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Home My WebLink AboutContract 58614-CO1CSC No. 58614-COI FORT WORTH. City of Fort Worth Change Order Request Project Name 2022 Traffic Signal and Street Lighting Improvements Unit Price Construction Contract City Sec # 58614 Client Project #(s) Various Projects Project Description Unit Price Construction Contract for Traffic Signal and Street Lighting Improvements Projects Contractor Bean Electric, Inc. Change Order # 1 Date 4/3/2023 City Project Mgr. Iskal Shrestha P.E. City Inspector N/A Contract Time Dept. TPW Totals (CD) Original Contract Amount $3,000,000.00 $3,000,000.00 Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date 1 $3,000,000.00 $3,000,000.00 Amount of Proposed Chanqe Order 1 $71.566.65 1 $71.566.65 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $0.00 Additional Funding (if necessary) $71,566.65 $71,566.65 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 2.39% MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) $3,750,000.00 USTIFICATION (REASONS) FOR CHANGE ORDER Additional bid items are needed but were not included in the original unit price contract. The items being added are needed for the construction of the temporary signal at the intersection of Bonds Ranch Road and Wagley Robertson Road (CPN 103278), Intersection Improvements at Crowley and Sycamore (CPN 101016), and the Paschal Street Light Project (CPN 103408). The City of Fort Worth has compared the unit prices which are being proposed by the contractor to other similar items and accepts the unit costs. Traffic signal items in this change order have been compared with recently executed City contracts (CSCN 58453 and CSCN58368). See the attachment for the bid tabulation for the recently bid traffic signal projects to compare costs with the change order items. The Furnish/Install Fish -Eye Detection System in the attached bid tabulation for the recent project/contract is the same item as the Movision Camera in this change order. The City PM was able to negotiate the prices of some of the items and successfully lowered the prices. The difference in pricing can be justified by the current market pricing which fluctuates every month due to price escalations and inflation. The City finds that the contractor's proposed prices are fair and reasonable. For TxDOT bid items in this change order, the average pricing was compiled from similar items from the Texas Department of Transportation Average Low Bid Unit Prices. See the attachment for the detail about the price comparison. Typically, TxDOT's bid quantity for its projects is higher than City's projects. The bid price proposed by the contractor is directly proportional to the bid quantity. It is typically normal for the bid price to be higher for smaller quantities if compared with the same items with higher quantities. Keeping this in mind, the price proposed by the contractor is justifiable. