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HomeMy WebLinkAboutContract 58274-A1CSC No. 58274-Al AMENDMENT No.1 TO CITY SECRETARY CONTRACT No. 58274 WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 58274, (the CONTRACT) which was authorized by M&C 22-0779 on the 27th day of September, 2022 in the amount of $ 136,836.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr., CPN 104218; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $12,640.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $149,476.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 1 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 APPROVED: City of Fort Worth William Johnson (Ma 28, 2023 08:39 CDT) William M. Johnson Assistant City Manager DATE: Mar 28, 2023 APPROVAL RECOMMENDED: ENGINEER Kimley-Horn and Associates, Inc. balistid Scott R. Arnold Vice President DATE: February 28, 2023 Lauren Prieur (Mar 19, 2023 08:11 CDT) Lauren L. Prieur, P.E. Director, Transportation and Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. David J. Kastendick, P.E. Project Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 2 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 APPROVED AS TO FORM AND LEGALITY: DBlack (Mar 27, 2023 10:29 CDT) Douglas W. Black Sr. Assistant City Attorney ATTEST: Jannette Goodall City Secretary M&c : N/A Date: 2/28/23 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 3 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 Department TPW FUNDING BREAKDOWN SHEET City Secretary No. 58274 Amendment No. 1 Fund -Account -Center Amount 34018-0200431-5330500-104218-003830-9999-18010201 $12,640.00 Total: $12,640.00 City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 4 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 Kimley»>Horn February 28, 2023 David J. Kastendick, P.E. City of Fort Worth 200 Texas Street Fort Worth, Texas 76102 Re: CSN 58274 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 Amendment 1 Dear Iskal: Page 1 Kimley-Horn and Associates, Inc. ("ENGINEER") is pleased to submit this amendment letter proposal to the City of Fort Worth ("CITY") for providing additional services consisting of bid phase services for a new unit price paving construction contract. Scope of Services ENGINEER will provide the services specifically set forth in the attached Attachment A. Schedule ENGINEER will provide our services within a mutually agreed upon timeframe. Compensation Refer to the attached Attachment B for the Compensation. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. By: Scott R. Arnold, P.E. Vice President kimley-horn.com 801 Cherry Street, Unit 11, Suite 1300, Fort Worth, Texas 76102 817 335 6511 FORT WORTH. ATTACHMENT "A" Scope for Engineering Design Related Services for Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. Amendment 1 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this project is to prepare a project manual and support the CITY in bidding phase services for a new unit price construction contract for paving improvements. WORK TO BE PERFORMED Task 1. Bidding Phase Services City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 3 Page 1 of 3 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 FORT WORTH:, TASK 1. BIDDING PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 1.1. Bidding Phase Services • The ENGINEER will attend a kick-off meeting with the CITY. • The ENGINEER will review and revise the bid item listing used in the previous unit price construction contract based on discussions with CITY during the kick-off meeting. • The ENGINEER will assemble the draft Project Manual using the CITY's latest specifications. • The ENGINEER will meet with the CITY to review the draft Project Manual. • The ENGINEER will incorporate CITY comments and finalize the Project Manual. • The ENGINEER will upload the final Project Manual to BIM. • The ENGINEER will maintain the plan holder's list on BIM. • The ENGINEER will attend the prebid conference in support of the CITY. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders' questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidder's questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. • Incorporate all addenda into the contract documents and issue conformed sets. • Prepare monthly invoices and project status reports. City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 2 of 3 Page 2 of 3 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 FORT WORTH. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • Project Manuals will not be printed and made available for purchase by plan holders and/or given to plan viewing rooms. • Project duration is anticipated to be three (3) months. • Preparation of new specifications is not included in this scope. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Project Manuals (conformed) City of Fort Worth, Texas Attachment A PMO Release Date: 02.06.2015 Page 3 of 3 Page 3 of 3 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 ATTACHMENT B COMPENSATION Design Services for Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. City Project No. 104218 — Amendment 1 Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated in an hourly amount not -to- exceed $12,640 for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Category Rate for the ENGINEER's team member performing the work. Labor Category Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category Rate ($/hour) Senior Project Manager $280 Senior Professional $260 Project Manager $220 Professional $185 Analyst III $165 Analyst II $155 Analyst I $150 Business Support $120 Administrative $105 Intern $90 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 B-1 ATTACHMENT B COMPENSATION ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 B-2 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount Prime Consultant Kimley-Horn and Bidding Phase Services $12,640 100% Associates, Inc. Proposed MBE/SBE Sub -Consultants Non-MBE/SBE Consultants TOTAL $12,640 100% Project Number & Name Total Fee Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. (City Project No. 104218) — Amendment 1 $12,640 MBE/SBE Fee MBE/SBE $0 0% City MBE/SBE Goal = 13% Consultant Committed Goal = 13% City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 4 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104218 B-3 Task No. Task Description Senior Project Manager/Project Director Senior Professional / Senior Project Engineer Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. City Project No. 104218 - Amendment 1 Labor (hours) Professional / Project Analyst III / Analyst II /EIT Analyst I / EIT Manager Project EIT III II I Admin Engineer 1.0 Bidding Phase Services 1.1 Kick-off Meeting with City 1.2 Review and Revise Bid Items 1.3 Assemble Project Manual 1.4 Review Meeting with City 1.5 Address City Comments 1.6 Upload Documents to BIM 1.7 Maintain Plan Holder List 1.8 Prepare for and Attend Prebid Conference 1.9 Issue Addenda (1 each) 1.10 Attend Bid Opening 1.11 Prepare Bid Tabulation 1.12 Prepare Conformed Project Manuals for Execution (2 each) 1.13 Prepare Monthly Invoices (3 each) 1.14 Prepare Monthly Status Reports (3 each) City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 8.09.2012 Rate $280 $260 8 0 Totals 8 $220 185 $150 $140 $135 $105 25 0 39 3 0 0 5 6 2 2 2 2 1 1 2 1 16 6 2 4 2 6 1 3 25 0 39 01 Total Labor Cost Subconsultant SBE Expense Non-SBE Travel Fees Total Expense Task Sub Total Cost $12,640 $280 $1,205 $3,630 $280 $1,490 $280 $370 $370 $1,210 $185 $745 $1,490 $500 $605 $12,640 $0 $o 0 $0 sol sol sol $o $0 $12,640 $0 $280 $0 $1,205 $0 $3,630 $0 $280 $0 $1,490 $0 $280 $0 $370 $0 $370 $0 $1,210 $0 $185 $0 $745 $0 $1,490 $0 $500 $0 $0 $605 $12,640 Project Summary Total Hours 75 Total Labor $12,640 Total Expense $0 MBE/SBE Subconsultan $0 Non-MBE/SBE Subconsultan $0 10% Sub Markup $0 MBE/SBE Participation 0.0% Total Project Cos I $12,640 Design of Sidewalk Improvements at Campus Dr. and E. Seminary Dr. CPN 104 1 of 1 M&C: N/A Date: N/A FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Campus Dr & E Seminary Dr Sidewalk Amend 1 CPN: 104218 CSO: DOC#: To: Name l . David Kastendick-Signature 2. Chad Allen -Review 3. Lissette Acevedo -Review 4. Michael Owen -Review 5. Lauren Prieur-Signature 6. Doug Black -Signature 7. William Johnson -Signature 8. Jannette Goodall 9. TPW Contracts 10. Misty Davila Department TPW TPW TPW TPW TPW Legal CMO CSO TPW TPW D Q.Y CA MMO LLP dwb dwb WJ JSG Initials Date Out Mar 8, 2023 Mar 14, 2023 Mar 17, 2023 Mar 18, 2023 Mar 19, 2023 Mar 27, 2023 Mar 28, 2023 Mar 28, 2023 NOTE: Already signed by the consultant CC: Misty Monique Davila, TPW BSPAP Recon Team, TPW Records Room, DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: OYES No RUSH: OYES No SAME DAY: DYES No NEXT DAY: DYES No ROUTING TO CSO: ®YES No Action Reauired: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File 1 ['Attach Signature, Initial and Notary Tabs Return To: Please notify TPWContractsnuu,fortworthtexas.gov for pickup when complete. Call ext. 7233 or ext. 8363 with questions. Thank you!