HomeMy WebLinkAboutContract 46251-CO50 MOrOROLA SOLUTIONS CHANGE ORDER
005
CSC No. 46251-005
Change Order No. 005
Date: 12/15/2022
Project Name: Ft Worth P25 System Upgrade Agreement
Customer Name: City of Fort Worth
Service Delivery Manager: Steve Braun
The purpose of this Change Order is to:
Increase pricing beginning CY 23 due to CPI increase at 5.4%
Removal of agencies: Tarrant County RBU NE & NW and Tarrant County RBU S
City of Fort Worth Contract:
Contract # CSC 46251 Contract Date: 01/01/2015
Motorola Solutions Contract:
USC000006827
In accordance with the terms and conditions of the contract identified above between
The City of Fort Worth, TX and Motorola Solutions, Inc., the following changes are approved:
CONTRACT PRICE ADJUSTMENTS
Original Contract Value: $7,377,132.09
Previous Change Order amounts for Change Order
numbers 1 through $8,774,805.52
This Change Order: $111,764.28
New Contract Value: I $16,263,701.89
COMPLETION DATE ADJUSTMENTS
Original Completion Date: 112/31/2024
Current Completion Date prior to this Change Order: 1 12/31/2029
New Completion Date: 112/31/2029
MOrOROLA SOLUTIONS CHANGE ORDER
005
Changes in Equipment: (additions, deletions or modifications) Include attachments if needed
Removal of agencies: Tarrant County RBU NE & NW and Tarrant County RBU S
Changes in Services: (additions, deletions or modifications) Include attachments if needed
Removal of agencies: Tarrant County RBU NE & NW and Tarrant County RBU S
Increase pricing beginning CY 23 due to CPI increase at 5.4%
Schedule Changes: (describe change or N/A)
n/a
Pricing Changes: (describe change or N/A)
Increase from $16,151,937.61 to $16,263,701.89
Customer Responsibilities: (describe change or N/A)
n/a
0 MOTOROLA SOLUTIONS
CHANGE ORDER
005
Payment Schedule for this Change Order:
(describe new payment terms applicable to this change order
x
-
_
_
_
* .
FS 20O.21:0.47
f S 568. 224. B4
f S 922.471.11
F = 9 9,952,86
F $ 1,070,925.86
+ 5 1,07B. 102.2 7
r S 1,124,522.79
r S 1,151,144.04
r S 1.295.79-15.04
r 1,302,615.07
tS 1,297,386.14
• 1,305,459.18
$ 1. 314.55 1.22
S 1,329,893.27
- S 1,345.36-0.83
S16,2 .701.89
Unless amended above, all other terms and conditions of the Contract shall remain in full
force. If there are any inconsistencies between the provisions of this Change Order and
the provisions of the Contract, the provisions of this Change Order will prevail.
IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed below.
Motorola Solutions Inc
By:
Printed Name: Steve MdKee
Vice President, NA
Title: Managed & Support
Services
Date:
Custom�`e-�'r-�'4''�
By. Valerie Washington (Mar 20, 202309:32 CDT)
Printed Name: Valerie Washington
Title: Assistant City Manager
Date: Mar 20, 2023
Reviewed by: Steve Braun Date: 12/15/2022
Motorola Solutions SDM
[Executed effective as of the date signed by the Assistant City Manager above.]
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name
Title:
Kevin Gunn
Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0138
Approved: 2/28/2023
Form 1295: 2023-9744561
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By: Lawrence Crockett (Mar 6, 202310:31 CST)
Name: Lawrence Crockett
Title: Sr. IT Solutions Manager
City Secretary:
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Title: City Secretary
OFFICIAL RECORD
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M&C Review
Page 1 of 4
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FQRTWORTII
141 _
REFERENCE **M&C 23- 04AMEND MOTOROLA
DATE: 2/28/2023 NO.: 0138 LOG NAME: SYSTEM UPGRADE
AGREEMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to the Public Safety Radio Communications
System Upgrade Agreement with Motorola Solutions, Inc., with an Increase of
$111,764.28 for the Total Cost of the Agreement Not to Exceed $16,263,701.89 Using
Houston -Galveston Area Council Contract No. RA05-21
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to the public safety
radio communications system upgrade agreement with Motorola Solutions, Inc. with an increase of
$71,790.97 for a total cost of the agreement not to exceed $16,263,701.89 using Houston -Galveston
Area Council Contract No. RA05-21.
DISCUSSION:
The City of Fort Worth has established a Public Safety Communications System that currently
provides primary and mutual aid communications to more than 150 agencies in North Central Texas.
Agencies external to Fort Worth that utilize the system for their primary communications help offset the
system costs through user fees and allocations.
In December 2014, Council approved Mayor & Council Communications (M&C) C-27127 authorizing
execution of a System Upgrade Agreement (Agreement), in the amount of $7,377,132.09, to provide
biennial upgrades to radio system infrastructure and Police and Fire dispatch centers for 10 years.
The long-term Agreement and consolidation of all agencies' Agreements into the Fort Worth
Agreement resulted in savings of more than 15 percent. Interlocal Agreements executed between the
City and its partner agencies require the agencies' participation in the System Upgrade Agreement.
In September 2016, Council approved M&C C-27918 to amend the Agreement to increase the cost by
$1,511,535.00 to cover equipment additions by the City and its partner agencies. Due to an error in
the Motorola document City Secretary Contract 46251-CO2, the amount of the authorization was
$40,000.34 more than the actual contract increase of $1,471,534.66. The total amount of the contract
following approval of M&C C-27918 was $8,848,666.75.
In March 2019, Council approved M&C P-12308 to increase the cost by $280,502.81 to cover
equipment additions by the City's partner agencies. The amount of the contract was actually
increased by $280,529.81, $27.00 more than the authorization. The total amount of the contract
following approval of M&C P-12308 was $9,129,196.56.
In March 2020, Council approved M&C 20-0191 to amend the Agreement to extend the Agreement for
an additional five years through December 31, 2029, and increase the cost by $5,969,688.83 for a
total cost of the agreement not to exceed $15,098,885.42 using Houston -Galveston Area Council
(H-GAC) Contract No. RA05-21. The total amount of the contract on City Secretary Contract 46251-
0O3 was $15,098,885.39, $.03 less than the authorization.
In April 2022, Council approved M&C 22-0264 to amend the Agreement adding partner agencies
which included additional equipment with increased costs of $1,053,052.19 to the System Upgrade
Agreement. The Interlocal Agreements with these agencies require the agencies to subscribe to the
Agreement and to reimburse the City for those additional costs. External agencies are invoiced their
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30765&councildate=2/28/2023 3/6/2023
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portions of the System Upgrade Agreement costs annually. These mechanisms will remain in place
through the life of the System Upgrade Agreement. The actual amount of the increase for City
Secretary Contract (CSC) 46251-004 was $1,053,052.22, $.03 more than the authorization.
Due to the differences between M&C authorizations and contract documents since September 2016,
this M&C requests an actual increase of $71,790.97 in authorization. The amount of the approved
contract amendment will be $111,764.28 and the new total contract amount will be $16,263,701.89.
Upon City Council approval, the contract will be amended to reflect the removal of several agencies
and apply the terms of CSC 46251 Section 7.4 Annual Contract Price Adjustment based on Consumer
Price Index (CPI) exceeding three (3) percent. Beginning in Calendar Year 2023, the CPI increase is
5.4 percent.
To accommodate these changes, cost of the System Upgrade Agreement will be revised as follows:
Year 1
Year
2015
Current Contract Amount
$ 200,210.47
Year 2
2016
$ 568,224.84
Year 3
2017
$ 922,471.11
Year 4
2018
$ 956,952.86
Year 5
2019
$ 1,070,925.86
Year 6
2020
$ 1,078,102.27
Year 7
Year 8
2021
2022
$ 1,124,522.79
$ 1,151,144.03
Year 9
2023
$ 1,295,796.04
Year 10
2024
$ 1,302,615.97
Year 11
2025
$ 1,297,385.14
Year 12
2026
$ 1,305,459.18
Year 13
2027
$ 1,314,631.22
Year 14
2028
$ 1,329,893.27
Year 15
2029
$ 1,345,366.83
Total
0
$ 16,263,701.89
SUCCESSOR CONTRACTS - To facilitate planning and budgeting, Staff would prefer to have annual
agreements that align with the Fiscal Year. However, the H-GAC agreements are out of alignment with
the City's Fiscal Year and the current terms will expire on July 31, 2023. In order for these agreements
to align with the City's Fiscal Year, adoption of this Mayor and Council Communication technically
authorizes (i) a series of Purchase Agreements, each of which will align to a term of the H-GAC
agreement to ensure legal authority exists for the contract, and (ii) an annual spend amount, future
years of which would be subject to City Council appropriation. In the event that a Cooperative
Agreement is not renewed, Staff would cease purchasing at the end of the last Purchase Agreement
coinciding with the valid Cooperative Agreements. If the City Council were to not appropriate funds for
a future year, Staff would stop making purchases when the last appropriation expires, regardless of
whether the then -current Purchase Agreement has expired.
RENEWAL OPTIONS — The agreement may be renewed at the City's option, in accordance with
H-GAC RA05-21. If H-GAC Contract RA05-21 is not extended but H-GAC executes a new cooperative
contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract RA05-21,
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this M&C authorizes the City to purchase equipment and services under the new H-GAC contract.
This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
The City will initially use H-GAC Contract No. RA05-21 to make purchases authorized by this M&C. As
noted, H-GAC Contract No. RA05-21 expires on July 31, 2023. If H-GAC Contract No. RA05-21 is
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contracts. If H-GAC Contract No. RA05-21 is not extended, but H-GAC executes a new
cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract
No. RA05-21, this M&C authorizes the City to purchase the equipment and supplies under the new
H-GAC contract.
BUSINESS EQUITY - A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, the existing agreement shall be amended upon
execution and expire December 31, 2023, with annual renewals through December 31, 2029.
Funding is budgeted in the Other Contractual Services account of the ITS Radio Services
Department's Info Technology Systems Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Info Technology Systems Fund to support the approval of the above
recommendation and execution of the contract amendment. Prior to any expenditure being incurred,
the IT Solutions Department has the responsibility to validate the availability of funds.
TO
Fund Department Account
i ID
Fund Department Account
ID
Project Program Activity Budget Reference # Amount
ID 1 1 1 Year I (Chartfield 2)
Project Program Activity Budget Reference # Amount
ID I I Year (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Valerie Washington (6192)
Kevin Gunn (2015)
Donlen Ruffin (2017)
04AMEND MOTOROLA SYSTEM UPGRADE AGREEMENT funds availability.pdf (CFW Internal)
FID Table Motorola 46251.xlsx (CFW Internal)
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Form 1295 2023-974561.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30765&councildate=2/28/2023 3/6/2023