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Company Name Contractor (Name) Contract Signature Date Bean Electric, Inc. Roy Bean a �ea�ao.s.oz3,. Apr 6, 2023 Inspector/Inspec Date Project and Contract Compliance Manager Date 14AZ , 1S-1-(An, 6,202314:22 con Apr 6, 2023 EMU r Date Apr 10, 2023 �Q-�— 111,111, All a°.ee111,12 O111i111* Apr 12, 2023 Assistant Director (Dept) Date Director, Contracting Department (Dept) Date Apr 12, 2023 Apr 12, 2023 Assistant City Attorney Date Assistant City Manager Date I IT Apr 12, 2023 Apr 12, 2023 ouncil Action (if required) iOBTnnC ATTEST: 8 Jannette Goodall, City Secretary pQ°aaaaXAg44'p baavoa M&C Number I NA M&C Date Approved NA OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH City of Fort Worth v--- Change Order Additions Project Name 2022 Traffic Signal and Street Lighting Improvements Unit Price Construction Contract City Sec # 58614 Client Project # Various Projects Contractor Bean Electric, Inc. PM Iskal Shrestha P.E. Inspector N/A Change Order Submittal # Date 4/3I2023 ADDITIONS ty Unit Unit Cost Total 736 FURNISH AND INSTALL TRF SIG PL AM (S)STR(TY B) TXDOT SPEC 686 TPW 1 EA $9,250.06 737 FURNISH AND INSTALL TRF SIG PL AM (S)STR(TY B)LUM TXDOT SPEC 686 TPW 1 EA 10.545.00 738 FURNISH AND INSTALL MIOVISION DETECTION SYSTEM TPW 1 EA 735.375.00 739 FURNISH AND INSTALL POLE MOUNTED CONTROLLER CABINET ASS, TPW 1 EA 15,230.00 740 3217.XXXX 6" DOT PVMT MARKING HAS W) TPW 1 LF 2.20 741 3217.XXXX 18" SLID PVMT MARKING HAE (W) TPW 1 LF $10.50 742 3217.XXXX 18" SLID PVMT MARKING HAE (Y) TPW 1 LF 10.50 743 FURNISH AND INSTALL CROSSWALK- PREFORMED THERMOPLASTIC (W) 24" (SLID) WITH (B) 6" (SLID) TPW 1 LF $48.50 $48.50 744 0666 6042 REFL PAV MRK TY W 2" LD 00 , TPW 1 LF 8.00 745 0666 6167 REFL PAV MRK TY II W 4" BRK, TPW 1 LF 50 746 0666 6170 REFL PAV MRK TY II W 4" L TPW 1 LF 1.50 747 0666 6174 REFL PAV MRK TY II W 6" L TPW 1 LF $1.75 740666 6181 REFL PAV MRK TY II W 8" L TPW 1 LF 5 749 6 6205 REFL PAV MRK TY II Y 4" BR , TPW 1 LF 5 750 0666 6207 REFL PAV MRK TY II Y 4" L TPW 1 LF 50 75 0677 6002 ELM EXT PAV MRK & MARK TPW 1 LF 75 752 0677 6006 ELIM EXT PAV MRK & M TPW 1 LF 5.00 753 0678 6002 PAV SURF PREP FOR MRK 6" TPW 1 LF 95 754 19999.0042 REMOVAL OF EXISTING LIGHT POLE ARM FROM EXI ITN P LE TPW i1 EA 88.00 TPW $71,566.65 Sub Total Additions 1 7 ,566.65 Change Order Additions Page 2 of 5 FoRRTH City of Fort worth Change Order Deletions Project Name 2022 Traffic Signal and Street Lighting Improvements Unit Price Construction Contract City Sec # 58614 Client Project # Various Projects Contracto Bean Electric, Inc. PM Iskal Shrestha P.E. Inspector NIA Change Order Submittal # F- Date 4/3/2023 DELETIONS y Unt UnitCost o a TPW 0.00 Sub TotalDeletions Change Order Deletions Page 3 of 5 M/SBE for this Change Order Previous Change Orders CO # DATE AMOUNT Total $0.00 CSCN#58453 00 42 43 BID PROPOSAL Page 1 of 1 SECTION3 CSCN#58368 — PROPOSALALFORFORM UNIT PRICE BID Bidde 's Applic lion Project Item Information ENGINEER yUNEX DURABLE EARTC ESTIMATE SPECIALTIES Bidlist Specification Unit of Bid Item No. Description Section No. Measure Quantity Unit Price Unit Price Unit Price Unit Price 105 3441.1017 Fumish/Install Fish -Eye Detection System 3441 10 EA $20,000.00 $8,100.00 $37,705.00 $9,991.00 $31,000.00 $13,000.00 $30,500.00 $16,415.00 261 9999.0043 Furnish/Install TRF SIGN PL AM (S)STR (All Types) LUM 686 EA CITY OF FORT WORTH STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS TRAFFIC SIGNAL MODS AND UPGRADES AT VAR LOCATIONS THROUGHOUT THE CITY Form Revised 20120120 UNIT PRICE CONTRACT. VAR PROJECT NUMBERS Filters: Adjust filters to refine your analysis of bid item average Use City Filter: Standard Specification costs. NO . Code Multiple values BID ITEM BID ITEM DESCRIPTION UNITOF Min. Bid Item Max. Bid Item Avg. Unit Price in. Unit Price MEASURE Qty Qty Bid Item Multiple values 666-6042 REFL