HomeMy WebLinkAboutContract 58267-A1CSC No. 58267-Al
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT CSC. 58267
This Amendment is entered into by and between the City of Fort Worth ("City"), a
home -rule municipality, with its principal place of business at 200 Texas Street, Fort Worth,
Texas, and Alliance for Children, Inc. ("Contractor"). City and Contractor may be referred to
individually as "Party" and collectively as "Parties."
WHEREAS, on October 18, 2022, the Parties entered into City Secretary Contract CSC.
58267 to operate the Alliance for Children to support crime intervention in the
community("Agreement");
WHEREAS, the Parties wish to amend the Agreement, updating the Program Funds
section and multiple exhibits.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
AGREEMENT DOCUMENTS
Amended Exhibits A, B, C, D, and E attached hereto, are hereby incorporated into the Agreement
as if attached and incorporated into the same upon its execution.
The following section of the Agreement is to read as follows:
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the term of
this agreement exceed the amended total sum of $118,910.00 ("Program Funds")
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC 58267- Al
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Date:
tf.
Name: Fernando Costa
Title: Assistant City Manager
Mar31, 2023
APPROVAL RECOMMENDED:
By: Robert IIenA dredgeJr.(Mar31,202309:21CDT)
Name: Robert A. Alldredge Jr.
Title: Police Assistant Chief
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR:
ie Evans (Mar 29, 2023 16:40 CDT)
Name: Julie Evans
Title: Chief Executive Officer
Date:
Mar 29, 2023
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Am
Geordia Ti Lrkar (Mar 3(l, 7073 15.47 (nT)
Name: Georgia Tucker
Title: Finance Manager
APPROVED AS TO FORM AND LEGALITY:
,4n#ea ?h(i s
By: Andrea Phillips (Mar 29, 20 16:55 CDT)
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0704
APPROVED AS TO FORM AND LEGALITY
FOR Alliance for Children
By:
Attorney for Alliance for Children
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC 58267- Al
EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
Agency Name: Alliance for Children
Project Title: Alliance for Children Multidisciplinary Team Coordination Program
Outcome Objective 2.1
(AMENDMENT)
Violent Crime Outcome Objective:
Out of 50,000 households, Alliance for Children will engage 2,500 additional families/individuals (5% of households)
in services from at -risk zip codes 76103, 76104, 76105, 76106, 76112, 76133, and 76119.
Activity Summary
Activity Goals & Tools
People Involved/Responsible
Timeline
Alliance For Children continues to
offer investigative and healing
services to children and families
victimized by child abuse. We also
aim to prevent the number of
children needing our services by
providing prevention education to
children and families in our
community. Alliance For Children is
actively involved in providing
personal body safety and internet
safety education to students in
several schools located in at -risk zip
codes of 76103, 76104, 76105,
76106, 76112, 76133 and 76119.
While we also provide prevention
education to adults in these
communities, our aim is to increase
our reach and provide educational
resources to families we might not
have an organic way of engaging.
To engage with additional families,
we would like to utilize funds for a
marketing campaign to reach
50,000 Marketing
Distributed
According to analysis from a
distribution company there are 75,520
households that qualify for door-to-
door marketing distribution. Our goal
is to target 50,000 households with
prevention education materials. This
will ensure that 50,000 receive
important information with resources
and have tools to prevent abuse and
violence or to seek intervention. The
approximate cost of this goal will be
$0.18 per household, totaling $9,000.
Materials
2500 Individuals Respond to
Household Flyers[50,000 x 5%]
In addition to providing basic safety
and resources through door-to-door
marketing, we hope to elevate the level
of resource by providing a link for
more in-depth information than what
is shown on the print material as well
as invitation for in -person and virtual
Alliance For Children will seek
assistance from a distribution
company to distribute marketing
materials.
Marketing Materials will be created
by Marketing Coordinator and printed
by printing company.
Prevention Education expertise will
be provided by our Community
Outreach team.
Contract Term: October 1, 2022 —
September 30, 2023
Our goal is to implement this
campaign in April 2023 to August
2023.
