HomeMy WebLinkAboutContract 57850-A1R1CSC No. 57850-AlR1
FIRST AMENDMENT AND FIRST RENEWAL OF
CITY SECRETARY CONTRACT NO. 57850
COOPERATIVE PURCHASE AGREEMENT BETWEEN
CITY OF FORT WORTH AND NEVCO SPORTS, LLC
This FIRST AMENDMENT AND FIRST RENEWAL OF CITY SECRETARY CONTRACT NO.
57850 ("First Amendment and First Renewal") is made between the CITY OF FORT WORTH ("City"), a
home -rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City
Manager, and NEVCO SPORTS, LLC ("Vendor"), a Delaware Limited Liability Company, acting by and
through its duly authorized representative. City and Vendor are referred to herein individually as a ("Party") and
collectively as the ("Parties").
WHEREAS, on June 14, 2022, Fort Worth City Council authorized M&C 22-0446, to allow City to enter
into non-exclusive purchase agreements with multiple vendors for the purchase of athletic, physical education,
gymnasium supplies and equipment and related accessories for an annual combined amount of $960,000.00;
WHEREAS, on July 15, 2022, in alignment with BuyBoard Contract 665-22, the Parties entered into a
Cooperative Purchase Agreement for the purchase of athletic, physical education, gymnasium supplies and
equipment and related accessories to begin on April 1, 2022, the same being City Secretary Contract ("CSC") No.
57850 ("Agreement");
WHEREAS, the Agreement provides an initial term of one year;
WHEREAS, on September 27, 2022, Fort Worth City Council authorized M&C 22-0750, an amendment
to M&C 22-0446, to increase the combined annual amount from $960,000.00 to $1,100,000.00;
WHEREAS, the Parties wish to amend the Agreement to establish two (2) one-year renewal options
(each a "Renewal Term") to coincide with BuyBoard Contract 665-22;
WHEREAS, it is the collective desire of the Parties to increase the total compensation for athletic,
physical education, gymnasium supplies and equipment and related accessories to mirror M&C 22-0750;
WHEREAS, the initial term will expire on March 31, 2023;
WHEREAS, it is the collective desire of the Parties to exercise the first renewal term;
NOW, THEREFORE, City and Vendor agree to amend and renew and extend the Agreement as follows:
I.
1. In alignment with BuyBoard Contract 665-22, the Parties hereby agree to amend the Agreement
to establish two (2) one-year renewal options (each a "Renewal Term").
2. City and Vendor hereby agree to amend the total compensation of the Agreement to not exceed
$1,100,000.00. Vendor understands and agrees that the City will award non-exclusive purchase agreements to
multiple vendors for athletic, physical education, gymnasium supplies and equipment and related accessories as
outlined in M&C 22-0750. Vendor further understands that the aggregate amount of all contracts awarded to
multiple vendors under M&C 22-0750 shall not exceed $1,100,000.00 and the City makes no promise or
guarantee of the total amount of work that will be assigned to Vendor under this Agreement.
First Amendment and First Renewal of CSC No. 57850 Page 1 of 2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
II.
City and Vendor hereby agree to renew and extend the Agreement for a one-year period effective
beginning on April 1, 2023 and expiring on March 31, 2024 ("First Renewal Term").
1. All terms and conditions of the Agreement that are not expressly amended pursuant to this First
Amendment and First Renewal shall remain in full force and effect.
2. All terms in this First Amendment and First Renewal that are capitalized but not defined shall
have the same meanings assigned to them in the Agreement.
(Signature Page Follows)
First Amendment and First Renewal of CSC No. 57850 Page 1 of 2
IN WITNESS W REOF, the Parties hereto have executed this First Amendment and First
Renewal in multiples.
City:
Vendor:
By:
By:
Nicole McGrievy (Mar 9, 202311:25 CST)
Name:
Jesica McEachern
Name:
Nicole McGrievy
Title:
Assistant City Manager
Title:
Chief Financial Officer
Date:
M a r 13, 2023
Date:
Mar 9, 2023
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
By:
and reporting requirements.
