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HomeMy WebLinkAboutContract 56888-A2CSC No. 56888-A2 AMENDMENT No . 2 TO CITY SECRETARY CONTRACT No. 56888 WHEREAS, the City of Fort Worth (CITY) and Graham Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 56888, (the CONTRACT) which was administratively authorized on the 27th day of December, 2021 in the amount of $98,085.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $2,479,025.00 which was authorized by M&C 22-0518 on June 28, 2022; and WHEREAS, the CONTRACT involves engineering services for the following project: WJ Boaz Road West Half, CPN 103299; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $97,360.00. (See Attached Funding Breakdown Sheet, Page -4-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $2,674,470.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 1 of 4 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX WJ Boaz Road West Half 103299 APPROVED: City of Fort Worth William Johnson (Ap 3, 2023 14:00 CDT) William Johnson, P.E. Assistant City Manager DATE: Apr 3, 2023 APPROVAL RECOMMENDED: Lauren Prieur (Mar 27, 2023 09:06 CDT) ENGINEER Kasper/Graham Associates, Inc. 17g F viWakes Jeff \M liams (Mar 22, 2023 16:39 CDT) W. Jeff Williams President/CEO DATE: Mar 22, 2023 Lauren Prieur, P.E. Director, Transportation & Public Works Department Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Al jjandra Ayala) P.E. Alejandra Ayala, P.E. (Mar 20, 2023 13:27 CDT) Alejandra Ayala, P.E. Sr. Project Manager OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 2 of 4 J Boaz Road West Half 103299 APPROVED AS TO FORM AND LEGALITY: DBlack (Apr 3, 2023 11:43 CDT) Douglas W. Black Sr. Assistant City Attorney ATTEST: Jannette Goodall City Secretary M&C: N/A Date: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 3 of 4 WJ Boaz Road West Half 103299 Department TPW FUNDING BREAKDOWN SHEET City Secretary No. 56888 Amendment No. 2 Fund -Account -Center Amount 30108 0200431 5330500 103299 002330 $97,360.00 Total: $97,360.00 City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: November 23, 2021 Page 4 of 4 WJ Boaz Road West Half 103299 FORT WORTH® ATTACHMENT "A" Scope for Engineering Design Related Services for Arterial Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE Franchise utility coordination was not included in the original scope of work. This task is being added to facilitate the coordination and relocation of franchise utility infrastructure that will require relocation for the widening of WJ Boaz Road between the project limits of Boat Club Road and Elkins School Road. WORK TO BE PERFORMED Task 1. Design Management ?. Concopti.\31 Design (30%) Tack 3. Preliminary Design (60%) Took 1. Final Design (90% and 100%) Ts\., ( 5. Rid Phase Services Task 6. Construction Phce Services Task 7. ROW/Easement Services Twk 8. Sarvey and Subourface Utility Engineering Services Tack 9. Permitting Task 10. Quality Control/ Quality now ranse Task 11. Franchise Utility Coordination Task 1 — 10 are included in Original Scope of Services. City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 1 of 3 WJ Boaz Road West Half 103299 FORT WORTH. Task 11. FRANCHISE UTILITY COORDINATION 11.1 Utility Clearance • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. • ENGINEER will develop the design of CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • The ENGINEER shall schedule a kickoff meeting with all known franchise utility companies after the conceptual submittal to begin utility coordination process. • The ENGINEER shall prepare conflict analysis matrix and provide a PDF set of plans with the utility conflicts highlighted and provide to utility companies. • The ENGINEER shall meet with utility companies to review conflict analysis. The ENGIEER shall update plans to avoid conflicts where possible. • The ENGINEER shall prepare a franchise utility coordination status report documenting contacts, schedule, and progress in xls format. • The ENGINEER shall coordinate with franchise utility companies to obtain relocation schedule and work plan. • The ENGINEER shall contact franchise utility companies on a monthly basis to obtain progress report. Update franchise utility status report each month. • The ENGINEER shall upload a .KMZ and PDF file of the approved preliminary plan set to the designated project folder in BIM 360 for forwarding to all utility companies which have facilities within the limits of the project. The .KMZ and .PDF file should be created directly from the CAD files. • At each design milestone, the City PM will issue a Utility Clearance Letter to be accompanied by said plans and table to all utility companies which have facilities within the limits of the project for coordination The ENGINEER will coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. The ENGINEER will coordinate the location of the new facilities, abandonment and removal of old facilities and schedule and workplan. • CITY will provide to ENGINEER private utility permit requests, that are applicable to the project, for review prior to CITY approval. ENGINEER will review private utility permit requests for conformance with the project scope • The ENGINEER will prepare franchise utility relocation plans based upon information obtained from as -built drawings, franchise utility plans, and/or Task 10.2 City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 2 of 3 WJ Boaz Road West Half 103299 FORT WORTH® • The ENGINEER will host companies throughout de • The ENGINEER will host needed to coordinate the regular progress meetings with all affected utility sign. individual meetings with franchise utility companies as design. ASSUMPTIONS • One (1) kickoff meeting is assumed • Four (4) Conflict Analysis review meetings • Up to Twelve (12) Progress Coordination Meetings are assumed • Up to twelve (24) individual meetings are assumed • 80 hours for coordination for schedule and status updates • 40 hours for review of franchise utility plans • DELIVERARBLES • Meeting Agendas and Notes • Schedule and Progress Reports • Plan Review Comments • Utility conflict matrix • PDF of plans highlighting conflicts • Franchise Utility Relocation plans City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 3 of 3 WJ Boaz Road West Half 103299 ATTACHMENT B COMPENSATION Design Services for WJ Boaz Road Widening Improvements City Project No. 103299 Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category Project Manager Project Engineer Sr. Utility Coordinator Utility Coordinator Sr. CADD Operator Admin/Clerical Year 1 Rate ($/hour) $210.00 $155.00 $160.00 $120.00 $90.00 $65.00 Year 2 Rate ($/hour) $210.00 $155.00 $160.00 $120.00 $90.00 $65.00 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10(Y0). City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 1 of 4 WJ Boaz Road West Half 103299 B-1 ATTACHMENT B COMPENSATION iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department, Water Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 2 of 4 WJ Boaz Road West Half 103299 B-2 IV. Summary of Total Project Fees Firm Prime Consultant ATTACHMENT B COMPENSATION Primary Responsibility Proposed MWBE Sub -Consultants The Rios Group Utility Relocation Coordination Non-MWBE Consultants Fee Amount % $97,360.00 100% TOTAL $97,360.00 100% Project Number & Name Amended Contract MWBE Fee MWBE % Total Fee CPN 103299 — WJ Boaz Road $2,674,470.00 $618,160.00 23% City MWBE Goal = 21.00% Consultant Committed Goal = 21.00% City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 3 of 4 WJ Boaz Road West Half 103299 B-3 The Rios Group, Inc. 8.5 Utility Adjustment Coordination Project Communication, file set up, review Prepare and Update Utility Conflict Matrix (2 Updates) Schedule, Prepare for and Conduct Utility Coordination Kickoff Meeting Prepare and Update I Utility Alignments (conceptual, proposed, designed, as -built) Prepare & Conduct Individual Utility Meetings (8 Utilities X 2 meetings) Status Reports and Utility Schedules Review Utility Adjustment plans and assist with agreements/reimbursement HOURS SUB -TOTALS TOTAL LABOR COSTS SUBTOTAL EXHIBIT B - FEE SCHEDULE Utility Coordination WJ Boaz Road West Half Project Manager $210.00 Project Engineer $155.00 Senior Utility Coordinator $160.00 Senior Utility CADD Coordinator Operator $120.00 $90.00 Admin/ Clerical $65.00 Total Hours Total Labor Cost 4 4 24 24 8 8 72 $ 9,420.00 2 8 40 40 16 106 $ 14,300.00 4 4 16 16 8 48 $ 6,660.00 4 8 80 80 40 212 $ 28,080.00 6 60 60 8 134 $ 18,250.00 1 4 16 16 8 45 $ 5,830.00 4 24 28 40 8 4 108 $ 14,820.00 19 58 264 276 80 28 725 $ 3,990.00 $ 8,990.00 $ 42,240.00 $ 33,120.00 $ 7,200.00 $ 1,820.00 $ 97,360.00 $ 97,360.00 Contract No. 32-332P5048 Work Authorization No. 5 EXHIBIT B Page 1 of 1 103299 WJ Boaz Road West Half EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 4 of 4 WJ Boaz Road West Half 103299 B-4 Professional Services Invoice Project: W. J. Boaz Road West Half City Project #: 103299 Purchase Order: FW020-0000008145 City Sec Number: 56888A-1 Kasper/Graham & Associates, Inc. Company Name: d.b.a. Graham Associates, Inc. Project Manager: IAlejandra Ayala, P.E. Summary Supplier Instructions: Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Supplier's PM: Mark Burckhard, P.E. email: mburckhard©grahamcivil.com Supplier Invoice #: 9 Office Address:600 Six Flags Drive Suite 500 Arlington Texas 76011 Payment Request #: 221208 Telephone: 817-640-8535 Service Date:From 11/15/2022 Fax: 817-633-5240 Service Date:To 12/20/2022 Invoice Date: 2/21/2023 Remit Address: same Sheet Work Type 1 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Work Type 7 Work Type 8 Work Type 9 Work Type 10 Work Type 11 Work Type 12 Agreement LTD Agreement Amendment Amount to Completed ($) Invoiced Current Remaining FID and Work Type Description Amount Amount Date Amount Percent Spent Previously Invoice Balance 1- Project Management 30108-0200431-5330500-103299-002330 $11,520.00 $86,850.00 $98,370.00 $45,327.50 46.0786% $44,077.50 $1,250.00 $53,042.50 2- Conceptual Design 30108-0200431-5330500-103299-002330 $38,695.00 $333,990.00 $372,685.00 $298,040.00 79.9710% $298,040.00 $74,645.00 3- Preliminary Design 30108-0200431-5330500-103299-002330 $422,950.00 $422,950.00 $403,009.91 95.2855% $403,009.91 $19,940.09 4 - Final Design (90%, 100%) 30108-0200431-5330500-103299-002330 $359,605.00 $359,605.00 $104,995.00 29.1973% $58,235.00 $46,760.00 $254,610.00 5- Bid Phase 30108-0200431-5330500-103299-002330 $17,220.00 $17,220.00 $17,220.00 6- Construction Phase Services 30108-0200431-5330500-103299-002330 $51,525.00 $51,525.00 $51,525.00 7- ROW/Easement Services 30108-0200431-5330500-103299-002330 $428,060.00 $428,060.00 $250,962.50 58.6279% $250,962.50 $177,097.50 8- Survey 30108-0200431-5330500-103299-002330 $38,105.00 $159,980.00 $198,085.00 $79,230.00 39.9980% $79,230.00 $118,855.00 9- Permitting 30108-0200431-5330500-103299-002330 $2,640.00 $392,545.00 $395,185.00 $77,939.45 19.7223% $54,509.45 $23,430.00 $317,245.55 10 - Extra Services 30108-0200431-5330500-103299-002330 $7,125.00 $26,300.00 $33,425.00 $10,125.00 30.2917% $10,125.00 $23,300.00 11- Contingencies 30108-0200431-5330500-103299-002330 $200,000.00 $200,000.00 $200,000.00 12 - Franchise Utility Relocations 12 - Franchise Utility Relocations $97,360.00 $97,360.06 $97,360.00 Totals This Invoice $98 085.00 $2,576,385.00 $2,674,470.00 $1,269,629.36 $1,198,189.36 $71 440.00 $1,404,840.64 Overall Percentage Spent: 47.4722 r Professional Services Invoice Project: City Project #: Work Type Desc: FID: City Sec Number: Purchase Order: W.J. Boaz Road West Half 103299 112 - Franchise Utility Relocatiol I30108-0200431-5330500-103299-0023301 56888A-1 FW020-0000008145 Kasper/Graham & Associates, Inc. Company Name: d.b.a. Graham Associates. Inc. Suppliers PM: Mark Burckhard, P.E. Supplier Invoice #: 9 Payment Request #: 221208 Service Date:From 11/15/2022 Service Date:To 12/20/2022 Invoice Date: 2/21/2023 Pay Items Project Manager: Alejandra Ayala, P.E. Supplier Instructions: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: mburckhard@grahamcivil.com Office Address:600 Six Flags Drive Suite 500 Arlington Texas 76011 Telephone: 817-640-8535 Fax: 817-633-5240 Remit Address: same Description 12-Franchise Utility Relocations Totals This Unit: Agreement Amendment Amount Number $0.00 2 Agreement LTD Amendment Amount to Complete Amount Date Amount $97,360.0C $97,360.0r $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 0.00 $97 360.00 $97,360.00 