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HomeMy WebLinkAboutContract 59058CSC No. 59058 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Event Hydration Solutions, Inc ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A — Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B — Cooperative Agency Contract 19/039TJ-08; and 4. Exhibit C — Conflict of Interest Questionnaire Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed ten thousand ($10,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below ("Effective Date") and expires on July 31, 2023 with no renewals. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: To VENDOR: City of Fort Worth Event Hydration Solutions, Inc Attn: Valerie Washington, Assistant City Manager Kevin Huff, Owner 200 Texas Street Fort Worth, TX 76102-6314 Address: OFFICIAL RECORD Facsimile: (817) 392-8654 8409 S Ranch Road CITY SECRETARY Kerrville, TX 78028 FT. WORTH, TX With copy to Fort Worth City Attorney's Office at same address Facsimile: 512-563-1737 The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: &a.yk/ By: Valerie Washington (Mar 16, 202313:11 CDT) Name: Valerie Washington Title: Assistant City Manager Date: Mar 16, 2023 APPROVAL RECOMMENDED: J64s Davis (Mar 15, 202315:39 CDT) Name: James Davis Title: Fire Chief ATTEST: LN Name: Jannette Goodall Title: City Secretary VENDOR: Event Hydration Solutions, Inc. Kevin ffufF By: Kevin Huff (Mar 14, 2023 07:41 CDT) Name: Kevin Huff Title: Owner Date: M a r 14, 2023 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Br Ray (Mar 15, 2023 13:12 CDT) Name: Brenda Ray Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit A Event Hydration Solutions, Inc 8409 S. Ranch Road, Kerrville, Texas 78028 Estimate of purchasable items. ESTIMATE #D1391 Additional Notes GSA contract #47QSWA20D0092. Shipping fees are only for the GSA items 1001, 1011, 1012, 1013 (WaterMonster Kit & Stand) and GSA items 1026, 1027, 1028, 1029 The rest of the items are free shipping. Estimate summary WaterMonster Kit x 3 $5,085.00 Customer information Shipping address Brenda Ray 505 W Felix St Fort Worth, Texas 76115 United States Discount (GSA Contract #47QSWA20D0092 Discount) S u btota I Shipping $-480.96 $4,604.04 $567.50 Total $5,171.54 USD Billing address Brenda Ray 505 W Felix St Fort Worth, Texas 76115 United States Shipping method Commercial Address, Without Loading Dock/Forklift$567.50 If you have any questions, reply to this email or contact us at kevin@watermonster.us Javier Escart` I Government Sales Mass Hydration Solution Made in USA 4aviorawatermonster.us +1 512 333 1501 1 +1 512 563 1737 Event Hydration Solutions, Inc. 8409 S Ranch Rd 783 ` Kerrville, TX, 78028-1821 NO w w Check out our Hydration Solutions and the exclusive discounts for government agencies on GSA Advantage. 0 Exhibit B GENERAL SERVICES ADMINISTRATION FEDERAL ACQUISITION SERVICE AUTHORIZED FEDERAL SUPPLY SCHEDULE CATALOG/PRICE LIST On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order is available through GSA Advantage!, a menu -driven database system. The INTERNET address for GSA Advantage! is http://www.gsaadvantage.gov SCHEDULE TITLE: Consolidated Multiple Award Schedule, Solicitation #47QSMD20R0001 Large Category: Facilities Subcategory: Food Service Equipment CONTRACT NUMBER: 47QSWA20DO092 CONTRACT PERIOD: August 15, 2020 — August 14, 2025 For more information on ordering from Federal Supply Schedules click on the GSA Schedules link at www.gsa.gov CONTRACTOR: EVENT HYDRATION SOLUTIONS, INC. WaterMonster.us 8409 S Ranch Road 783 Kerrville, TX 78028-1821 Phone: 512-563-1737 Fax: 512-563-1737 Email: kevinhuff(aD-watermonster.us CONTRACTOR'S ADMINISTRATION SOURCE: Kevin W. Huff, Owner BUSINESS SIZE: Small Socioeconomic Indicators: Small Page 1 CUSTOMER INFORMATION: 1a. TABLE OF AWARDED SPECIAL ITEM NUMBERS (SINs) SIN DESCRIPTION 311423 Non Perishable Foods 1 b. LOWEST PRICED MODEL NUMBER AND PRICE FOR EACH SIN: (Government net price based on a unit of one) SIN MODEL PRICE See price list in page 4 2. MAXIMUM ORDER $300,000 per order 3. MINIMUM ORDER: None 4. GEOGRAPHIC COVERAGE: 48 States, DC 5. POINT(S) OF PRODUCTION: N/A 6. DISCOUNT FROM LIST PRICES: 3% See net prices for the GSA Schedule in page 4. 