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Home My WebLink AboutContract 56529-R2CSC No. 56529-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 2, 2023 SEVA Technical Services, Inc. Attn: Brent Welcher, Owner 704 Thimble Shoals Blvd. STE 300A Newport News, VA 23606 Re: Contract Renewal Notice Contract No. CSC No. 56529 (the "Contract") Renewal Term No. 2: June 1, 2023 to May 31, 2024 The above referenced Contract with the City of Fort Worth expires on May 31, 2023 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Brenda Ray Purchasing Manager Brenda.ray kfortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 4 CSC No. ACCEPTED AND AGREED: CITY OF FORT WO TH v4A— OAA--- By: Valerie Washington (Mar 7, 2023 10:02 CST) Name: Valerie Washington Title: Assistant City Manager Date: Mar 7, 2023 APPROVAL RECOMMENDED: By: J s Davis (Mar 6, 202318:15 CST) Name: Jim Davis Title: Fire Chief `Ol ATTEST: rex By: Name: Jannette Goodall Title: City Secretary o= 0 0 '-Ilic < CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Mark Rauscher (Mar 2, 2023 17:03 CST) Name: Mark Rauscher Title: Assistant Fire Director APPROVED AS TO FORM AND LEGALITY: By. Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 4 CSC No. SEVA Technical Services, Inc. By- C__1 Name: Brent Welcher Title: Owner Contract Renewal Page 3 of 4 CSC No. SEVA Services, Inc 704Thimble Shoals Blvd. 5TE 300A 704Thl nble Shoals Quote ort s VA 23606 Newted SFYA Un States #EST1 /2743 Phone # (757)930.0065, Fax# 757-930.1120 312/2023 'A Service disabled Veteran Owned Small Buslnesss" 6111 To Sh1p To TOTAL City of Fort Worth Fire Department Expires: 4/3/2023 E-mall Web Site DUNS CAGE TIN brenLwelCher@sevatechnical.com www.sevatechnical.com 807941625 4WQA9 26-1173511 Ter ms FOE Sad es Rep Requested By Destination Brent Welcher CUS030303 Katya Flores Quantity Item Description Rate Contract Type Amount 14 23612-SEV28 PGI5-PlyPara-Aramid $24T00 GS-21F-089BA $3.458.D0 Chain Saw Chaps - Large 32 inch length 14 M11-SEV28 PGI 5-Ply Para -Ara mid $232.00 GS-21F-089BA $3.249D0 Chain SawChaps-X- Large 36 inch length Discount: $0 DO Subtotal $6.706.D0 Shipping Cost Tax Total (%) $0 DO All quotes inclusive of contracted discount. Total $6.706.D0 Valid for45 days from the date of issue. *** lmportant: if ordering these items through GSA Advantage you must reference this Quote number in the PO notes section during GSA checkout. if Open Market items have been quoted, this order cannot be purchased via GSA Adva rftage *** ***Pricing is subject to change if all quoted items are not ordered or if special shipping requirements (i.e. customer provided labels or lift gate) are required. Please contactyour SEVA representative with any changes.*** �11111111HE1111111111 1 of EST10743 Contract Renewal Page 4 of 4 CSC No. 56529-AlR1 FIRST AMENDMENT AND FIRST RENEWAL TO FORT WORTH CITY SECRETARY CONTRACT NO. 56529 This First Amendment and First Renewal to Fort Worth City Secretary Contract No. 56529 ("The Agreement") is made between the City of Fort Worth ("Fort Worth'), a municipal corporation and SEVA TECHNICAL SERVICES, INC. ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 56529 beginning October 20, 2021 (the "Agreement"); and WHEREAS, the initial term of the Agreement is from October 20, 2021 to May 31, 2022, with two (2) one-year renewal options, and can be renewed by sole option of the City; WHEREAS, the Parties both wish to renew the Agreement for the first renewal term from June 1, 2022 to May 31, 2023; WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend Exhibit A of the Agreement to reflect an increase in the Vendor's unit prices. NOW THEREFORE City and Vendor do hereby agree to the following: RENEWAL OF AGREEMENT . The Agreement, as amended herein, is hereby renewed and extended for a renewal term commencing on June 1, 2022, and ending on May 31, 2023. II. AMENDMENT TO AGREEMENT The following terms are hereby amended to either replace any conflicting terms in the Original Agreement or shall be added to the terms and shall be binding and enforceable as if they were originally included therein and the amended agreement shall be referred to as the Agreement in all future documents. 1. Exhibit A of the Original Agreement is deleted and replaced with the Exhibit A attached to this Agreement. