HomeMy WebLinkAboutContract 57413-R1DocuSign Envelope ID: 6FD64867-0584-4441-8BFO-OD9BA6D752A9
CSC No. 57413-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
March 21, 2023
HD Supply Facilities Maintenance, Ltd.
Attn: Terry Davis or Contracts Administrator
3400 Cumberland Blvd. SE
Atlanta, GA 30339-4435
Re: Contract Renewal Notice —1st Renewal
Cooperative Agreement — MRO Supplies (OMNIA Partners 16154)
Contract CSC No. 57413
Original Contract Amount: $400,000.00
The above referenced contract with the City of Fort Worth, as renewed, expired December
31, 2022. This letter is to inform you that the City has appropriated funding and is exercising its
right to renew the contract in the original contract amount, which will be effective upon execution
by the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
'S
I 'Fek_y_d
Shatab Y ga ter land (/
Contract Compliance Specialist
(817)392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
DocuSign Envelope ID: 6FD64867-0584-4441-8BFO-OD9BA6D752A9
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
LAU Wh— off
BY: Dana Burghdoff (Ap 13, 2023 0 :24 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
Bv: Chhstoohe�r 10. 202313:13 CDT)
Name: Chris Harder
Title: Director, Water Department
FOR aoF o�
ATTEST: vA °O °oop
o"
0� �d�/JJI
dvo o
o
0
d o o. oo' *mod
b s aaQan o
aEaasdaa
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTORIVENDOR:
By: HD Supply Facilities Maintenance, Ltd.
DOCUSigned by:
Name: �Vltil� �6�
6083B7EBC778455...
Title: vice President, Governmen
Date: M EDT
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Shatabya Bergland
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
pj g?'
By: Mack (Apr 12, 202315:26 CDT)
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 22-0210
Date Approved: 3/29/2022
Form 1295 Certification No.:
ng.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
DocuSign Envelope ID: 6FD64867-0584-4441-8BFO-OD9BA6D752A9 M&C Review
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FoRTWORTII
6-
Create New From This M&C
DATE: 3/29/2022 REFERENCE **M&C 22- 13PCOOP OP 16154
NO.: 0210 LOG MRO SUPPLIES TD CITY
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Purchase Agreement with HD Supply Facilities Maintenance LTD. in the
Amount of $400,000.00 and Authorize Five Consecutive One -Year Renewal Options for
the Same Annual Amount for Maintenance, Repair and Operating Supplies for All City
Departments Using OMNIA Partners Cooperative Contract No. 16154
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with HD Supply Facilities
Maintenance LTD. in the amount of $400,000.00 and authorize five consecutive one-year renewal
options for the same annual amount for maintenance, repair and operating supplies for all City
Departments using OMNIA Partners Cooperative Contract No. 16154.
DISCUSSION:
This City-wide Agreement will be used by various departments to purchase maintenance, repair and
operating supplies. HD Supply Facilities Maintenance LTD provides operating supplies such as
appliances, building materials, hardware, heating, ventilation, and air conditioning (HVAC), cabinets,
janitorial supplies, landscaping equipment, motors/pumps, paints, power tools, floor/window,
coverings, hospitality supplies, and water/waste water treatment supplies.
OMNIA Partners Contract No. 16154 had an initial term through December 31, 2021, amended to end
through December 31, 2026. The Request for Proposals for OMNIA Partners Contract No. 16154 was
published on August 4, 2016, and responses were opened on September 22, 2016. OMNIA Partners
contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable.
The maximum amount allowed under this agreement citywide will be $400,000.00, however the actual
amount used will be based on the need of the department and available budget.
This agreement may be renewed for up to five additional one-year terms, in accordance with the terms
of the OMNIA Partners Contract. Should OMNIA Partners elect to exercise the renewal option, the City
will do the same.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the item. OMNIA has been competitively bid to increase and simplify the purchasing power of
government entities. OMNIA conducted competitive bidding for the contract during August 2016
through Maricopa County, AZ (Request for Proposal 16154-RFP).
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating department's Operating Funds to support the approval of
the above recommendation and execution of the purchase agreement. Prior to any expenditure
being incurred, the participating departments have the responsibility to validate the availability of
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29764&counciIdate=3/29/2022 1/2
DocuSign Envelope ID: 6FD64867-0584-4441-8BFO-OD9BA6D752A9 M&C Review
funds
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29764&counciIdate=3/29/2022 2/2
DocuSign Envelope ID: 6FD64867-0584-4441-8BFO-OD9BA6D752A9 M&C Review
BQN\\
TO
Fund Department Account Project Program Activity Budget I Reference #
ID ID I I Year I (Chartfield 2)
FROM
Fund Department I Account Project Program Activity Budget Reference #
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Reginald Zeno (8517)
Originating Department Head:
Additional Information Contact:
Anthony Rousseau (8338)
Cynthia Garcia (8285)
Taylor Dean (7648)
ATTACHMENTS
2022 City of Forth Worth Document Complete 24Feb.pdf (CFW Internal)
SAMS HD Supply Facilities Maintenance LTD.pdf (CFW Internal)
Amount
Amount
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=29764&counciIdate=3/29/2022 3/2