7. QUANTITY DISCOUNT(S): Purchase of 10-49 WaterMonster Kits = 10% total discount (3% basic plus additional 7%); Purchase of 50+ WaterMonster Kits = 20% total discount (3% basic plus additional 17%) NOTE: "WaterMonster Kit" means item # 1001, WaterMonster Tank & Stand System 8. PROMPT PAYMENT TERMS: Net 30 Days. Information for Ordering Offices: Prompt payment terms cannot be negotiated out of the contractual agreement in exchange for other concessions. 9.a Government Purchase Cards must be accepted at or below the micro -purchase threshold. 9.b Government Purchase Cards are accepted above the micro -purchase threshold. Contact contractor for limit. 10. FOREIGN ITEMS: N/A 11a. TIME OF DELIVERY: 30 DARO 11 b. EXPEDITED DELIVERY: None - Contact Contractor. 11 c. OVERNIGHT AND 2-DAY DELIVERY: If available, contact the Contractor for rates. 11 d. URGENT REQUIRMENTS: Customers are encouraged to contact the contractor for the purpose of requesting accelerated delivery. Page 2 12. FOB POINT: depending on the items ordered —see below for details: Items 1001 and 1027 Origin 48 States, DC. (Whole tank & stand system) Price shown does not include transportation - Contact (Hands -free Touchless Water Cooler Kit 3) vendor for transportation cost. Rest of items: 1003, 1006, 1007, 1009, 1010, 1014, 1016, Destination 48 States, DC 1018, 1019, 1022, and QC19 13a. ORDERING ADDRESS: Same as above 13b. ORDERING PROCEDURES: For supplies and services, the ordering procedures, information on Blanket Purchase Agreements (BPA's) are found in FAR 8.405-3 14. PAYMENT ADDRESS: Same as Contractor 15. WARRANTY PROVISION: Standard Commercial Warranty. Customer should contact contractor for a copy of the warranty. 16. EXPORT PACKING CHARGES: N/A 17. TERMS AND CONDITIONS OF GOVERNMENT PURCHASE CARD ACCEPTANCE: N/A 18. TERMS AND CONDITIONS OF RENTAL, MAINTENANCE, AND REPAIR (IF APPLICABLE): N/A 19. TERMS AND CONDITIONS OF INSTALLATION (IF APPLICABLE): N/A 20. TERMS AND CONDITIONS OF REPAIR PARTS INDICATING DATE OF PARTS PRICE LISTS AND ANY DISCOUNTS FROM LIST PRICES (IF AVAILABLE): N/A 20a. TERMS AND CONDITIONS FOR ANY OTHER SERVICES (IF APPLICABLE): N/A 21. LIST OF SERVICE AND DISTRIBUTION POINTS (IF APPLICABLE): N/A 22. LIST OF PARTICIPATING DEALERS (IF APPLICABLE): N/A 23. PREVENTIVE MAINTENANCE (IF APPLICABLE): N/A 24a. SPECIAL ATTRIBUTES SUCH AS ENVIRONMENTAL ATTRIBUTES (e.g. recycled content, energy efficiency, and/or reduced pollutants): N/A 24b. Section 508 Compliance for EIT: as applicable 25. DUNS NUMBER: 117036620 11 Unique Entity ID: Q6YMKBCK2Z34 26. NOTIFICATION REGARDING REGISTRATION IN SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE: Contractor has an Active Registration in the SAM database. Expires 12/16/2023 Page 3 GSA Schedule Price List Item Unit of GSA Net SIN # # Product Name Description Measure Price (with IFF) Water Cooler Tank Bottle 125-gallon water cooler tank to be used as a self-serving water 311423 1001 Filling Station dispensing station for bottle filling or direct drinking, composed of a EA $1,656.57 WaterMonster tank, stand, lid, and six spigots. 311423 1003 Water Cooler Filter for Water cooler carbon filter (2-micron particle) for bottle filling station. EA $96.76 Filling Station Compatible with WaterMonster tanks and other water coolers. Water Cooler Cup Four cup dispensers with mounting plate for water coolers and 311423 1006 Dispenser Filling bottle filling stations. Compatible with WaterMonster tanks and EA $194.49 other water coolers. 