HomeMy WebLinkAboutContract 56499-A2CSC No. 56499-A2
SECOND AMENDMENT TO FORT WORTH CITY
SECRETARY CONTRACT NO. 56499
This Second Amendment to Fort Worth City Secretary Contract No. 56499 is made between
the City of Fort Worth ("City"), a home rule municipality, with its principal place of business at 200
Texas Street, Fort Worth, Texas, and All City Management Services, Inc. ("Vendor"), City and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, the parties previously entered into City of Fort Worth City Secretary Contract
(CSC) No. 56499 (the "Agreement"), which was executed on October 13, 2021; and
WHEREAS, the Parties previously entered into City of Fort Worth City Secretary Contract
Amendment and Renewal (CSC) No. 56499-A1R1, which was executed on August 31, 2022 to revise
Exhibit A, Scope of Work and Exhibit B, Payment Schedule to increase year 2023 to
$2,450,125.00; and
WHEREAS, City Council adopted Ordinance No. 25773-09-2022 which increased the Fiscal
Year 2023 School Crossing Guard Program contract budget amount to $2,636,088.00 to expand services to
schools with middle age children; and
WHEREAS, the Parties wish to amend the Agreement to revise Exhibit A, Scope of Work;
WHEREAS, the Parties wish to amend the Agreement to revise Exhibit B Payment
Schedule to increase year 2023 to $2,851,237.00;
NOW, THEREFORE, the Parties, acting herein through their duly authorized
representatives, enter into the following agreement:
I.
AMENDMENT TO AGREEMENT
The following terms are hereby amended to either replace any conflicting terms in the
Original Agreement or shall be added to the terms and shall be binding and enforceable as if they
were originally included therein and the amended agreement shall be referred to as the Agreement
in all future documents.
The Agreement is hereby amended as follows:
1. The Agreement is hereby amended by replacing Section 3, Compensation in its
entirety with the following:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract NTo. 56499 Page 1 of 5
Compensation. City will pay Vendor an amount not to exceed Two Million Eight
Hundred and Fifty -One Thousand Two -Hundred and Thirty -Seven Dollars
($2,851,237.00) in accordance with the provisions of this Agreement and Exhibit
"B," Payment Schedule, which is attached hereto and incorporated herein for all
purposes_ Vendor will not perform any additional services for the City not specified
by this Agreement unless the City requests and approves in writing the additional
costs for such services. City will not be liable for any additional expenses of Vendor
not specified by this Agreement unless City first approves such expenses in writing.
2. Exhibit A, entitled "Scope of Work" is amended to read as;
1.0 SCOPE OF SERVICES
The City is seeking Contractors to provide a full -service program to provide school
crossing guard services for the City of Fort Worth. The Contractor shall administer
and coordinate the program fully. Currently, the City of Fort Worth Police
Department covers 11 school districts, 168 schools with elementary and middle age
children for a total up to 284 intersections. All intersections requested by the City will
need coverage. School crossing guards shall be provided in both the morning and
afternoon hours during the school year. There will need to be coverage for school
days and summer days during each school year.
Exhibit B of the Original Agreement is deleted and replaced with the Exhibit B
attached to this Agreement.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No. 56499 Page 2 of 5
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective the
day the Assistant City Manager signs this Agreement.
FORT WORTH:
CITY OF FORT WORTH
Bv: William Johnson (M 16,202311:5S CDT)
Name: William Johnson
Title: Assistant City Manager
APPROVAL RECOMMENDED:
BY: Lauren Prieur (A1ar7, 202310:02 CST)
Name: Lauren Prieur
Title: Interim Director,
Transportation and Public Works
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
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ALL CITY MANAGEMENT SERVICES,
INC.
Name: Det tra I
Title: Coro ate
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: C�t�isIMar 7.202308: !!CST)
Name: Chelsea St. Louis
Title: Sr. Capital Projects Officer,
Transportation and Public Works
APPROVED AS TO FORM AND
LEGALITY:
ALL
By: Nico Arias (Mar 16, 202309:25 CDT)
Name: Nico Arias
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: (None Required)
Date Approved:
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 56499 Page 3 of 5
Exhibit B Payment
Schedule
Second Amendment to Fort Worth City Secretary Contract No. 56499 Page 4 of 5
Payment Schedule
City of Fort Worth
505 West Felix Street
Fort Worth, TX 76115
Billing Rate for 2022/2023 $18.57
ICEY:
Traditional Calendar:
For sites with no regularly scheduled earlyrelease days, use 180 regular days
For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days
Summer School
For schools with Summer School sessions use 19 days
Sites with traditional calendar:
726
180
$18.57 =
$2,426,727.60
242 Sites at 3.0 hrs per day
Total Hrs/day
X days/yr X
Hourly Billing Rate
3.25
180
F $18.57 _
$10,863.45
1 Site at 3.25 hrs per day
Total Hrs/day
X days/yr X
Hourly Billing Rate
3.75
180
$18.57 =
$12,534.75
1 Site at 3.75 hrs per day
Total. Hrs/day
X days/yr X
Hourly Billing Rate
120
180
F $18.57 =
$401,112.00
40 Site at 3.0 hrs per day
TotalHrs/day
X days/_yr X
Hourly Billing Rate
40 Additional Locations/Sites (Middle Schools)
Second Amendment to Fort Worth City Secretary Contract No. 56499 Page 5 of 5
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/14/23 M&C FILE NUMBER: M&C 23-0076
LOG NAME: 20ALL CITY MANAGEMENT SERVICES CONTRACT AMENDMENT
SUBJECT
(ALL) Authorize Execution of a Second Amendment to City Secretary Contract No. 56499-A1 R1 with All City Management Services, Inc., for
Crossing Guard Services to Include 31 Middle Schools and 40 Locations, Resulting in a New Annual Amount Up to $2,851,237.80
RECOMMENDATION:
It is recommended that the City Council authorize execution of a second amendment to City Secretary Contract No. 56499-A1 R1 with All City
Management Services, Inc., for crossing guard services to include 31 middle schools and 40 locations, resulting in a new annual amount up
to $2,851,237.80.
DISCUSSION:
The City currently contracts with All City Management Services (ACMS) to provide crossing guard services at 137 schools with elementary age
children for a total up to 244 intersections. In Fiscal Year 2023 budget, City Council increased the ACMS contract budget to $2,636,088.00 to fund
expansion of the School Crossing Guard Program to middle schools. The purpose of this Mayor and Council Communication (M&C) is to amend
the ACMS contract scope to align with the City Council approved School Crossing Guard Program expansion to middle schools for a new annual
contract amount of $2,851,237.80.
In Spring 2022, approximately 49 middle schools were evaluated to document numbers of student walkers, crossing locations and to identify
pedestrian infrastructure needs. Approximately 31 schools met minimum criteria for crossing guards based on numbers of student walkers and
roadway configurations and speed.
City Secretary Contract No. 56499-A1 R1 is being amended to add 31 schools with middle age children and up to 40 intersections. The addition of
middle schools will bring the total to 168 schools and up to a total of 284 intersections covered in the ACMS contract.
Funding is budgeted in the Other Contractual Services account of the CCPD After School Program Department and in the CCPD Crossing
Guards Departments Rollup within the Crime Control & Prev Distr Fund.
This will serve all COUNCIL DISTRICTS.
Business Equity Division: All City Management Services (ACMS) is a certified M/WBE (qualified under the Significant Business Presence
program) and will perform 100% of the work. The City's Business Equity Goal is 25%.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Crime Control and
Prev Distr Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: William Johnson 5806
Originating Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Martin Phillips 7861
Chelsea St. Louise 7978
FORTWORTH.
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: All City Management Services, Inc.
For: Amendment for Crossing Guard Services to Include 31 Middle Schools and 40 Locations
M&C: 23-0076 CPN: CSO: 56499 DOC#:
Date:
To:
Name
Department
Initials
Date Out
1.
Chelsea St. Louis
TPW- Signature
-&
2.
Anna Benavides
TPW — Initials
n9
3.
Martin Phillips
TPW- InitialsP
4.
Lauren Prieur
TPW- Signaturee
5.
Nico Arias
Legal- Signature
6.
William Johnson
ACM- Signature
,
7.
Melissa Brunner
CSO — Initial
8.
Jannette Goodall
CSO-Signature
sG
JSG
9.
Allison Tidwell
CSO-Assign CSC
r
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: DYES ®No
RUSH:DYES ®No SAME DAY: DYES ®No NEXT DAY: DYES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:_
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs