs, including behavioral programs
and crisis intervention teams; and 9) implementation of state crisis intervention court proceedings
and related programs or initiatives, including but not limited to: mental health courts; drug courts;
veterans courts; and extreme risk protection order programs.
WI I have read and understand the information presented in this section of the Federal Award Instrument.
N/ Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
/ have read and understand the information presented in this section of the Federal Award Instrument.
N, Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from
various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference
here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for
guidance, and may not proceed without the express prior written approval of OJP.
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as
adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements")
apply to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022
award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded
during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under
that award number (regardless of the award date, and regardless of whether derived from the initial award
or a supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards
and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient
("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the
final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient
(and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement
information, in addition to the financial records, supporting documents, statistical records, and other
pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other materials prepared or distributed
by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform
Requirements, the recipient is to contact OJP promptly for clarification.
Ig13
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the
event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses,
processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information
(PII)" (2 CFR 200.1) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a
"Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a
requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours
after an occurrence of an actual breach, or the detection of an imminent breach.
LE4
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier --
develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees
and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-
and-subgrantees.
Q5
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully completed
an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020,
will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during
the period of performance, the new Grant Award Administrator or Financial Manager must have successfully
completed an "OJP financial management and grant administration training" by 120 calendar days after the
date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in
JustGrants. Successful completion of such a training on or after January 1, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training"
for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy
this condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails
to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional
appropriate conditions on this award.
1016
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may
withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding
agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required
by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise
in connection with audits, investigations, or reviews of DOJ awards.
1017
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or
certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine
that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award.
Any such exceptions regarding enforcement, including any such exceptions made during the period of
performance, are (or will be during the period of performance) set out through the Office of Justice Programs
("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all
material requirements of the award, and specifically adopts, as if personally executed by the authorized
recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to
conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during the
award period -- may result in OJP taking appropriate action with respect to the recipient and the award.
Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
DOJ, including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or
concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18
U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties
and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-
3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that
provision shall first be applied with a limited construction so as to give it the maximum effect permitted by
law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be
deemed severable from this award.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable
requirements regarding written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination
on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate
in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and
subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as
rules and requirements that pertain to recipients and subrecipients that are faith -based or religious
organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently
accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data.
1019
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42
that relate to an equal employment opportunity program.
Q1 o
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
igl11
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances,
discrimination against an employee as reprisal for the employee's disclosure of information related to gross
mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal
grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient
is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Q12
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences (as
that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and
costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in
the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants
Financial Guide").
M13
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under
this award. The data must be provided to OJP in the manner (including within the timeframes) specified by
OJP in the program solicitation or other applicable written guidance. Data collection supports compliance
with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and
other applicable laws.
Q14
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de
minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect
cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all
associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only
to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.
10115
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved
by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or
an associated federal statute -- that a purpose of some or all of the activities to be carried out under the
award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years
of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-
Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who
may interact with participating minors), and are incorporated by reference here.
116
Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency
outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any
time during the course of the period of performance under this award, the recipient must disclose that fact
and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes
of this disclosure, high risk includes any status under which a federal awarding agency provides additional
oversight due to the recipient's past performance, or other programmatic or financial concerns with the
recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that
currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -
risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The
reasons for the high -risk status, as set out by the federal awarding agency.
M17
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP
website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the
period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
Q18
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by distracted drivers.
1E119
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding
agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is
designated as "high -risk" for purposes of the DOJ high -risk grantee list.
Ig120
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded
(in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment
eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in
activities under this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the
United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the
award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C.
1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements),
maintain records of all employment eligibility verifications pertinent to compliance with this award condition
in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications
and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be
obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure
compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically
includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will
be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with
award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,
the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov),
provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify
(and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a
"Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States
that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the
United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any
tier, or any person or other entity, to violate any federal law, including any applicable civil rights or
nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any
subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8
U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can
email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award
acceptance.