PAV MRK TY I(W)12"(SLD)(100MIL) LF 30.0 30,000.0 $4.11 $0.5E Actual Let Date Range 4/1/202212:00:00 AM.. Bidder Rank 666-6167 REFL PAV MRKTY II (W) 4" (BRK) LF 60.0 182,584.0 $0.48 $O.OE Law Bidder District 666-6170 REFL PAV MRKTY 11 (W) 4" (SLD) LF 9.0 3,622,642.0 $0.95 $O.OE_ All County 666-6174 REFL PAV MRKTY 11 (W) 6" (SLD) LF 3,020.0 2,531,466.0 $0.30 $0.11 All Project Classification All 666-6181 REFL PAV MRKTY II (W)18" (SLD) LF 32.0 718.0 $4.80 $1.7E Vendors (Select to Exclude) 666-6205 REFL PAV MRKTY II (Y) 4" (BRK) LF 55.0 500,000.0 $0.72 $0.05 All 666-6207 REFL PAV MRKTY I I (Y) 4" (SLD) LF 16.0 2,888,957.0 $0.61 $0.05 677-6002 ELIM EXT PAV MRK&MRKS(6") LF 25.0 1,535,500.0 $0.86 $0.15 677-6006 ELIM EXT PAV MRK & MRKS (18") LF 42.0 794.0 $6.11 $1.2E 678-6002 PAV SURF PREP FOR MRK(6") LF 50.0 1,887,972.0 $0.23 $0.0E $10.80 $3.80 $15.00 $0.95 $11.75 $15.00 $6.00 $5.90 $22.00 $5.00 Data Date: 3/16/20231:20:42 PM . dev. of Unit Median Unit Price Price $1.69 $0.66 $2.18 $0.16 $3.47 $1.90 30-93 $0.90 $5.99 $4.00 $0.25 $0.25 $0.26 $3.50 $0.25 $0.25 $0.63 $3.75 THIS DATA IS EXPORTED FROM TXDOT BID ITEM AVERAGES DASHBOARD TO COMPARE THE CONTRACTOR'S PROPOSAL ON TXDOT ITEMS (CO#1). THE ACTUAL LET DATE RANGE FOR THIS DATA IS FROM LAST 12 MONTHS. Filters: Adjust filters to refine your analysis of bid item average Use City Filter: Data Date: 3/16/2023120:42 PM Standard Specification costs. NO Code 686 BID ITEM BID ITEM DESCRIPTION UNITOF Min. Bid Item Max. Bid Item Avg. Unit Price Min. Unit Price Max. Unit Price Std. dev. of Unit Median Unit MEASURE City City Price Price Bid Item Multiple values 686-6007 INSTRF SIG PLAM (5)STR(TY B) FA 1.0 9.0 $6,408.78 $5,600.00 $8,500.00 $906.97 $6,253.00 Actual Let Date Range 4/1/202212:00:00 AM.. Bidder Rank 686-6008 INS TRF SIG PL AM(S)STR(TY B)LUM EA 1.0 9.0 $8,204.50 $6,475.00 $12,000.00 $1,547.32 $8,145.00 Low Bidder District All County All Project Classification All Vendors (Select to Exclude) All THIS DATA IS EXPORTED FROM TXDOT BID ITEM AVERAGES DASHBOARD TO COMPARE THE CONTRACTOR'S PROPOSAL ON TXDOT ITEMS (CO#1). THE ACTUAL LET DATE RANGE FOR THIS DATA IS FROM LAST 12 MONTHS. Shrestha, Iskal From: Cody Turner <cturner@beanelectrical.com> Sent: Monday, March 27, 2023 12:20 PM To: Shrestha, Iskal Cc: Chip Bean; Allen, Chad A; Lopez, Raul Subject: RE: CSCN#58614 Attachments: COFW - ISKAL CO#1.pdf CAUTION: This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. Iskal, Please see attached. On the 2 striping #'s I had made a mistake, so this should get it. On the cabinet I had a controller factored in so I removed that. Let me know if this gets it and if you need anything else. Thanks Cody Turner Traffic Signal Project Manager 821 E. Enon Everman, Tx. 76140 817-995-6780 Cell/Primary 817-561-7400 Ext. 111 817-561-7403 fax ELECTRICAL INC TECL17979 Regulated by The Texas Department of Licensing and Regulations, P.O. Box 12157, Austin, Texas 78711, 1 800 803 9202, 512 463 6599, website www.license.state.tx.us/complaints. From: Shrestha, Iskal <Iskal.Shrestha@fortworthtexas.gov> Sent: Monday, March 27, 2023 8:52 AM To: Cody Turner <cturner@beanelectrical.com> Cc: Chip Bean <cbean@beanelectrical.com>; Allen, Chad A<Chad.Allen@fortworthtexas.gov>; Lopez, Raul < Raul. Lopez Roura@fortworthtexas.gov> Subject: RE: CSCN#58614 Good morning Cody and Chip, What is the status of my request for Scheule of Value (SOV) with material, labor, and profit and overhead costs as a separate column for these three TxDOT items listed in my email below? The proposal for these TxDOT items submitted by you on March 16 is extremely high compared to the TxDOT. I have projects waiting for this Change Order (CO#1) to get executed to issue the Task Order. Please provide the requested information as soon as possible. Thanks, Iskal Shrestha From: Cody Turner [mailto:cturner@beanelectrical.comj Sent: Thursday, March 16, 2023 6:09 PM To: Shrestha, Iskal <Iskal.Shrestha@fortworthtexas.gov> Cc: Chip Bean <cbean@beanelectrical.com>; Radovich, Bradley M <Bradley.Radovich@fortworthtexas.gov> Subject: Re: CSCN#58614 CAUTION: This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. Iskal, Let me revisit this in the morning. I'll be in touch. Thanks Sent from my iPhone On Mar 16, 2023, at 5:48 PM, Shrestha, Iskal <Iskal.Shrestha@fortworthtexas.gov> wrote: Cody, The price for the following items appears very high and would be difficult to justify when routing a change order. 1. 0666 6042 REFL PAV MRK TY I (W) 12" (SLD) (100MIL) 2. 0666 6181 REFL PAV MRK TY II (W) 18" (SLD) 3. FURNISH AND INSTALL POLE -MOUNTED CONTROLLER CABINET ASSEMBLY. Is it possible to revisit the price proposal? The price you propose for pole mounted controller cabinet is only for the cabinet, correct? Would you please send me the schedule of value (SOV) with labor, material, and profit/overhead as a separate column for the above three change order items? Thanks, Iskal Shrestha, P.E., PMP° City of Fort Worth ITPW I Sr. Project Manager 200 Texas Street Fort Worth, TX 76102 0: 817-392-7254 1 C: 817-395-4013 iskal.shrestha@fortworthtexas. gov Iskal Shrestha From: Cody Turner [mailto:cturner@beanelectrical.com] Sent: Thursday, March 16, 2023 2:05 PM To: Shrestha, Iskal <Iskal.Shrestha@fortworthtexas.gov>; Chip Bean <cbean@beanelectrical.com> Cc: Radovich, Bradley M <Bradley.Radovich@fortworthtexas.gov> Subject: RE: CSCN#58614 CAUTION: This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. You bet. Please see below. This was originally sent to Ivan. Let me know if you have any questions or concerns. Thanks <image001.png> Cody Turner Traffic Signal Project Manager 821 E. Enon Everman, Tx. 76140 817-995-6780 Cell/Primary 817-561-7400 Ext. 111 817-561-7403 fax 3 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: 2022 Traffic Signal and Street Lighting Improvements Unit Price Construction Contract — Change Order #1 M&C: N/A CPN: Various CSO: 58614 DOC#: 1 Date: 03/28/2023 To: Name Department Initials Date Out 1. Roy E Bean II Bean Electrical, Inc. s R Apr 6, 2023 2. Alexandra Ripley TPW - Review- Apr 4, 2023 3. Iskal Shrestha TPW - Signature !s Apr 6, 2023 4. Chad Allen TPW - Signature Apr 10, 2023 5. Raul Lopez TPW - Review Apr 11, 2023 6. Lissette Acevedo TPW - signature Apr 12, 2023 7. Michael Owen TPW - signature Apr 12, 2023 8. Lauren Prieur TPW - signature Apr 12, 2023 9. Doug Black Legal - signature alwb Apr 12, 2023 10. William Johnson CMO - signature Apr 12, 2023 11. Jannette Goodall CSO - signature ss� Apr 13, 2023 12. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: DYES NNo RUSH: DYES NNo SAME DAY: DYES NNo NEXT DAY: DYES ❑No ROUTING TO CSO: EYES ❑No Action Required: ❑ As Requested ❑ For Your Information E Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContracts(&,,FortWorthTexas.gov at ext. 7233 for pick up when completed. Thank you!