CSC 58267- Al
household in the above designated
trainings involving child abuse
areas. We plan to engage in a
prevention. Knowing that more active
campaign to distribute doorhangers
engagement rates tends to be
to each household providing families
approximately 5%, our goal is to get
with prevention education right to
engagement from 2,500 individuals.
their door with the hopes of further
This will be measured by tracking the
engaging families who would benefit
open or viewing rates to the link that
from additional resources. The
will be provided on marketing
marketing material will include
materials.
prevention education with a link for
additional prevention resources as
well as an invitation for a virtual and
online training. In order to
encourage attendance for in-
person/virtual training, we plan to
provide incentives in way of free
meal, gift card drawing, or children's
prevention education books.
CSC 58267- Al
Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B - BUDGET NARRATIVE
FY23 - Alliance for Children
DESCRIPTION/JUSTIFICATION
Forensic Interviewer - This expense will cover one full-time Forensic Interviewer (At a rate
of $25.76/hour.) The forensic interview will gather pertinent information from children in a
neutral, non -leading, and legally defensible manner. The forensic interviewer does not make
case decisions, but may make referrals for additional services or resources for families. This
position is 100% allocated in time/effort for CCPD tasks.
B. FRINGE
Forensic Interviewer Fringe- FICA, Life Insurance, Health Insurance, Disability,
Unemployment, and Retirement. Phone Stipend
C. TRAVEL
Crimes Against Children's Conference / Global Leadership Summit
The line item is to cover the registration and any related travel costs associated with the
associated Forensic Interviewer. Registration for CRIMES this year was $650 per person and
the Global Leadership Training ranges around $200 each. This is not an all inclusive list. The
objectives of the trainings are to provide practical and interactive instruction from field
experts to those fighting crimes against children and providing healing services.
D. EQUIPMENT
QUANTITY QUANTITY MEASURE RATE TOTAL
1.00
23%
FTE
$56,000.00
TOTAL SALARY
PERCENTAGE $56,000.00
TOTAL FRINGE
$56,000.00
$56,000.00
$12,695.00
$12,695.00
1.00 TRAINING $1,500.00 $1,500.00
TOTAL TRAVEL
TOTAL EQUIPMENT
$1,500.00
$0.00
$0.00
E. SUPPLIES
General Supplies includes office supplies; computer supplies; program supplies
Distribution of prevention education marketing materials (door hangers) to community, providing
violence prevention resources
F. CONSULTING/CONTRACTING
1.00
50000.00
SUPPLIES
MARKETING SUPPLIES
TOTAL SUPPLIES
TOTAL CONSULTING/CONTRACTING
$4,310.00 $4,310.00
$0.18 $9,000.00
$13,310.00
$0.00
$0.00
G. SUB -GRANTS
TOTAL SUB -GRANTS
$0.00
$0.00
H. OCCUPANCY
Occupancy - Facility costs to utilize the Fort Worth facility at Marquita Drive. The agreement
is for office space used by Fort Worth PD Crimes Against Children Unit. The city's rent will
be $2500/month for all utilities and maintenance of the facility. (Fort Worth Lease Agreement -
SC#57431)
INDIRECT
Indirect - Indirect costs used to pay partial salary for accounting personnel assigned to track
and manage this grant.
12.00 MONTHLY RENT $2,500.00
0.05
TOTAL OCCUPANCY
INDIRECT
$108,100.00
$30,000.00
$30,000.00
$5,405.00
Total Expense
Total Re I uested
$118,910.00
$118,910.00
FORT WORTH
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To:
By Email:
PSM@fortworthtexas.gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Budget Category
A Personnel
B Fringe Benefits
C Travel & Training
D Equipment
E Supplies
F Contracts/Consultants
G Sub -Awards
H Occupancy
Total Direct Costs
Budget Category
Total InDirect Costs
Exhibit C
Request for Reimbursement (RFR)
FY 2023
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
Alliance For Children
Julie Evans
817-335-7172
i evans(Nall ianceforchi ld ren. ora
3609 Marquita Dr.; Fort Worth, TX 76116
DIRECT COSTS (90% Minimum)
A
Budget Amount
56,000.00
12,695.00
1,500.00
13,310.00
30,000.00
113,505.00
A
Budget Amount
$ 5,405.00
Supporting documents required with monthly requests.
