HomeMy WebLinkAboutContract 59002CSC No. 59002
PUBLIC UTILITIES VENDOR AGREEMENT
COMPREHENSf VE ENERGY A SISTA NCE PROGRAM
The purpose of the Comprehensive Energy Assistance Program ("CEAP") funded from the Low -Income
Horde Energy Assistance Program ("EIf1EAP") grant is to maintain an energy Supply to meat and cool the
residences of eatgible low-income clients.
The Energy SerVices provider ('°Vendor" ), agrees to honor the purpose of the LEAP grant and to accept
pledges of payment fram LEAP agencies only for certified customers to who€n Vendor continues to
provide energy services. The Er}ergy Assistance Provider ("Agency"), agrees to make payments only for
eligible low-income ell ents.
This vendor agreement 35 by and between:
_CITY of FORT WORTH and
Energy Assistance Provider (Agency)
Joe R.-ider Propane
Ven or
Vendor and Agency agree to assist cu! tXOMers in the folloywring counties- Tarrant Coun
This agreement shaft he effective from the 19th day of August and wiII expire oo the
Ise day of December, 2023, Either party may terrninate this agreement by written notice_
Such written notice of termination 5haII not affect any obIigatian by either party incurred prior to the
recei pt of such notice, Notice shall be sent via certified mail with return receipt requested,
Joe Rider Propane
(Vendor Name)
(VervdOr Mailing Address)
City of Fort Worth; Neighborhood Services Departrnent
(Agency Name)
200 Texas Street Fort Worth, TX 76102
(Agency MailingAddre55}
Revised January 2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
The Agency named above represents and warrants to Vendor that it is a 5ubrecipient of the Texas
Oepartrnent of Housing and Community Affairs ("TDHCA") and as such is authorized and has received
funding from the TDHCA to provide bill payment assistance service for eligible law -income households.
The Vendor narried above represents and warrants that it will apply any payrnen15 received from Agency
to the account of the customer that the Agency has determined to be eligible under the CLAP guidelines.
and such is a "Certified Customer',
Vendor will, with reference to a Certified Customer,
Extend the LEAP applicant's energy service for up to five business days whale the Agency
deterrnines whether the CEAP applicant is eligible pursuant to the CEAP guidelines.
• Upon accepting pledge from Agency for Certified Customer, continue or restore energy service
to Certified Customer with no increases inch a rges, service charges or other charges affecting the
total cost of the bill, except as allowed by the stated tariff cost registered with the Public Utility
Commission "PEIC" andjor Texas Railroad Commission.
In the event the full past due balance is not paid by the Agency, the Certified Customer must pay
the remaining balance on or before the disconnect date stated In the customer's Disconnect
Notice required by PUC regulations in order to avoid disconnection or be etigible for
reconnection_ Nothing in this agreement requires the Vendor to reconnect the customer upon
receipt of a pledge that does not cover the full past due balance br if the customer has already
been disconnected by the time the pledge is received by the Vendor,
• Inv-oice the Certifier! Customer in accardance with Vendor's normal billing practices.
Upon verbal or written request from Agency, provide at no cost to the Agency the Certifted
Customer's billing and usage history for previous twelve months, or available history plus monthly
estimates if less than twelve months of billing history and usage is avallable. Vendor will transmit
such bi I I i ng h isto ry via eIectronicmaiI or facsimile as soon as possible, but no late rthan forty-eight
haor5 following the request,
* Work with Agency and Certified Customer to explore the feasibility of offering flexible payment
arrangements that may include, without limitation, waiving secii6ty deposits, reconnect fees,
application fees, and ala other fees vwhenever possible.
Not discriminate against Certified Customer in price or services, including the availability of
deferred payment pions, level or average payment plans, discount, budget, advan-ce payment or
other credit plan_
Not refuse to provide energy service cr otheri5e discriminate in the marketing and provision of
energy service to arty Certifies# Customer because of race, treed, color, national arigln, ancestry,
sex, marital status, lawful source of income, level of income, disability, financiai status, location
Devised January 2021
of customer in an economically distressed geographic area, or qualification for low-income or
energy -efficiency services.
■ Allow ,agency forty-five days from the date of the pledge to forward payment to the Vendor.
Vendor agrees not to consider the portion of the Certified Custorn er's account to be paid by the
Agency deIinquent if said payment is received within the above mentioned forty-five day period,
and Vendor is provided with a verbal or signed pledge frorn the Agency within forty-five days of
identifying a Certified Customer.