Name: Dave Lewis
Title: Acting Director
Park & Recreation Department
By: Ja.Gf4 Loi6 -
Name: Jacob Lohse
Approved as to Form and Legality:
Title: Management Analyst II
Park & Recreation Department
By:
Name:
Title:
ALL
Nico Arias (Mar 9, 2023 10:46 CST)
Nico Arias
Assistant City Attorney
Contract Authorization:
M&C: 22-0750
Form 1295: 2022-888903
City Secretary
By:
Name:
Title:
Jannette S. Goodall
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment and First Renewal of CSC No. 57850 Page 1 of 2
2/9/23, 11:47 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 9/27/2022 REFERENCE
NO..
CODE: P TYPE
Official site of the City of Fort Worth, Texas
FoRTWORin
**M&C 22- 13PAMEND COOP 665-22
0750 LOG NAME: ATHLETIC, PE, AND GYM
SUPPLIES TD CITY
CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to Mayor and Council Communication 22-
0446 to Add an Additional Vendor, Pioneer Manufacturing Company Inc. dba Pioneer
Athletics to Purchase Athletic Field Products for All City Departments using Cooperative
Contract BuyBoard 665-22 and to Increase the Combined Annual Amount from
$960,000.00 to a Combined Annual Amount Not to Exceed $1,100,000.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to Mayor and Council
Communication 22-0446 to add an additional vendor, Pioneer Manufacturing Company Inc. dba
Pioneer Athletics to purchase athletic field products for all City departments using cooperative
contract BuyBoard 665-22 and to increase the combined annual amount from $960,000.00 to a
combined annual amount not to exceed $1,100,000.00.
DISCUSSION:
The Park & Recreation Department (PARD) requested that the Purchasing Division assist with
amending Mayor and Council Communication (M&C) 20-0446 to increase the annual amount not to
exceed $1,100,000.00 and to add an additional supplier using cooperative agreement BuyBoard 665-
22. The additional vendor will also be available for use for all City departments.
The additional vendor will be utilized for the purchase of athletic field paint, equipment, turf
maintenance products, and supplies. The goods will be used to maintain sporting field sites for events,
including but not limited to: chalks, stripers/marking machines, paints that will not cause damage to the
machines, field layouts and accessories, sweepers, groomers, grass seed or synthetic turf, turf
chemicals, and disinfectants. Sporting equipment such as seating, pitching rubbers/mounds, bases,
nets, posts, goals, stencils, markers, and flags will also be purchased.
The maximum amount allowed under this agreement citywide will be $1,100,000.00, however the
actual amount used will be based on the need of the department and available budget.
These agreements may be renewed for up to two additional one-year terms, in accordance with the
terms of the BuyBoard Contract. Should BuyBoard elect to exercise the renewal option, the City will do
the same.
State law provides that a local government purchasing an item under a cooperative purchase
agreement satisfies any state law requiring that the local government seek competitive bids for
purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2023
Budget by City Council, funds will be available in the Fiscal Year 2023 participating departments'
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30303&cou nciIdate=9/27/2022 1 /2
2/9/23, 11:47 AM M&C Review
Operating Budget, as appropriated, in the General Fund. Prior to an expenditure being made, the
participating department has the responsibility to validate the availability of funds.
BQN\\
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Fund Department Account Project Program I Activity I Budget Reference # Amount
ID ID I Year Chartfield 2
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Jesica L McEachern (5804)
Anthony Rousseau (8338)
Dave Lewis (5717)
Anthony Rousseau (8338)
Taylor Dean (7648)
ATTACHMENTS
FID TABLE BLANK WITH INSTRUCTIONS V2 Field items.xlsx (CFW Internal)
Fort Worth 1295 8-22-22.pdf (CFW Internal)
SAMS Pioneer Manufacturing Company Inc dba Pioneer Athletics.pdf (CFW Internal)
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