See Request for Reimbursement Instructions for reference
Total of Previous
Reimbursements
Requested
c
This Month's
Request
INDIRECT COSTS (10% Maximum)
B C
Total of Previous
Reimbursements
Requested
This Month's
Request
D
(B+C)
Total Requested
To -Date
D
(B+C)
Total Requested
To -Date
(A-D)
Remaining Balance
Available
$ 56,000.00
$ 12,695.00
$ 1,500.00
$ 13,310.00
$ 30,000.00
$ 113,505.00
(A-D)
Remaining Balance
Available
5,405.00
Summary
Total Budget: $ 118,910.00
Previous Requests: $
This Request: $
Total Requested To -Date $
Remaining Funds $ 118,910.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Signatory Title
Date
Purchase Order #
Fiscal Agent Use Only
Fund Dept. ID
■
Account
Reviewed by:
Grant Staff Signature Date
RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Approved by:
Finance Received Stamp Placed Below
Grant Staff Signature
Date
Exhibit D
Crime Control and Prevention District
Monthly Project Plan Status Report
Date:
Agency Name: Alliance For Children
Program/Project Title: Alliance for Children Multidisciplinary Team Coordination Program
Month of Report:
Contact Name: Julie Evans
Email: ievans@,allianceforchildren.ora
CCPD Goal
Increase safety through youth crime intervention projects
Outcome Objective
Agency Activity
825 out of 970 (85%) of Fort Worth children who qualify receive a forensic interview as determined by Alliance
For Children's multidisciplinary team protocols.
Activity progress during reporting period
Provide brief bulleted explanations.
Unduplicated
Month
Total
Cumulative
(Year -to -Date)
Total
Activity
Goal
1) 970 Unduplicated number
of children referred for a
forensic interview
2) 825 Unduplicated number
of children receive a forensic
interview
•
•
970
825
CCPD Goal
Increase safety through youth crime intervention projects
Outcome Objective
Agency Activity
Violent Crime Outcome Objective:
Out of 50,000 households, Alliance for Children will engage 2,500 additional families/individuals (5% of
households) in services from at -risk zip codes 76103, 76104, 76105, 76106, 76112, 76133, and 76119.
Activity progress during reporting period
Provide brief bulleted explanations.
Unduplicated
Month
Total
Cumulative
(Year -to -Date)
Total
Activity
Goal
1) 50,000 Marketing
Materials Distributed
CSC 58267- Al
•
50000
2) 2500 Individuals Respond
to Household Flyers[50,000 x
5%]
•
2500
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the
status of the aforementioned program/project.
Name: Date:
Title:
CSC 58267- Al
Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Ouarterlv Outcomes Report
Date:
Agency Name: Alliance For Children
Program/Project Title. Alliance for Children Multidisciplinary Team Coordination Program
Fiscal Period: Reporting Period:
Contact Name: Julie Evans Email: ievans@allianceforchildren.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project. Complete the following questions in a brief
2-3 page narrative format.
Outcome
Measure
#
Outcome Description
This
Quarter
Year to Date
(Cumulative)
Goal
1.1
2.1
825 out of 970 (85%) of Fort Worth children who
qualify receive a forensic interview as determined by
Alliance For Children's multidisciplinary team
protocols.
Violent Crime Outcome Objective:
Out of 50,000 households, Alliance for Children will
engage 2,500 additional families/individuals (5% of
households) in services from at -risk zip codes 76103,
76104, 76105, 76106, 76112, 76133, and 76119.
825 out of 970
(85%)
2500 out of
50,000 (5%)
2. Describe major accomplishments achieved in implementing the project. Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
5. Attach a copy of an unduplicated participant zip code report for this Quarter to the Exhibit E
form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
CSC 58267- Al