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment and First Renewal to Fort Worth City Secretary Contract No. 56529 Page t of 3 IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective the day the Assistant City Manager signs this Agreement. FORT WORTH: City of Fort Worth Y�Ce��e- YVa�iurcAiv� By: Valerie Washington (Apr 1, 20 12:39 CDT) Name: Valerie Washington Title: Assistant City Manager Apr 1, 2022 Approval Recommended: By: J s Davis (Mar 29, 2022 13:11 CDT) Name: Jim Davis Title: Fire Chief Attest: By: 4affiette S. Goodall (Apr 1, 2022 14:1 DT) Name: Jannette S. Goodall Title: City Secretary VENDOR: SEVA TECHNICAL SERVICES, INC_ By: -Y�1- A Name: Brent C. Welcher Title: Owner Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring al l performance and reporting requirements. By: Mark Ra uscher(Mar 29, 202212:04 CDT) Name Title: Mark R.auscher Assistant Fire Director Approved as to Form and Legality: AW= By: Nico Arias (Apr.1, 202212:35 CDT) Name: Title: Nico Arias Assistant City Attorney Contract Authorization: M&C: NIA 1295: NIA OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment and First Renewal to Fort Worth City Secretary Contract No. 56529 Page 2 of T SEVA Technical Services, Inc 704 Thimble Shoals Blvd. 5TE 300A Newport News VA 23606 United States Phone # (757)930-0065, Fax # 757-930-1120 "A Service Disabled Veteran Owned Small 8uvnes5s" Bill To ship To TOTAL City of fort Worth Fire Department E-mail Web Site DUNS brent.welcher@sevatechnrcal.com www.sevateehnical,com 807941625 Terms FOB Sates Rap Destination Brent We1rher Quantity Item Description 23612-5£V28 PG1 5-Pty 'Para-Aramrd Chain Saw Chaps - Large 32 inch length 23611-SEV28 PGI S-Ply Para-Aramid Chain Saw Chaps - x- Large 36 inch length All quotes inclusive of contracted discount, Valid for 45 days from the date of issue. Q u Ote #EST1a743 3/24/2022 $6,356.00 Expires: 5/8/2022 CAGE TIN 4V,": -;S• 26-1173511 Requested By CUS030303 Katya Flores Rate Contract Ty" Amount S227.00 GS-21 F-0896A $3.178.00 $227.00 GS-21F-0898A $3,178.00 Discount: S(1.00 Subtotal S6,356.00 Shipping Cost Tax Total I%) S0-00 Total S6356.00 *** Important. If ordering these items through GSA Advantage you must reference this Quote number in the PO notes section during GSA check out. If Open Market items have been quoted, this order cannot be purchased via GSA Advantage.*** ***Pricing is subject to change if aO quoted items are not ordered or if special shipping regwrements (i.e- customer plIrov c[{ed .1belS I) ' rt gate) are required. Please contact your SEVA representative with any changes.*** II I�I�I�I'lllll'��[III 1�� 1 ,f 1 First Amendment and First Renewal to Fort Worth City Secretary Contract No, 56529 Page 3 of 3 FORT WORTH CSC No. 56529 CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between SEVA Technical Services Incorporated ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A — Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B — Cooperative Agency Contract (e.g., NJPA, DIR, BuyBoard); and 4. Exhibit C — Conflict of Interest Questionnaire. Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be in the amount of fifteen thousand dollars ($15,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on the date signed by the Assistant City Manager and ending on May 31, 2022. City shall be able to renew this agreement for two one- year renewal options by written agreement of the parties. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL RECORD Cooperative Purchase Agreement with SEVA Technical Services Incorporated CITY SECRETARY Page 1 of 8 FT. WORTH, TX To CITY: City of Fort Worth Attn: Jesus J. Chapa, Deputy City Manager 200 Texas Street Fort Worth, TX 76102-6314 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address To VENDOR: SEVA Technical Services, Incorporated. �r A �a�Th:,Mblc ��•6,1s gjlvJ. STE3� l�lewod-�- Ne�.,s, VA Facsimile: The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: !%4 ( tk=- ByJ sus -Chapa t20, 02117:41 CDT) Name: Jesus J. Chapa Title: Deputy City Manager Date: APPROVAL RECOMMENDED: BYE,giqkrd Zeno (Oct 20, 20 5:55 CDT) Name: Reginald Zeno Title: Chief Financial Services Officer ATTEST: By?" P Name: Ronald Gonzales Title: Assistant City Secretary VENDOR: SEVA Technical Services, Inc rporated By: Name. _rril-}-C. Ili P O'er _ Title: Date: —cry( Z-Z CO CT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. sti na Camarillo (Sep 29, 2021 11:33 CDT) B�.n Name: Cristina Camarillo Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A ATTEST: By: Name: �{ Title: L ct [OFFICIAL RECORD Cooperative Purchase Agreement with SEVA Technical Services Incorporated Page 2 of B CITY SECRETARY FT. WORTH, TX SEVA Technical Services, Inc 14W704 Thimble .Shoals Blvd. STE 300A A Newport News VA 23606 5EIVA 'United States Phone # (757)930-0065, Fax # 757-930-1120 Bill To City of Ft. Worth, Texas 200 Texas Street Ft. Worth, Texas 76102 "A Service Disabled Veteran Owned Small Businesss" Ship To City of Ft. Worth, Texas 200 Texas Street Ft. Worth, Texas 76102 E-mail Web Site brent.welcher@sevatechnical.com www.sevatechnical.com Terms FOB Destination Quantity Item 28 23612-SEV28 All quotes inclusive of contracted discount. Valid for 45 days from the date of issue. TOTAL DUNS 807941625 Sales Rep Brent Welcher Quote #EST8176 8/23/2021 $5,751.20 Expires: 10/7/2021 CAGE TIN 4WQA9 26-1173511 Requested By CUS030641 A)a Robertson Description Rate Contract Type Amount PGI 5-Ply Para-Aramid $205.40 GS-21 F-089BA $5,751.20 Chain Saw Chaps - Qty 14 Large 32 inch length and 14 X-Large 36 inch length Discount: $0.00 Subtotal $5,751,20 Shipping Cost Tax Total (%) $0.00 Total $5,751.20 *** Important: If ordering these items through GSA Advantage you must reference this Quote number in the PO notes section during GSA check out. If Open Market items have teen quoted, this order cannot be purchased via GSA Advantage.