HomeMy WebLinkAboutContract 57636-R1CSC No. 57636-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
February 7, 2023
Johnson Controls Inc.
Attn: Brian W Johns
BLDG EFFICIENCY DIVISION
7461 AIRPORT FWY
Richland Hills, TX 76118
Re: Contract Renewal Notice
Contract No. CSC No.57636 (the "Contract")
Renewal Term No. 1: May 11, 2023 to May 10, 2024
The above referenced Contract with the City of Fort Worth expires on May 10, 2023 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of the
parties. This letter is to inform you that the City is requesting to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged.
To agree to renew the Contract for an additional one (1) year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Brandy George
Property Management Department
900 Monroe Street, 4th floor, Suite 402
Fort Worth, Texas 76102
817-392-6649
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Dana doff
Dana Burghdoff (Ma 3, 202318:41 CDT)
By:
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: Stev�(Mar 1520316:32 CDT)
Name: Steve Cooke
Title: Director, Property Management
Department
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
4.p444Ln�
. �oFOB oo
00 d
P ~, o 0,
Pvo o=d
Pia* o *�d
�T �0000oo.0p
a4 nEXA?4ap
Johnson 4�L
By: 4��
Name: Brian W Johns
Title: Service Manager
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
n&tuk,-
By: Denise Garcia ar 15, 202316:32 CDT)
Name: Denise Garcia
Title: Contract Compliance Manager,
Property Management Department
APPROVED AS
LEGALITY
B
TO FORM AND
Y•
Name: Jeremy Anato Mensah
Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
M&C: 22-0331
Date Approved: 5/10/2022
1295 Form Number: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review
CITY COUNCIL AGENDA Ff)R flI
Create New From This M&C
DATE: 5/10/2022 REFERENCE **M&C 22- LOG NAME: 13P ITB 22-0055 HVAC REPAIR
NO.: 0331 01 ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with A&G Piping, Inc. and
Johnson Controls, Inc. for Heating Ventiliation and Air Conditioner Repair,
Maintenance and Inspection in an Annual Amount Up to $4,041,911.50 and Authorize
Four One -Year Renewal Options for the Same Annual Amount for the Property
Management, Transportation and Public Works, Public Events, Aviation, Parks, and
Water Departments
RECOMMENDATION:
Authorize non-exclusive purchase agreements with A&G Piping, Inc. and Johnson Controls, Inc. for Heating Ventilation and
Air Conditioner Repair, Maintenance and Inspection in an annual amount Up to $4,041,911.50 and authorize four one-year
renewal options for the same annual amount for the Property Management, Transportation and Public Works, Public Events,
Aviation, Parks, and Water Departments.
DISCUSSION:
The Property Management, Transportation and Public Works, Public Events, Aviation, Parks, and Water Departments
approached the Purchasing Division to procure an annual agreement for Heating Ventiliation and Air Conditioner (HVAC)
Repair, Maintenance, and Inspection. The Purchasing Division issued Invitation to Bid (ITB) 22-0055 on January 26, 2022. The
bid consisted of detailed specifications regarding the HVAC Repair, Maintenance and Inspection services.
The ITB was advertised in the Fort Worth Star -Telegram from January 26, 2022 through February 16, 2022 and three
responses were received. Staff evaluated the responses based on a Best -Value criteria, which included: (a) availability of
resources to provide services, (b) bidder's qualification and experience, (c) contractor's approach to perform services, and (d)
cost. The individual scores were averaged for each of the criteria and the final scores listed in the below table. Upon review of
the information, A & G Piping, Inc., and Johnson Controls, Inc. received the highest overall scores and were determined to
present the best value to the City.
Bidders
Evaluation Factors
a
b
c
d
Total Score
A&G Piping, Inc.
19
11.3
5.3
40
75.67
Johnson Controls, Inc.
19
10
5
30.22
64.22
Bidder did not score
at least 50\% of
Denali Construction Services
14
10
5
technical, therefore,
29
did not qualify for
price points
FUNDING: The maximum amount allowed under this agreement Citywide will be $4,041,911.50, however, the actual amount
used will be based on the need of the department and available budget.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in
accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where
subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end one year from that
date.
RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's option. This action does
file:///CHISILON/NSHome/lbarraA/M&C%2OReview.html[5/11/2022 10:20:09 AM]
M&C Review
not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to
the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long
as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budget, as previously
appropriated, in the participating departments' Operating and Capital Funds to support the approval of the above
recommendation and award of the contract. Prior to any expenditure being incurred, the participating departments have the
responsibility to validate the availability of funds.
BQN\\
TO
Fund Department I Account Project Program Activity Budget Reference # 1 Amount
ID ID Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID Year I (Chartfield 2)
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Cynthia Garcia (8525)
Ashley Kadva (2047)
13P ITB 22-0055 HVAC REPAIR 1 ADK a.docx (CFW Internal)
A&G-SOS.pdf (CFW Internal)
CoFTW 1295.pdf (CFW Internal)
Combined FID table.xlsx (CFW Internal)
SAMS Johnson Controls.PNG (CFW Internal)
SAMS. AG Pipingpdf (CFW Internal)
Waiver 22-0055 HVAC Repair Services 01122022.pdf (CFW Internal)
file:///CHISILON/NSHome/lbarraA/M&C%2OReview.html[5/11/2022 10:20:09 AM]