M21
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract
or subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a federal department or agency
governing the nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or
restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of
award funds, will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award
funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement
contract) either requires or has required internal confidentiality agreements or statements from employees or
contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees
or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to
or by that entity, will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
122
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were
editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law
Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards
(that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42
of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has
been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision
as reclassified to Title 34. This rule of construction specifically includes references set out in award
conditions, references set out in material incorporated by reference through award conditions, and
references set out in other award requirements.
Q23
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants")
must have specific federal authorization), and are incorporated by reference here.
124
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding
registration with SAM, as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier
subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and
provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the
OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management
(SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
Ig125
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or
any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment,
repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C.
1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that
otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or
any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a
Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of
a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions
such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this
law apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient)
would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and
may not proceed without the express prior written approval of OJP.
126
Specific post -award approval required to use a noncompetitive approach in any procurement contract that
would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
to obtain specific advance approval to use a noncompetitive approach in any procurement contract that
would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to
agreements that -- for purposes of federal grants administrative requirements -- OJP considers a
procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award
approval required to use a noncompetitive approach in a procurement contract (if contract would exceed
$250,000)), and are incorporated by reference here.
Ig127
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
(including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of
persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for
purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
IM28
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award
of federal funds during the period of performance for this award, the recipient promptly must determine
whether funds from any of those other federal awards have been, are being, or are to be used (in whole or
in part) for one or more of the identical cost items for which funds are provided under this award. If so, the
recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the
potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or
change -of -project -scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of
funding.
1M29
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that
violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict
of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S.
Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting,
950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG
Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Q30
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of
$30,000 or more and, in certain circumstances, to report the names and total compensation of the five most
highly compensated executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award
funds. The details of recipient obligations, which derive from the Federal Funding Accountability and
Transparency Act of 2006 (FFATA), are posted on the OJP web site at
https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or
(2) an award made to an individual who received the award as a natural person (i.e., unrelated to any
business or non-profit organization that he or she may own or operate in his or her name).
1E131
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to
cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews,
enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO
all documentation necessary to complete monitoring tasks, including documentation related to any
subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by
BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant
monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited
to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the
Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination
of an award(s).
132
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes,
regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable
conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of
subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds
by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and
procedures for monitoring of subawards under this award.
E33
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the
provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be
reported on the quarterly Federal Financial Report, SF 425.
Ig134
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information
Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the
Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ /
it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned
approaches to information sharing and describe compliance with the GSP and appropriate privacy policy
that protects shared information, or provide detailed justification for why an alternative approach is
recommended.
IM35
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdictions, such systems shall
employ, to the extent possible, existing networks as the communication backbone to achieve interstate
connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not
be cost effective or would impair the functionality of an existing or proposed IT system.
Q36
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the
recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28
C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the
regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C.
10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
Q37
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and
all OJP policies and procedures regarding the protection of human research subjects, including obtainment
of Institutional Review Board approval, if appropriate, and subject informed consent.
Q38
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34
U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate
that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
Ig139
The award recipient agrees to participate in a data collection process measuring program outputs and
outcomes. The data elements for this process will be outlined by the Office of Justice Programs.
Ig140
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data
collection requests, including, but not limited to, the provision of any information required for the assessment
or evaluation of any activities within this project.
IM41
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with
award funds who is a task force commander, agency executive, task force officer, or other task force
member of equivalent rank, must complete required online (internet-based) task force training. Additionally,
all future task force members must complete this training once during the period of performance for this
award, or once every four years if multiple OJP awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force
Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other
key issues including privacy and civil liberties/rights, task force performance measurement, personnel
selection, and task force oversight and accountability. If award funds are used to support a task force, the
recipient must compile and maintain a task force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task
Force Integrity and Leadership (www.ctfli.org).
Ig142
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A
detailed justification must be submitted to and approved by the OJP program office prior to obligation or
expenditure of such funds.
