HomeMy WebLinkAboutContract 57602-R1CSC No. 57602
CSC No. 57602-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
March 6, 2023
Vann/Elli, Inc.
Attn: Bonnie Davis
PO BOX 1060
Joshua, TX 76058
Re: Contract Renewal Notice— Irst Renewal
2022 Guardrails and ERB
Contract CSC No. 57602
Original Contract Amount: $442,350.00
The above referenced Contract with the City of Fort Worth expires the earlier of the
expenditure of funds or on November 19, 2023 (the "Expiration Date"). Funds have been fully
programmed or expended as of the date of this notice letter. Pursuant to the terms Contract, the
Contract may be renewed by the mutual consent of the parties for up to two (2) one-year renewal
terms. This letter will memorialize the collective desire of the parties to renew the Contract for its
first renewal term, which will begin immediately upon the date subscribed below by the City's
Assistant City Manager. All other terms and conditions of the Contract remain unchanged. Please
return this signed acknowledgement letter to the address set forth below acknowledging
receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at htt ://fortworthtexas. ov/ urchasito ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Clint Hoover
C—
(817) 392-6573
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 57602
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name
Title:
Date:
W
William Johnson (Ma 28, 2023 11:53 CDT)
William Johnson
Assistant City Manager
APPROVAL RECOMMENDED:
By: Lauren Prieur (Mar 22, 202312:43 CDT)
Name: Lauren Prieur
Title: Director Transportation & Public Works
Department
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By: EXA�
�a Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR:
By: Lj�h AAk
Name: Bonnie Davis
Title: President
Date: ,� - ! - c)— cQ3
CONTRACT COMPLIANCE MANAGER: '
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Cz�
Name: Clint Hoover
Title: Engineering Manager
Transportation &: Public Works
APPROVED AS TO FORM AND LEGALITY:
By:
Name:
Title:
DBlack (Mar 27, 2023 13:38 CDT)
Douglas. W. Black
Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 22-0310
Date Approved: 04/26/2022
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
Adobe Acrobat Sign Transaction Number: CBJCHBCAABAAIcvFSuCzcvPNpcAyw0yr29DsTNtp2Gx PA
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/26/22 M&C FILE NUMBER: M&C 22-0310
LOG NAME: 202022 GUARDRAILS AND ERB CONTRACT
SUBJECT
(ALL) Authorize Execution of a Contract with Vann/Elli Inc., in the Amount of $442,350.00 for Repair and Maintenance of Guardrails and End of
Roadway Barricades
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Vann/Elli Inc., in the amount of $442,350.00 for 2022 GUARDRAILS
AND ERB (City Project No. 103459).
DISCUSSION:
The Fiscal Year 2022 Pay -As -You -Go Contract Street Maintenance Program groups various types of street maintenance into specific contract
packages. The 2022 GUARDRAILS AND ERB project provides for the repair and replacement of damaged guardrails, end treatments, and end of
roadway barricades at multiple locations throughout the City of Fort Worth. The full list of locations covered by this contract is attached to this
Mayor and Council Communication.
Construction for this project is expected to start in Spring 2022 and to be completed by Fall 2022. There is no anticipated impact on the General
Fund operating budget upon completion of this contract.
This project was advertised for bid on January 27, 2022 and February 03, 2022, in the Fort Worth Star -Telegram. On March 3, 2022, the following
bids were received:
Bidders
Amount
Vann/Elli, Inc
$442,350.00
Talbran Enterprises, LLC
$449,800.001
_
A&B Construction, LLC
$672,250.00'
Pay-as-you-go funding is budgeted in the TPW Highway & Streets Department's General Capital Projects Fund for the purpose of funding the
2022 GUARDRAILS AND ERB project, as appropriated.
M/WBE OFFICE—Vann/Elli, Inc. is in compliance with the City's Business Equity Ordinance by committing to 24.00% Business Equity participation
on this project. The City's Business Equity goal on this project is 19%.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital
Projects Fund for 2022 GUARDRAILS AND ERB project to support the approval of the above recommendation and execution of the contract.
Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Monty Hall 8662
FORT WORTH.
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: 2022 Guardrails and ERB 1rst Renewal
For:
M&C: 22-0310 CPN: CSO: 57602
DOC#:
Date:
To:
Name
Department
Initials
Date Out
1.
Clint Hoover
TPW- Signature
1W
2.
Anna Benavides
TPW — Initials
AB*
3.
Martin Phillips
TPW- Initials
4.
Lauren Prieur
TPW- Signature
5.
Douglas Black
Legal- Signature
dwb
6.
William Johnson
ACM- Signature
W
7.
Melissa Brunner
CSO — Initial
"-�e
8.
1 Jannette Goodall
CSO-Signature
5 rGS
9.
Allison Tidwell
CSO-Assign CSC
AT
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: []YES ®No
RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs