HomeMy WebLinkAboutContract 52796-A1DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
CSC No. 52796-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 52796
This First Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Granicus, LLC ("Vendor"), Buyer and Vendor may be referred
to individually as a Party and collectively as the Parties.
WHEREAS, on September 13, 2019, the Parties entered into City Secretary Contract
52796 to provide OpenCities hosted website subscription services and OpenForms Enterprise
software license ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add Open Cities Intranet and
Subsite license services for a one-time cost of $32,000.00 and annual fees of $58,000.00
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit A-1, attached to this First Amendment as
Exhibit A-1, to add OpenCities Intranet and Subsite license services for a one-time cost of
$32,000.00 and annual fees of $58,000.00. The total cost of the contract for OpenCities
subscriptions shall not exceed $193,904.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 52796 Page 1 of 9
DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Valerie Washington (Mar 20,202309:29 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: M a r 20, 2023
APPROVAL RECOMMENDED:
to
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Gran1C LYASignedby:
By: ""4 fA
Name: reg ck
Title: contracts Manager
Date: 2/9/2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Mar 3, 2023 14:50 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0140
Approved: 2/28/2023
1295: 2023-968076
ATTE T. DocuSigned by:
By: F
Name: r y Rosenberger
Title: Contracts Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 52796 Page 2 of 9
DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
GRANICUS EXHIBITA-1
408 St. Peter St, Suite 600 THIS IS NOT AN INVOICE
St. Paul, MN 55102
ORDER DETAILS
Prepared By:
Phone:
Email:
Order #:
Prepared On
Expires On:
ORDER TERMS
Granicus Proposal for Fort Worth TX
David Cliff
david.cliff@granicus.com
Q-248444
09 Feb 2023
12 Feb 2023
Order Form
Prepared for
Fort Worth TX
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 01 Oct 2023
Current Billing Term
End Date: 10/01 /2023
Period of Performance: The Agreement will begin on date of signature and will continue through
the end of the then current billing term.
Order #: Q-248444
Prepared: 09 Feb 2023
Page 1 of 7
DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
G GR A N I CU S Order Form
Fort Worth TX
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Existing Subscriptions
Solution
Billing
Frequency
Quantity/Unit
Annual Fee
OpenCities SaaS License
Annual
]Each
$78,904.00
LEGACY - OpenForms ENTERPRISE License
Annual
1 Each
$25,000.00
One -Time Fees
Solution
Billing
Frequency
Quantity/Unit
One -Time Fee
Granicus Web - Intranet -Specialty services
Milestones -
1 Each
$10,000.00
pack - Independent Subsite
40/30/30
Training - OpenCities
Upon Delivery
1 Each
$0.00
OpenCities Intranet License (With Design) -
Upon Delivery
1 Each
$20,000.00
Design Package
OpenCities Subsite License - Design
Upon Delivery
1 Each
$1,000.00
Package
OpenCities Subsite License - Services Setup
Milestones -
]Each
$1,000.00
and Configuration Package
40/20/20/20
SUBTOTAL:
$32,000.00
New Subscription Fees
Solution
Billing
Quantity/Unit
Annual Fee
Frequency
OpenCities Intranet License
Annual
1 Each
$50,000.00
OpenCities Subsite License
Annual
1 Each
$8,000.00
SUBTOTAL:
$58,000.00
• Please note, annual fees for new subscriptions will be prorated to align to Client's then -current billing
term. Exceptions include Recurring Captioning Services, SMS, and Targeted Messages.
Order #: Q-248444
Prepared: 09 Feb 2023
Page 2 of 7
DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
G GRANICUS
PRODUCT DESCRIPTIONS
Order Form
Fort Worth TX
Solution I
Description
OpenCities SaaS License
The OpenCities platform allows you to launch modern, easy to use
websites that evolve to put the needs of your community at the center.
The SaaS License includes:
• All OpenCities out of the box functionality (excluding
optional/premium modules priced separately)
• Platform setup and full project management
• Managed cloud hosting via Microsoft AzureGov
• Ongoing security updates
• Ongoing product updates and enhancements
• WCAG AA Accessibility maintained perpetually
• 99.9% up -time guarantee and 24/7 support for Priority 1 issues (per
SLA)
• Comprehensive SLA and Support Ticketing system
See subscription agreement for details.
OpenCities Intranet License
Help all employees find and view the information they need through an
elegant and intuitive online Intranet portal. Deliver content to specific
employee groups securely. Enable HR functions such as company
communications, vacation calendars or new hire onboarding. Organize
policies. Surface and search key content. The OpenCities intranet provides
a turn -key solution that captures years of local government digital
learnings to bring people, processes and information together, providing
your teams with everything they need to do their job better. Delivered as a
mobile friendly, ADA / WCAG compliant, continually evolving cloud
solution, an OpenCities Intranet is fast to deploy, easy to scale and
provides the user experience a modern intranet needs. - OpenCities
Project Manager from kick-off to go -live- Use the full power of OpenCities
page types, content types and modules to create a functionality rich
intranet- Staff directory and organization chart that syncs automatically
with your Microsoft Azure Active Directory to ensure the information is
always up to date- Enhance collaboration and communication with
message boards- Allow users to create profiles, news, events and message
boards in the intranet, without needing to access the CMS back -end -
Does not include implementation services
Order #: Q-248444
Prepared: 09 Feb 2023
Page 3 of 7
DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
G GRANICUS
Order Form
Fort Worth TX
Solution
Description
Granicus Web - Intranet-
The Independent Subsite package offers a mutually agreed upon
Specialty services pack -
wireframe based on department needs from Granicus' selection of
Independent Subsite
layouts.
This package includes:
• Professional Project Management
o Weekly / bi-weekly communication
• Basic UX Consultation, which may include one (1) or more of the
following:
o One (1) site analytics report based on Google Analytics
o One (1) homepage heatmap analytics visualization
o One (1) internal stakeholder survey
o One (1) modular homepage wireframe based on
predefined building blocks
• One (1) Information Architecture (IA) Package (workshop)
o IA Workshop including best practices review, two (2) hour
session
• One (1) Content Rationalization Package (basic)
o Best practices review, one (1) hour session
o Site scrape loaded into AIM framework document
• One (1) Visual Design Package
o One (1) homepage design concept
o Interior page sample
o Mobile version sample
o Up to three (3) rounds of design revisions
• Development/CMS Implementation
• QA & Accessibility Report
Training - OpenCities
2.5 hour OpenCities training session for up to 20 people, delivered
online, covering one of these topics:
• Site Admin training
• Content Publisher training
. Power Publisher training
Order #: Q-248444
Prepared: 09 Feb 2023
Page 4 of 7
DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
G GRANICUS
Order Form
Fort Worth TX
Solution
I
Description
OpenCities Intranet License
The OpenCities Intranet design package SKU reads incorrectly - the
(With Design) - Design Package
correct description should read: This package includes: • Landing
page — a carbon copy of the main website homepage layout and
functionality • Unique design theme, including color palette for landing
and interior pages • Development/CMS Implementation • Ability to
refine homepage content via CMS widget settings • Individual
navigation structure • Individual domain name • Individual search
capabilities
OpenCities Subsite License
This License is for a single Subsite to be installed with an instance of
OpenCities. Examples of subsites include: Libraries, leisure centers, festivals,
tourism and more.
Using our Subsite functionality, clients can create and manage subsites
without the need to engage in custom web development. Using the site
wizard, you can select what functions and layout needs you have for the
site, set up publishers and permissions, and start entering content within a
matter of days. Create and implement a visual theme in-house or partner
with Granicus to deliver one for you.
• Use the full power of OpenCities modules to create functionally rich
subsites
• Reduce maintenance costs
• All sites benefit from ongoing Accessibility, Browser, Device and UI
updates
• Easily share content such as events in between sites, even if each
site looks different
• Setup password protected sites to deliver secure information to
authenticated users.
• Subsites are supported under the same terms as the main site, with
the same SLA and support and maintenance agreements.
• Does not include implementation services
OpenCities Subsite License -
Set up and configuration of one OC Subsite. Includes Project
Services Setup and
Management, basic grey scale template, and developer configuration.
Configuration Package
Order #: Q-248444
Prepared: 09 Feb 2023
Page 5 of 7
DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
G GRANICUS
Order Form
Fort Worth TX
TERMS & CONDITIONS
• Link to Terms: htfps://granicus.com/legal/licensing
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Fort Worth TX to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• Billing Frequency Notes (Milestones - 40/20/20/20): An initial payment equal to 40% of the total; A payment equal
to 20% of the total upon Granicus' delivery of the draft homepage design concepts to the client; A payment
equal to 20% of the total upon implementation of the main website into the VCMS on a Granicus-hosted
development server; and A payment equal to 20% of the total upon completion; provided, however that the
client has completed training. If the client has not completed training, then Granicus shall invoice the client at
the earlier of: completion of training or 21 days after completion.