• Not interrupt service if Certified Customer is eligible under P U C regulations, or other state
agency regulations (as applIca ble), and enters into an agreement with the Vendor concerning
how the Certified Customer will pay the balance owed Vendor and the Certified Customer is
meeting the obligation under such agreement.
+ If the Agency has paid for an initial deposit or similar refundable instrument, upon the
termination of service to the Certified Customer, the Vendor shall return funds including
interest (afterany balance owed) to the Agency in accordance with RUC regulations or IoTexas
Administrative Code §6.312(f) {as applicable}.
The Agency will:
+ Obtain written permission for Agency to regt,est and have access to customer inforrnatiGn,
including confidential or personal account information, Credit and payment history, from
custorners seeking Agency's assistance. Social Security numbers are not required for the LEAP
program and may not be disclosed to Agency.
+ Provide to Vendor, at Vendor's request, customer's written permission for Age nr/s access to
COslo mer information as stated ahnve.
■ Not prov[de pledges on behalf of a Certified Customer to Vendor vwithout having adequate funds
to pay such pledge.
* Pay pledges within forty-five Clays of making pledge to Vendor.
+ Deterrnine if a customer is a Certified Customer within five days otcontacting Vendor,
+ Provide Vendor a list of names, telephone numbers and a -mail addresses of Agency staff
designated to make pledges on behalf of the Agency and Certified Clients, if requested frorn
Vendor.
The terms of any confidential transaction under this agreement or any other information exchangers by
the Agency and Vendor relating to any transactian shall not be disclosed to any person not empIaved or
retained by the Agency or Vendor, their affiliates, or brokers, except to the extent disclosure is 1) required
by law, 2) necessary to disclose to the other party in connection with a dispute between the parties; 3)
otherwise permitted by written consent of the other party, 4) required by guarantors to be disclosed; 5)
3 Revised January 2021
information which m-ust be disclosed to a third party to transmit energy; 6) to meet reliability council,
regulatory, administrative, judicial, governmental, or regulated commodity exchange requirements where
necessary; or 7) information which was or is hereafter in the public domain (except by breach) of this
Agreement).
If vendor has fever than 10 employees or the Agreement is for less than $100,CKM, this section does not
apply- Vendor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is
prohibited frorn entering into a contract with a company for goods and services unjess the contract
contains a written verification from the company that it: (1) does not boycott Israel; and �2j will not
boycott Israel during tale term of the contract. The terms "boycott Israel" and "company'' shall have the
;;leanings ascribed to those terms in Section 808,001 of the Texas Government Code. By signing this
Vendor Agreement, Vendor Certifies that ))endows Signature provides written verification to City that
Vendor, (1 ) does not boycott Israel, and (2) will not boycott Israel during the term of the Agreement.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under the
Agreement, have access to and the right to examine any directly pertinent books, documents, papers and
records of ►Vendor involving transactions relating to the Agreement- Vendor agrees that City shall have
access during normal working hours to all necessary Vendor facilities. and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance whit the provisions of this section. City
shall give Vendor reasonable advance notice of intended audits.
[Signature page follows]
4 Revised January 2021
zS'
thorized vendor Signature
Typed Name of Authorized Signature
-
Vendor (Area Code)Telephone Number
Vt,fldor ErnaiI Address
Marl, 2023
Authorized Agency Signature
Victor Turner
Typed Narne of Authorized Signature
817-392-7540
Agency (Area Code} Telephone Number
CITY OF FORT WORTH, TE KAS:
*Victor Turner has been delegated the
proper authOfity to execute this
document on behalf of the City pursuant
to an Interoffice Memorandurn from the
City Manager dated July 20, 2021,
RECOMMENDED:
By=
Sonia Singleton
Assistant Neighborhood Services Director
APPROVEL)ASTO FORM AND LEGALITY:
By;
O)d
JesOka W[Mams
Azi5tant City Attorney I
Director
Title
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ATTEST: ~°
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Jannette Goodall
City Secretary
Contract Authorization:
M&C: N/A
Date Approved- N/A No M&C required. Ordinance Flo_ 24161-04-2020
CONTRACT COMPLIANCE MANAGER:
By sighing below, I acknowledge that I am the person responsible for the rnonitoring and admIniistration of
this Contract, incloding ensuring all performance and reporting requireme!nt5.
Sonia Singleton
Assistant Neighborhood Services Director
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
6 Revised July 2022