HomeMy WebLinkAboutContract 57622-R2CSC No. 57622-R2
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
March 20, 2023
Green Equipment Company
Attn: Zane S. Smith
2563 Gravel Drive
Fort Worth, Texas 76118
Re: Contract Renewal Notice — 2nd Renewal
Contract No. CSC No. 57622
Renewal Term: May 26, 2023 to May 27, 2024
Renewal Amount: $424,148.94
The above referenced Contract with the City of Fort Worth expires on May 26, 2023 (the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 2nd term in an amount up to $424,148.94, which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at htty://fortworthtexas.uov,burchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
- Contract Renewal Page 1 of 2
ACCEPTED AND
AGREED:
CITY OF FORT
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Assistant City
Date A' 22-0343
CONTRA
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Ro d. 05,10.2a22
rm 1295 Certification No.:
2422'868334
3/20/23, 1:14 PM M&C - Council Agenda
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, May 10, 2022 REFERENCE NO.: **M&C 22-0343
LOG NAME: 13P22-0076 RADIODETECTION SEWER EQUIPMENT AND REPAIRS AR WATER
SUBJECT:
(ALL) Authorize Execution of an Agreement with Green Equipment Company for Radiodetection Sewer
Equipment and Repair Services for an Annual Amount up to $424,148.94 for the Initial Term and Authorize
Four One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Green Equipment
Company for radiodetection sewer equipment and repair services for an annual amount up to
$424,148.94 for the initial term and authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division to procure an agreement to provide
radiodetection sewer equipment and repair services. The department will utilize this agreement to
purchase sewer inspection equipment, repair parts, accessories, and repair service for inspection of sewer
lines at various locations throughout the City. The Purchasing Division issued Invitation to Bid (ITB) No.
22-0076 consisting of detailed specifications describing the different types of inspection equipment,
accessories, repair parts, and repair services required.
The ITB was advertised in the Fort Worth Star -Telegram on February 23, 2022, March 2, 2022, and March
9, 2022. The City received two responses.
An evaluation panel consisting of representatives of the Water Department reviewed and scored the
submittals using the Best Value criteria which included:
(a) Contractor's qualifications, experience, and references.
(b) Availability of resources to provide services.
(c) Contractor's ability to meet the City's needs and
(d) Cost of services.
The individual scores were averaged for each of the criteria and the final scores are listed in the table
below:
apps.cfwnet.org/ecouncil/printmc.asp?id=29896&print=true&DocType=Print 1/3
3/20/23, 1:14 PM M&C - Council Agenda
Bidders Evaluation Factors
a 1 b 1 c d Total Score MRank
Green
Equipment 23.00 7.00 14.00 40.00 84.00 1
Company
Indepth Utility Bidder did not meet
technical points;
Solutions, 15.00 5.00 9.33 X therefore, cost was not 2
LLC. evaluated
After evaluation, the panel concluded that Green Equipment Company presented the best value to the
City. Therefore, the panel recommends that Council authorize the radiodetection sewer equipment and
repair service agreement with Green Equipment Company. No gurantee was made that a specific amount
of services would be purchased. Staff certifies that the recommended vendor bid meet specifications.
FUNDING: Funding is budgeted in the Water Department's rollup within the Water & Sewer Operating
Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-
BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from
sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL OPTIONS - The agreement may be renewed for four (4) additional one-year renewal periods.
This action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and
execution of the agreement. Prior to any expenditure being incurred, the Water Department has the
responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
apps.cfwnet.org/ecouncil/printmc.asp?id=29896&print=true&DocType=Print 2/3
3/20/23, 1:14 PM M&C - Council Agenda
TO
Fund Department Account Project ProgramActivity Budget I Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department
ID
Account Project Program ctivity Budget Reference # Amount
ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Chris Harder (5020)
Cynthia Garcia (8525)
A'ja Robertson (8585)
ATTACHMENTS
1. 13P22-0076 RADIODETECTION SEWER EQUIPMENT AND REPAIRS.docx (CFW Internal)
2. 22-0076 Waiver Radio Detection Sewer Equip and Repair 020422 NW.pdf (CFW Internal)
3. Copv of FID TABLE FOR RADIODETECTION SEWER EQUIPMENT.xlsx (CFW Internal)
4. Form 1295 FW ITB 22-0076.pdf (CFW Internal)
5. GreenEquipmentSAMs (1),pdf (CFW Internal)
apps.cfwnet.org/ecouncil/printmc.asp?id=29896&print=true&DocType=Print 3/3
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
Complete Nos. 1- 4 and 6 )I there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Green Equipment Company
Fort Worth, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
3 Provide the identification number used by the governmental entity or state agency to track or identify
description of the services, goods, or other property to be provided under the contract.
lTB No. 22-0076
RADIODETECTION SEWER & REPAIR SERVICES.
4
1of1
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2022-868334
Date Filed:
04/04/2022
Date Acknowledged:
the contract, and provide a
Name of Interested Party City, State, Country (place of business)
5 Check only if there is NO Interested Party.
6
UNSWORN DECLARATION
.S6 3 6 rave Lri Ve_
(street)
I declare under penalty of perjury that the foregoing is true and correct.
My name is
My address is
❑X
Executed in rrci/1 f
Nature of interest
(check applicable)
Controlling Intermediary
, and my date of birth is OB G2,9
rit Wet-4 A TX Tlo /
(clly)
County, State of / XaS
(stale) (zip code)
,usR
(Country)
, on the�,6h day of ,4 rd 1 20-4 9
(month) (year)
e Yt
(Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission
www.ethics.state.tx.us
Version V1.1.191b5cdc