IM43
The recipient understands that, in accepting this award, the Authorized Representative declares and
certifies, among other things, that he or she possesses the requisite legal authority to accept the award on
behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to
conduct throughout the period of performance under this award. The recipient further understands, and
agrees, that it will not assign anyone to the role of Authorized Representative during the period of
performance under the award without first ensuring that the individual has the requisite legal authority.
n44
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal
environmental impact analyses requirements in the use of these award funds, either directly by the recipient
or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will
be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the
following activities will be funded by the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they
are being specifically funded with these award funds. That is, as long as the activity is being conducted by
the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these
award funds, this condition must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its
basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office,
household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including
the identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an
Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient
further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at
https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its
subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon
specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program
environmental assessment of that funded program or activity.
E45
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a
subaward) is required to establish a trust fund account. Recipients (and subrecipients) must maintain
advance payments of federal awards in interest -bearing accounts, unless regulatory exclusions apply (2
C.F.R. 200.305(b)(8)). The trust fund, including any interest, may not be used to pay debts or expenses
incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant
Program (JAG). The recipient also agrees to obligate the award funds in the trust fund (including any
interest earned) during the period of performance for the award and expend within 90 days thereafter. Any
unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of
closeout.
IM46
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally,
State JAG and Local JAG Category Two ($25K or more) must submit semi-annual performance reports
through JustGrants and Local JAG Category One (Less than $25K) must submit annual performance
reports through JustGrants. Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide
data that measure the results of its work. The recipient must submit quarterly performance metrics reports
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more
detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements
webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant
funds and future High Risk designation.
IM47
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit
quarterly accountability metrics data related to training that officers have received on the use of force, racial
and ethnic bias, de-escalation of conflict, and constructive engagement with the public.
Ig148
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program
statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent
circumstances exist, making such expenditures essential to the maintenance of public safety and good
order.
IM49
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after
October 1, 2021
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the
award. As of the first day of the period of performance for the award (October 1, 2021), however, the
recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred
at the recipient's risk until, at a minimum-- (1) the recipient makes a valid acceptance of the award, and (2)
all applicable withholding conditions are removed by OJP (via an Award Condition Modification (ACM)). (A
withholding condition is a condition in the award document that precludes the recipient from obligating,
expending, or drawing down all or a portion of the award funds until the condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs
incurred "at -risk," if and when the recipient makes a valid acceptance of this award and OJP removes each
applicable withholding condition through an Award Condition Modification (ACM), the recipient is authorized
to obligate (federal) award funds to reimburse itself for project costs incurred "at -risk" earlier during the
period of performance (such as project costs incurred prior to award acceptance or prior to removal of an
applicable withholding condition), provided that those project costs otherwise are allowable costs under the
award.
Ig150
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be
uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a
government DNA laboratory with access to CODIS. No profiles generated under this award may be entered
or uploaded into any non -governmental DNA database without prior express written approval from BJA.
Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA
profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS
agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking
Operational Procedures Manual).
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WI I have read and understand the information presented in this section of the Federal Award Instrument.
N, Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I --
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have
authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of
my knowledge and belief, that the following are true as of the date of this award acceptance: (1)
I have conducted or there was conducted (including by applicant's legal counsel as appropriate