*** ***Pricing is subject to change if all quoted items are not ordered or if special shipping requirements (i.e. customer provided labels or lift gate) are required. Please contact your SEVA representative with any changes.*** 11111111111111111111111 111 1 of 1 EST8176 Cooperative Purchase Agreement with SEVA Technical Services Incorporated Page 3 of 8 PurpoSeClothing, Firefighting, Rescue Equipment and Law Enforcement 11!�Gerzera e I I f n a era 1� y Servlct? Authorized SEVA Federal Supply Schedule Price List Q 1�1 Aj On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu -driven database system. The INTERNET address for GSA Advantage! is: GSAAdvantage.gov. Current as of Mod P5-0130 —June 18, 2020 Contract Number: GS-21F-089BA (For more information on ordering from Federal Supply Schedules click on FSS Schedules at fss.gsa.gov) Contract Period: June 1, 2019 -- May 31, 2024 Contractor: SEVA Technical Services Incorporated 704 Thimble Shoals Blvd, Suite 300A, Newport !News, Virginia 23606 Telephone: (757) 930-0065 Fax: (757) 930-1120 Web: www.sevatechnicol.com Contract Point of Contact: Brent Welcher, President Email; Brent. Welcher@sevotechnical.com A Service Disabled Veteran Owned Small Business INFORMATION FOR ORDERING ACTIVITIES 1a. Table of Awarded Special Item Numbers (SINS) SIN Description 105-002 Hardware Store, Home Improvement Center, or MRO — Catalog 1b. Lowest Priced Model Number and Price For Each SIN: SIN Model Price 105-002 466-86221 $0.06 Cooperative Purchase Agreement with SEVA Technical Services Incorporated Page 4 of 8 lc. Hourly Rates: N/A 2. Maximum Order: $750,000 If the best value selection places your order over the Maximum Order identified in this catalog/pricelist, you have an opportunity to obtain a better schedule contract price. Before placing your order, contact the contractor for a better price. 3. Minimum Order: $25 4. Geographic Coverage: FOB Destination for 48 states. Origin for Hawaii, Puerto Rico and Alaska 5. Points of Production: X 6. Discount From List Prices: 9.17 - 30% from the accepted price list as shown on "Discount by Model" worksheet. For Calculation of the GSA Schedule price, the contractor should deduct the appropriate basic discount from the list price and add the prevailing IFF rate to the negotiated discounted price (Net GSA price). Current IFF rate is 0.759/6 7. Quantity Discount(s): Additional 1.0%> $3k, 2.0%> $10k and 3.0%> $25k S. Prompt Payment Terms: Net 30 9a. Government Purchase Cards must be accepted at or below the micro -purchase threshold. 9b. Government Purchase Cards may be accepted above the micro -purchase threshold. 10. Foreign Items: None 11a. Time of Delivery: 7 Day ARO 11b, Expedited Delivery: Contact SEVA directly @ 757-930-0065 or Brent.Welcher@sevatechnical.com 11c. Overnight and 2-day Delivery: Contact SEVA directly @ 757-930-0065 or Brent.Welcher@sevatechnical.com 11d. Urgent Requirements: Agencies can contact the Contractor's representative to affect a faster delivery. Customers are encouraged to contact the contractor for the purpose of requesting accelerated delivery. 12. FOB Point: FOB Destination 13a. Ordering Address: 704 Thimble Shoals Blvd, Suite 300A, Newport News, VA 23606. 14. Payment Address: Same as ordering address. 15. Warranty Provision: Contractors Standard Commercial Warranty. 16. Export Packing Charges: N/A 17. Terms and Conditions of Government Purchase Card Acceptance: (any thresholds above micro -purchase level). 18. Terms and Conditions of Rental, Maintenance, and Repair: N/A 19. Terms and Conditions of Installation: N/A 20. Terms and Conditions of Repair Parts: N/A 20a. Terms and Conditions for any other Services: N/A cooperative Purchase Agreement with SEVA Technkcal Services Incorporated Page 5 of 8 21. List of Service and Distribution Points: N/A 22. List of Participating Dealers: N/A 23. Preventive Maintenance: N/A 24a. Special Attributes Such as Environmental Attributes: N/A 24b, Section 508 Compliance for EIT: N/A 25. DUNS Number: 807941625 26. Notification Regarding Registration in SAM Database: Registration valid until 08/25/2020. 