311423 1007 Water Tank Float Valve Internal 1" float valve for water tank and bottle filling stations. EA $96.76 Filling Station Compatible with WaterMonster tanks and other water coolers. 311423 1009 Water Cooler Tank Spigot replacement for water cooler tank and bottle filling stations. EA $4.89 Spigot Bottle Filling Compatible with WaterMonster tanks and other water coolers. 311423 1010 Water Bottle Filling Female/Female water hose connector for water coolers and bottle EA $8.80 Station Hose Swivel filling stations. Water Filling Station Water cooler tank and filling station transport rack. Portable 311423 1014 Transport Rack carrying rack compatible with WaterMonster tanks, connects to a EA $581.51 common 2" receiver hitch. 311423 1016 Food Grade Water Food grade water cooler hose for bottle filling station. Compatible EA $47.89 Cooler Hose Filling with WaterMonster tanks and other water coolers. Water Bottle Filling Flag kit (6ft, "WATER" text) for water cooler tanks and bottle filling 311423 1018 Station Tank Flag stations. Compatible with WaterMonster products and other water EA $116.30 coolers. Water Cooler Tank Custom vinyl banner wrap with attaching velcro and provided 311423 1019 Insulator Wrap Custom artwork for water coolers and bottle filling stations. Compatible with EA $292.22 WaterMonster tanks. Water Bottle Filling x2 6ft manifold systems for water coolers and bottle filling stations. 311423 1022 Station Manifold Compatible with WaterMonster tanks. Dispensers are sold EA $389.95 separately. Water cooler tank UltraSpout Quick Connect. Mechanism that pairs 311423 QC19 Water Cooler UltraSpout with the hands -free water dispensing kit UltraSpout elements (sold EA $18.57 Quick Connect separately, item 1025), allowing for quick removal for easier cleanup and storage. Hands -free touchless water dispenser kit for water coolers and 311423 1027 Hands -free Touchless bottle filling stations. Compatible with any water cooler and EA $57.66 Water Cooler Kit 3 WaterMonster tanks. Composed by the UltraSpout, Foot Pedal and QuickConnect items. Visit our website, watermonster.us, for detailed descriptions and instructional videos! Page 4 Exhibit C CONFLICT OF INTEREST OUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This quostionnainii reflects changes made to the law by H.13, 23, 640 Leg.. RQgui3r Session. OFFICIEUSEONLY ';;xdl -) wr"'-dav-c r- --h :v— I at I-C., :It 1 - t.. --- i,W)cira- r"W'07-. .1- the das �,ricf'4 ber -'"V5 aware )f la= thal the va'.0"11-orit N t LC-:atC- A -rirric-1 C,:J A .1J Narm aii'vendor who has a business rotaiiionship with locil governmental QMijYr N/1) 1F Itits box ityausitiiftnUanupeloo kvxpwior+al hWdquD*hvnrNM 7 rc :L. b-Dc-amo rvaro Mat tV1 onginilly frIoCi Qje-,tfonnairn was rxcmp'ito or Name of local government OMOPr about Whom the information is being disclosed, tyR Name jj Deacniae, etach employrnigInt or other liu&rwsis relationship with the local government omc6w. or a famity mwb*r of the officer, asdescribed by Section 176.003(a)(2)fN- Also dgscribe:iny family relationship with the, lozal: government officer Complete subparts A and El for each wr4illoyrnont or business mWicinahip described. Attach additional p4*6s to this Form CIO as DOCAx5ary rJjA A. Is Iri-D I o;,V aw0*r.riw- -.ffcv - r a farr 6 ma ,f tio o-c-or rp-:ow ina --i t Nay to @co ve tuac -R r--oq-e c r -'T-1 -i mac n- &. Prz,n -r c vc Yos No B of the local cjovofnmQqt officiD, or a fanWy number :,I iq_- offic- AND tip ia,,-.blc- inIcZme is not rec@rvad frorr the local governmental entityl F-1 YC S Nc: -5J Goscrit)e �rach Qrnploym¢rit or business ro4avcirship that in* vendor named iF1 Section 1 matntains yeth a corporation or other business entity with respect to which the tocal government officer sotvgs as an officer or director. or ho4ds an ownior'slup onsprost 01 One XWrCentar more. NL,A -:�--,:n �7 E'L 176EG,zi-11. -7 X EMAXP'-'o Sft"T6 tz'/— 3z F ciim pra+dc-d by rex is L lh.�- _ _ r : :A US Reused `. 1. 20 -- i R,M,"69a2.