0.00 Overall Percentage Spent: Percent ($) Invoiced Spent Previously $0.00 0.0000% Current Remaining Invoice Balance $0.00 $97,360.0C $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 0.00 $97 360.00 ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for WJ Boaz Road Widening Improvements City Project No. 103299 N/A City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page 1 of 1 WJ Boaz Road West Half 103299 ATTACHMENT D: W.J. BOAZ ROAD WEST HALF, #103299 - MILESTONE SCHEDULE IID Task Name !Duration !Start II21 Auo'I See Oct'd Novi Dec'1i Jen Feb 'I Mar 'j Aare M 1 Notice to Proceed Tue 2/1/22 C 2 Conceptual Plans (30%) 3 Topog Survey 4 60% Construction Plans 5 Storm Sewer 6 Paving 7 Traffic Control 8 I Street Lights 9 1 Concrete Shared Paths 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Traffic Signals Submittal - Prelim Plan for Approval by City (60%) Approval - Prelim Plans by City Utility Relocation Coordination New Utility Coordination Right of Way Drawings Parcel Maps Descriptions Submittal - Right of Way Drawings to City Approval - ROW does by city Preperations of Pre -Final (90%) Submit Pre -Final to City (90%) City Approval for Pre -Final Plans (90%) Obtain Right of Way If ROW not Obtained, Eminent Domain Prepare Final Plans (100%) Submit Final Plans (300%) Final Plan Approval (100%) All ROW Documents Obtained Utils Coordinated to be relocated or New Bid Project for Construction (16 month Construction) Prepare TxDOT Permit - LOSA Submit TxDOT Permit - LOSA for City Review City Approval of TxDOT Permit and LOSA City Submit TxDOT Permit and LOSA to TxDOT TxDOT Permit and LOSA Approval Major Drainage Crossing USACE 404 Determinations and Permits * FEMA CLOMR Submittal** Floodplain Development Permits*** Soil Boring - Geotechnical SUE Potholing at Utility Crossings 55 days Tue 2/1/22 44 days Tue 2/1/22 65 days Mon 4/4/22 25 days Mon 5/2/22 25 days Mon 4/4/22 20 days Mon 5/9/22 20 days Mon 5/9/22 25 days Mon 4/4/22 40 days Mon 5/9/22 Fri 7/1/22 5 days Mon 8/1/22 25 days Mon 8/8/22 20 days Mon 9/12/22 40 days Mon 8/8/22 40 days Mon 8/8/22 40 days Mon 8/8/22 5 days Mon 10/3/22 20 days Mon 10/10/22 60 days Mon 8/8/22 20 days Mon 10/31/22 10 days Mon 11/28/22 130 days Mon 8/8/22 130 days Mon 8/8/22 40 days Mon 12/12/22 30 days Mon 2/6/23 5 days Mon 3/20/23 5 days Mon 7/31/23 2 days Wed 8/9/23 414 days Sun 1/29/23 12 days Fri 12/9/22 12 days Tue 12/27/22 3 days Thu 1/12/23 16 days Tue 1/17/23 4 days Wed 2/8/23 131 days Fri 8/5/22 168 days Mon 8/8/22 170 days Mon 8/8/22 170 days Mon 8/8/22 30 days Fri 4/1/22 21 days Mon 7/11/22 ■ Inu MENEM MENEM ■ May' Jun'J Jul'2Aug'W *0 Boaz Road widening Improvements 103299 Attachment E W J BOAZ ROAD WEST HALF City Project No. 103299 Graham Associates,Inc. CONSULTING ENGINEERS & PLANNERS 600 SIX FLAGS DRIVE, SUITE 500 ARLINGTON, TEXAS 78011 (817) 640-8535 TBPE FIRM: F-1191JTBPLS FIRM: 101538-00 FORT WORTH Project Location W J Boaz Road City Project No. 103299 Mapsco 32 U,V FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Professional Services Agreement Amendment No. 2 M&C: CPN: 103299 CSO: 56888 Date: To: 1 2 3 4 5 6 7 8 9 10 11 3/15/2023 Name Jeff Williams — Graham Assoc. Jwilliams@grahamcivil.com Alexiz Ramirez — Bus. Support Alejandra Ayala — PM Raul Lopez — Program Mngr. Lissette Acevedo — Sr. CPO Michael Owen — Int. AD Lauren Prieur — Director Doug Black — Legal William Johnson — ACM Jannette Goodall - CSO TPW Contracts Department DOC#: Initials Consultant— signature U W TPW — review TPW - review TPW — review TPW — review TPW — review TPW - signature Legal - signature CMO - signature CSO - signature TPW Date Out Mar22,2023 Mar 21, 2023 Mar 20, 2023 Mar 27, 2023 Mar 27, 2023 Mar 27, 2023 Mar27,2023 Apr 3, 2023 Apr 3, 2023 Apr 4, 2023 DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps NEEDS TO BE NOTARIZED: ❑ X Yes No RUSH: ❑ Yes X No SAME DAY: ❑ Yes ❑ No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File Return To: NEXT DAY: ❑ Yes ❑ No ❑ Attach Signature, Initial and Notary Tabs TPWContracts(c�fortworthtexas.dov at ext. 7233 for pick up when completed. Aleiandra.Avala(a�fortworthtexas.00v email executed document when completed.