704 Thimble Shoals Blvd, Suite 300A, Newport News, VA 2350E P: (757) 930-0065 F: (757) 930-1120 Cooperative Purchase Agreement with SEVA Technical Services incorporated Page 6 of 8 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects ranges made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Coda, by a vendor who, Late roc has a business retationship as defined by Sar_lion 176 001(1-9) with a local governmental entity and the vendor meets requirements under Section 176.oMa). By law this questionnaire trxrst be filed with the records admint,irator of the local govemirriental entity not later than the 7th business day after the date the vendor becomes aware of farts that require tie soiement to be filet. See Section 176.006(a-t ), Local Government Gods. A vendor comrtuls an offense it the vendor Krmingty violates Section 176.006, Local Govemmenl Code. An CNforiso urider INS section is a rdsc emeanor 1 Name of vendor who has a business rotationshipwith local governmental entity. 2 ❑ Check this box if you am filing an update to apmviously filed questionnrdro. (The law requires that you Me an updates comploW questionnaire with the appropriate fling authority not later than the 7th business day after the date on which you became ware that the originally filed questionnaire was incomplete or inaccurate.) 21 Name of local government officer about whom the information is being disclosed. Name of Officer 4 Describe each employment or other business relationship with the local govemment officer, or a family member of the officer. as described by Section 176.093(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B foreach employrrrent or business relationship described. Attach additional pages to this Form CIO as necessary. A_ Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes ©N o B� is the vertu receiving or likely to receive taxable income, other than investment income, front or at the direction of the local government officer or a lamily member of the officar AND the taxable income is not received from the local governmental entiiy7 ElYes No S Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more, 6 ElChuck this box d the vendor has given the local government odic ar or a family member of the ofbcm one or morn gifts as described in Section 176,003(aX2)(B), excluding gifts described m Section 176.003(a.1), T Jiurn ot van= Wing business wM Me gone ma- s. aye Form provided by Texas Ethics Cornrrussion www.ethics.state.tx.us Revised ' ' Cooperative Purchase Agreement with SEVA Technical Services Incorporated Page 7 of 8 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code maybe found at http_'Mww.stafutes legis state.bx us' Docs1LGrhtmrLG.176 htm. For easy reference, below are some of the sections cited on this form. Local Govemment Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that issubject to rate or fee regulation by a federal, state, or focal governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or tease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code 1t; 76.003(a)(2)(A) and(6): fa) A local government officer shall file a conflicts disclosure statement with respect to avendor if: (2) thevendor; (A) has an employment or other business relationshipwith the local government officer or a lamity member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity andvendor has been executed; or (it) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local govemmentofficer or a family member of the officer one or more gifts Mall have an aggregate value of more Phan $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contractwith the vendor. Local Government_ ode hi 176.006Ca) and Ia-11 (a) Avendor shall file a completed conflict of interest questionnaire it the vendor has business relationship witha local gwernrrmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, describedby Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the othcer, one or more giftswtth the aggregate value specified by Secton 176.003(a)(2)(6), excluding array gift described by Section 176 003(a• 1), or (3) has a family relationshipwAM a local government officer of that Iocal governmental entity. (a-1) The completed conflict of interest questionnaire must be hledwith the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity, or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware. (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that thevendor has given one or more gilts described by Subsection (a); or (C) of a family relationship with a local government officer. Form prwoed by Texas Ethics Commisuon www.ethics.slate.tx.us Revised tttr242t Cooperative Purchase Agreement with SEVA Technical Services Incorporated Page 8 of 8