Order #: Q-248444
Prepared: 09 Feb 2023
Page 6 of 7
DocuSign Envelope ID: 6AD04193-9AFA-4F3B-BOCD-636B6108EOD5
G GRANICUS
BILLING INFORMATION
Billing Contact:
Billing Address:
Billing Email:
Purchase Order [ ] - No
Required? [ ] - Yes
PO Number:
If PO required
Billing Phone:
Order Form
Fort Worth TX
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-248444 dated 09 Feb 2023 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Fort Worth TX
Order #: Q-248444
Prepared: 09 Feb 2023
Page 7 of 7
M&C Review
Page 1 of 3
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FQRTWORTII
141 -
REFERENCE **M&C 23- 04AUTHORIZE AMENDMENT
DATE: 2/28/2023 NO.: 0140 LOG NAME: CITY SECRETARY CONTRACT
OPENCITIES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment to City Secretary Contract Number 52796 with
Granicus, LLC to Add OpenCities Software Licenses, Professional Services, and Training
for a Total Amount of $193,904.00 for the First Year and $161,904.00 for Renewal Year
Options Two, Three, and Four
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to City Secretary
Contract No. 52796 with Granicus, LLC to add OpenCities software licenses, professional services,
and training for a total amount of $193,904.00 for the first year and $161,904.00 for renewal year
options two, three, and four.
DISCUSSION:
In August 2019, Mayor and Council Communication (M&C) 19-0001 authorized agreements with
OpenCities, Inc. for hosted content management system software, professional services, and training
in the amount of $168,904.00 for the first year, and subscription renewal fees of $103,904.00 annually
for years two and three.
The City of Fort Worth's Internet site has been hosted with Granicus, LLC (OpenCities) since 2019.
This amendment to the contract is to continue the hosting of the City of Fort Worth Internet site, as
well as migrate the City of Fort Worth's Intranet site (internal site) to the OpenCities platform. This will
allow employees to access the Intranet without having to be connected to the City of Fort Worth's
Network and for content to be entered once and shared between the Internet and Intranet. Also,
included in this amendment (1 St year only) will be the professional services from Granicus to assist
City of Fort Worth to set up a separate domain on the CFW Internet site for Police and to migrate their
content from their content system into the same system with the rest of the website.
This M&C requests authorization to add OpenCities software licenses, professional services, and
training to the current Granicus, LLC City Secretary Contract (CSC) No. 52796 which will enable the
City to:
Replace the current Intranet Website (used to provide information to City employees) with a robust
secure system that will allow employees to access the Intranet content without being on the City of
Fort Worth network. This project will clean up outdated content as well as implement a secure
login for employees to access the Intranet site via any device and web browser. Having this
Intranet on the same platform as the current Internet will allow sharing of content between the
sites as well as a one -stop location for employees to obtain information.
Create a subsite of the current Internet site for the Police Department website
(police.fortworthtexas.gov), bringing it into the OpenCities platform used for the City of Fort Worth
Internet. Currently the Police Department website functions under a City -developed application
and it is limited to those that can support it. Bringing the Police website under the OpenCities
platform will bring consistency to the City's public facing websites and reduce the need to support
the current in-house application.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30767&councildate=2/28/2023 3/24/2023
M&C Review
Page 2 of 3
The one-time cost for the Intranet setup will be $30,000.00 with an annual recurring cost of
$50,000.00. The one-time cost for the Police Department subsite setup is $2,000.00 with an annual
recurring cost of $8,000.00.
The annual renewal cost for existing OpenCities Software as a Service License is $78,904.00 and for
existing OpenForms Enterprise License is $25,000.00. The total first year cost equals $193,904.00.
Upon City Council approval, this M&C authorizes the first year license, professional services, and
training cost not to exceed $193,904.00 and annual renewal fee of $161,904.00, with an anticipated 3
to 5 percent increase each year for renewal option years two, three, and four.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. The agreement may be renewed on an annual basis thereafter.
RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
Funding is budgeted in the Information Technology Solutions Department's ITS Capital Fund for the
purpose of funding the FY22 CPE Intranet project, as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY22 CPE Intranet project to support the approval of the
above recommendation and execution of the amendment to the contract. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate
the availability of funds.
TO
Fund Department Account Project Program Activity I Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year I (Chartfield 2)
Submitted for City Manager's Office by: Valerie Washington (6192)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Mark Deboer (8598)
ATTACHMENTS
04AUTHORIZE AMENDMENT CITY SECRETARY CONTRACT OPENCITIES funds availability.pdf (Public)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30767&councildate=2/28/2023 3/24/2023
M&C Review
Page 3 of 3
DVIN Request for Waiver 1-3-2023.pdf (CFW Internal)
FID Table Open Cities.xlsx (CFW Internal)
Form 1295 OpenCities M&C.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30767&councildate=2/28/2023 3/24/2023