and made available to me) a diligent review of all terms and conditions of, and all supporting
materials submitted in connection with, this award, including any assurances and certifications
(including anything submitted in connection therewith by a person on behalf of the applicant
before, after, or at the time of the application submission and any materials that accompany this
acceptance and certification); and (2) I have the legal authority to accept this award on behalf of
the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the
applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration
and certification, DOJ will rely upon this declaration and certification as a material
representation; and (2) I understand that any materially false, fictitious, or fraudulent information
or statement in this declaration and certification (or concealment or omission of a material fact
as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001
and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to
civil penalties and administrative remedies under the federal False Claims Act (including under
31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official Name of Approving Official
Deputy Assistant Attorney
General
Maureen Henneberg
Authorized Representative
Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
Assistant City Manager
Name of Authorized Entity Official
Fernando Costa
Signed Date And Time
10/14/2022 11:47 AM
Signed Date And Time
9/19/22 8:59 PM
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: . ,r,
Fernando Costa
Assistant City Manager
Date: Oct 24, 2022
APPROVAL RECOMMENDED:
By: Mn Munday(Z0221052CDT)
Michael Munday
Program Support Division Admin
Date: Oct 20, 2022
By: RobertRobert 24, 2022 07:20 CDT)
Robert Alldredge
Assistant Chief of Police
Date: Oct 24, 2022
APPROVED AS TO FORM
AND LEGALITY:
By: /"
Taylor Paris
Assistant City Attorney
Contract Authorization:
M&C: 22-0394
Date Approved: 5/24/2022
ATTEST:
Tanne*hh S. Goodall
By: Jannette S. Goodall (Oct 24, 202207:40 CDT)
Jannette Goodall
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
An la Love
Grants Specialist
CITY COUNCIL AGENDA
Create New From This MC
DATE: 5/24/2022 REFERENCE
NO.:
CODE:
SUBJECT:
C TYPE:
LOG NAME:
PUBLIC
HEARING:
(ALL) Authorize Application for, and Acceptance of, if Awarded, the Edward Byrne
Memorial Justice Assistance Grant Fiscal Year 2022 Program from the United States
Department of Justice, Office of Justice Programs and Bureau of Justice Assistance in an
Amount Up to $600,000.00, Authorize Execution of a Grant Agreement with the United
States Department of Justice and Related Memoranda of Understanding with Sub -
Grantees Identified by the Department of Justice, and Adopt Attached Appropriation
Ordinance
35FY2022 DOJ JAG -
FORMULA
**M&C 22-
0394
CONSENT
RECOMMENDATION:
It is recommended that the City Council:
NO
1. Authorize the application for, and the acceptance of, if awarded, the Edward Byrne Memorial
Justice Assistance Grant Program for Fiscal Year 2022 from the United States Department of
Justice, Office of Justice Programs and Bureau of Justice Assistance in an amount up to
$600,000.00;
2. Authorize the execution of a grant agreement with the United States Department of Justice,
Office of Justice Programs and Bureau of Justice Assistance;
3. Authorize the execution of related memoranda of understanding with sub -grantees identified
by the Department of Justice; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund, subject to receipt of the grant, in an amount up
to $600,000.00, for the purpose of funding the Edward Byrne Memorial Justice Assistance
Grant Program for Fiscal Year 2022.
DISCUSSION:
The City of Fort Worth Police Department (FWPD) will apply for program funding in an amount up to
$600,000.00 in eligible grant expenses including but not limited to training, supplies, equipment, or
contractual services. The goal of the United States Department of Justice (US DOJ) Edward Byrne
Memorial Justice Assistance Grant (JAG) Fiscal Year 2022 (FY2022) Program, which was
established by the US DOJ, is to allow local governments to support a broad range of activities aimed
at preventing crime and improving the criminal justice system. FWPD will apply for the grant in
Official site of the City of Fort Worth, Texas
FORT VITORTH_
conjunction with the US DOJ identified sub-awardees that were determined on a formula basis
through crime data. FWPD anticipates requesting funds to purchase radio improvement supplies and
equipment, including software, with global positioning system (GPS) functionality to be able to track
the location of a handheld radio in an effort to reduce Officer injury or fatality, especially in a shots -
fired incident.
The JAG Program has a public comment requirement that must be completed prior to the submission
of the grant application. FWPD utilizes the City of Fort Worth Mayor & Council (M&C) Agenda
Meeting process to meet this requirement. The grant application is typically released in mid June with
an early August due date.
Matching funds are not required under this grant. The funding type is reimbursable. Indirect costs are
an allowable budget category in this grant. No indirect cost revenues are expected to result from this
program.
The grant will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating Federal Fund. The Police Department (and Financial
Management Services) will be responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Police Department has the responsibility to validate
the availability of funds. This is a reimbursement grant.
TO
Fund Department Account I Project Program Activity I Budget I Reference # Amount
ID ID I Year (Chartfield 2)
FROM
Fund
Department Account Project
ID ID
Program
Activity
Budget
Year
Submitted for City Manaaer's Office by_ Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Angela Miller (4441)
Reference #
(Chartfield 2)
Amount
ATTACHMENTS
35FY2022 DOJ JAG- FORMULA 21001 AO22(r4).docx (Public)